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05-09-11 BOT MinWESTLAKE ACADEMY BOARD OF TRUSTEES WORKSHOP & REGULAR MEETINGS May 9, 2011 PRESENT: President Laura Wheat and Trustees, Clif Cox, Carol Langdon, and Rick Rennhack. ABSENT: Tim Brittan OTHERS PRESENT: Superintendent Tom Brymer, School Attorney Janet Bubert, Board Secretary Kelly Edwards, Primary Principal Jamie Schmitz, Assistant to the Superintendent Ginger Awtry, Municipal Court and Special Projects Director Amanda DeGan , Finance Director Debbie Piper, Human Resources and Administrative Services Todd Wood and Facilities and Recreation Director Troy Meyer. Workshop Session 1. CALL TO ORDER President Wheat called the workshop meeting to order at 6:30 p.m. 2. PLEDGE OF ALLEGIANCE President Wheat led the pledge of allegiance to the United States and Texas flags. President Wheat asked for any public comments. Mr. Allan Werst announced Decoration Day activities and his Poppy sales campaign benefiting the Roanoke VFW. He also encouraged people to support the Historical Society and announced upcoming events such as the auto show and historical marker presentations. BOT Minutes 05/09/11 Page 1 of 5 3. REVIEW OF CONSENT AGENDA ITEMS FROM MAY 9, 2011, TRUSTEES REGULAR MEETING AGENDA. No discussion. 4. EXECUTIVE SESSION The Board did not convene into executive session at this time. The Board will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.071(2) — Consultation with School Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter and Section 551.074(x) - Personnel Matters; Discussion of Westlake Academy Education Foundation and associated personnel issues. 5. RECONVENE MEETING 6. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. - No action taken. 7. REPORTS a. Mandarin Chinese report. (Applicable Strategic Plan Desired Outcomes: High Student Achievement; Strong Parent & Community Connections; and Student Engagement — Extracurricular activities) Primary Principal Schmitz provided an overview of the report and answered questions. Discussion ensued regarding the implementation of a second language, the grade Mandarin should be introduced to students, and the cost and availability of the program. 8. DISCUSSION ITEMS a. Discussion of the Westlake Academy Parents Survey for the 2010-11 School Year. (Applicable Strategic Plan Desired Outcomes: Strong Parent & Community Connections) Superintendent Brymer provided an update and overview of the proposed questions on the Parents Survey. He stated this instrument includes new and legacy questions. BOT Minutes 05/09/11 Page 2 of 5 The Board will provide additional feedback regarding the proposed questions to Superintendent Brymer. b. Discussion of Board of Trustee governance as illustrated in Dr. Brian Carpenter's Charter School Board University.' An introduction to effective charter school governance; Chapters 19-20. The Board reviewed and discussed the questions in Chapters 19-20 as they relate to the academy. 9. BOARD RECAP % STAFF DIRECTION The Board asked Staff to notify parents in advance of the survey mailing. 10. ADJOURNMENT There being no further business before the Board, President Wheat adjourned the workshop at 7:31 p.m. Regular Session 1. CALL TO ORDER President Wheat called the Regular meeting to order at 7:31 p.m. with Trustee Brittan absent. 2. CITIZENS' PRESENTATIONS AND RECOGNITIONS: No one addressed the Board. 3. CONSENT AGENDA: a. Consider approval of the minutes for the meeting held on April 4, 2011. b. Consider approval of Resolution 11-10, Amending the Nepotism policy. MOTION: Trustee Cox made a motion to approve the consent agenda. Trustee Langdon seconded the motion. The motion carried by a vote of 3-0. BOT Minutes 05/09/11 Page 3of5 4. EXECUTIVE SESSION The Board convened into executive session at 7:34 p.m. The Board will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.071(2) — Consultation with School Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter and Section 551.074(a) - Personnel Matters: Discussion of Westlake Academy Education Foundation and associated personnel issues. S. RECONVENE MEETING President Wheat reconvened the meeting at 10:30 p.m. 6. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. - No action taken. 7. BOARD CALENDAR - Bandana Bonanza May 14, 2011, WA 3:00 — 7:00 p.m. - BOT Planning Retreat May 20, 2011, Embassy Suites (Outdoor World) 8:30 — 5:00 p.m. - Decoration Day May 30, 2011, 6:00 p.m. at the Westlake I.O.O.F Cemetery - Senior Banquet June 2, 2011, at the Petroleum Club, Fort Worth at 6:30 p.m. - Senior Baccalaureate Program. June 3, 2011, at 10:45 a.m. in the WA Performance Hall End of Year Picnic June 3, 2011, at 12:00 noon, WA on the green Graduation June 4, 2011, Hurst Conference Center at 2:00 p.m. - BOT Budget Retreat June 9, 2011, Town Hall (8:30-5:00 p.m.) BOT Meeting August 15, 2011, 4:30 p.m. First Day of School August 22, 2011 BOT Minutes 05/09/11 Page 4 of 5 S. FUTURE AGENDA ITEMS: - None 9. ADJOURNMENT MOTION: Trustee Rennhack made a motion to adjourn the meeting. Trustee Cox seconded the motion. The motion carried by a vote of 3-0. President Wheat adjourned the meeting at 10:30 p.m. APPROVED BY THE BOARD OF TRUSTEES ON JUNE 6, 2011. ATTEST: Kelly Edwar , Board Secretary Laura Wheat, Board President BOT Minutes 05/09/11 Page 5 of 5