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02-08-21 Joint TC BOT Agenda PacketTC/BOT Agenda – 02/08/21 Page 1 of 4 TOWN OF WESTLAKE TOWN COUNCIL AND WESTLAKE ACADEMY BOARD OF TRUSTEES JOINT MEETING AGENDA 1500 SOLANA BLVD, BUILDING 7, SUITE 7100, COUNCIL CHAMBER WESTLAKE, TX 76262 February 8, 2021 VIA VIRTUAL MEETING 5:00 P.M. In accordance with Order of the Office of the Governor issued March 16, 2020 and March 19, 2020, the Town Council of the Town of Westlake and the Board of Trustees of Westlake Academy will conduct this joint virtual meeting at 5:00 p.m. on Monday, February 8, 2021 by video and telephonic conference in order to advance the public health goal of limiting face-to-face meetings (also called "social distancing") to slow the spread of the Coronavirus (COVID-19). There will be no public access to the physical location described above. A recording of the virtual meeting will be made and will be available to the public in accordance with the Open Meetings Act. Instructions for public participation in the meeting by video conference and telephonic conference are as follows: By Video: By Telephone: Link: http://bit.ly/tcbot020821 Local: (346) 248-7799 Webinar ID: 819 1193 2782 Webinar ID: 819 1193 2782 Passcode: 487025 Passcode: 487025 Vision Statement An oasis of natural beauty that maintains our open spaces in balance with distinctive development, trails, and quality of life amenities amidst an ever expanding urban landscape. Regular Session 1. CALL TO ORDER 2. CITIZEN COMMENTS: This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda. For those joining by videoconference: Any person desiring to make a public comment using a Windows computer must first press the “Raise Hand” button on the screen. Alternatively, the Alt+Y keyboard shortcut may be used to raise or lower their hand. Any person desiring to make a public comment using a Mac computer must first press the “Raise Hand” button on the screen. Alternatively, the Option+Y keyboard shortcut may be used to raise or lower their hand. For those joining by teleconference: Any person desiring to make a public comment must first press star-nine (*9) on their telephone keypad to “Raise their hand” to speak. Persons joining the meeting by teleconference may mute and unmute their phones by pressing star- 6 (*6). TC/BOT Agenda – 02/08/21 Page 2 of 4 Citizens will be placed in a queue based on the order the hands were raised. The presiding officer will recognize callers based on the order of the queue, where they will be asked to state their name and address. Individual citizen comments are normally limited to three (3) minutes; however, time limits can be adjusted by the presiding officer. The presiding officer may ask the citizen to hold their comment on an agenda item if the item is posted as a Public Hearing. The Council cannot by law take action nor have any discussion or deliberations on any presentation made to the Council at this time concerning an item not listed on the agenda. The Council will receive the information, ask staff to review the matter, or an item may be noticed on a future agenda for deliberation or action. 3. ITEMS OF COMMUNITY INTEREST: Mayor and Council Reports on Items of Community Interest pursuant to Texas Government Code Section 551.0415 the Town Council may report on the following items: (1) expression of thanks, congratulations or condolences; (2) information about holiday schedules; (3) recognition of individuals; (4) reminders about upcoming Town Council events; (5) information about community events; and (6) announcements involving imminent threat to public health and safety. 4. CONSENT AGENDA: All items listed below are considered routine by the Town Council and Board of Trustees and will be enacted with one motion. There will be no separate discussion of items unless a Council Member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. a. Consider approval of the minutes from the Town Council meeting on October 26, 2020. b. Consider approval of Westlake Academy Resolution 21-01, repealing Resolution 10-35 and adopting an updated Vehicle Transportation Policy. 5. EXECUTIVE SESSION: The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Sec 551.076 – Deliberation Regarding Security Devices or Security Audit to deliberate: (1) the deployment, or specific occasions for implementation of security personnel or devices; or (2) a security audit. b. Section 551.087 - Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1) for the following: - Front 44 - Entrada - Project “YYZ” - Potential development on 55.12 acres located at Tracts 7C, 7F, 7G, 7H, 7L and 7M Abstract 648, William Huff Survey, Town of Westlake, Texas, and TC/BOT Agenda – 02/08/21 Page 3 of 4 more generally located at the northeast corner of U.S. Highway 377 and State Highway 170. c. Section 551.071(2) Consultation with Attorney – to seek advice of counsel on matters in which the duty of the Town Attorney under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Government Code - FM 1938 access for proposed Southlake development. d. Section 551.073 – Deliberations Regarding Gifts and Donations. 6. RECONVENE MEETING 7. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. 8. CONSIDER AN ORDINANCE AMENDING THE WESTLAKE CODE OF ORDINANCES, CHAPTER 90, ARTICLE II, ROADWAY FACILITIES; AND CHAPTER 36-43, STREET DESIGN SPECIFICATIONS, ADDING SUBSECTION (N) STREET ACCESS MANAGEMENT AND CONNECTION. 9. PRESENTATION AND DISCUSSION REGARDING THE COVID-19 PANDEMIC, INCLUDING UPDATES AND RECOMMENDATIONS ON MUNICIPAL AND ACADEMIC OPERATIONS. 10. PRESENTATION AND DISCUSSION OF THE RISK MANAGEMENT PLAN REPORT REGARDING THE COMMUNITY RISK ASSESSMENT AND STANDARDS OF COVER CONDUCTED BY EMERGENCY SERVICES CONSULTING INTERNATIONAL. 11. CONSIDER APPROVAL OF RESOLUTION 21-05, AMENDING RESOLUTION 09-02 THAT ESTABLISHED A POLICY FOR NAMING TOWN OWNED FACILITIES AND PARKS, AND TO PROVIDE GUIDELINES AND STANDARDS FOR THE SUBMISSION OF INDIVIDUALS OR ENTITIES FOR NAMING OPPORTUNITIES. 12. CONSIDER AN ORDINANCE AMENDING CHAPTER 90, ARTICLE II, TRAFFIC AND SPEED CONTROL, DIVISION 3, SPEED, SECTION 90-79, CERTAIN STREETS, ADDING SUBSECTION 16, AS AMENDED, TO ESTABLISH A PRIMA FACIE SPEED FOR SCHWAB WAY. 13. COUNCIL RECAP/STAFF DIRECTION 14. FUTURE AGENDA ITEMS: Any Council member may request at a workshop and / or Council meeting, under “Future Agenda Item Requests”, an agenda item for a future Council meeting. The Council Member making the request will contact the Town Manager with the requested item and the Town Manager will list it on the agenda. At the meeting, the requesting Council Member will explain the item, the need for Council discussion of the item, the item’s relationship to the Council’s strategic priorities, and the amount of estimated staff time necessary to prepare for Council discussion. If the requesting Council Member receives a second, the Town Manager will place the item on the Council agenda calendar allowing for adequate time for staff preparation on the agenda item. TC/BOT Agenda – 02/08/21 Page 4 of 4 15. ADJOURNMENT ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS 551.07187 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT CODE. CERTIFICATION I certify that the above notice was posted at the Town Hall of the Town of Westlake, 1500 Solana Blvd., Building 7, Suite 7100, Westlake, TX 76262, February 05, 2021, by 5:00 p.m. under the Open Meetings Act, Chapter 551 of the Texas Government Code. _____________________________________ Todd Wood, Town Secretary If you plan to attend this public meeting and have a disability that requires special needs, please advise the Town Secretary’s Office 48 hours in advance at 817-490-5711 and reasonable accommodations will be made to assist you. CITIZEN COMMENTS: This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda. For those joining by videoconference: Any person desiring to make a public comment using a Windows computer must first press the “Raise Hand” button on the screen. Alternatively, the Alt+Y keyboard shortcut may be used to raise or lower their hand. Any person desiring to make a public comment using a Mac computer must first press the “Raise Hand” button on the screen. Alternatively, the Option+Y