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04-05-21 Joint TC BOT Agenda PacketTC Executive Session Agenda – 04/05/21 Page 1 of 1 TOWN OF WESTLAKE TOWN COUNCIL EXECUTIVE SESSION MEETING AGENDA 1500 SOLANA BLVD, BUILDING 7, SUITE 7100, COUNCIL CHAMBER WESTLAKE, TX 76262 APRIL 5, 2021 5:00 P.M. MEETING In accordance with Order of the Office of the Governor issued March 16, 2020 and March 19, 2020, the Town Council of the Town of Westlake will conduct this closed meeting at 5:00 p.m. on Monday, April 5, 2021 in order to advance the public health goal of limiting face-to- face meetings (also called "social distancing") to slow the spread of the Coronavirus (COVID-19). There will be no public access to the physical location described above. Vision Statement An oasis of natural beauty that maintains our open spaces in balance with distinctive development, trails, and quality of life amenities amidst an ever expanding urban landscape. Executive Session 1.CALL TO ORDER 2.EXECUTIVE SESSION The Town Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a.Section 551.074(a)(1): Deliberation Regarding Personnel Matters – to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: -Town Manager evaluation 3.RECONVENE MEETING 4.TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. 5.ADJOURNMENT ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS 551.07187 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT CODE. CERTIFICATION I certify that the above notice was posted at the Town Hall of the Town of Westlake, 1500 Solana Blvd., Building 7, Suite 7100, Westlake, TX 76262, April 1, 2021 by 5:00 p.m. under the Open Meetings Act, Chapter 551 of the Texas Government Code. _____________________________________ Todd Wood, Town Secretary TC/BOT Agenda – 04/05/21 Page 1 of 3 TOWN OF WESTLAKE TOWN COUNCIL AND WESTLAKE ACADEMY BOARD OF TRUSTEES JOINT MEETING AGENDA 1500 SOLANA BLVD, BUILDING 7, SUITE 7100, COUNCIL CHAMBER WESTLAKE, TX 76262 April 5, 2021 6:00 P.M. MEETING In accordance with Order of the Office of the Governor issued March 16, 2020 and March 19, 2020, the Town Council of the Town of Westlake and the Board of Trustees of Westlake Academy will conduct this joint meeting at 6:00 p.m. on Monday, April 5, 2021. In order to advance the public health goal of promoting "social distancing" to slow the spread of the Coronavirus (COVID-19), there will be limited public access to the physical location described above. A limit of thirty (30) seats will be available to the public on a first-come, first-serve basis. A recording of this meeting will be made and will be available to the public in accordance with the Open Meetings Act. Vision Statement An oasis of natural beauty that maintains our open spaces in balance with distinctive development, trails, and quality of life amenities amidst an ever expanding urban landscape. Regular Session 1.CALL TO ORDER 2.PLEDGE OF ALLEGIANCE 3.CITIZEN COMMENTS: This is an opportunity for citizens to address the Town Council or Board of Trustees on any matter, whether or not it is posted on the agenda. Individual citizen comments are normally limited to three (3) minutes; however, time limits can be adjusted by the presiding officer. The presiding officer may ask the citizen to hold their comment on an agenda item if the item is posted as a Public Hearing. The Town Council and Board of Trustees cannot by law take action nor have any discussion or deliberations on any presentation made at this time concerning an item not listed on the agenda. The Town Council and Board of Trustees will receive the information, ask staff to review the matter, or an item may be noticed on a future agenda for deliberation or action. 4.ITEMS OF COMMUNITY INTEREST: Mayor and Council Reports on Items of Community Interest pursuant to Texas Government Code Section 551.0415 the Town Council may report on the following items: (1) expression of thanks, congratulations or condolences; (2) information about holiday schedules; (3) recognition of individuals; (4) reminders about upcoming Town Council events; (5) information about community events; and (6) announcements involving imminent threat to public health and safety. 5.PRESENTATION AND DISCUSSION REGARDING THE PERSONAL PROJECT. 6.PRESENTATION AND DISCUSSION REGARDING THE WESTLAKE ACADEMY ACADEMIC INTEGRITY POLICY. TC/BOT Agenda – 04/05/21 Page 2 of 3 7. PRESENTATION AND DISCUSSION REGARDING THE WESTLAKE ACADEMY ATHLETIC PROGRAM. 8. PRESENTATION AND DISCUSSION REGARDING THE WESTLAKE ACADEMY QUARTERLY FINANCIAL DASHBOARD REPORT FOR THE QUARTER ENDING FEBRUARY 28, 2021. 9. PRESENTATION AND DISCUSSION REGARDING THE COVID-19 PANDEMIC, INCLUDING UPDATES AND RECOMMENDATIONS ON MUNICIPAL AND ACADEMIC OPERATIONS. 10. EXECUTIVE SESSION: The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087 - Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1) for the following: - Front 44 - Entrada - PD7 (Spencer Ranch) b. Section 551.071(2) Consultation with Attorney – to seek advice of counsel on matters in which the duty of the Town Attorney under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Government Code - FM 1938 access for proposed Southlake development. c. Section 551.074(a)(1): Deliberation Regarding Personnel Matters – to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: - Town Manager evaluation d. Section 551.071 - Discussion with the Town Attorney regarding pending, threatened, or contemplated litigation regarding BRS. e. Section 551.071 - Consultation with Attorney - to seek advice of counsel regarding Granada Homeowners' Association matters. f. Section 551.071 - Discussion with the Town Attorney regarding pending, threatened, or contemplated litigation regarding drainage matters within Vaquero. g. Section 551.073 - Deliberations Regarding Gifts and Donations. 11. RECONVENE MEETING 12. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. 13. COUNCIL RECAP/STAFF DIRECTION TC/BOT Agenda – 04/05/21 Page 3 of 3 14. FUTURE AGENDA ITEMS: Any Council member may request at a workshop and / or Council meeting, under “Future Agenda Item Requests”, an agenda item for a future Council meeting. The Council Member making the request will contact the Town Manager with the requested item and the Town Manager will list it on the agenda. At the meeting, the requesting Council Member will explain the item, the need for Council discussion of the item, the item’s relationship to the Council’s strategic priorities, and the amount of estimated staff time necessary to prepare for Council discussion. If the requesting Council Member receives a second, the Town Manager will place the item on the Council agenda calendar allowing for adequate time for staff preparation on the agenda item. 15. ADJOURNMENT ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS 551.07187 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT CODE. CERTIFICATION I certify that the above notice was posted at the Town Hall of the Town of Westlake, 1500 Solana Blvd., Building 7, Suite 7100, Westlake, TX 76262, April 1, 2021, by 5:00 p.m. under the Open Meetings Act, Chapter 551 of the Texas Government Code. _____________________________________ Todd Wood, Town Secretary If you plan to attend this public meeting and have a disability that requires special needs, please advise the Town Secretary’s Office 48 hours in advance at 817-490-5711 and reasonable accommodations will be made to assist you. United States Pledge "I pledge allegiance to the flag of the United States of America, and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all." Texas Pledge “Honor the Texas flag; I pledge allegiance to the, Texas, one state under God, one and indivisible.” Town Council/Board of