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03-03-14 BOT MinWESTLAKE ACADEMY BOARD OF TRUSTEES MEETING March 3, 2014 PRESENT: President Laura Wheat, Trustees: Clif Cox, Carol Langdon, and Rick Rennhack. ABSENT: Michael Barrett and Wayne Stoltenberg. OTHERS ESE : Superintendent Tom Brymer, Assistant to the Superintendent Amanda DeGan, Board Secretary Kelly Edwards, Executive Principal & Director of Education Dr. Mechelle Bryson, MYP Principal Dr. Andra Barton, Primary Principal Rod Harding, Administrative Coordinator Ben Nibarger, Finance Director Debbie Piper, Facilities and Recreation Director Troy Meyer, Director of HR & Administrative Services Todd Wood, Director of Communications & Community Affairs Director Ginger Awtry, Director of Information & Technology Jason Power and Communications Specialist Susan McFarland. Work Session 1. CALL TO ORDER President Wheat called the work session to order at 5:19 p.m. 2. PLEDGE OF ALLEGIANCE President Wheat led the pledge of allegiance to the United States and Texas flags. 3. REVIEW OF CONSENT AGENDA ITEMS FOR THE MARCH 3. 2014, TRUSTEES REGULAR MEETING AGENDA. President Wheat asked for clarification regarding the Missed Instructional Day Waiver. BOT Minutes 03/03/14 Page 1 of 4 a. Update on the progress of Spanish alignment at Westlake Academy. a. Introduce Mechelle Bryson, Ed.D. as the Academy's Executive Principal/Director of Education. Superintendent Brymer introduced Dr. Bryson and provided an overview of the organization chart. b. Presentation and Discussion (annually) of the planned activities of the House of Commons. Mrs. Ashley Hansen, Speaker of the House of Commons, provided an overview of the board's previous and upcoming events. c. Discussion of the expansion enrollment for the 2014-2015 school year and current student census. Assistant to the Superintendent DeGan provided an overview of the new student and parent on -boarding process, additional suggestions to engage parents and students, induction group meetings, and supporting teachers during the expansion. Coordinator Nibarger provided an overview of the current student enrollment, lottery and pre enrollment numbers and process. Discussion ensued regarding the number of lottery applications, the status of intent to re -enroll applications, number of new home starts, strategic curriculum planning and resident and non-resident donations. d. Update and discussion regarding Westlake Academy Phase I expansion project and enrollment projections. Standing Ie Director Meyer stated that the Construction At -Risk Manager will be attending the March 24th meeting to discuss the status of the project. None. BOT Minutes 03/03/14 Page 2 of 4 7. ADJOURNMENT President Wheat adjourned the work session at 6:23 p.m. 1. CALL TO ORDER President Wheat called the regular session to order at 6:43 p.m. 2. CITIZENS' PRESENTATIONS AND RECOGNITIONS • • - addressed the Board. . CONSENT AGENDA a. Consider approval of the minutes from the February 10, 2014, meeting. b. Consider approval of Resolution 1-2, Missed Instructional Day Waiver. c. Consider approval of Resolution 14-3, Amending the Westlake Academy Personnel Manual adding a Compensated Holidays policy. MOTION: Trustee Cox made a motion to approve the consent agenda. Trustee Langdon seconded the motion. The motion carried by a vote of 3-0. 4. BOARD CALENDAR Principal Harding announced the IBO Self Study will be occurring on March 6-7, 2014. None. BOT Minutes 03/03/14 Page 3 of 4 RINNErAV13'rel II:701M47 x;11 TI Trustee Rennhack made a motion to adjourn the regular session. Trustee Cox seconded the motion. The motion carried by a vote of 3-0. President Wheat adjourned the regular session at 6:49 p.m. ATTEST: Kell Edward9,)board Secretary Laura Wheat, President BOT Minutes 03/03/14 Page 4 of 4