keyboard shortcut may be used to raise or lower their hand. For those joining by teleconference: Any person desiring to make a public comment must first press star-nine (*9) on their telephone keypad to “Raise their hand” to speak. Persons joining the meeting by teleconference my mute and unmute their phones by pressing star-6 (*6). Citizens will be placed in a queue based on the order the hands were raised. The presiding officer will recognize callers based on the order of the queue, where they will be asked to state their name and address. Individual citizen comments are normally limited to three (3) minutes; however, time limits can be adjusted by the presiding officer. The presiding officer may ask the citizen to hold their comment on an agenda item if the item is posted as a Public Hearing. The Council cannot by law take action nor have any discussion or deliberations on any presentation made to the Council at this time concerning an item not listed on the agenda. The Council will receive the information, ask staff to review the matter, or an item may be noticed on a future agenda for deliberation or action. Town Council and Board of Trustees Item #2 – Citizen Comments ITEMS OF COMMUNITY INTEREST: Mayor and Council Reports on Items of Community Interest pursuant to Texas Government Code Section 551.0415 the Town Council may report on the following items: (1) expression of thanks, congratulations or condolences; (2) information about holiday schedules; (3) recognition of individuals; (4) reminders about upcoming Town Council events; (5) information about community events; and (6) announcements involving imminent threat to public health and safety. Calendar of Meetings/Events: Joint Town Council/Board of Trustees Meeting Monday, February 8, 2021; 5:00 pm* Westlake Town Hall, Solana Terrace-Bldg.7, Suite 7100 - via Teleconferencing Westlake Municipal Offices/Municipal Court CLOSED for Presidents Day Holiday Monday, February 15, 2021 Planning & Zoning Meeting Tuesday, February 16, 2021; 5:00 pm* Westlake Town Hall, Solana Terrace-Bldg.7, Suite 7100 - via Teleconferencing Joint Town Council/Board of Trustees Meeting Monday, February 22, 2021; 5:00 pm* Westlake Town Hall, Solana Terrace-Bldg.7, Suite 7100 - via Teleconferencing Joint Town Council/Board of Trustees Meeting Monday, March 1, 2021; 5:00 pm* Westlake Town Hall, Solana Terrace-Bldg.7, Suite 7100 - via Teleconferencing Planning & Zoning Meeting Monday, March 8, 2021; 5:00 pm* Westlake Town Hall, Solana Terrace-Bldg.7, Suite 7100 - via Teleconferencing Westlake Academy CLOSED for Spring Break Monday, March 15 through Friday, March 19, 2021 Joint Town Council/Board of Trustees Meeting Monday, March 29, 2021; 5:00 pm* Westlake Town Hall, Solana Terrace-Bldg.7, Suite 7100 - via Teleconferencing Westlake Academy Foundation’s Gallery Night “Rhinestones at the Ranch House” Saturday, April 10th, 2021 – Vaquero Club *Reminder: Agendas for all municipal/academic meetings are posted a minimum of 72 hours before the meeting begins and can be found on our Town’s website under the tab “Government/Agendas & Minutes.” **For meeting agendas and details on WA calendar events or Municipal calendar events, please visit the Westlake Academy website or the Town of Westlake website for further assistance. Town Council Item # 3 – Items of Community Interest CONSENT AGENDA: All items listed below are considered routine by the Town Council and will be enacted with one motion. There will be no separate discussion of items unless a Council Member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. a.Consider approval of the minutes from the Town Council meeting on October 26, 2020. b.Consider approval of WA Resolution 21-01, repealing Resolution 10-35 and adopting an updated Vehicle Transportation Policy. Town Council and Board of Trustees Item # 4 – Consent Agenda TC Minutes – 10/26/20 Page 1 of 7 MINUTES OF THE TOWN OF WESTLAKE, TEXAS TOWN COUNCIL MEETING October 26, 2020 In accordance with Order of the Office of the Governor issued March 16, 2020 and March 19, 2020, the Town Council of the Town of Westlake conducted its regular meeting following the Board of Trustees meeting at 5:00 p.m. on Monday, October 26, 2020 by video and telephone conference in order to advance the public health goal of limiting face-to-face meetings (also called "social distancing") to slow the spread of the Coronavirus (COVID-19). There was no public access to the physical location described above. A recording of the telephonic meeting was made and is available to the public. PRESENT: Mayor Laura Wheat and Council Members Greg Goble, Rajiv Trivedi, and Rick Rennhack. ABSENT: Council Members Carol Langdon and Alesa Belvedere. OTHERS PRESENT: Town Manager Amanda DeGan, Deputy Town Manager Noah Simon, Assistant Town Manager Jarrod Greenwood, Town Attorney Stan Lowry, Town Secretary Todd Wood, Director of Information Technology Jason Power, Director of Facilities & Public Works Troy Meyer, Director of Planning & Development Ron Ruthven, Communications Manager Jon Sasser, Building Official Pat Cooke, Development Coordinator Nick Ford, and Jeri Harwell from Republic Services. Regular Session 1. CALL TO ORDER Mayor Wheat called the Regular Session to order at 5:27 p.m. 2. CITIZEN COMMENTS Mayor Wheat provided a brief summary of instructions to the public for citizen comments. No one addressed the Town Council. 3. ITEMS OF COMMUNITY INTEREST: Mayor and Council Reports on Items of Community Interest pursuant to Texas Government Code Section 551.0415 the Town Council may report on the following items: (1) expression of thanks, congratulations or condolences; (2) TC Minutes – 10/26/20 Page 2 of 7 information about holiday schedules; (3) recognition of individuals; (4) reminders about upcoming Town Council events; (5) information about community events; and (6) announcements involving imminent threat to public health and safety. Communications Manager Jon Sasser presented this item. He informed the Town Council of some great news that was received pertaining to Westlake Academy. Niche Rankings recently ranked Westlake Academy as the #1 elementary, middle, and high schools in the state of Texas for charter schools. Westlake Academy also ranked #2 as the best public elementary school, and #5 as the best public middle school and public high school in the state. Nationally, Westlake Academy was ranked #19 on the list of best charter elementary schools, #27 for the best charter middle schools, and #33 for the best charter high schools. Mr. Sasser then informed the Town Council that the Fall Cleanup was a tremendous success, with approximately 20 residents participating. He noted that two dumpsters were filled, and this was the largest level of community participation in several years. The Coffee and Conversation event with Mayor Wheat was held virtually the previous week, and was also a large success, with approximately 250 viewers attending. The Mayor spoke on a variety of topics, and the interaction and dialogue were well received by the community. All Town of Westlake meetings would continue to be held virtually through the end of the year. 4. CONSENT AGENDA: All items listed below are considered routine by the Town Council and will be enacted with one motion. There will be no separate discussion of items unless a Council Member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. a. Consider approval of the minutes from the meeting on September 14, 2020. There was no discussion. MOTION: Council Member Goble made a motion to approve the consent agenda. Council Member Trivedi seconded the motion. The motion carried by a vote of 3-0. 