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05-10-21 Joint TC BOT Agenda PacketTC/BOT Agenda – 05/10/21 Page 1 of 3 TOWN OF WESTLAKE TOWN COUNCIL AND WESTLAKE ACADEMY BOARD OF TRUSTEES JOINT MEETING AGENDA 1500 SOLANA BLVD, BUILDING 7, SUITE 7100, COUNCIL CHAMBER WESTLAKE, TX 76262 May 10, 2021 5:30 P.M. MEETING In accordance with Order of the Office of the Governor issued March 16, 2020 and March 19, 2020, the Town Council of the Town of Westlake and the Board of Trustees of Westlake Academy will conduct this joint meeting at 5:30 p.m. on Monday, May 10, 2021. In order to advance the public health goal of promoting "social distancing" to slow the spread of the Coronavirus (COVID-19), there will be limited public access to the physical location described above. A limit of thirty (30) seats will be available to the public on a first-come, first-serve basis. A recording of this meeting will be made and will be available to the public in accordance with the Open Meetings Act. Vision Statement An oasis of natural beauty that maintains our open spaces in balance with distinctive development, trails, and quality of life amenities amidst an ever expanding urban landscape. Regular Session 1.CALL TO ORDER 2.PLEDGE OF ALLEGIANCE 3.CITIZEN COMMENTS: This is an opportunity for citizens to address the Town Council or Board of Trustees on any matter, whether or not it is posted on the agenda. Individual citizen comments are normally limited to three (3) minutes; however, time limits can be adjusted by the presiding officer. The presiding officer may ask the citizen to hold their comment on an agenda item if the item is posted as a Public Hearing. The Town Council and Board of Trustees cannot by law take action nor have any discussion or deliberations on any presentation made at this time concerning an item not listed on the agenda. The Town Council and Board of Trustees will receive the information, ask staff to review the matter, or an item may be noticed on a future agenda for deliberation or action. 4.ITEMS OF COMMUNITY INTEREST: Mayor and Council Reports on Items of Community Interest pursuant to Texas Government Code Section 551.0415 the Town Council may report on the following items: (1) expression of thanks, congratulations or condolences; (2) information about holiday schedules; (3) recognition of individuals; (4) reminders about upcoming Town Council events; (5) information about community events; and (6) announcements involving imminent threat to public health and safety. 5.RECOGNITION OF AND PROCLAMATION TO THE COVID-19 RESPONSE TEAM. TC/BOT Agenda – 05/10/21 Page 2 of 3 6. RECOGNITION OF THE FOLLOWING GROUPS OF STUDENTS AT WESTLAKE ACADEMY: • TOP 10% STUDENTS OF THE GRADUATING CLASS OF 2021 • SPORTS TEAMS 7. DISCUSSION AND CONSIDERATION OF WA RESOLUTION 21-05 FOR THE 2021- 22 INSTRUCTIONAL MATERIALS ALLOTMENT. 8. PRESENTATION AND DISCUSSION REGARDING THE COVID-19 PANDEMIC, INCLUDING UPDATES AND RECOMMENDATIONS ON MUNICIPAL AND ACADEMIC OPERATIONS. 9. DISCUSSION AND CONSIDERATION OF ORDINANCE 926, CANVASSING THE RETURNS AND DECLARING THE RESULTS OF THE GENERAL ELECTION HELD ON MAY 1, 2021, FOR THE ELECTION OF THREE (3) COUNCIL MEMBERS TO TERMS EXPIRING MAY 2023. 10. ADMINISTER OATHS OF OFFICE TO NEWLY ELECTED OFFICIALS. 11. EXECUTIVE SESSION: The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087 - Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1) for the following: - Front 44 - Entrada - PD7 (Spencer Ranch) b. Section 551.071(2) Consultation with Attorney – to seek advice of counsel on matters in which the duty of the Town Attorney under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Government Code - FM 1938 access for proposed Southlake development. c. Section 551.071(2) – Consultation with Town Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: Resolution No. 00-19, a Contract with Hillwood Development Corporation TC/BOT Agenda – 05/10/21 Page 3 of 3 Concerning the Design Engineering and Construction of the West Side Pump Station and the Dove Road Waterline. d. Section 551.071 - Discussion with the Town Attorney regarding pending, threatened, or contemplated litigation regarding BRS. e. Section 551.071 - Consultation with Attorney - to seek advice of counsel regarding Granada Homeowners' Association and ACC matters. f. Section 551.073 - Deliberations Regarding Gifts and Donations. g. Section 551. 074(a)(1): Deliberation Regarding Personnel Matters – to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee. 12. RECONVENE MEETING 13. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. 