Trustees Item # 2 – Pledge of Allegiance CITIZEN COMMENTS: This is an opportunity for citizens to address the Town Council or Board of Trustees on any matter, whether or not it is posted on the agenda. Individual citizen comments are normally limited to three (3) minutes; however, time limits can be adjusted by the presiding officer. The presiding officer may ask the citizen to hold their comment on an agenda item if the item is posted as a Public Hearing. The Town Council and Board of Trustees cannot by law take action nor have any discussion or deliberations on any presentation made at this time concerning an item not listed on the agenda. The Town Council and Board of Trustees will receive the information, ask staff to review the matter, or an item may be noticed on a future agenda for deliberation or action. Town Council/ Board of Trustees Item #3 – Citizen Comments ITEMS OF COMMUNITY INTEREST: Mayor and Council Reports on Items of Community Interest pursuant to Texas Government Code Section 551.0415 the Town Council may report on the following items: (1) expression of thanks, congratulations or condolences; (2) information about holiday schedules; (3) recognition of individuals; (4) reminders about upcoming Town Council events; (5) information about community events; and (6) announcements involving imminent threat to public health and safety. Calendar of Meetings/Events: Joint Town Council/BOT Meeting Monday, April 5, 2021; 5:00 pm* Westlake Town Hall, Solana Terrace-Bldg.7, Suite 7100 Limited seating will be available to the public to promote social distancing. Westlake Academy Foundation’s Gallery Night “Rhinestones at the Ranch House” Saturday, April 10th, 2021 – Vaquero Club Planning & Zoning Commission Meeting Monday, April 12, 2021; 5:00 pm* Westlake Town Hall, Solana Terrace-Bldg.7, Suite 7100 Limited seating will be available to the public to promote social distancing. Joint Town Council/BOT Meeting Monday, April 26, 2021; 5:00 pm* Westlake Town Hall, Solana Terrace-Bldg.7, Suite 7100 Limited seating will be available to the public to promote social distancing. Early Voting for the May 1, 2021 General Election April 19-27, 2021 – Please see the Town’s website for Tarrant and Denton County hours Election Day Saturday, May 1, 2021; Polls open 7:00 am – 7:00 pm Glenstar Conference Center – 1500 Solana Blvd, Building 1, Suite 1100, Westlake, TX 76262. Voters must use 1400 Solana Blvd. driveway then access the rear parking lot and enter the rear entrance of Building 1. Signage will be at the location and maps will be provided electronically to residents through the Communications Department and on the Town’s website. **Please Note** On Election Day, this location is only open to Westlake residents. Joint Town Council/P&Z Meeting Monday, May 3, 2021; 5:00 pm* Westlake Town Hall, Solana Terrace-Bldg.7, Suite 7100 Limited seating will be available to the public to promote social distancing. Town Council and Board of Trustees Item # 4 – Items of Community Interest Joint Town Council/BOT Meeting – Election Canvassing Monday, May 10, 2021; 5:00 pm* Westlake Town Hall, Solana Terrace-Bldg.7, Suite 7100 Limited seating will be available to the public to promote social distancing. New Council/BOT Orientation Wednesday, May 12, 2021 Planning & Zoning Commission Meeting Monday, May 17, 2021; 5:00 pm* Westlake Town Hall, Solana Terrace-Bldg.7, Suite 7100 Limited seating will be available to the public to promote social distancing. *Reminder: Agendas for all municipal/academic meetings are posted a minimum of 72 hours before the meeting begins and can be found on our Town’s website under the tab “Government/Agendas & Minutes.” **For meeting agendas and details on WA calendar events or Municipal calendar events, please visit the Westlake Academy website or the Town of Westlake website for further assistance. Page 1 of 2 estlake Academy Board of Trustees TYPE OF ACTION Workshop - Discussion Item Westlake Board Meeting Monday, April 05, 2021 TOPIC: Presentation and Discussion of the Personal Project STAFF CONTACT: Dr. Mechelle Bryson, Executive Director, Kaylene Rudd, MYP Principal, Terri Watson, MYP Coordinator, and Katie Estrada, MYP Personal Project Coordinator Strategic Alignment Vision, Value, Mission Perspective Curriculum Outcome Objective Vision: Westlake Academy inspires college bound students to achieve their highest individual potential in a nuturing environment that fosters the traits found in the IB Learner Profile. Academic Operations Middle Years Programme Optimize Student Potential Strategic Initiative Outside the Scope of Identified Strategic Initiatives Time Line - Start Date: August 1, 2014 Completion Date: May 31, 2021 Funding Amount: N/A Status - N/A Source - General Fund EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY) Westlake Academy’s mission is to provide students with an internationally minded education of the highest quality, so they are well-balanced lifelong learners. Aligned with WA’s mission is the vision of the campus. WA’s vision is to inspire college-bound students to achieve their highest individual potential in a nurturing environment that fosters the traits found in the IB Learner Profile. Within the scope of accomplishing the mission and vision of Westlake Academy, the Academy utilizes capstone projects in each IB programme as a vehicle to provide opportunities for students Page 1 of 2 to develop, implement, and put into practice the various components of their IB world education. In May, the IB Coordinators will present to the Board of Trustees exemplars across the Academy’s IB programmes that illustrate the power of these capstone projects for our learners. These capstone projects are multifaceted and serve as a culminating academic experience for our students that allow them to demonstrate mastery of the IB Approaches to Learning, ATLs, along with their development of the IB Learner Profile. It also provides students an opportunity to consolidate their learning and illustrate it in meaningful ways. This presentation is designed to highlight one of our students who has gained notoriety based on the work that she has done with her personal project. Karlayna Platt has written and published a book on the topic of dyslexia. In fact, it is a book that is based on Karlayna’s personal journey as a student with dyslexia. The purpose of her book is to inspire those struggling with dyslexia to realize that there are others with similar struggles and to inspire the reader to discover their own talents and strengths. Karlayna Platt’s personal project is an exemplar and demonstrates the power that the personal project can play in our students’ academic careers. We ask the Board of Trustees to join us in celebrating Karlayna Platt. ATTACHMENTS None. , estlake Academy Board of Trustees TYPE OF ACTION Regular Meeting - Action Item Westlake Board Meeting Monday, April 05, 2021 TOPIC: Presentation and Discussion of the Westlake Academy IBO Integrity Policy STAFF CONTACT: Dr. Mechelle Bryson, Executive Director Strategic Alignment Vision, Value, Mission Perspective Curriculum Outcome Objective Academic Excellence Academic Operations PYP / MYP / DP Strengthen our Westlake Academy Culture Strategic Initiative Time Line - Start Date: N/A Completion Date: N/A Funding Amount: NA Status - N/A Source - N/A EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY) Educational institutions have an obligation and duty to protect and promote the academic integrity of the organization. Westlake Academy believes that fostering the academic integrity of students is a high priority. In essence, the Academy has a responsibility to uphold the highest level of academic honesty in all