5. DISCUSSION ITEMS a. Presentation and discussion regarding the City of Southlake’s offer to purchase right-of- way for access on FM 1938 related to a proposed development within the City of Southlake. Town Manager Amana DeGan presented this item. She began by stating that she had recently received a notification from the City of Southlake, offering to purchase the right- of-way on FM 1938 for $22,500. This offer is to obtain access from FM 1938 to a proposed development (approximately 18 acres in size) located on Maranatha Way, which is completely contained within the City of Southlake. Mrs. DeGan noted that staff has given very clear reasons to the City of Southlake for Westlake’s opposition to this offer. Additionally, a real estate agent contacted Mrs. Degan approximately one (1) month prior, stating that she has been retained by the City of Southlake to provide an TC Minutes – 10/26/20 Page 3 of 7 appraisal for the purpose of extending an offer to purchase this property or pursue eminent domain proceedings. Assistant Town Manager Jarrod Greenwood then provided additional information to the Town Council. He stated that 13 (thirteen) houses were being planned for the property. Concerns regarding drainage have been raised, and the City of Southlake has never accepted the public right-of-way for access to the proposed development, although it had been previously dedicated. This right-of-way is approximately 50 (fifty) feet from the property to FM 1938. He then stated that Southlake’s position was that for a public roadway to be constructed, it would be by eminent domain, and nothing would be required other than meeting Southlake’s development standards for the site. Mr. Greenwood wanted to emphasize to the Council that there was a public right-of-way that has been dedicated and is available for the developer to build a road to Southlake’s standards. Mr. Greenwood then stated that there is flawed logic with this approach; being that the City of Southlake does not need this road as a necessity, and records show that Southlake has granted a number of variances that have created this issue. These variances do not state that access to FM 1938 is required, and if there were no access to FM 1938, alternative plans of action were outlined. Mr. Greenwood then noted that if Southlake’s position were that this road must be constructed in order to obtain access to the development, it would not be a factual statement. Council Member Goble asked what would occur if this occur was declined. Town Attorney Stan Lowry replied that Southlake could theoretically file a lawsuit for eminent domain and would have to prove a public purpose. The Town of Westlake would have the right to challenge this action for Southlake’s “right to take” the property. This would be based on the legal challenge based on a “right of need”, rather than a “right of desire” to have a secondary ingress/egress to the property. Mr. Lowry’s position was that these conditions were a self-created issue by the City of Southlake, and the legal argument would be based on “paramount necessity”, which is a requirement to pursue eminent domain. It was noted that the design and engineering of FM 1938 was multi-jurisdictional between the cities and Tarrant County, and Southlake had multiple opportunities to address their need or desire to have access to this right-of-way at that time. In addition, this would create drainage issues and other potential public safety concerns if this roadway was developed. The Council maintained their opposition to this matter unanimously. 6. CONSIDER APPROVAL OF RESOLUTION 20-32, AUTHORIZING THE TOWN MANAGER TO ENTER INTO AN AGREEMENT WITH C. GREEN SCAPING, LP FOR INSTALLATION OF A CONCRETE TRAIL ON THE EAST SIDE OF PEARSON LANE FROM DOVE ROAD TO WYCK HILL LANE AND AUTHORIZE TOWN STAFF TO MAKE FUNDING CHANGES NOT TO EXCEED $25,000 ON THIS PROJECT. Director of Public Works and Facilities Troy Meyer presented this item. He stated that this project was located at the intersection of Dove Road and Pearson Lane. This project was originally a part of the Pearson Lane reconstruction project, which was delayed due to the TC Minutes – 10/26/20 Page 4 of 7 COVID-19 pandemic, and the road reconstruction portion remains to be completed in future years. This project would connect to the trail system and address some drainage issues along the trailway between Pearson Lane and the Westlake Fire Station. MOTION: Council Member Rennhack made a motion to approve Resolution 20- 32. Council Member Goble seconded the motion. The motion carried by a vote of 3-0. 7. CONSIDER APPROVAL OF ORDINANCE 917, AMENDING ORDINANCE 756 AND PROVIDING A FIVE (5) YEAR EXTENSION OF THE FRANCHISE AND A BASE RATE ESCALATION FACTOR IN ACCORDANCE WITH THE ORIGINAL TERMS OF ORDINANCE 408; AMENDING ORDINANCE 858 BY REPEALING APPENDIX “A”, ALLIED WASTE FRANCHISED TOWN RATES, DATED JULY 1, 2018 AND REPLACING WITH APPENDIX “A”, ALLIED WASTE FRANCHISED TOWN RATES, DATED JANUARY 1, 2021; RATIFYING ALL SECTIONS OF THE ORDINANCE THAT ARE NOT AMENDED OR AFFECTED BY THIS AMENDMENT; REPEALING ALL ORDINANCES THAT ARE IN CONFLICT HEREWITH; FINDING AND DETERMINING THAT THE MEETING AT WHICH THIS ORDINANCE IS PASSED IS OPEN TO THE PUBLIC AS REQUIRED BY LAW; PROVIDING FOR A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATES. Director of Public Works and Facilities Troy Meyer introduced this item. He provided a presentation illustrating the proposed rate changes, effective January 2021. The proposed increase is 13.5%, and largely due to the operational cost increases incurred by Republic Services. This is the first rate increase since 2018 and would be subject to a 3.5% annual increase each year to prevent larger rate increases over time. In addition, a “Green Waste” pilot program would begin in Spring 2021. Jeri Harwell from Republic Services explained the options of the Green Waste pilot program. These options could include carts provided by Republic Services, or lawn bags purchased by homeowners. Ms. Harwell stated that she would like to select 25-30 residents from different neighborhoods to participate in the pilot program. After 90 (ninety) days, data would be presented to the Town Council. MOTION: Council Member Rennhack made a motion to approve Ordinance 917. Council Member Trivedi seconded the motion. The motion carried by a vote of 3-0. 8. CONDUCT A PUBLIC HEARING AND CONSIDER APPROVAL OF RESOLUTION 20- 33, APPROVNG A FINAL PLAT FOR SCHWAB AT LAKE TURNER ADDITION LOT 1 BLOCK A, AN APPROXIMATELY 71.1394-ACRE PORTION OF PLANNED DEVELOPMENT DISTRICT 3, PLANNING AREA 5B (PD3-5B). Director of Planning & Development Ron Ruthven introduced this item. He stated that this was a final plat for the Charles Schwab development. He noted that this would be one of the final procedural steps that would need to occur before construction finishes on Phase 2 TC Minutes – 10/26/20 Page 5 of 7 of the development. He stated that this met all of the Town’s ordinances and was approved unanimously by the Planning and Zoning Commission on October 12, 2020. Mayor Wheat opened the public hearing at 6:20 p.m. No one addressed the Town Council. Mayor Wheat closed the public hearing at 6:20 p.m. MOTION: Council Member Goble made a motion to approve Resolution 20- 33. Council Member Rennhack seconded the motion. The motion carried by a vote of 3-0. 9. CONDUCT A PUBLIC HEARING AND CONSIDER APPROVAL OF ORDINANCE 918, AMENDING ORDINANCE 720, WHICH APPROVED THE DEVELOPMENT PLAN FOR PLANNED DEVELOPMENT ZONING DISTRICT (PD 1-2), COMMONLY KNOWN AS ENTRADA, LOCATED NORTH OF SOLANA BLVD., EAST OF DAVIS BLVD., AND SOUTH OF STATE HIGHWAY 114; AND AMENDING ORDINANCE 830, WHICH AMENDED ORDINANCE 720; PROVIDING A PENALTY; PROVIDING A CUMULATIVE CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; AUTHORIZING PUBLICATION; AND ESTABLISHING AN EFFECTIVE DATE. Director of Planning & Development Ron Ruthven presented this item. He stated that this item was an amendment to the Entrada Development Plan. He noted that the Development Plan was the primary guiding, planning and regulatory control document for the development. The Development Plan was approved in 2013 and has only been amended once for the second phase of Entrada. Mr. Ruthven then stated that the site plans that have been subsequently approved did not always update the Development Plan to account for the any changes within the development. He then stated that staff recommended approval of this ordinance, aligning previous site plan approvals with the Development Plan. Mayor Wheat opened the Public Hearing at 6:29 p.m. No one addressed the Town Council. Mayor Wheat closed the Public Hearing at 6:30 p.m. MOTION: Council Member Rennhack made a motion to approve Ordinance 917. Council Member Trivedi seconded the motion. The motion carried by a vote of 3-0. 