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02-07-11 BOT MinWESTLAKE ACADEMY BOARD OF TRUSTEES WORKSHOP & REGULAR MEETINGS February 7,2011 PRESENT: President Laura Wheat and Trustees, Clif Cox, Carol Langdon, and Rick Rennhack. ABSENT: John Miller and Tim Brittan OTHERS PRESENT: Workshop Session 1. CALL TO ORDER Superintendent, Tom Brymer, School Attorney, Janet Bubert, Board Secretary Kelly Edwards, Secondary Principal Rod Harding, Primary Principal Jamie Schmitz, Middle Years Coordinator Tracy Odom, Administrative Services Coordinator Ben Nibarger, Finance Director Debbie Piper, and Assistant to the Superintendent Ginger Awtry. President Wheat called the workshop mee t ing to order at 5:05 p .m. 2. REVIEW OF CONSENT AGENDA ITEMS FROM FEBRUARY 7, 2011, TRUSTEES REGULAR MEETING AGENDA. Discussion ensued regarding the calendar discussion not recorded in the January 10, 2011, minutes, the use of the current calendar available online and the possibility of includ ing additional annual events on the calendar and the contract to retain Jody Richardson for State legislative support services. 3. DISCUSSION ITEMS a. Discussion of Council Relat ions Policy as it Relates to Amendment to Assist in Town Council/Board Meeting Structure and Effectiveness. Superintendent Brymer provided an overview of the recommendations amending the Council/Board relations policy. BOT Minutes 02/07/11 Page 1 of 4 Discussion ensued how to determine if an item should be a discussion or report item and items that may be considered an administrative item and when those items may be considered a Future Agenda Item. b. Discussion of Strategic Plan Guiding Board Meetings Superintendent Brymer provided an overview regarding the process of moving forward to align the strategic plan using a balanced scorecard . c. Discussion of Next State Bienium Budget on Westlake Academy FY 11-12 and FY 12-13 . Superintendent Brymer provided an overview of possible future Academy possible future revenue and expenditure scenarios to manage any reductions should the State cut funding for the next school year. d. Discussion of board of trustee governance as illustrated in Dr. Brian Carpenter's Charter School Board University: An introduction to effective charter school govemance/ Chapters 14-15. The Board reviewed and discussed the questions in Chapters 14 and 15 as they relate to the acaderny. The Board then discussed in detail the questions on page 101 as they relate to how well academy students are performing and the different ways to measure the success of our students. 4. REPORTS a. Sir Ken Robinson Creativity and Innovation in Education Presentation at Westlake Acaderny. b. Summary of Part 2 of Main Conclusions to MYP Self-study. Trustee Cox asked Principal Harding to further explain the MYP Self-study report. Principal Harding and MYP Coordinator Odom provided an overview of the report and the collaboration of the Board Members, students, faculty and parents. 5. BOARD RECAP I STAFF DIRECTION Continue moving forward with the Strategic Plan and ba lanced score card alignment and the Council/Board Relations policy. BOT Minutes 02/07/11 Page 2 of 4 6. ADJOURNMENT There being no further business before the Board, President Wheat adjourned the workshop at 7:31 p.m. Regular Session 1. CALL TO ORDER President Wheat called the Regular meeting to order at 7:31 p.m. with Trustee Brittan absent. 2. PLEDGE OF ALLEGIANCE President Wheat led the pledge of allegiance to the United States and Texas flags. 3. CITIZENS' PRESENTATIONS AND RECOGNITIONS No one addressed the Board. 4 . CONSENT AGENDA a. Consider approval of the minutes for the meeting held on January 10, 2010. b. Consider approval of Resolution 11-03, Retaining Jody Richardson of Allen, Boone, Humphries, Robinson, LLP, Attorneys at Law for Certain State Legislative Support Services. MOTION: Trustee Rennhack made a motion to approve the consent agenda with revisions as discussed. Trustee Langdon seconded the motion. The motion carried by a vote of 3-0. 5. BOARD CALENDAR Sir Ken Rob inson March 2, 2011, WA Gymnasium, 6:00 -8:00 p.m. Board of Trustee Meeting March 7, 2011 6. FUTURE AGENDA ITEMS None BOT Minutes 02/07/11 Page 3 of 4 7. ADJOURNMENT There being no further business before the Board, President Wheat asked for a motion to adjourn. MOTION: Trustee Rennhack made a motion to adjourn the meeting. Trustee Cox seconded the motion. The motion carried by a vote of 3-0 . President Wheat adjourned the meeting at 7:34 p.m. APPROVED BY THE BOARD OF TRUSTEES ON MARCH 10, 2011. Laura Wheat, Board President ATTEST: BOT Minutes 02/07/11 Page 4 of 4