14. COUNCIL RECAP/STAFF DIRECTION 15. FUTURE AGENDA ITEMS: Any Council member may request at a workshop and / or Council meeting, under “Future Agenda Item Requests”, an agenda item for a future Council meeting. The Council Member making the request will contact the Town Manager with the requested item and the Town Manager will list it on the agenda. At the meeting, the requesting Council Member will explain the item, the need for Council discussion of the item, the item’s relationship to the Council’s strategic priorities, and the amount of estimated staff time necessary to prepare for Council discussion. If the requesting Council Member receives a second, the Town Manager will place the item on the Council agenda calendar allowing for adequate time for staff preparation on the agenda item. 16. ADJOURNMENT ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS 551.07187 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT CODE. CERTIFICATION I certify that the above notice was posted at the Town Hall of the Town of Westlake, 1500 Solana Blvd., Building 7, Suite 7100, Westlake, TX 76262, May 7, 2021, by 5:00 p.m. under the Open Meetings Act, Chapter 551 of the Texas Government Code. _____________________________________ Todd Wood, Town Secretary If you plan to attend this public meeting and have a disability that requires special needs, please advise the Town Secretary’s Office 48 hours in advance at 817-490-5711 and reasonable accommodations will be made to assist you. United States Pledge "I pledge allegiance to the flag of the United States of America, and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all." Texas Pledge “Honor the Texas flag; I pledge allegiance to the, Texas, one state under God, one and indivisible.” Town Council/Board of Trustees Item # 2 – Pledge of Allegiance CITIZEN COMMENTS: This is an opportunity for citizens to address the Town Council or Board of Trustees on any matter, whether or not it is posted on the agenda. Individual citizen comments are normally limited to three (3) minutes; however, time limits can be adjusted by the presiding officer. The presiding officer may ask the citizen to hold their comment on an agenda item if the item is posted as a Public Hearing. The Town Council or Board of Trustees cannot by law take action nor have any discussion or deliberations on any presentation made at this time concerning an item not listed on the agenda. The Town Council or Board of Trustees will receive the information, ask staff to review the matter, or an item may be noticed on a future agenda for deliberation or action. Town Council/ Board of Trustees Item #3 – Citizen Comments ITEMS OF COMMUNITY INTEREST: Mayor and Council Reports on Items of Community Interest pursuant to Texas Government Code Section 551.0415 the Town Council may report on the following items: (1) expression of thanks, congratulations or condolences; (2) information about holiday schedules; (3) recognition of individuals; (4) reminders about upcoming Town Council events; (5) information about community events; and (6) announcements involving imminent threat to public health and safety. Calendar of Meetings/Events: • May 10th Town Council/School Board meeting with Election Canvassing o 5pm 1500 Solana Blvd Bldg. 7 Suite 7200 Westlake, TX 76262 • May 12th WA Teacher of the Year Awards o Event will stream live on the Westlake Academy Facebook Page • May 13th Spring Concert (The After Party) o 7pm-8pm 1300 Solana Blvd Westlake, TX 76262 • May 15th Blood Drive/Organ Donation Sign Up o Westlake Fire-EMS Station: 2000 Dove Rd Westlake, TX 76262 o 10am-3pm • May 17th Planning and Zoning Meeting o 5pm 1500 Solana Blvd Bldg. 7 Suite 7200 Westlake, TX 76262 • May 18th IB Diploma Ceremony for 2020 Graduates o 5pm at Westlake Academy o Event will stream live on the Westlake Academy Facebook Page • May 24th Town Council/Board of Trustees Meeting o 5pm 1500 Solana Blvd Bldg. 7 Suite 7200 Westlake, TX 76262 • May 25th Senior Parade o 5pm at 1500 Solana Blvd Bldg 7 Suite 7200 Westlake, TX 76262 (Parking Lot) o Event will stream live on the Westlake Academy Facebook Page • May 27th Senior Banquet o 6pm at The Bowden 1775 Keller Pkwy, Keller, TX 76248 Town Council/ Board of Trustees Item # 4 – Items of Community Interest o Event will stream live on the Westlake Academy Facebook Page • May 29th Westlake Academy Graduation o 11am at Dr Pepper Ballpark 7300 Roughriders Trail, Frisco, TX 75034 • May 31st Memorial Day o Town of Westlake, Municipal Court, & Westlake Academy all closed • June 3rd Spring Concert (Blue Clear Sky) o 7pm-8pm 1300 Solana Blvd Westlake, TX 76262 • June 7th Coffee & Conversation o 8am-9:30am at Sir Stir Coffee 7pm-8pm 1300 Solana Blvd Westlake, TX 76262 • June 7th School Board Meeting o 5pm 1500 Solana Blvd Bldg. 7 Suite 7200 Westlake, TX 76262 *Reminder: Agendas for all municipal/academic meetings are posted a minimum of 72 hours before the meeting begins and can be found on our Town’s website