10. EXECUTIVE SESSION The Town Council convened into Executive Session at 6:31 p.m. TC Minutes – 10/26/20 Page 6 of 7 11. RECONVENE MEETING Mayor Wheat reconvened the public meeting at 7:31 p.m. 12. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. None. 13. FUTURE AGENDA ITEMS: Any Council member may request at a workshop and / or Council meeting, under “Future Agenda Item Requests”, an agenda item for a future Council meeting. The Council Member making the request will contact the Town Manager with the requested item and the Town Manager will list it on the agenda. At the meeting, the requesting Council Member will explain the item, the need for Council discussion of the item, the item’s relationship to the Council’s strategic priorities, and the amount of estimated staff time necessary to prepare for Council discussion. If the requesting Council Member receives a second, the Town Manager will place the item on the Council agenda calendar allowing for adequate time for staff preparation on the agenda item. None. 14. COUNCIL RECAP/STAFF DIRECTION Mrs. DeGan will contact the City of Southlake. Mr. Meyer will work with Republic Waste Services on the Green Waste Program. Drainage fences in Entrada will be check for safety purposes. 15. ADJOURNMENT There being no further business before the Council, Mayor Wheat asked for a motion to adjourn the meeting. MOTION: Council Member Rennhack made a motion to adjourn the meeting. Council Member Trivedi seconded the motion. The motion carried by a vote of 3-0. Mayor Wheat adjourned the meeting at 7:33 p.m. ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS 551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT CODE. TC Minutes – 10/26/20 Page 7 of 7 APPROVED BY THE TOWN COUNCIL ON JANUARY 4, 2020. ATTEST: _____________________________ Laura Wheat, Mayor __________________________ Todd Wood, Town Secretary estlake Academy Board of Trustees TYPE OF ACTION Regular Meeting - Consent Westlake Board Meeting Monday, February 08, 2021 TOPIC: Consider approval of Resolution 21-01, repealing Resolution 10-35 and adopting an updated Vehicle Transportation Policy. STAFF CONTACT: Dr. Mechelle Bryson and Mr. Alan Burt Strategic Alignment Vision, Value, Mission Perspective Curriculum Outcome Objective Vision: Westlake Academy inspires college bound students to achieve their highest individual potential in a nuturing environment that fosters the traits found in the IB Learner Profile. Academic Operations PYP / MYP / DP Improve the Efficiences of Operational Systems Strategic Initiative Outside the Scope of Identified Strategic Initiatives Time Line - Start Date: February 8, 2021 Completion Date: Ongoing Funding Amount: N/A Status - N/A Source - N/A EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY) The Vehicle Transportation Policy was adopted by Resolution 10-15 at the August 16, 2010 Board of Trustees meeting. The proposed Resolution 21-01 would provide an update to the Vehicle Transportation Policy to meet State and Federal mandates. RECOMMENDATION Staff recommends approval of the amended policy. ATTACHMENTS Proposed Board of Trustees Transportation Policy – Exhibit “A” Resolution WA Resolution 21-01 Exhibit “A” (Deletions in red, additions in green) Page 1 of 4 TOWN OF WESTLAKE WESTLAKE ACADEMY BOARD OF TRUSTEES POLICY Policy No. 5.08: Date Board Adopted: August 16, 2010 Date Board Amended: February 8, 2021 Effective Date: February 8, 2021 Policy Category: Governance Policy Name: Vehicle Transportation Policy Policy Goal To establish the standards and parameters governing the use of school owned, leased, or rented vehicles in a manner which promotes safety and protects school assets from loss or damage. Policy Description In an effort to promote safe transportation for all school-related events and establish appropriate standards regarding the use of Westlake Academy-owned, leased, or rented vehicles, the Board of Trustees approves the following policies and procedures for Westlake Academy. Policy Definitions For purposes of this policy: 1. “Bus” means a motor vehicle used to transport persons and designed to accommodate more than ten persons, including the driver. 2. “Passenger car” refers to a motor vehicle, other than a motorcycle, used to transport persons and designed to accommodate ten or fewer passengers. 3. “Passenger van” means a motor vehicle, other than a motorcycle or passenger car, used to transport persons and designed to transport 15 or fewer passengers, including the driver. 4. “School activity bus” means a bus designed to accommodate more than 15 passengers, including the operator, that is owned, operated, rented, or leased by Westlake Academy and is used to transport public school students on a school- related activity trip, other than on routes to and from school. The term does not include a chartered bus, a bus operated by a mass transit authority, or a school bus. WA Resolution 21-01 Exhibit “A” (Deletions in red, additions in green) Page 2 of 4 5. “School bus” means a motor vehicle that was manufactured in compliance with the federal motor vehicle safety standards for school buses in effect on the date of manufacture and that is used to transport preprimary, primary, or secondary students to and from school or on a school-related activity trip other than on routes to and from school. The term does not include a school-chartered bus or a bus operated by a mass transit authority. 6. “Motor bus” means a vehicle designed to transport more than 15 passengers, including the driver. Education Code 34.003; Transportation. Code 541.201 7. "Motor vehicle" means a self-propelled vehicle or a vehicle that is propelled by electric power from overhead trolley wires. The term does not include an electric bicycle or an electric personal assistive mobility device, as defined by Texas Transportation Code 551.201(11). Bus Operation A school bus may not be operated if: 1. The door of the school bus is open; or 2. The number of passengers on the bus is greater than the manufacturer’s design capacity for the bus. Student Transportation The Board of Trustees may contract for all or any part of its public school transportation with a mass transit authority or commercial transportation company, provided that the authority or commercial transportation company: 1. Requires its school bus drivers to have the qualifications required by and be certified in accordance with standards established by the Department of Public Safety; 2. Transports 15 or more students only in school buses or mass transit authority buses that meet or exceed safety standards for school buses established under Education Code 34.002; 3. Conducts all the following education programs with Board approval: a. A program to inform the public that public school students will be riding on the authority’s or company’s buses; b. A program to educate drivers of the buses to be used under the contract of the special needs and problems of public school students riding on the buses; and c. A program to educate public school students on bus riding safety and any special considerations arising from the use of the authority’s or company’s buses. New Van Purchases or Leases A school system may not purchase or lease a new 15-passenger van, if it will be used significantly by, or on behalf of, the school system to transport preprimary, primary, or secondary school students to or from school or an event related to school, unless the 15- passenger van complies with the motor vehicle standards prescribed for school buses and multi-function school activity buses under United States Code Title 49. This WA Resolution 21-01 Exhibit “A” (Deletions in red, additions in green) Page 3 of 4 provision does not apply in some limited circumstances, including the purchase or lease of a 15-passenger van under a contract executed before August 10, 2005, the date of enactment of this provision. 49 U.S.C. 30112. School Activities When transporting students in connection with school activities: 1. Only school buses or motor buses may be used to transport 15 or more students; and 2. Passenger cars or passenger vans may be used to transport fewer than 15 students. Education Code 34.003(b)(1), (2) Drivers The operator of a passenger car or passenger van used to transport students to school or to a school activity shall ensure that the number of passengers does not exceed the designed capacity of the vehicle and that each passenger is secured by a safety belt. Education Code 34.003(c) 1. Drivers will be fully licensed and shall not be under the influence of any substance that may alter their ability to drive. 