the scholastic work produced by students. In addition, teachers and students have the responsibility to help ensure that all students have an equal opportunity to demonstrate the knowledge and skills they acquire during their studies and to continue this responsibility as a “lifelong learner” in post-secondary education and future career. All members of Westlake Academy IB community must strive to be principled, acting with integrity and honesty, with a strong sense of fairness and justice, and with respect for the dignity and rights of people everywhere. In exhibiting integrity, students must embrace these principles and standards established by the IBO and Westlake Academy. At the December 7, 2020 Board of Trustees meeting, the Instructional Leadership Team, ILT, engaged in a dialogue with the board about the role of academic integrity at the Academy. This presentation and discussion led to questions about the ILT’s approach to consequences for academic dishonesty. In the interim, the ILT has meet several times to discuss this issue and to revise Westlake Academy’s IBO Academic Integrity Policy. In doing so, the Academy has taken a developmentally responsive approach throughout the Academy’s IB continuum. Staff is seeking guidance and direction regarding the attached revised draft of Westlake Academy’s Academic Integrity Policy. ATTACHMENTS Westlake Academy’s Academic Integrity Policy – Revised Draft Westlake Academy Item 7b Exhibit "A" DRAFT Academic Integrity Policy Westlake Academy Academic Integrity Policy Page 1 of 10 Revised March 2021 Westlake Academy Academic Integrity Policy Westlake Academy Vision Westlake Academy inspires college-bound students to achieve their highest individual potential in a nurturing environment that fosters the traits found in the IB Learner Profile: Inquirers, Knowledgeable, Thinkers, Communicators, Principled, Open-minded, Caring, Risk-takers, Balanced, and Reflective Westlake Academy Mission Westlake Academy is an IB World School whose mission is to provide students with an internationally minded education of the highest qualityso they are well-balanced and respectful life-long learners. Westlake Academy Values Maximizing Personal Development Academic Excellence Respect for Self and Others Personal Responsibility Compassion and Understanding Page 2 of 10 Revised March 2021 Westlake Academy Academic Integrity Policy Statement of Philosophy A component of the mission statement for WestlakeAcademy is to strive to achieve academic excellence and develop life-long learning traits for the success of the students. As such, an academic honesty and honor code is necessary to support those endeavors. All students are expected to act with integrity in regards to academic and non-academic contexts. Within the IB Programme Standards and Practices, Culture 3 requires schools to implement, communicate and regularly review an academic integrity policy that creates cultures of ethical academic practice. (0301-03) ●Culture 3.1: The school implements and reviews an academic integrity policy that makes the school’s philosophy clear and is aligned with IB guidelines. (0301-03-0100) ●Culture 3.2: The school clearly describes in its academic integrity policy the rights and responsibilities of all members of the school community,what constitutes good practice and misconduct, and the actions that are to be taken if there are transgressions. (0301-03-0200) ●Culture 3.3: The school articulates responsibilities for teaching a variety of practices related to academic integrity, and reflects its five fundamentals: honesty, trust, fairness, respect and responsibility. (0301-03-0300) ●Culture 3.4: The school ensures that relevant support materials, resources and structures related to the academic integrity policy are implemented. (0301-03-0400) ●Culture 3.5: The school monitors and evaluates the impact of the academic integrity policy to ensure that it regularly informs learning and teaching across the curriculum and that school’s procedures are transparent,fair and consistent. (0301-03-0500) Purpose of the Academic Integrity Policy This document is to make explicit the academic integrity philosophy of Westlake Academy, an IB World School, offering an international education to children from Kindergarten through Grade 12. Policy Review Procedures Each spring, representatives from each programme (PYP, MYP, and DP) will form a committee to review the current Academic Integrity Policy. This committee will make revisions based on current International Baccalaureate (IB) documents and Texas Education Agency updates. The committee will present the revised policy to the whole staff for further input. At the commencement of each school year, the coordinatorswill facilitate reflection on the policy agreements with all teaching staff to ensure the policyis a working document evident in planning, teaching, and assessment. Page 3 of 10 Revised March 2021 Westlake Academy Academic Integrity Policy How do you learn and act with academic integrity? By ‘learning how to learn’ through a common language of the approaches to learning (ATL) skills that are common in all IB programmes, students will acquire five skills: Approaches To Learning Skills What does it look like in the classroom? Communication ●Students express their own ideas clearly and logically. ●Students paraphrase accurately and concisely. ●Students ask for clarifications. ●Students listen to and follow directions. ●Exchanging thoughts, messages and information effectively through interaction ●Reading, writing and using language to gather and communicate information Research ●Students evaluate and select appropriate information sources and/or digital tools based on the task. ●Students use critical literacy skills to analyze and interpret information. ●Students understand the significance of academic integrity and intellectual property rights. ●Finding, interpreting, judging and creating information ●Students create references and citations, use footnotes/endnotes and construct a bibliography according to the MLA format. Self-management ●Students keep an organized and logical system to document learning. ●Students use technology responsibly and productively with academic purpose. ●Students demonstrate persistence by coming up with their own original ideas. ●Students take responsibility for one’s own actions. Social ●Students respect the work of others by giving creditfor original ideas. ●Students are aware of their personal impact as a member of a learning group. ●Students use the language of the learner profile in conversations and discussions. Thinking ●Students revise understandings based on new information and evidence. ●Students make judgments or decisions about personal responsibility in regards to original ideas, projects, and assignments. ●Students independently think for themselves rather than making shortcuts by duplicating of others’ thinking and written work.Page 4 of 10 Revised March 2021 Westlake Academy Academic Integrity Policy Academic honesty is the responsibility of all teachersand students in IB programmes and must be developed across the curriculum K-12 through the approach to learning. From an early age, students can be taught in the PYP to recognize ownership of work and attribute accordingly. As students gain experience they can be taught a range of academic honesty skills so that by the time they meet externally validated assessment in the MYP or the DP, they have well-developed skills and can avoid pitfalls. Westlake Academy believes that our approach to academic integrity is developmentally responsive. In doing so, students learn important ATL skills (such as citing and referencing) and are given opportunities