under the tab “Government/Agendas & Minutes.” **For meeting agendas and details on WA calendar events or Municipal calendar events, please visit the Westlake Academy website or the Town of Westlake website for further assistance. RECOGNITION OF AND PROCLAMATION TO THE COVID-19 RESPONSE TEAM. Board of Trustees Item # 8 – Recognition and Proclamation A Proclamation by the Board of Trustees of Westlake Academy, in recognition of the COVID-19 Response Team members who have worked tirelessly during the 2020/2021 academic year to ensure the safety of Westlake Academy students, staff, and our community throughout the COVID-19 pandemic and who continue to work diligently to ensure the health and safety of our entire community. WHEREAS, the COVID-19 Response Team demonstrated their commitment to public service and public health by remaining focused o-n the ever-changing guidelines, information, and science related to COVID-19, the Board of Trustees recognizes the significant work and sacrifices made by the COVID-19 Response Team during the 2020-2021 academic year; and, WHEREAS, all Academic and Municipal employees are classified as essential workers, and all have performed additional acts of service during the COVID-19 pandemic, members of COVID-19 Response Team have gone above and beyond in performance of complex work; and, WHEREAS, the COVID-19 Response Team have voluntarily given their time, often working late nights, weekends, and holidays so that the Westlake Academy community could remain as safe as possible during the pandemic; and, WHEREAS, the COVID-19 Response Team worked diligently to review, discuss, and adapt to the ever-changing information and best practices in response to the science surrounding COVID-19; and, WHEREAS, the COVID-19 Response Team completed the Johns Hopkins University contact tracing course and applied that knowledge to mitigate the spread of COVID-19 at the Academy; and, WHEREAS, the COVID-19 Response Team informed, educated, and provided guidance to the Westlake Academy community on COVID-19, the Academy’s protocols, and vaccination information; and, WHEREAS, the COVID-19 Response Team performed these duties in a caring and compassionate manner when communicating to families and staff; and, WHEREAS, our Westlake community is built upon those with the heart of servant leaders who are dedicated to the health and safety of the entire Westlake Academy community and have made significant contributions towards their well-being during these difficult times; NOW THEREFORE, that the Board of Trustees on behalf of Westlake Academy and the Town of Westlake, express our appreciation to the exceptional commitment of the COVID-19 Response Team in order to help mitigate the spread of COVID-19. That, I, Laura Wheat, President of the Board of Trustees of Westlake Academy, do hereby proclaim and recognize the significant effort and contributions of (Team Member) as a member of the COVID-19 Response Team and urge our entire Westlake Academy community to thank those for their selfless commitments and determination to comfort, serve, and ensure our continued well-being. In Witness Whereof, I have hereunto set my hand and caused the Seal of Westlake Academy to be affixed at Westlake, Texas this 10th day of May 2021. ________________________________ Laura Wheat, President RECOGNITION OF THE FOLLOWING GROUPS OF STUDENTS AT WESTLAKE ACADEMY: • TOP 10% STUDENTS OF THE GRADUATING CLASS OF 2021 • SPORTS TEAMS Town Council/ Board of Trustees Item # 6 – No backup has been provided for this item. Page 1 of 2 BOARD OF TRUSTEES AGENDA ITEM Regular Meeting - Action Item Monday, May 10, 2021 TOPIC: Discussion and Consideration of Approval of WA Resolution 21-05 for the 2021-22 Instructional Materials Allotment. STAFF: Dr. Mechelle Bryson, Executive Director STRATEGIC ALIGNMENT Vision, Value, Mission Perspective Curriculum Outcome Objective Academic Excellence Academic Operations PYP / MYP / DP Optimize Student Potential SUMMARY The 82nd Texas Legislative session passed SB6 to address the instructional resource needs of school districts and charter schools. In doing so, SB6 created the Instructional Materials Allotment (IMA) to facilitate the purchase of instructional materials. Due to the shift from printed resources to digital resources, the 85th Texas Legislative session changed the name of the allotment to Technology and Instructional Materials Allotment (TIMA). As a result, school districts and charter schools have greater flexibility in deliverying instructional resources to teachers and students. It is important to note that TIMA is designed to provide funds to Texas schools to purchase instructional resources that align with the Texas Essentioal Knowledge and Skills (TEKS). School districts and charter school receive