2. Drivers will meet all applicable staff qualifications including a satisfactory criminal history and motor vehicle record check (MVR). 3. Drivers will obey all traffic regulations. 4. The driver shall not be included in the child: staff ratio. Drivers must not be distracted from safe driving practices by being simultaneously responsible for the supervision of children. 5. The Driver will be familiar with the planned route ahead of time. 6. Drivers must be authorized by Westlake Academy prior to operating any Academy-owned, leased, or rented vehicle. Approval of all drivers will be based on established administrative criteria and guidelines. 7. Operational procedures governing the use and maintenance of Academy-owned, leased, or rented vehicles will be based on established administrative criteria and guidelines. Transportation Safety Westlake Academy shall meet or exceed the safety standards for school buses established by the U.S department of Transportation and the Texas Department of Public Safety (DPS), with the advice of TEA. Safety Standards Westlake Academy may not require or allow a child to stand on a moving bus or passenger van. Education Code 34.004 An operator of a school bus, while operating the bus, shall prohibit a passenger from: WA Resolution 21-01 Exhibit “A” (Deletions in red, additions in green) Page 4 of 4 1. Standing in the bus; or 2. Sitting: a. on the floor of the bus, or b. in any location on the bus that is not designed as a seat. Transportation Code 545.426 An operator may not use a wireless communication device while operating a motor vehicle within a school crossing zone, unless: 1. The vehicle is stopped; or 2. The wireless communication device is used with a hands-free device. An operator may not use a wireless communication device while operating a passenger bus with a minor passenger on the bus unless the passenger bus is stopped. Transportation Code 545.425 Seat Belts A bus, including a school bus and a school activity bus, operated by or contracted for use by Westlake Academy for the transportation of school children shall be equipped with a three-point seat belt for each passenger, including the operator. This requirement applies to: 1. Each bus purchased by Westlake Academy on or after September 1, 2010, for the transportation of school children; and 2. Each school-chartered bus contracted for use by Westlake Academy on or after September 1, 2011, for the transportation of school children. Westlake Academy is required to comply with this requirement only to the extent TEA pays or commits to pay Westlake Academy for expenses incurred in complying with the requirement. Transportation Code 547.701(e)–(f) Westlake Academy shall require a student riding a bus operated by or contracted for operation by Westlake Academy to wear a seat belt. if the bus is equipped with seat belts for all passengers on the bus. Westlake Academy may implement a disciplinary policy to enforce the use of seat belts by students. Education Code 34.013 School Bus Emergency Evacuation Training The Academy will conduct a training session for students and teachers concerning procedures for evacuating a school bus during an emergency. These drills will be conducted once a year prior to the first transportation activity. WA Resolution 21-01 Page 1 of 2 WESTLAKE ACADEMY RESOLUTION 21-01 A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES, REPEALING RESOLUTION 10-35 AND ADOPTING AN UPDATED VEHICLE TRANSPORTATION POLICY. WHEREAS, Westlake Academy considers student and staff safety as a priority; and, WHEREAS, Westlake Academy is required to adhere to state and federal guidelines regarding the transportation of students to and from school sponsored activities; and, WHEREAS, Westlake Academy is committed to making decisions that are in the best interest of all stakeholders; and, WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best interest of the citizens of Westlake as well as the students, their parents, and faculty of Westlake Academy. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF WESTLAKE ACADEMY: SECTION 1: That, all matters stated in the recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: That, the Board of Trustees of Westlake Academy, hereby approves the Vehicle Transportation Policy attached to this resolution as Exhibit “A”. SECTION 3: If any portion of this resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this resolution without the invalid provision. SECTION 4: That this resolution shall become effective from and after its date of passage. WA Resolution 21-01 Page 2 of 2 PASSED AND APPROVED ON THIS 8th DAY OF FEBRUARY 2021. ___________________________________ Laura Wheat, President ATTEST: ________________________________ ___________________________________ Todd Wood, Board Secretary Amanda DeGan, Superintendent APPROVED AS TO FORM: ________________________________ Janet S. Bubert or L. Stanton Lowry, School Attorney EXECUTIVE SESSION: The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Sec 551.076 – Deliberation Regarding Security Devices or Security Audit to deliberate: (1) the deployment, or specific occasions for implementation of security personnel or devices; or (2) a security audit. b. Section 551.087 - Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1) for the following: - Front 44 - Entrada - Project “YYZ” - Potential development on 55.12 acres located at Tracts 7C, 7F, 7G, 7H, 7L and 7M Abstract 648, William Huff Survey, Town of Westlake, Texas, and more generally located at the northeast corner of U.S. Highway 377 and State Highway 170 c. Section 551.071(2) Consultation with Attorney – to seek advice of counsel on matters in which the duty of the Town Attorney under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Government Code - FM 1938 access for proposed Southlake development. d. Section 551.073 – Deliberations Regarding Gifts and Donations. Town Council and Board of Trustees Item # 5 – Executive Session Town Council and Board of Trustees Item # 6 – Reconvene Town Council and Board of Trustees Meeting TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. Town Council and Board of Trustees Item # 7 – Necessary Action Page 1 of 2 Westlake Town Council TYPE OF ACTION Regular Meeting - Action Item Westlake Town Council Meeting Monday, February 08, 2021 TOPIC: Consider an ordinance amending the Westlake Code of Ordinances, Chapter 90, Article II, Roadway Facilities; and Chapter 36-43, Street Design Specifications, adding subsection (n) Street Access Management and Connection. STAFF CONTACT: Ron Ruthven, Director of Planning and Development Strategic Alignment Vision, Value, Mission Perspective Strategic Theme & Results Outcome Objective Planned / Responsible Development Municipal & Academic Operations High Quality Planning, Design & Development - We are a desirable well planned, high-quality community that is distinguished by exemplary design standards. Preserve Desirability & Quality of Life Time Line - Start Date: February 8, 2021 Completion Date: February 8, 2021 Funding Amount: N/A Status - N/A Source - N/A Contract: No Forms: N/A EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY) As you will recall, the Town adopted the Westlake Comprehensive Plan in March 2015, which included an update of the Master Thoroughfare Plan (MTP). Community input identified a “thematic passion and desire for preserving rural-ness as a feature of the future Town” (page 112), which includes respecting the natural topography and viewscapes. Access Management and Connection standards will provide for coordinated planning, regulation, and design of access to and from roadways, with the goal of improving the safety and operation of the Town’s street network. An effective access management and connection program can reduce crashes, increase roadway capacity, and reduce travel time delay. The proposed Access Management and