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06-17-2021 Joint TC BOT MinT H E T 0 W H O F WESTLAKE MINUTES OF THE JOINT TOWN OF WESTLAKE TOWN COUNCIL AND WESTLAKE ACADEMY BOARD OF TRUSTEES WORKSHOP JUNE 17, 2021 In accordance with Order of the Office of the Governor issued March 16, 2020, and March 19, 2020, the Town Council of the Town of Westlake and the Board of Trustees of Westlake Academy conducted this joint virtual meeting at 8:30 a.m. on Thursday, June 17, 2021. In order to advance the public health goal of promoting "social distancing" to slow the spread of the Coronavirus (COVID-19), there was limited public access to the physical location described above to thirty (30) seats for the public on a first -come, first -serve basis. PRESENT: Mayor/President Laura Wheat and Council/Board of Trustee Members, Rajiv Trivedi, Chandrika Dasgupta, and Anna White. Town Council/Board of Trustee Member Alesa Belvedere arrived at 8:53 a.m. and Town Council/Board of Trustee Member Carol Langdon arrived at 9:45 a.m. ABSENT: None. OTHERS PRESENT: Town Manager/Superintendent Amanda DeGan, Deputy Town Manager Noah Simon, Assistant Town Manager Jarrod Greenwood, Town Secretary Todd Wood, Director of Information Technology Jason Power, Director of Finance Ginger Awtry, Director of Public Works & Facilities Troy Meyer, Director of Planning & Development Ron Ruthven, Director of Community Engagement Jon Sasser, Executive Director Dr. Mechelle Bryson, Fire Chief Richard Whitten, Court Administrator Jeanie Roumell, Human Resources Director Sandy Garza, Director of Community Engagement Jon Sasser, and Westlake Academy Foundation Executive Director Dr. Shelly Myers. Regular Session 1. CALL TO ORDER Mayor/President Wheat called the Joint Town Council/Board of Trustees meeting to order at 8:35 a.m. TC/BOT Minutes — 06/17/21 Page 1 of 3 2. DISCUSSION REGARDING KEY STRATEGIC INITIATIVES AND VISION GOVERNANCE FORTHE FUTURE. Town Manager/Superintendent Amanda DeGan presented this item which included the latest draft versions of the 2021-2022 Municipal and Academic budgets. This included Five-year forecast summary, the Capital Project forecast summary, Fiscal and Budgetary policies, Municipal and Academic Personnel forecasts, and explanations of the shared services model. These documents were included in the meeting packet and addressed questions from the Town Council/Board of Trustees. Discussion ensued regarding the budget, capital improvements, and personnel forecasting. 3. PRESENTATION AND DISCUSSION REGARDING PROPOSED FY 21/22 MUNICIPAL AND ACADEMIC BUDGETS, THE FIVE-(5) YEAR CAPITAL IMPROVEMENT PLAN AND POSSIBLE DEBT ISSUANCE TO FUND PROJECTS WITHIN THE CIP. Discussion ensued regarding the five-year forecasts and the prioritization that would need to occur during community growth and the uncertain economic period following the pandemic. 4. COUNCIL RECAP / STAFF DIRECTION. The Council/Board asked for staff to check the proposed ad valorem tax rates to ensure that the proposed rate would not create an "actual" tax increase to Westlake residents. The Council/Board also asked for the estimated enrollment numbers for Westlake Academy in the 2021-2022 school year. S. ADJOURNMENT. Mayor Wheat adjourned the meeting at 4:57 p.m. CERTIFICATION I certify that the above notice was posted at the Town Hall of the Town of Westlake, 1500 Solana Blvd., Building 7, Suite 7100, Westlake, TX 76262, June 14, 2021, by 7:00 a.m, under the Open Meetings Act, Chapter 551 of the Texas Government Code. ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS 551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT CODE. TC/130T Minutes — 06/17/21 Page 2of3 APPROVED BYTHE TOWN COUNCIL ON SEPTEMBER 27, 2021. ATTEST: 6Cl.c4-" lK,&e-, Lau a Wheat, Mayor 16�(v"-j' - Todd/Wood, Town Secretary W ES t 7EXP� TC/BOT Minutes — 06/17/21 Page 3of3