to make mistakes and learn from them so that they are well prepared for further studies. Each year, students are taught explicit skills and conceptual understandings relating to academic integrity through ATL skills. This developmentally appropriate approach enables academic honesty to be instilled as a set of valuesand skills that promote personal integrity and good practice in teaching, learning and assessment. Academic Integrity Pledge The Integrity Pledge that follows has been a collaborative process, drafted and discussed by students across all IB Programmes, subject-based teachers, and the administration. By means of a pledge, students practice responsible leadership, accept personal responsibility, develop strong character, and create an atmosphere free from suspicion. At its core, the pledge is based on the fundamentals of honesty, trust, fairness, respect,and responsibility, serving as a written model for what is expected from students in terms of behavior,as well as a pledge to live by the school’s values. Parents and community members are important partners in promoting academic integrity. All students will be required to support the traits identified in the IB Learner Profile by committing to the following: As an IB student, I am responsible for upholding a principled perspective in my personal and academic life. Consequences Related to Academic Integrity Students who have knowingly chosen not to uphold the Integrity Pledge regarding academic honesty will be subject to the Westlake Academy discipline policy and the administrative guidelines (see discipline section of Student-Parent Handbook).This includes collusion and cheating, but does not include mistakes relating to learning about the proper methods to represent ownership through academic works. Page 5 of 10 Revised March 2021 Westlake Academy Academic Integrity Policy Offense One Offense Two Offense Three Offense Four PYP: With each offense,the student will be provided with reteach opportunities conducted by the teacher or an administrator to develop an understanding of academic integrity. The incident will be documented in writing to the parents. The student will redo the assignment. A parent, teacher, student conference will be conducted and the student will redo the assignment during after school detention. A parent, teacher, student conference will be conducted and the student will redo the assignment during Saturday school. A parent, teacher, student conference will be conducted and the student will redo the assignment during an in-school suspension. MYP Zero on Assignment, formative or summative, with no opportunity to make up and assignment to Saturday School; Zero on Assignment, formative or summative, with no opportunity to make up and assignment to In-School Suspension; Zero on Assignment, formative and summative, with no opportunity to make up and assignment to Out-of-School Suspension Zero on Assignment, formative or summative, with no opportunity to make up and Expulsion DP An automatic zero for the work in the case of a first offence. The work must be resubmitted, but the grade will remain a zero grade. The document/incide nt is to be collected by the teachers and filed with the Principal, who will record the incident. Parents An automatic zero for the work with the same above specified notifications and qualifications for a second offence. Additionally, an out of school suspension is to be assigned and a meeting of the parents, student, teacher and college Indefinite suspension pending a recommendation for expulsion. Page 6 of 10 Revised March 2021 Westlake Academy Academic Integrity Policy are to be notified (If a student commits their first offense in the DP, but they committed a previous breach of academic honesty in either 9th or 10th grade at Westlake Academy, they will automatically move to a second offense, as outlined above) counselor called by the Principal In case of academic dishonesty being committed ineither a) the submission of work that is to be assessed or moderated by theIB or b) during IB external assessments, the DP Coordinator shall immediately inform the IB. This will likely result in the student being excluded from being eligible for the receipt of an IB diploma. Please note that measuring a learner’s progression on the learning continuum is imperative. As such, a teacher may assign an alternative assessment to determine student progress. This alternative assignment will provide feedback but will not be assigned a mark. Determination of academic dishonesty A determination of whether academic dishonesty hasbeen committed shall be made, in the first instance, by the teacher of record. If the teacheris uncertain, they should consult with the Programme Principal. In instances where “evidence beyond reasonable doubt” is not available, and the offense is disputed by the student, a meeting will take place between the teacher, student, parents and the Programme Principal to discuss the evidence presented by the teacher. If a consensus cannot be reached, the Programme Principal will make a determination on the “balance of probabilities” approach, as outlined by the IBO(Academic 4). What is Academic Dishonesty? ●Engaging in any act of plagiarism by passing off ideasor words of another as one's own, using another's work without quoting sources, committing literary theft, or presenting anPage 7 of 10 Revised March 2021 Westlake Academy Academic Integrity Policy idea from an already existing source as new or original. Plagiarising is the representation, intentionally or unwittingly, of the ideas, wordsor work of another person without proper, clear and explicit acknowledgment; ●Receiving or providing assistance on an assignment in or out of the classroom where collaboration is not explicitly condoned by the teacher. This does not include legitimate collaboration in a group project or assistance provided to help another student understand class material; ●Engaging in collusion. Collusion is supporting academic misconduct by another student, as in allowing one’s work to be copied or submitted for assessment by another; ●Communicating or attempting to communicate with another student during an examination via verbal, nonverbal, written, or electronic means; ●Disclosing the content of assessment material to anotherstudent who is taking or has taken the same course but has not yet taken the assessment in question; ●Possessing or using forbidden materials or aids during an assessment; stealing, attempted theft, or collusion with any who attempt to steal assessment materials. ●Duplicating the work of another individual. Duplicationis the presentation of the same work for different assessment components; ●Any other behaviour that gives an unfair advantage to a student or that affects the results of another student (falsifying data, misconduct during an examination, creating spurious reflections). Academic Integrity Essential Agreements ●We will seize teachable moments for students to ensure academic integrity is upheld in future works. This will instill positive behaviors. ●We will actively monitor students during class work times. Our presence as a facilitator of learning ensures we are establishing an environment where academic integrity thrives. ●We will make the Academic Integrity Pledge visible in our classrooms. When turning in research assignments and assessments teachers will require students to transcribe or sign a copy of the pledge. ●We will hold students accountable for their actions when the choice is made to not uphold the Academic Integrity Pledge. ●We will model for students how to cite work and write a bibliography. ●We will examine sources as documented by students. What do teachers