Connection standards include requirements for driveway, intersection, street, Page 2 of 2 and median-opening spacings, auxiliary turn lanes, including joint-access and cross-access. The standards also provide guidance on application to legal non-conforming access and provides an administrative review process and flexibility for constrained development sites. RECOMMENDATION Staff recommends approval of this item. ATTACHMENTS ROW Access and Connection Document – Exhibit “A” Ordinance Ordinance 922 – Exhibit “A” Page 1 of 5 ORDINANCE 922 EXHIBIT “A” RIGHT-OF-WAY ACCESS MANAGEMENT AND CONNECTION (AMENDING THE WESTLAKE CODE OF ORDINANCES, CHAPTER 90, ARTICLE II, ROADWAY FACILITIES; AND CHAPTER 36-43) Sec. 36-43. – Street Design Specifications Standards (n) Street Access Management and Connection (1) Purpose and Intent. The purpose, therefore, of this Access Management Ordinance is to provide for and manage access to land development in conformance with the Comprehensive Plan, while preserving the regional flow of traffic in terms of safety, capacity, and speed. The guidelines recognize both the right of reasonable access to private property and the right of the citizens of Westlake to safe and efficient travel. To achieve this policy intent, this ordinance draws on existing regional and national access management guidelines to set policies and standards. (2) Applicability. Permits including connections to the street shall be issued only in conformance with this chapter and are in addition to other state or local standards and requirements that may be in force on these roadways including the current version of the TxDOT Access Management Manual. No street connection shall be permitted or allowed if it is determined by the Town Engineer, in consultation with the Public Works Director, to be detrimental to public health, welfare, and safety. (3) Street Connection Spacing The street spacing distances (C) shown in Figure 3.1 indicate the minimum allowable street spacing and a desirable maximum for each street type. The minimum spacing is to promote the safe and efficient movement of traffic on the different street types, while the desirable maximums are to promote appropriately dense street grids which provide access and promote pedestrian and bicycle connectivity. a. Key factors to consider regarding connection spacing include: i. Establish appropriate and uniform spacing to promote consistent and suitable traffic flows and speeds ii. Reduce the overall frequency of access points to limit conflicts and improve safety iii. Maintain safe distances between access points to provide appropriate stopping, intersection, and decision sight distances. b. All new or modified street and access connections that connect to Thoroughfares (as designated by the TFP) in the Town of Westlake shall meet, or exceed, the allowable minimum connection spacing requirements shown in Figure 3.1 except as noted below. Connection spacing distances shown in the table shall be measured between the endpoints shown in the figure. Distances “D” and “I” are measured along the edge of Ordinance 922 – Exhibit “A” Page 2 of 5 the traveled way from the closest edge of pavement of the first access connection to the closest edge of pavement of the second access connection. The remaining distances are measured center to center. c. The street type for a specific Thoroughfare segment must be determined using the most recent approved version of the Thoroughfare Plan (TFP) section of the Comprehensive Plan. The guidelines from several large and/or developing cities in Texas were considered in the development of the values shown in Figure 3.1. Ordinance 922 – Exhibit “A” Page 3 of 5 Figure 3.1: Minimum Street and Access Connection Spacing TFP D I S C M Target Range of Driveway – Intersection Signalized Street Median Speed Through Driveway – Driveway Intersection Spacing (ft) Opening Street Type (mph)† Lanes Spacing (ft) Spacing (ft) Spacing (ft) Spacing (ft) Regional Arterial 35 to 45 4 to 6 ** ** 1,320 1,000-1,320* 500 - 800 Town Arterial/Parkway 30 to 40 3 to 6 ** ** 1,000 660-1,000* 500 - 800 Pastoral Collector Neighborhood Streets*** 30 to 35 2 25 2 ** ‡ ** ** 1,000 NA 660-1,000* 250 NA NA † Target speed is the recommended design speed i. Refer to text discussion regarding allowable minimums and desirable maximums ‡ This does not apply to residential driveways ** Driveway Spacing: Reference the Thoroughfare Plan within the Comprehensive plan for the minimum driveway spacing requirements subject to the Land Use and Character of the Area with respect to the Street Type and Sec. 36-44. – Driveway design standards ***Collector/Neighborhood Streets: Values shown are for guidance only; closer access spacing may be permitted at the discretion of the Town Engineer or designee. Ordinance 922 – Exhibit “A” Page 4 of 5 d. Small Site Developments or Redevelopments. The spacing requirements are not intended to constrain infill or small site developments or redevelopments. The Town Engineer or designee has the authority to reduce the requirements by up to 10 percent based on existing site and street constraints and an engineering analysis demonstrating that the connection will function adequately and safely. e. Low volume streets i. Low volume streets intersecting thoroughfares can be treated as driveways if the following three criteria are met: (1) Projected ADT on the street is 500 or less; and (2) Main street volume is 20,000 or less; and (3) Main street has fewer than 6 lanes. ii. Low volume streets treated in this manner shall meet the Driveway design standards of this ordinance. f. Traffic Signal Spacing. The installation of a traffic signal in the Town of Westlake shall meet one or more of the signal warrants in the Manual on Uniform Traffic Control Devices (MUTCD). As stated in the MUTCD, use of the peak hour warrant is limited only to “unusual cases”. Warrants shall be based on existing traffic volumes or existing plus proposed development volumes with the approval of the Town Engineer or designee. The preferred spacing shall be pursued in all new street and access point construction. If the signal spacing requirements cannot be achieved, an engineering study will be required to be submitted to the Town Engineer or designee, who will make a determination as to whether the requirement may be adjusted. g. Roundabouts. Roundabouts may be considered as a viable alternative to the use of traffic signals in locations where an engineering study indicates that roundabouts are physically feasible considering available right-of-way and acceptable topography; and will operate to meet the required traffic capacity with safe operating conditions. i. A traffic study shall be required to show that the proposed roundabout, driveway, and/or access connection will function acceptably after full- build out plus five years. (4) Revisions of existing street connections for conformance. a. Properties with non-conforming access connections shall be brought into compliance with this ordinance to the maximum extent possible when one or more of the following conditions occur: i. When the roadway with the street connections is modified ii. When a new or modified street connection is requested or required iii. When a plat or re-plat is required Ordinance 922 – Exhibit “A” Page 5 of 5 iv. When a new development involving a change in use or occupancy of any existing structure, which requires a new permit, that has the effect of increasing vehicular traffic to/from the site such that it is 10 times (or more) the traffic attributable to the immediately preceding use, and which may include but is not limited to the reconstruction, redevelopment, conversion, structural alteration, or enlargement of any structure. v. When the Town Engineer or designee has documented a safety concern related to the site access, including but not limited to high-volume driveways in close proximity to intersections or railroad crossings, offset intersections, high crash locations, limited sight distance, or pedestrian and/or bicycle conflicts. b. Engineering Study. Upon submittal of an engineering study to support continuation of the existing conditions, the existing access connection may be allowed to continue if approved and