an IMA on a biannual basis to support classroom instruction. The TIMA provides money to purchase textbooks, resources, and technology aligned to the TEKS to support the curriculum. In order to receive funds, districts and charter school are required to certify annually to the State Board of Education and the commissioner that, for each subject in the required curriculum, students have access to instructional materials that cover all of the Texas Essential Knowledge and Skills (TEKS). In the attachments is a chart Page 2 of 2 of resources which are used at Westlake Academy to support student learning and the TEKS. Prior to the 2021-22 school year, the certification was signed off by the Superintendent, however, beginning this year the Board must approve the use of the instructional materials. COUNCIL ACTION/OPTIONS The Westlake Academy Leadership Team requests approval of the resolution, as submitted. STAFF RECOMMENDATION Staff recommends approval. FISCAL/SERVICE LEVEL IMPACT TO COMMUNITY Project Cost/Funding Amount: N/A Funding Source: N/A Contract: No Forms: N/A Service Levels: Would this project increase our serice delivery costs? No DEVELOPMENT/MOBILITY IMPACT TO COMMUNITY Westlake Academy: The approval of the IMA will allow for the Academy to purchase resources needed for instruction in the 2021-22 school year. Comprehensive Plan: N/A Cost Recovery Analysis: N/A Traffic Impact: N/A ATTACHMENTS Resources used in each Programme to support the instruction of the TEKS Math Reading Language Arts Social Studies Science PYP Envisions Math Texas 2.0, IStation Math, Imagine Math, STEMScopes IStation Reading, Lucy Calkins Phonics, Lucy Calkins Units of Study Writing, Reading A to Z, Raz Kids Texas Studies Weekly, USA Studies Weekly- 1565 to the Present STEMScopes 2.0, MYP HMH Texas Go Math IStation Reading, Mirrors & Windows:Connecting with Literature Locally developed materials iScience Texas DP HMH Algebra 1 Texas, HMH Algebra 2 Texas, HMH Geometry Texas Locally developed materials, IB Materials Wiley AP Human Geography, AP World History- Ways of the World Chemistry Matter & Change Texas, Essential Physics Resolution 21-05 Page 1 of 2 WESTLAKE ACADEMY RESOLUTION 21-05 A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES ADOPTING THE 2021-2022 INSTRUCTIONAL MATERIALS ALLOTMENT. WHEREAS, Westlake Academy considers the Instructional Materials Allotment essential to the academic achievement of students; and, WHEREAS, Westlake Academy is required to certify annually to the State Board of Education and the commissioner that, for each subject in the required curriculum, students have access to instructional materials that cover all of the Texas Essential Knowledge and Skills (TEKS); and, WHEREAS, Westlake Academy is required to present and request the Board of Trustees to certify the instructional materials used to support the TEKS; and, WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best interest of the citizens of Westlake as well as the students, their parents, and faculty of Westlake Academy. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF WESTLAKE ACADEMY: SECTION 1: That, all matters stated in the recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: That, the Board of Trustees of Westlake Academy hereby approves the 2021-2022 Instructional Materials Allotment. SECTION 3: If any portion of this resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Board of Trustees hereby determines that it would have adopted this Resolution without the invalid provision. SECTION 4: That this resolution shall become effective from and after its date of passage. Resolution 21-05 Page 2 of 2 PASSED AND APPROVED ON THIS 10th DAY OF MAY 2021. ___________________________________ Laura Wheat, President ATTEST: ________________________________ ___________________________________ Todd Wood, Board Secretary Amanda DeGan, Superintendent APPROVED AS TO FORM: ________________________________ Janet S. Bubert or L. Stanton Lowry, School Attorney 2021-22 Instructional Materials Allotment What is IMA? •School districts and charter school receive an Instructional Materials Allotment (IMA) funds on a biannual basis to support classroom instruction. The IMA money is used to purchase textbooks, resources, and technology to support the school curriculum. In order to receive funds, districts and charter school are required to certify annually to the State Board of Education and the commissioner that, for each subject in the required curriculum, students have access to instructional materials that cover all of the Texas Essential Knowledge and Skills (TEKS). Current Classroom Resources Supported with IMA Funds •Resources used in each Programme to support the instruction of the TEKS Math Reading Language Arts Social Studies Science