do? ●Model academic integrity by providing proper citations and references for materials and ideas that are shared with students. ●Create a learning environment that fosters academic integrity by ensuring that inquiry and agency allow the student to thrive. Active monitoring of this environment ensures students are working independently. ●Explicitly teach students skills that ensure academic integrity: maintains fairness, trust and credibility, and develops respect for others (Academic 5).Page 8 of 10 Revised March 2021 Westlake Academy Academic Integrity Policy ●Explicitly embed the Westlake Academy Honor Code into teaching and assessment practices. ●Understand that implementation of school policy andprocedures pertaining to academic integrity builds school culture. ●Evaluate the views of students in regard to academicintegrity and identify areas of understanding that may need development. ●Consider the reasons that lead to academic misconduct. Are they unintended acts, poor self-management skills, lack of reinforcement thatleads to consequences, internal pressures? (Academic 13). ●Plan a manageable workload so students can allocate time effectively to produce work according to IB’s expectations. What do students do? ●Understand the significance of academic integrityand intellectual property rights. ●Create references and citations, use footnotes/endnotes and construct a bibliography according to recognized conventions. ●Students understand the consequences of the WestlakeAcademy Academic Integrity Pledge as they begin to understand and independently practice academic integrity. What do parents do? (Academic, 17-18) ●Understand policies, what constitutes misconduct, and the consequences. ●Support student understanding of the policies andprocedures. ●Understand how the school safeguards student work. ●Assist their child in managing workload and time management. ●Refrain from giving (or arranging) assistance as their child completes assignments. What does the school do? ●Adopt a holistic approach to academic integrity and understand the varying factors that may lead to rule breaches such as prior pedagogical experiences, learning environments, and relationships. ●Develop an awareness campaign (Academic 7). ●Ensure teachers have engagement and commitment to uphold a common understanding of academic integrity (Academic 8). ●Focus on processes for managing academic integrity incidences (Academic 9). ●Utilize the International Baccalaureate Programme Standards and Practices when making informed decisions. Page 9 of 10 Revised March 2021 Westlake Academy Academic Integrity Policy Bibliography Academic Integrity.International Baccalaureate Organization, 2019. Available at: https://resources.ibo.org/ib/works/edu_11162-58121?lang=en. Accessed 29 January 2021. Programme Standards and Practices.International Baccalaureate Organization, 2020. Available at: https://resources.ibo.org/ib/psp/Standards-and-Practices?lang=enAccessed 26 January 2021. PYP: From Principles into Practice.International Baccalaureate Organization, 2018. Available at: https://resources.ibo.org/pyp/works/pyp_11162-51465?root=1.6.2.4.9&lang=en. MYP: From Principles into Practice.International Baccalaureate Organization, 2014. Available at:https://resources.ibo.org/data/m_0_mypxx_guu_1405_4_e.pdf. DP: From Principles into Practice.International Baccalaureate Organization, 2015.Available at:https://resources.ibo.org/data/d_0_dpyyy_mon_1504_1_e.pdf. Accessed 5 February 2021. Page 10 of 10 Revised March 2021 Page 1 of 2 1 estlake Academy Board of Trustees TYPE OF ACTION Regular Meeting - Action Item Westlake Board Meeting Monday, April 05, 2021 TOPIC: Presentation and Discussion Regarding the Westlake Academy Athletic Program STAFF CONTACT: Alan Burt, Athletic Director Strategic Alignment Vision, Value, Mission Perspective Curriculum Outcome Objective Vision: Westlake Academy inspires college bound students to achieve their highest individual potential in a nuturing environment that fosters the traits found in the IB Learner Profile. Academic Operations MYP / DP Optimize Student Potential Strategic Initiative Outside the Scope of Identified Strategic Initiatives Time Line - Start Date: August 1, 2014 Completion Date: Ongoing Funding Amount: N/A Status - N/A Source - General Fund EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY) Westlake Academy’s mission is to provide students with an internationally minded education of the highest quality, so they are well-balanced life-long learners. Aligned with the WA’s mission is the vision of the campus. WA’s vision is to inspire college-bound students to achieve their highest individual potential in a nurturing environment that fosters the traits found in the IB Learner Profile. Within the scope of accomplishing the mission and vision of Westlake Academy, the Academy utilizes athletics as a vehicle to provide opportunities for students to develop, implement, and put into practice the IB Learner Profile. Page 1 of 2 2 The Academy believes in the benefits and role that athletics plays in the overall health and well- being of our students. We believe that students who participate in athletics develop skills in leadership, time management, and collaboration as well as exhibit responsibility while holding themselves accountable. We also believe that participation in athletics positively impacts student academic achievement. The purpose of this presentation and discussion is to provide an overview and update of the current status of the Westlake Academy Athletic Program. The agenda for this presentation and discussion will be: • Historical Overview of the Athletic Program; o Growth of Team Offerings o Growth of Participation • Update on League Status; • Update on 11 Man Football; • Explore Optional League Opportunities; and • Senior Athletes Feedback. Staff is seeking feedback on status of the athletic program. ATTACHMENTS None. estlake Academy Board of Trustees TYPE OF ACTION Workshop - Report Westlake Board Meeting Monday, April 05, 2021 TOPIC: Quarterly Financial Dashboard report for the quarter ending February 28, 2021. STAFF CONTACT: Ginger Awtry, Finance Director Marlene Rutledge, Academic Finance Manager Strategic Alignment Vision, Value, Mission Perspective Curriculum Outcome Objective Vision: Westlake Academy inspires college bound students to achieve their highest individual potential in a nuturing environment that fosters the traits found in the IB Learner Profile. Fiscal Stewardship PYP / MYP / DP Improve Financial Stewardship Strategic Initiative Outside the Scope of Identified Strategic Initiatives Timeline: Start Date: September 1, 2020 Completion Date: February 28, 2021 Funding Amount: N/A Status - N/A Source - General Fund EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY) The 2nd quarter Financial Dashboard for FY 2020-2021 is attached for your review. This report reflects the adopted budget and compares the allocated 2nd quarter budget to the actual revenues and expenditures as of February 28, 2021. Also included with the Financial Dashboard report is the 2020-2021 Westlake Academy Foundation Grant Summary as of February 28, 2021. This report identifies each grant received, its original allocation, year-to-date expenditures, and grant’s current status.  The financial report columns, shown below, include: (1) the 2nd quarter 2019-20 actual revenue and expenditures; (2/3) the adopted budget and the 2nd quarter calculated budget; (4/5) the amended budget and the 2nd quarter calculated budget; (6) the actual revenue and expenditures as of February 28, 2021; and (7/8) the percentage and amount of each variance compared to the 2nd quarter adopted and amended budgets.  