accepted by the Town Engineer, or designee. (5) Approval Required a. No person may construct or modify any access connection to a roadway within the Town of Westlake without approval from the Town. Approval is typically granted through the development plan processes and/or engineering approval of construction plans for roadways. All requests for connections to a roadway within the Town shall be reviewed for conformance with this chapter. b. Access connections that do not conform to this policy and were constructed before the effective date of this Ordinance are considered legal nonconforming connections and may continue until a change in use occurs as described in this chapter. c. Any access connection constructed without approval after the adoption of this ordinance is considered an illegal nonconforming connection and may be issued a violation notice and may be closed or removed. (6) Requests for Modification. Access connections deemed in conformance with this policy will be authorized by the Town Engineer or designee. The Town Engineer or designee may reduce the connection, median opening, signal, and roadway spacing requirements by up to 10 percent or 100 feet (whichever is less) where it is impractical to meet the standards, except where prohibited by this ordinance. Any requests for modification greater than 10 percent require approval by the Public Works Director based on the results of a traffic study with appeals to the Town Manager. Ordinance 922 Page 1 of 3 TOWN OF WESTLAKE ORDINANCE NO. 922 AN ORDINANCE OF THE TOWN OF WESTLAKE, TEXAS, AMENDING CHAPTER 90, ARTICLE II, ROADWAY FACILITIES AND CHAPTER 36-43, STREET DESIGN SPECIFICATIONS, ADDING SUBSECTION (N) STREET ACCESS MANAGEMENT AND CONNECTION; PROVIDING A PENALTY CLAUSE; PROVIDING A CUMULATIVE CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; AUTHORIZING PUBLICATION; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the Town of Westlake, Texas is a general law Town; and WHEREAS, the Town Council under §311.002, TEX. TRANSP. CODE ANN. (Vernon 1998) is given control and power over the streets and roads of the Town including the power to regulate the streets and road; and WHEREAS, the Town Council is authorized under §542.201 and §542.202, TEX, TRANSP. CODE ANN. (Vernon 1998) to adopt local traffic regulations with respect to streets and roads under its jurisdiction; and WHEREAS, Texas Transportation Code Section § 545.356 provides that upon the basis of a traffic conditions assessment taking into consideration the health, safety and general welfare of the citizens of the Town, the number of children residing throughout the Town, the type of development throughout the Town, the width and condition of the pavement or other surface of the streets and roads within the Town, the usual traffic thereon, and other circumstances on such streets and roads, the Town Council hereby finds and determines that a reasonable and safe prima facie maximum speed limit on the streets and roads within the Town be set; and WHEREAS, the Town Council desires to improve mobility and air quality and to promote orderly and sustainable development; and WHEREAS, in support of orderly and sustainable development, access management of rights-of-way also has an overall positive economic impact on businesses in access-controlled corridors; and WHEREAS, the proposed amendment provides for and manages access to land development, while preserving the regional flow of traffic in terms of safety, capacity, and speed; and WHEREAS, the Town Council hereby finds that the adoption of this Ordinance is in the best interest of the health, safety and welfare of the citizens of the Town. Ordinance 922 Page 2 of 3 NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: That all matters stated in the preamble are found to be true and correct and are incorporated herein as if copied in their entirety. SECTION 2: That the Town Council does hereby approve adding subsection (n) Street Access Management and Connection, attached hereto as Exhibit “A”, providing for and managing access to land development in conformance with the Comprehensive Plan, while preserving the regional flow of traffic in terms of safety, capacity, and speed. SECTION 3: That Chapter 90, Article II, Roadway Facilities and Chapter 36-43, Street Design Specifications, of the Town of Westlake Code of Ordinances, as amended, is hereby amended. SECTION 4: That all provisions of this Ordinance shall remain in full force and effect. SECTION 5: That this Ordinance shall be cumulative of all other Town Ordinances and all other provisions of other Ordinances adopted by the Town which are inconsistent with the terms or provisions of this Ordinance are hereby repealed. SECTION 6: Any person violating any of the provisions of this ordinance shall be deemed guilty of a misdemeanor and upon conviction thereof shall be fined a sum not to exceed the maximum amount allowed by law. SECTION 7: It is hereby declared to be the intention of the Town Council of the Town of Westlake, Texas, that sections, paragraphs, clauses and phrases of this Ordinance are severable, and if any phrase, clause, sentence, paragraph or section of this Ordinance shall be declared legally invalid or unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such legal invalidity or unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs or sections of this Ordinance since the same would have been enacted by the Town Council of the Town of Westlake without the incorporation in this Ordinance of any such legally invalid or unconstitutional, phrase, sentence, paragraph or section. SECTION 8: This ordinance shall take effect immediately from and after its passage as the law in such case provides. Ordinance 922 Page 3 of 3 PASSED AND APPROVED ON THIS 8th DAY OF FEBRUARY 2021. _____________________________ ATTEST: Laura Wheat, Mayor ____________________________ ______________________________ Todd Wood, Town Secretary Amanda DeGan, Town Manager APPROVED AS TO FORM: ____________________________ L. Stanton Lowry, Town Attorney PRESENTATION AND DISCUSSION REGARDING THE COVID-19 PANDEMIC, INCLUDING UPDATES AND RECOMMENDATIONS ON MUNICIPAL AND ACADEMIC OPERATIONS. Town Council and Board of Trustees Item # 9 – Presentation and Discussion Item PRESENTATION AND DISCUSSION OF THE RISK MANAGEMENT PLAN REPORT REGARDING THE COMMUNITY RISK ASSESSMENT AND STANDARDS OF COVER CONDUCTED BY EMERGENCY SERVICES CONSULTING INTERNATIONAL. Town Council and Board of Trustees Item # 10 – Presentation and Discussion Item Page 1 of 2 Westlake Town Council TYPE OF ACTION Workshop - Discussion Item Westlake Town Council Meeting Monday, February 08, 2021 TOPIC: Presentation and discussion regarding the Risk Management Plan Report regarding the Community Risk Assessment and Standards of Cover conducted by Emergency Services Consulting International. STAFF CONTACT: Richard Whitten, Fire Chief Strategic Alignment Vision, Value, Mission Perspective Strategic Theme & Results Outcome Objective Mission: Westlake is a unique community blending preservation of our natural environment and viewscapes, while serving our residents and businesess with superior municipal and academic services that are accessible, efficient, cost- effective, & transparent. Municipal & Academic Operations Exemplary Service & Governance - We set the standard by delivering unparalleled municipal and educational services at the lowest cost. Maximize Efficiencies & Effectiveness Time Line - Start Date: February 8, 2021 Completion Date: February 8, 2021 Funding Amount: N/A Status - N/A Source - N/A Contract: No Forms: N/A EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY) The Town hired Emergency Services Consulting International (ESCI) to conduct a Community Risk Assessment (CRA) and provide a Standards of Cover (SOC) report. A CRA is a comprehensive analysis of the physical, economic, sociologic, and demographic aspects of the town to assess the hazards and risks present. The Town’s ability to deliver an effective response force to the identified risks is based upon industry standards. The summary of the analysis is presented in this Executive Summary with the full version available through Town Hall. Page 2 of 2 RECOMMENDATION Evaluate for future actions in risk management planning. ATTACHMENTS SOC EXECUTIVE SUMMARY Community Risk Assessment Standards of Cover Providing Expertise & Guidance that Enhances Community Safety December 2020 Emergency Services Consulting International Town of Westlake Fire- EMS Department Westlake, Texas Town Council Presentation - 2/08/2021 Community Risk Assessment/Standards of Cover Westlake Fire-EMS Department i CONTENTS Acknowledgments .................................................................................................................... iv Executive Summary ................................................................................................................... 