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12-05-11 BOT MinWESTLAKE ACADEMY BOARD OF TRUSTEES WORKSHOP & REGULAR MEETINGS December 5, 2011 PRESENT: President Wheat, Trustees, Carol Langdon, David Levitan and Rick Rennhack. Trustee Cox arrived at 5:18 p.m. ABSENT: Trustee Tim Brittan OTHERS PRESENT: Superintendent Tom Brymer, Board Secretary Kelly Edwards, Primary Principal Rod Harding, Secondary Principal Dr. Clint Calzini, Administrative Coordinator Ben Nibarger, Assistant to the Superintendent Amanda DeGan, MYP Coordinator Tracy Odom, Finance Director Debbie Piper, Director of Communications & Community Affairs Ginger Awtry, Facilities and Recreation Director Troy Meyer, and Budget Analyst Scott Dixon. Workshou Session 1. CALL TO ORDER President Wheat called the workshop to order at 5:10 p.m. 2. PLEDGE OF ALLEGIANCE President Wheat led the pledge of allegiance to the United States and Texas flags. 3. REVIEW OF CONSENT AGENDA ITEMS FROM DECEMBER 5, 2011, TRUSTEES REGULAR MEETING AGENDA. No further discussion. BOT Minutes 12/05/11 Page 1 of 4 4. DISCUSSION ITEMS a. Discussion of Westlake Academy Financial Forecast, Enrollment, and Facilities' Needs. Superintendent Brymer provided an overview of the presentation. Principal Calzini and Principal Harding also provided detailed information during the presentation. Discussion ensued regarding the Mission, Vision and Value statement, the application of the desired outcome rubric with the facility options, the benefits of expanding the school, viable options as proposed in the Hayes plan to achieve financial stability, and how additional facilities would provide the space for activity based learning. Superintendent Brymer stated that Option 2A best meets our desired outcomes and moves us towards the Vision Value and Mission. President Wheat opened the floor to receive feedback from the audience. S. BOARD RECAP / STAFF DIRECTION The Board would like Staff to provide the following supplemental information: - Options for the additional facilities if not occupied - Immediate alternatives to meet the needs of students - Proposed Charter Amendment to increase enrollment - Cost of additional portables or leasing additional space for the DP programme Impact to properly taxes Cost of marketing the Academy 6. ADJOURNMENT There being no further business before the Board, President Wheat adjourned the workshop at 8:11 p.m. Regular Session 1. CALL TO ORDER President Wheat called the Regular meeting to order at 8:11 p.m. 2. CITIZENS' PRESENTATIONS AND RECOGNITIONS: Mrs. Elizabeth Golden-Hallet provided a presentation of the "Flipped Classroom". BOT Minutes 12/05/11 Page 2 of 4 3. CONSENT AGENDA a. Consider approval of the minutes for the meeting held on October 3, 2011. b. Consider approval of Resolution 11-23, Establishing Regular Meeting dates for and Procedures for 2012. MOTION: Trustee Rennhack made a motion to approve the consent agenda with the revisions to the minutes as discussed. Trustee Langdon seconded the motion. The motion carried by a vote of 4-0. 4. BOARD CALENDAR - Westlake Neighborhood Meeting for All Others December 13, 2011; 7:00 pm — 9:00 pm; Home of Scott & Kelly Bradley Westlake Academy Winter Holiday December 19, 2011— January 2, 2012 Town Offices Closed December 23 & 27, 2011 Town Offices Closed January 2, 2012 - 2011 Graduates IB Diploma Presentation & Lessons Learned January 6, 2012; 2:45 pm in WA Gym - Board of Trustee Meeting January 9, 2012 S. FUTURE AGENDA ITEMS - None BOT Minutes 12/05/11 Page 3of4 6. ADJOURNMENT MOTION: Trustee Rennhack made a motion to adjourn the meeting. Trustee Cox seconded the motion. The motion carried by a vote of 4-0. President Wheat adjourned the meeting at 8:34 p.m. APPROVED BY THE BOARD OF TRUSTEES ON JANUARY 9, 2012. ATTEST: La a Wheat, Board President Kelly Edwards, Board Secretary BOT Minutes 12/05/11 Page 4 of 4