The 2nd quarter budget for the Blacksmith Annual Campaign has averaged 81% over the prior two years. The majority of donations received follow an event, such as North Texas Giving Day, and therefore, are not evenly divided to correspond to each quarter. Using this percentage is a preferred indicator for the 2nd quarter budget amount.  A summary is shown at the bottom of the report indicating the net revenues over/(under) expenditures along with the projected ending fund balance for the Adopted Budget and the Actual YTD. The operating days remaining in Fund Balance have been calculated using operating expenditures.  The Analysis narrative is color coded, corresponding to specific line-items on the Financial Dashboard. All “cautionary” and “critical” variances, in addition to any excessive “positive” variances, are described in the Dashboard Analysis, and include the percentage and variance corresponding to the financial report. Revenue Summary The General Fund has received 100.5% of its 2nd quarter budgeted revenues. The classifications exceeding 100% include Blacksmith donations, Other Local Revenue, Athletic Registrations, and Student Parking Fees. Described in the Dashboard Analysis are the identified areas of concern, and include:  Interest earned 26.8%  Other local revenue 230.3%  Student parking fees 170.5%  Food Services 0%  WAF Salary Reimbursement 91.7%  Athletic Registrations 130.9%  Transportation Fees 3.3% The most common variable for the deficit in revenue pertains to modifications made during the coronavirus remote vs. in-person learning and February’s inclement weather event. In addition, the Academy implemented a new software for collecting fees and student activity registrations. This new system (SchoolsBuddy) has enhanced the collection process, recognizing an increase in local revenue. Expenditure Summary The General Fund has expended 98.1% of its 2nd quarter budgeted expenditures. The functions below 100% include Instruction, Resources & Media, Curriculum & Staff Development, Instructional and Campus Leadership, Guidance & Counseling, Extra-/Co-Curricular Activities, Maintenance & Operations, Security Monitoring, and Community Services. Described in the Dashboard Analysis are the identified areas of concern, and include:  Curriculum & Staff Dev 10.9%  Administration 134.5%  Debt Service 150%  Health Services 112.1%  Data Processing 103.4% The most common variable for the overages is payroll costs for Health Service staff participating on the COVID Response Team, administrative contract costs paid in full early in the fiscal year, and an increase in Technology costs supporting distance and in-person learning. Curriculum & Staff Development expenditures remain low due to travel restrictions in place at this time. RECOMMENDATION Review of the financial information. ATTACHMENTS 1) Quarterly Financial Dashboard – Quarter Ending February 28, 2021 2) Analysis of Dashboard for Quarter Ending February 28, 2021 3) Local Grants for Quarter Ending February 28, 2021 WESTLAKE ACADEMY General Fund Quarterly Financial Dashboard Quarter Ended 2/28/21 (1) (2) (3) (4) (5) (6) (7) (8) FY 19/20 FY 20/21 2nd Quarter Adopted 2nd Quarter Amended 2nd Quarter 2nd Quarter Actual vs over (under)  PY Actual Budget Budget Budget Budget CY Actual Amended budget Local Interest Earned 10,693$             10,000$             5,000$             10,000             5,000$             1,341$             26.8%(3,659)$               81% Local Blacksmith Donations 946,119             1,030,000         834,300          1,030,000       834,300          905,582          108.5%71,282                Local WAF Salary Reimbursement 32,241               71,235               35,618             71,235             35,618             32,647             91.7%(2,971)                  Local Other Local Revenue 12,709               47,300               23,650             47,300             23,650             54,470             230.3%30,820                 Local Athletics 54,393               88,100               44,050             88,100             44,050             57,672             130.9%13,622                 Local Parking Fees 2,245                 15,000               7,500               15,000             7,500               12,787             170.5%5,287                   Local Transportation Fees 100                     10,500               5,250               10,500             5,250               175                  3.3%(5,075)                  Local Food Services 3,000                 7,000                 3,500               7,000               3,500                ‐                   0.0%(3,500)                 1,281,250         1,279,135         958,868          1,279,135       958,868          1,064,674       111.0%105,807              State All State Funding 3,895,842         7,666,758         3,833,379       7,666,758       3,833,379       3,734,739       97.4%(98,640)               State TRS On‐behalf 197,932             486,085             221,143          486,085          221,143          237,478          107.4%16,335                4,093,773         8,152,843         4,054,522       8,152,843       4,054,522       3,972,217       98.0%(82,305)               5,375,023$       9,431,978$       5,013,389$    9,431,978$    5,013,389$    5,036,891$    100.5% 23,502$                   FY 19/20 FY 20/21 2nd Quarter Adopted 2nd Quarter Amended 2nd Quarter 2nd Quarter Actual vs over (under)  PY Actual Budget Budget Budget Budget CY Actual Adopted budget 11 Instructional 2,359,408$       5,141,964$       2,607,783$     5,144,964       2,609,283       2,543,258$     97.5%(66,025)$            12 Resources & Media 43,092               95,802               47,901             95,802             47,901             35,540             74.2%(12,361)               13 Curriculum and Staff Dev 31,324               64,045               32,023             64,045             32,023             3,476               10.9%(28,547)               21 Instructional Leadership 77,249               191,240             95,620             191,240          95,620             87,446             91.5%(8,174)                 23 School Leadership 481,819             1,117,395         583,265          1,120,395       584,765          583,037          99.7%(1,727)                 31 Guidance & Counseling 239,253             604,282             302,141          614,782          307,391          306,001          99.5%(1,390)                 33 Health Services 34,342               82,673               41,337             82,673             41,337             46,333             112.1%4,996                  36 CoCurricular Activities 160,571             272,047             157,710          272,047          157,710          133,894          84.9%(23,816)               41 Administration 148,171             241,995             120,998          225,495          112,748          151,615          134.5%38,868                51 Maintenance & Operations 498,559             983,676             491,838          983,676          491,838          444,259          90.3%(47,579)               52 Security Monitoring 20,088               26,800               13,400             26,800             13,400             11,693             87.3%(1,707)                 53 Data Processing 115,981             221,565             110,783          221,565          110,783          114,584          103.4%3,802                  61 Community Services 66,513               142,471             71,236             142,471          71,236             70,053             98.3%(1,182)                 71 Debt Service 166,005             207,922             103,961          207,922          