PYP envisions Math Texas 2.0, IStation Math, Imagine Math, STEMScopes IStation Reading, Lucy Calkins Phonics, Lucy Calkins Units of Study Writing, Reading A to Z, Raz Kids Texas Studies Weekly, USA Studies Weekly-1565 to the Present STEMScopes 2.0, MYP HMH Texas Go Math IStation Reading, Mirrors & Windows:Connecting with Literature Locally developed materials iScience Texas DP HMH Algebra 1 Texas, HMH Algebra 2 Texas, HMH Geometry Texas Locally developed materials, IB Materials Wiley AP Human Geography, AP World History-Ways of the World Chemistry Matter & Change Texas, Essential Physics Other uses of IMA funds •In addition to the resources on the previous slide, IMA funds have been used to purchase other materials and technology such as the following: •Smart Boards •Newsela •Math Notebooks •Literacy Libraries in both primary and secondary •Secondary Textbooks-both print and digital PRESENTATION AND DISCUSSION REGARDING THE COVID-19 PANDEMIC, INCLUDING UPDATES AND RECOMMENDATIONS ON MUNICIPAL AND ACADEMIC OPERATIONS. Town Council/ Board of Trustees Item # 8 – No backup has been provided for this item. Page 1 of 2 TOWN COUNCIL AGENDA ITEM Regular Meeting - Action Item Monday, May 10, 2021 TOPIC: Consider approval of Ordinance Canvassing the returns and declaring the results of the General Election held on May 1, 2021, for the Election of three (3)Town Council Members to two (2) years terms, expiring May, 2023. STAFF: Todd Wood, Town Secretary STRATEGIC ALIGNMENT Vision, Value, Mission Perspective Strategic Theme & Results Outcome Objective Transparent / Integrity- driven Government Municipal & Academic Operations High Quality Planning, Design & Development - We are a desirable well planned, high-quality community that is distinguished by exemplary design standards. Increase Transparency, Accessibility & Communications SUMMARY The Town Council called an ordered the General Election on January 4, 2021, to be held on May 1, 2021, for the purpose of electing three (3) Council Members for two (2) year terms. In accordance with the Texas Election Code, results of the May 1, 2021, the General Election must be canvassed based on official results no later than the 11th day after the election. Both Denton and Tarrant counties will provide official results showing those candidates who were elected by the citizens of Westlake. Official results from Denton and Tarrant Counties will be presented during the meeting. If official results are not available by the time of the meeting, staff recommends that this item be tabled until the meeting scheduled for May 11, 2021. The meeting on May 11, 2021 has been scheduled for contingency purposes, and will be held via Zoom videoconference in accordance with the Open Meetings Act. Page 2 of 2 COUNCIL ACTION/OPTIONS Approve or table the ordinance canvassing the results of the May 1, 2021 General Election. A virtual meeting has been scheduled for May 11, 2020 to canvass the results in the event that official returns are not available for public distribution at the May 10, 2021 meeting. STAFF RECOMMENDATION Approve the ordinance canvassing the results of the May 1, 2021 General Election. If official results have not been publicly released by the the time this item is presented, staff recommends that the Town Council table this item until May 11, 2011, as unofficial returns cannot be canvassed. If this occurs, the oaths of office will administered on May 24, 2021. A public videoconference via Zoom with the Town Council has been scheduled for May 11, 2021 as a contingency for this scenario, and may be canceled if necessary. FISCAL/SERVICE LEVEL IMPACT TO COMMUNITY Project Cost/Funding Amount: $0.00 Contract: No Funding Source: N/A Forms: N/A DEVELOPMENT/MOBILITY IMPACT TO COMMUNITY N/A ATTACHMENTS Ordinance 926 - (with unofficial results) Exhibit “A” – Results from Denton & Tarrant counties will be presented during the meeting. Unofficial results are being provided in this ordinance for informational purposes only. These results are subject to change, pending certification. Ordinance 926 will reflect the number of votes from official returns. Ordinance 926 Page 1 of 2 TOWN OF WESTLAKE ORDINANCE NO. 926 AN ORDINANCE CANVASSING THE RETURNS AND DECLARING THE RESULTS OF THE GENERAL ELECTION HELD ON MAY 1, 2021, FOR THE ELECTION OF A THREE (3) COUNCIL MEMBERS TO TERMS EXPIRING MAY 2023. WHEREAS, the Town Council called an ordered the General Election on January 4, 2021; and WHEREAS, the General Election for the Town of Westlake as set forth by the Texas Election Code, was held on May 1, 2021, for the purpose of electing three (3) Council Members for two (2) year terms; and WHEREAS, it is hereby found and determined that notice of the election was duly given in the form, manner and time required