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06-09-11 BOT MinWESTLAKE ACADEMY BOARD OF TRUSTEES WORKSHOP June 9, 2011 PRESENT: President Laura Wheat and Trustees, Tim Brittan, Clif Cox, Carol Langdon, David Levitan and Rick Rennhack. ABSENT: OTHERS PRESENT: Superintendent Tom Brymer, Board Secretary Kelly Edwards, PYP Principal Jamie Schmitz, MYP Principal Rod Harding, Administrative Coordinator Ben Nibarger, Assistant to the Superintendent Ginger Awtry, Municipal Court and Special Projects Director Amanda DeGan , Finance Director Debbie Piper, and Human Resources and Administrative Services Todd Wood and Management Intern Scott Dixon. Workshop Session 1. CALL TO ORDER President Wheat called the workshop to order at 9:08 a.m. 2. PRESENTATION AND DISCUSSION OF THE PROPOSED ACADEMY BUDGET FOR FISCAL YEAR 2011-2012, Superintendent Brymer provided an overview of the proposed budget as presented and the current status of budget decisions made by the Legislature. Challenges include: Completion of Option B of enrollment growth; Class size, campus facilities at capacity; State funding reduction of 8% in FY 11-12 & 12-13; Declining fund balance — below in 45 day in FY 12-13; depleted in FY 16-17. BOT Minutes 06/09/11 Page 1 of 2 Items that shape the budget include: the largest cost is compensation; transfer of the Town's indirect and direct cost; limited discretionary cost; debt service; and student enrollment operating revenues. Discussion ensued regarding State funding, Black Smith support, student residency numbers, per student cost, attrition, faculty recruitment and new faculty members, teacher's salaries, special education requirements, changing the date of the lottery, class size and the possibility on starting an endowment. Board direction Meet with affiliate boards regarding additional funding proposals Expenditures- hold current pay scale with step increase Projections showing expenditures 2.5% vs. 3.0% and its effect the fund balance TSHA endowment Possible enrollment cap planning scenarios 3. BOARD CALENDAR - BOT Meeting August 15, 2011 - First Day of School August 22, 2011 4. ADJOURNMENT There being no further business before the Board, President Wheat adjourned the workshop at 1:24 p.m. APPROVED BY THE BOARD OF TRUSTEES ON AUGUST 15, 2011. ATTEST: Kelly ''Edwar , Board Secretary Laura Wheat, Board President BOT Minutes 06/09/11 Page 2of2