103,961          155,941          150.0%51,980                4,442,375$       9,393,877$       4,779,993$    9,393,877$    4,779,993$    4,687,129$    98.1% (92,864)$                             61xx Payroll & Related 3,280,486         7,425,791         3,795,950       7,425,791       3,795,950       3,762,277       99.1%(33,674)$            62xx Prof & Contracted Services 551,104             932,785             466,393          932,285          466,143          472,312          101.3%6,169                  63xx Supplies & Materials 167,157             362,074             181,037          362,074          181,037          129,390          71.5%(51,647)               64xx Other Operating Costs 277,624             465,305             232,653          465,805          232,903          167,209          71.8%(65,693)               65xx Debt Services 166,005             207,922             103,961          207,922          103,961          155,941          150.0%51,980                4,442,375$       9,393,877$       4,779,993$    9,393,877$    4,779,993$    4,687,129$    98.1% (92,864)$               FY 19/20 FY 20/21 2nd Quarter Adopted 2nd Quarter Amended 2nd Quarter 2nd Quarter PY Actual Budget Budget Budget Budget CY Actual 611,212$           38,101$             233,396$        38,101$          233,396$        349,762$         1,105,605         1,559,356         1,559,356       1,559,356       1,559,356       1,559,356        1,716,817$       1,597,457$       1,792,752$    1,597,457$    1,792,752$    1,909,118$     8,468                 88,000               44,000             88,000             44,000             44,000              1,708,349$       1,509,457$       1,748,752$    1,509,457$    1,748,752$    1,865,118$     72                       59                       68                     59                     68                     72                      23,863$             25,737$             25,737$          25,737$          25,737$          25,737$              Daily Operating Cost Net Revenues Over (Under) Exp Beginning Fund Balance (Audited) Ending Fund Balance Assigned Fund Balance Ending Fund Balance (Unassigned) # of Operating Days (Unassigned) Summary FY 20/21 AMENDED FY 20/21 AMENDEDFY 20/21 ADOPTED Total Expenditures and Other Uses EXPENDITURES and OTHER USES Total Expenditures and Other Uses FUNCTION CODES OBJECT CODES FY 20/21 ADOPTED VARIANCE FY 20/21 ADOPTED VARIANCE Total Revenues and Other Sources Total Local Revenues Total State Revenues REVENUES and OTHER SOURCES FY 20/21 AMENDED Positive  >95% Cautious  75% ‐95% Negative  <75% Revenue Legend Positive  <100% Cautious  101% ‐110% Negative  >111% Expenditure  Legend WESTLAKE ACADEMY  Analysis of Dashboard for Quarter Ending 2/28/2021     GENERAL FUND                                        1    REVENUES  Revenue Summary  $ 1,279,135  Adopted Budget Local Sources  $ 8,152,843  Adopted Budget State Sources   $ 1,279,135  Amended Budget Local Sources  $ 8,152,843  Amended Budget State Sources     $ 9,431,978  Total Adopted Budget  $ 9,431,978  Total Amended Budget  $ 5,013,389  YTD Amended Budget  $ 5,036,891  YTD Actual         100.5%  YTD Budget (Based on Amended Budget)  $        23,502  Over/(Under) Budget    Interest Earned:  26.8% or ($3,659)   The Federal Reserve has lowered the federal funds rate in response to the coronavirus pandemic.  As of February 2021, the interest rate at First Financial Bank was 0.150000% compared to  1.642500% this time last year, recognizing a 66% decrease in revenue, or $7,034.    WAF Salary Reimbursement: 91.7% or ($2,971)   Payroll costs decreased by 6%, or $607, compared to the prior year for the Westlake Academy  Foundation support staff due to a decrease in hours worked caused by the coronavirus pandemic  and inclement weather.    Other Local Revenue: 230.3% or $30,820   Other Local Revenue is made up of ESC11 Training Reimbursements, Technology Use Fees, Student  Printing Fees, and Miscellaneous Revenue.   o In February 2021, a one‐time insurance recovery proceed was received from Travelers  Property Casualty Company of America for a lightening strike claim on June 20, 2020.  o An increase in revenue from student fees and activity payments is due to the  implementation of SchoolsBuddy, a partner of Managebac, providing an electronic platform  for collecting fees and student activity payments. Receipts as of February 2021 for Technoloy  Use Fees total $23,102, or 62% of the annual budget compared to the fees received in FY  2020 totalling $25,157.    Athletic Revenue: 130.9% or $13,622   As of February 2021, 60% of the annual Athletic budget, or $57,672, was received for athletic  participation fees. In the prior year, a total of $65,241 was collected, which also included refunds  for cancelled athletic events due to the Academy’s closure.  WESTLAKE ACADEMY  Analysis of Dashboard for Quarter Ending 2/28/2021     GENERAL FUND                                        2      Student Parking Fees: 170.5% or $5,287   85% of the annual Parking Fee budget, or $12,962, has been collected for student parking during  the current fiscal year. In the prior year, the majority of fees were collected in August 2019 prior to  the start of the 2019‐2020 school year, and were not reported in FY 2020.  Transportation Fees:  3.3% or ($5,075)   While transportation fee receipts were low due to several athletic tournament cancellations caused  by the coronavirus pandemic and inclement weather, there is a slight increase in revenue compared  to the prior year. Moving forward, Spring sports are under way with no cancellations to date.      Food Services:  0% or ($0)   From the start of the 2020‐2021 school year, the volume of student lunches provided decreased by  80% over the prior year. This decrease was due to a large number of students on the remote‐ learning schedule and in‐person students bringing lunch from home. Pending discussions with the  food service vendor on projected student participation may decrease the contract for FY2021.                                WESTLAKE ACADEMY  Analysis of Dashboard for Quarter Ending 2/28/2021     GENERAL FUND                                        3    EXPENDITURES  Expenditure Summary  $ 9,393,877  Adopted Budget  $ 9,393,877  Amended Budget   $ 4,779,993  YTD Adopted Budget  $ 4,779,993  YTD Amended Budget  $ 4,687,129  YTD Actual          98.1%  YTD Budget % (based on amended budget)  $     (92,864)   Over/(Under) Budget (based on amended budget)    Expenditures – Function Code  Fnct 13 – Curriculum & Professional Development: 10.9% ($28,547)   Due to travel restrictions, in‐person staff development and conferences have been temporarily  discontinued. During the first half of the 2019‐2020 school year, 67% or $50,713, was spent on  employee travel and training compared to 6%, or $3,145, expended for remote training in the  current year. It is projected that training and travel will increase in the 2021‐2022 school year.    Fnct 33 – Health Services: 112.1% or $4,996   Compared to the prior year, payroll costs in Health Services have increased 35%, or $11,991. The  Academy’s two part‐time nurses have worked extra days evaluating each reported exposure or  positive coronavirus case in order to thoroughly provide contact tracing data to the Texas Education  Agency and to Academy administrators.    Fnct 41 – General Administration:  134.5% or $38,868   The following memberships and services have been paid in full as of February 2021, creating a  higher percentage of funds disbursed. This will equalize over the remaining fiscal year:  o Annual membership to the Texas Charter School Association (6% of annual budget)  o Annual contract to the Education Service Center Region 11 (26% of annual budget)  o Annual contract to Weaver & Tidwell for the Academy’s audit (9% of annual budget)    Fnct 53 – Data Processing: 103.4% or $3,802   81%, or $30,495, of the annual Technology budget is for software agreements and general supplies.  