by law, and said election was in all respects legally held and conducted in accordance with applicable laws of the State of Texas and the proceedings governing the holding of such elections; and WHEREAS, such canvass shows the following results: Early Votes Election Day Absentee Total Council Member Carol Langdon 150 62 2 214 Anna White 178 61 3 242 Chandrika Dasgupta 204 88 1 293 Greg Goble 134 66 3 203 Denton 0 0 0 0 Tarrant 666 277 9 952 Total Ballots Cast 952 THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: RECITALS FOUND TRUE. All of the recitals contained in the preamble of this ordinance are found to be true and are adopted as findings of fact and a part of this Town Council’s judgment. Ordinance 926 Page 2 of 2 SECTION 2: ELECTION CANVASSED AND DECLARED EFFECTIVE. It is further found and determined that the results of the election are as canvassed and tabulated in the preamble hereof and in Exhibit “A” attached hereto. The Town Council further finds the following: GENERAL ELECTION Chandrika Dasgupta has been elected as Town Council Member to a term expiring May 2023. Carol Langdon has been elected as Town Council Member to a term expiring May 2023. Anna White has been elected as Town Council Member to a term expiring May 2023. SECTION 3: TOWN SECRETARY TO RECORD ELECTION RESULTS. The Town Secretary is hereby authorized and directed to make the appropriate entries of information appearing in the tabulation of precinct results shown in Exhibit “A” attached hereto in the election register maintained by the Town in accordance with provisions of Section 67.006 of the Election Code. SECTION 4: TOWN STAFF TO TAKE NECESSARY ACTIONS TO GIVE EFFECT. The Town Manager, Town Secretary, and Town Attorney are hereby authorized and instructed to take all actions necessary to give effect to this ordinance and the election, as provided by law. SECTION 5: EFFECTIVE DATE. This ordinance shall be effective upon its adoption. PASSED AND APPROVED THIS 10th DAY OF MAY 2021. APPROVED: ______________________________ Laura Wheat, Mayor ATTEST: _______________________________ _______________________________ Todd Wood, Town Secretary Amanda DeGan, Town Manager APPROVED: ______________________________ L. Stanton Lowry, Town Attorney Town Council Item # 10 – Oaths of Office The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a.Section 551.087 - Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1) for the following: -Front 44 -Entrada -PD7 (Spencer Ranch) b.Section 551.071(2) Consultation with Attorney – to seek advice of counsel on matters in which the duty of the Town Attorney under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Government Code -FM 1938 access for proposed Southlake development. c.Section 551.071(2) – Consultation with Town Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: Resolution No. 00-19, a Contract with Hillwood Development Corporation Concerning the Design Engineering and Construction of the West Side Pump Station and the Dove Road Waterline. d.Section 551.071 - Discussion with the Town Attorney regarding pending, threatened, or contemplated litigation regarding BRS. e.Section 551.071 - Consultation with Attorney - to seek advice of counsel regarding Granada Homeowners' Association and ACC matters. f.Section 551.073 - Deliberations Regarding Gifts and Donations. g.Section 551. 074(a)(1): Deliberation Regarding Personnel Matters – to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee. Town Council Item # 11 – Executive Session Town Council/Board of Trustees Item # 12 – Reconvene Town Council/Board of Trustees Meeting TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. Town Council/ Board of Trustees Item # 13 – Necessary Action Town Council/ Board of Trustees Item # 14 – Recap and Staff Direction FUTURE AGENDA ITEMS: Any Council or Board Member may request at a workshop and / or Council or Board meeting, under “Future Agenda Item Requests”, an agenda item for a future Council or Board meeting. The Council or Board Member making the request will contact the Town Manager/Superintendent with the requested item and will list it on the agenda. At the meeting, the requesting Board Member will explain the item, the need for Council/Board discussion of the item, the item’s relationship to the Council and/or Board’s strategic priorities, as well as the amount of estimated staff time necessary to prepare for Council or Board discussion. If the requesting Council or Board Member receives a second, the Town Manager/ Superintendent will place the item on the Council or Board of Trustees agenda calendar, allowing for adequate time for staff preparation on the agenda item. Town Council/ Board of Trustees Item # 15 – Future Agenda Items Town Council/ Board of Trustees Item # 16 – Adjournment