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Res 03-51 Approving Contracts Related to the Westlake Civic CampusTOWN OF WESTLAKE RESOLUTION NO. 03-51 A RESOLUTION OF THE BOARD OF ALDERMEN OF THE TOWN OF WESTLAKE, TEXAS, APPROVING CONTRACTS RELATED TO THE WESTLAKE CIVIC CAMPUS. BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: The Board of Aldermen of the Town of Westlake does hereby approve the contracts related to the Westlake Civic Campus attached here as Exhibit A. SECTION 2: This Resolution shall become effective upon the date of its passage. PASSED AND APPROVED ON THIS 25" DAY OF AUGUST 2003. ATTEST: Scott Bradley, Mayor A,- --11 - in@ r Crosswy, To Secretary L. Trent O. Petty,; wn Manager Nutrikids Point of Sale - Proposal Date: 812012003 Purchaser: WE.STLAKE ACADEMY, TX Contact: Brett Barron ate; ..t.....,if,..-r;— f— '�r) 14..,1..- ir.,m oK_, qi f. Software Products qty P.itce Total Price Yeady.Ma ntenance Pfl5 Manager Software 1 1,395 1,395 145 ***Yearly Maintenance includes all software I enhancements and technical phone support. POS Serving Line Software Building License 1 1,100 1,100 175 $175 per building Serving Line License 1 200 200 Software Total $2,695 1 $320 per year Serving Line Hardware Options —ALL equipment comes with 1 year warranty Ultimate 5500 TouchPC POS Stations 1 1,695 1,695 45 $45 per station per year Celeron 800mhz / 128 mb ! 6GB 112" Screen / Win2000 Pin Pad wiled & Sarcode Reader 1 195 195 30 S30 per Pin Pad per year '..Hardware Total $1,890 $75 per year Training Days Ori -Site 0 495 0 ***Training and installation are billed at $495 per day plus reasonable travel expenses. Training Assistant On -Site 0 295 0 Installation Days On -Site 0 495 0 Travel Days if necessary 0 150 0 "**Travel Expenses are billed with final Invoice. Sales Tax (if applicable) ***Shipping Expenses are billed with final Invoice. Training & Installation $0 Grand Total $4,585 Projected Hardware Delivery Date 9/2212003 Projected "Go -Live' Date 91290103 This Proposal is subject to written acceptance by the Purchaser and LunchByte Systems, Inc. and the Terms and Conditions Purchase, Installation, Training and Support attached hereto and made a part here of. Accepted by Purchaser: Date: j L 2i Title._ —Ar), l_il` a_ cz 4 Z Accepted by LunchByte Systems, inc.: Date: YA VYY Manhattan Construction Company "Building Excellence" TO: Trent Petty, Westlake Town Manager FROM: Bob Bowen, Construction Manager SUBJECT: Westlake Project - Subcontract Award Request DATE: August 15, 2003 VIA E-MAIL Page 1 of 1 Award Item: Signage Company to Perform Services_; Morrison Architectural Sign Co. Inc. Original Contract Amount:_ $5,270 Allocate for Scope & Drawing Refinement Amount: $14,500 for exterior signs, temporary signs, Gully Construction metal plates for signs Total Requested Approval Amount: $19,770 Bid Alternates and Miscellaneous: None Payment & Performance Bonding', Not Required Variance with Equivalent Budget: Budget = $20,0001 Approved = $19,770 Bid Process Comments: Five (5) Solicited, Two (2) No Bids, Received Three (3) bids. Company Background: Morrison Architectural Sign Co. Inc. has been in business since 1983, and has successfully completed several projects for Manhattan Construction. Recommended. Approved. Bob Bowen, Construction Manager Trent Petty, gown Manager cc: Estimating File Job File Manhattan Construction Company 6300 North Central Expressway' Dallas, Texas * (214) 3577400 Fax (214) 357- 7798 0 Manhattan Construction Company "Building Excellence" TO: Trent Petty, Westlake Town Manager FROM: Bob Bowen, Construction Manager SUBJECT: Westlake Project -Subcontract Award Request DATE: August 4, 2003 VIA E-MAIL Page 1 of 1 Award Item: Fencing (Truck Dock Gate) Company to Perform Services: Paragon Fencing. Original Contract Amount: $2,049 Allocate for Scope & Drawing Refinement Amount: None Total Requested Approval Amount: $2,049 Bid Alternates and Miscellaneous: None Payment & Performance Bonding: Not Required Variance with Equivalent Budget: Budget = $14,987 I Approved = $2,049 Bid Process Comments: Three (3) Solicited, Zero (0) No Bid, Received Three (3) bids. Company Background: Paragon Fencing has experience ranging from small residential fencing to large commercial & industrial fencing applications. (12 $_� s Recommended: Approved: Bob Bowen, Construction Manager Trent Petty, Town Manager cc: Estimating File Job File Manhattan Construction Company 6300 North Central Expressway * Dallas, Texas * (214) 357-7400 Fax (214) 357- 7798 BY: JOHN SEWALL CONTROL # DESCRIPTION: Fencing (Truck Dock Gate) MCC ANCHOR FENCE PARAGON FENCING PDQ FENCE 13t1£#GET BRYAN GARVEY RICK SOUTH NEAL ROBERTSON PROJECT NAME: WESTLA!(E MUNICIPAL 214-350-1900 817-275-2151 972-524-5471 PER PLANS AND SPECS Yes Yes Yes ADDENDUMS None None None SCAFFOLDING AND HOISTING N1R NIR NIR Yes Black vinyl -coated fabric, posts, & accessories Yes Yes 4' Swing Gate Section Yes Yes Yes 17° Sliding Gate Section Yes Yes Yes Guide PostsYes Yes Yes Coring of Concrete Paving for Posts Yes Yes Yes Wheels & Track e Yes Yes Yes Wheel stop Yes Yes Yes Locking Mechanism at Swing/Slide Interface Yes Yes Yes SCOPE ADJUSTMENT TOTAL SUB 1 VENDOR QUOTE 4,100 $ 2,049 $ 2,925 TAX RATE 8.25% N.A. N.A. N.A. BOND RATE I AMOUNT N.A. N.A. N.A. BASE BID GRAND TOTAL 10,987 $ 4,100 $ 2,049 $ 2,925