As of the 2nd quarter, additional repairs and replacements were needed for student and staff  equipment. In addition, more subscription apps were purchased to improve remote instruction  capabilities.         WESTLAKE ACADEMY  Analysis of Dashboard for Quarter Ending 2/28/2021     GENERAL FUND                                        4    Fnct 71 – Debt Service: 150.0% or $51,980   The lease for the One‐To‐One iPad Initiative is invoiced up to six‐weeks prior to the quarterly rental  period. For internal control purposes, all invoices are paid within thirty (30) days; therefore, due to  the timing of the invoices, three payments on the lease have been made as of February 2021.      Expenditures – Object Code  62XX Professional & Contracted Services:  101.3% or $6,169   Guidance & Counseling  o 47% of contracted services support student programs, such as English as a Second  Language (ESL), Occupational Therapy (OT), and Autism Intervention (new program). These  programs were resumed as more students returned to in‐person learning during the 2nd  half of the school year. The budget‐to‐actual totals will equal out as the fiscal year  progresses.   General Administration  o 19% of non‐payroll expenditures in function 41, or $43,417, was spent on annual contracts  for services provided (see Function 41 above).    65XX Debt Services:  150.0% or $51,980   Three‐fourths of the annual lease contract for student iPads has been paid as of February 2021 (see  Function 71 above).  WAF (AD00) Current Year Teacher Grants 484 (20) Technology Apps $ 11,300.00 09/21/20 $ 5,416.30 5,883.70$ 484 (22) Angst Film Digital Screening 950.00 10/19/20 950.00 - CLOSED 484 (23) Water Bottle Filling Stations 22,375.00 11/19/20 22,375.00 - 484 () Appreciation Project: COVID Response Team 5,000.00 02/08/21 - 5,000.00 Sub-Total: WA Foundation-Teacher Grants $ 39,625.00 $ 28,741.30 $ 10,883.70 WAF (AD00) Prior Year Teacher Grant Roll-Overs 484 (76) AD-Performing & Fine Arts Program $ 36,970.00 12/17/18 $ 35,560.33 1,409.67$ Sub-Total: WA Foundation-PY Teacher Grants $ 36,970.00 $ 35,560.33 $ 1,409.67 WAF (GN30) Gallery Night FAI (multi-year) 484 (63) GN-Fund-An-Item 2018 (PYP Science Lab) $ 20,000.00 02/12/18 $ 18,176.30 1,823.70$ Sub-Total: WA Foundation-Gallery Night FAI $ 20,000.00 $ 18,176.30 $ 1,823.70 WAF (WB34) Westlake Baja FAI (multi-year) 484 (74) Baja Fund-An-Item 2019 (Sec Lit Coord) $ 9,479.38 08/08/19 $ 7,343.76 2,135.62$ 484 (97) Baja Fund-An-Item 2020 (Teacher of the Year) 54,367.00 11/11/19 26,020.07 28,346.93 484 (99) Baja Fund-An-Item 2020 (Athletic/Club Stipends) 92,754.00 11/11/19 72,313.85 20,440.15 484 (100) Baja Fund-An-Item 2020 (Int'l Trvl/Trng & Projects) 53,420.62 11/11/19 - 53,420.62 Sub-Total: WA Foundation-Westlake Baja FAI $ 210,021.00 $ 105,677.68 $ 104,343.32 WAF (EF35.03) Endowment Funds: BRADLEY 497 Bradley: Travel Grant $ - $ - -$ Sub-Total: WA Foundation-Endowment Bradley $ - $ - $ - WAF (EF35.05) Endowment Funds: QUINN (multi-year) 484 (85) Foreign Language Input Books $ 2,500.00 ILT 5/28/19 $ 2,150.96 349.04$ 484 (90)Celebrating the Learner Profile in Action: Tchr/Stdnt Recognition Program 1,000.00 ILT 8/19/19 143.48 856.52 CLOSED 484 (21) Portable Microphones 400.00 ILT 10/26/20 251.93 148.07 484 (24) This Is Language.com Licenses 1,593.00 ILT 2/1/21 1,593.00 - CLOSED 484 (26) Grade 3 Technology Stylus Pens 3,150.00 ILT 2/24/21 3,146.85 3.15 CLOSED Sub-Total: WA Foundation-Endowment Quinn $ 8,643.00 $ 7,286.22 $ 1,356.78 $ 315,259.00 $ 195,441.83 $119,817.17 TOTAL GRANTS FUNDED BY WAF Grant Source Description of Grant Grant Awarded WESTLAKE ACADEMY FY 2020-2021 LOCAL GRANT SUMMARY Condensed Version as of February 28, 2021 Total Expended To-Date Remaining Balance Award Status Brd Apvd Date Grant Source Description of Grant Grant Awarded WESTLAKE ACADEMY FY 2020-2021 LOCAL GRANT SUMMARY Condensed Version as of February 28, 2021 Total Expended To-Date Remaining Balance Award Status Brd Apvd Date WAF (EG31) Multi-Year RESTRICTED Donor-Designated Gifts 484 (37)Donation: After-School Dyslexia Tutoring eff 4/16/20 incl GK-G3 math/reading initiatives $ 15,000.00 10/16/17 $ 12,381.81 2,618.19$ 484 (43) Donation: Angel Funds (Class of 2024) 1,675.00 10/11/17 550.00 1,125.00 484 (47) Donation: Library Grant 12,520.00 10/16/17 - 12,520.00 484 (55) Donation: Student Travel Awards 10,000.00 01/15/18 2,761.00 7,239.00 484 (81) Donation: PYP (Davidson) Science Lab 5,000.00 11/26/18 699.58 4,300.42 484 (84) Donation: Drumline Program 10,000.00 08/21/19 5,416.27 4,583.73 484 (93) Donation: Theatre Program 11,000.00 10/18/19 1,020.56 9,979.44 484 (94) Donation: PYP Literacy Program 6,000.00 10/22/19 - 6,000.00 Sub-Total: Donor-Designated Grants $ 71,195.00 $ 22,829.22 $ 48,365.78 $ 386,454.00 $ 218,271.05 $ 168,182.95 TOTAL GRANTS THROUGH WA FOUNDATION PRESENTATION AND DISCUSSION REGARDING THE COVID-19 PANDEMIC, INCLUDING UPDATES AND RECOMMENDATIONS ON MUNICIPAL AND ACADEMIC OPERATIONS. Town Council / Board of Trustees Item # 9 EXECUTIVE SESSION: The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087: 551.087 - Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1) for the following: - Front 44 - Entrada - PD7 (Spencer Ranch) b. Section 551.071(2) Consultation with Attorney – to seek advice of counsel on matters in which the duty of the Town Attorney under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Government Code - FM 1938 access for proposed Southlake development. c. Section 551.074(a)(1): Deliberation Regarding Personnel Matters – to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: - Town Manager evaluation d. Section 551.071 - Discussion with the Town Attorney regarding pending, threatened, or contemplated litigation regarding BRS. e. Section 551.071 - Consultation with Attorney - to seek advice of counsel regarding Granada Homeowners' Association matters. f. Section 551.071 - Discussion with the Town Attorney regarding pending, threatened, or contemplated litigation regarding drainage matters within Vaquero. g. Section 551.073 - Deliberations Regarding Gifts and Donations. Town Council / Board of Trustees Item # 10 – Executive Session TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. Town Council / Board of Trustees Item # 11 – Necessary Action Town Council / Board of Trustees Item # 12 – Reconvene Town Council / Board of Trustees Meeting FUTURE AGENDA ITEMS: Any Council or Board Member may request at a workshop and / or Council or Board meeting, under “Future Agenda Item Requests”, an agenda item for a future Council or Board meeting. The Council or Board Member making the request will contact the Town Manager/Superintendent with the requested item and will list it on the agenda. At the meeting, the requesting Board Member will explain the item, the need for Council/Board discussion of the item, the item’s relationship to the Council and/or Board’s strategic priorities, as well as the amount of estimated staff time necessary to prepare for Council or Board discussion. If the requesting Council or Board Member receives a second, the Town Manager/ Superintendent will place the item on the Council or Board of Trustees agenda calendar, allowing for adequate time for staff preparation on the agenda item. Town Council / Board of Trustees Item # 13 – Future Agenda Items Town Council / Board of Trustees Item # 14 – Recap and Staff Direction Town Council / Board of Trustees Item # 15 – Adjournment