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06-06-11 BOT MinWESTLAKE ACADEMY BOARD OF TRUSTEES WORKSHOP & REGULAR MEETINGS June 6, 2011 PRESENT: President Laura Wheat and Trustees, Tim Brittan, Carol Langdon, David Levitan and Rick Rennhack. Trustee Cox arrived at 4:47 p.m. ABSENT: OTHERS PRESENT: Superintendent Tom Brymer, School Attorney Janet Bubert, Board Secretary Kelly Edwards, Primary Principal Jamie Schmitz, Secondary Principal Rod Harding, Assistant to the Superintendent Ginger Awtry, Municipal Court and Special Projects Director Amanda DeGan, Finance Director Debbie Piper, Human Resources and Administrative Services Director Todd Wood and Facilities and Recreation Director Troy Meyer. Workshop Session 1. CALL TO ORDER President Wheat called the workshop to order at 4:43 p.m. 2. PLEDGE OF ALLEGIANCE President Wheat led the pledge of allegiance to the United States and Texas flags. 3. REVIEW OF CONSENT AGENDA ITEMS FROM JUNE 6, 2011, TRUSTEES REGULAR MEETING AGENDA. Superintendent Brymer provided an overview of item c regarding portable buildings. BOT Minutes 06/06/11 Page 1 of 5 4. REPORTS a. Report Analyzing Westlake Academy MYP TAKS and ISA results. Discussion ensued regarding the results of both tests, how the IB curriculum program is represented in the results, the possibility of accelerating the Math curriculum, the challenge being a public school and using the State and IB testing measurements, reviewing the alignment of the Math curriculum and the tracking of cohorts. MYP Principal Harding stated he would use the results to work with teachers showing the areas of concern and work towards improving the curriculum which should improve standardize testing scores. 5. DISCUSSION ITEMS a. Presentation and discussion of a report concerning the planned activities of the Westlake Academy Foundation. Foundation President Kelly Cox and Foundation Executive Director Dr. Shelly Myers provided a presentation and overview of the Foundation's activities of the past year the board's mission and goals. Discussion ensued regarding Baja, teachers applying for training grants, the foundations involvement during the on -boarding process, and the affiliate board policy. President Wheat recessed the workshop at 6;09 p.m. to convene the regular meeting. President Wheat reconvened the workshop at 8:07 p.m. to convene the workshop. b. Discussion of follow-up items from May 20, 2011, Strategic Planning Retreat Municipal Court and Special Projects Director a DeGan provided an overview of the the wording drafted during the strategic planning workshop in May. Discussion ensued regarding re -crafting the Vision and Mission Statements. Vision Statement - Westlake Academy inspires students to achieve their highest individual potential in a nurturing environment that fosters the traits found in the IB Learner Profile. Inquirers, Knowledgeable, Thinkers, Communicators, Principled, Open-minded, Caring Risk -takers, Balanced, and Reflective. BOT Minutes 06/0611 Page 2of5 Mission — Westlake Academy is an IB World whose mission is to provide students with an internationally minded education of the highest quality so they are well-balanced and respectful life-long learners. c. Discussion of the Status of Portable Building Additions at Westlake Academy. - No discussion d. Discussion of Board of Trustee governance as illustrated in Dr. Brian Carpenter's Charter School Board University: An introduction to effective charter school governance; Chapter 21. President Wheat asked that this item placed on the August agenda for discussion. 6. BOARD RECAP / STAFF DIRECTION The board would like Staff to review the internal performance assessments of the TAKE, ACT, and SAT scores to determine how they align or if they show deficiencies. Implementation of Principal Harding's action plan for improvement for the next school year. 7. AD30URNMENT There being no further business before the Board, President Wheat adjourned the workshop at 8:42 p.m. Regular Session 1. CALL TO ORDER President Wheat called the Regular meeting to order at 6:21 p.m. with all Trustees present. 2. CITIZENS' PRESENTATIONS AND RECOGNITIONS: Students from Westlake Academy presented their personal projects. MYP Coordinator Odem provided an overview of the G10 personal projects. Connor Smith provided an overview of his personal project - piano composition and played a portion of his composition. BOT Minutes 06/06/11 Page 3 of 5 Sonya Hernadez provided an overview of her personal project - adding street lights to Dove Road and provided a 3D model of the lighting project. PYP students Peyton Halbert, Peyton Harrison, Katherine Osborne, Sarah Mayhew, Michael Grover, Sean Drews, Andrew Cowan and Chance Ryan provided an overview of their projects regarding Animal Drug Testing and Children Soldiers. Angie Bumgarner stated that these presentations were an example of what cannot be measure using standardize testing and asked the board to keep that in mind during future discussion of standardized testing. 3. CONSENT AGENDA a. Consider approval of the minutes for the meeting held on May 9, 2011. b. Consider approval of the minutes for the meeting held on May 20, 2011. C. Consider approval of Resolution 11-11, Providing direction to the Superintendent related to facility needs, including a possible portable building, concerning a Technology/Media Center. Superintendent Brymer provided an overview of item c regarding portable classrooms, the location of those buildings and the feasibility of adding a fourth building on the campus. MOTION: Trustee Cox made a motion to approve the consent agenda. Trustee Langdon seconded the motion. The motion carried by a vote of 5-0. 4. EXECUTIVE SESSION The Board convened into executive session at 7:00 p.m. The Board will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.071(2) — Consultation with School Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: Charter amendments including the Admissions Policy S. RECONVENE MEETING President Wheat reconvened the meeting at 8:06 p.m. C. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION. - No Action Taken BOT Minutes 06/06/11 Page 4 of 5 7. BOARD CALENDAR - BOT Budget Retreat June 9, 2011, Town Hall (9:00 — 1:00 p.m.) - BOT Meeting August 15, 2011, 4:30 p.m. - First Day of School August 22, 2011 8. FUTURE AGENDA ITEMS - None 9. ADJOURNMENT MOTION: Trustee Rennhack made a motion to adjourn the meeting. Trustee Langdon seconded the motion. The motion carried by a vote of 5-0. President Wheat adjourned the meeting at 8:07 p.m. APPROVED BY THE BOARD OF TRUSTEES ON AUGUST 15, 2011. ATTEST: p,1 Kelly Ldwarcg, Board Secretary Laura Wheat, Board President BOT Minutes 06/06/11 Page 5 of 5