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Res 03-56 Amending and Renewing an Agreement for Police Services with the City of KellerTOWN OF WESTLAKE RESOLUTION NO. 03-56 A RESOLUTION OF THE BOARD OF ALDERMEN OF THE TOWN OF WESTLAKE, TEXAS, AMENDING AND RENEWING AN INTERLOCAL AGREEMENT FOR POLICE SERVICES WITH THE CITY OF KELLER, TEXAS APPROVED THE 13" DAY OF MAY, 2002, AND AUTHORIZING THE TOWN MANAGER TO EXECUTE SAID AMENDED AGREEMENT ON BEHALF OF THE TOWN OF WESTLAKE, TEXAS. WHEREAS, an Interlocal Agreement for police services being provided by the City of Keller, Texas for the Town of Westlake, Texas was approved on May 13, 2002 for an initial term of twenty-eight (28) months; and WHEREAS, in accordance with the term and conditions of said agreement, it contemplated an annual review of the budget (expenditures) related to police services being performed by the City of Keller and that amendments related thereto may be made in accordance with the provisions therefore as outlined in the agreement; and WHEREAS, the City of Keller has completed its calculation and review of the annual police services budget and it pertains to the services provided the Town of Westlake and hereby requests the following amendments to the agreement be approved. BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: That the above findings are hereby found to be true and correct and are incorporated herein in their entirety. SECTION 2: That the Interlocal Agreement for Police Services be hereby renewed for an additional year beginning October 1, 2003 and ending September 30, 2004. SECTION 3: That Section 4.a be amended to read as follows: "a. Pay the sum of Six Hundred Forty -Six Thousand Seven Hundred Twenty - Two ($646,722.00) Dollars to Keller for police services for the twelve-month period beginning October 1, 2003 and ending September 30, 2004, said sum to be paid in four (4) equal installments of One Hundred Sixty -One Thousand Six Hundred Ninety -Three ($161,693.00) Dollars beginning October 1, 2003. The amount of charges to Westlake has been established based on the proposed Fiscal Year 2003/2004 Keller Police Department Operating budget and budgeted General and Administrative Charges as described in Exhibit "A" as amended and attached hereto." SECTION 4: That Section 5 be amended to read as follows: "Payments for Services Performed. All payments referred to herein shall be paid by Westlake to Keller in four (4) equal installments on the I" day of each calendar quarter beginning October 1, 2003 in advance of the services performed by Keller for Westlake for each calendar quarter of Keller's fiscal year 2003/2004. The annual payment amount shall be Keller's budgeted amount for the police services being provided as reflected in Exhibit "A". Keller has provided to Westlake, on a fiscal year basis, the cost of police services, based on Keller's 2003/2004 fiscal year Police Department Operating Budget adjusted to include Keller's annual Police Department Operating Budget increases in personnel costs and benefits, operating costs, capital costs, and General and Administrative Charges as anticipated to be approved by the Keller City Council during the annual budgeting process for Fiscal Year beginning October 1, 2003, as well as any direct expenditure increase(s) necessary to serve only Westlake. In the event the Westlake Board of Aldermen fails or refuses to approve the annual payment amount outlined in Exhibit "A" by September 15, of any year during the term of this Agreement, such failure or refusal shall be deemed a cancellation of the Agreement pursuant to Section TB herein." SECTION 5: That all provisions not hereby amended shall remain in full force and effect. SECTION 6: That this Resolution shall become effective upon the date of its passage. PASSED AND APPROVED ON THIS 13th DAY OF OCTOBER 2003. ATTEST: C,0� Scott Bradley, ar d e1 y, Mayor Gingerlbosswy, Town S sre Mary Trent O. Petty, To ' Manager APPROVED AS TO FORM: L. Stanton Lowry, Town Attorney FISCAL YEAR 2003/2004 POLICE DEPARTMENT OPERATING AND GENERAL AND ADMINISTRATIVE BUDGETS FOR THE TOWN OF WESTLAKE OPERATING BUDGET $5,191,115.00 Includes seventy (70) full-time employee equivalents (FTEs); police patrol; traffic control dispatch services, records, and equipment; criminal investigation services; animal control services; departmental train- ing; and capital equipment Plus 70 FTEs Cost per Full-time Employee $74,159.00 annual Service Level Calculation: 8 Additional FTEs (1) x $74,159.00 $593,272.00 GENERAL AND ADMINISTRATIVE CHARGES (2) $53,500.00 Includes services of Administration, Finance Administration, Human Resources, and Non - Operating Expense TOTAL BASE YEAR COST $646,772.00 I 5 Police Patrol Officers 2 Police Motorcycle Officers I Records Clerk 8 Additional FI'Es 2 PERCENT (%) OF RESPECTIVE ANNUAL OPERATING BUDGET USED: Administration 2% Finance Admin. 3% Human Resources 3% Non -Operating 1% EXHIBIT A