1 Organizational Overview ....................................................................................................... 2 Organizational Design ............................................................................................................ 3 Administrative and Support Staffing ..................................................................................... 4 Emergency Response Staffing ............................................................................................... 5 Service Demand ..................................................................................................................... 6 Resource Distribution Analysis ................................................................................................ 7 Overview of the Community Risk Analysis ............................................................................ 9 Recommendations ............................................................................................................... 10 Executive Summary Conclusion .......................................................................................... 12 SECTION I: COMMUNITY & ORGANIZATIONAL OVERVIEW ............................................ 13 Introduction .............................................................................................................................. 14 Evaluation of Current Conditions ........................................................................................ 14 Organizational Overview ......................................................................................................... 15 Governance and Lines of Authority .................................................................................... 16 Organizational Design .......................................................................................................... 16 Service Area and Infrastructure........................................................................................... 17 Emergency Response Type and Frequency ...................................................................... 19 Emergency Response Staffing ............................................................................................. 21 Fiscal Analysis ........................................................................................................................... 22 Budgetary Review ................................................................................................................ 23 Department Forecasts.......................................................................................................... 25 Financial Recommendations ............................................................................................... 28 Staffing & Personnel .................................................................................................................. 29 Administrative and Support Staffing ................................................................................... 29 Operations (Emergency Response) Staffing ...................................................................... 33 Capital Facilities & Apparatus ................................................................................................. 39 Facilities ................................................................................................................................. 39 Fire Apparatus Fleet ............................................................................................................. 42 Westlake Fire-EMS Department Survey ................................................................................... 49 Community Risk Assessment/Standards of Cover Westlake Fire-EMS Department ii SECTION II: COMMUNITY RISK ASSESSMENT ................................................................... 56 Community Risks, Land Use, & Zoning .................................................................................... 54 Geospatial Characteristics & Weather-Related Risks ........................................................ 55 Transportation Networks ....................................................................................................... 60 Physical Assets Protected ..................................................................................................... 65 Population & Community Development ................................................................................. 68 Population History & Community Demographics .............................................................. 68 At-Risk Populations ................................................................................................................ 71 Community Land-Use ........................................................................................................... 76 Non-Structural Fires Risk Categorization .............................................................................. 80 Common Risks & Staffing Requirements ................................................................................. 81 Major Structural Risks ............................................................................................................ 81 Risk-Specific Staffing Level Required ................................................................................... 82 Summary of Current Available Resources .......................................................................... 83 SECTION III: HISTORICAL SYSTEM PERFORMANCE & OBJECTIVES .................................. 84 Historical System Performance ............................................................................................... 85 Service Demand Analysis ..................................................................................................... 85 Resource Distribution Analysis .............................................................................................. 89 Workload and Response Reliability ..................................................................................... 96 Response Performance ........................................................................................................ 98 Mutual Aid ........................................................................................................................... 107 Performance Objectives & Measures ................................................................................... 112 Emergency Medical Services ............................................................................................ 112 Fire Suppression ................................................................................................................... 117 Training ................................................................................................................................ 120 Performance Benchmarks ................................................................................................. 125 Overview of Compliance Methodology .............................................................................. 129 Accountability & Responsibility ......................................................................................... 129 Quality Assurance & Improvement Compliance Model ................................................. 129 Performance Evaluation & Improvement Compliance Strategy ................................... 132 Community Risk Assessment/Standards of Cover Westlake Fire-EMS Department iii SECTION IV: CONCLUSIONS & RECOMMENDATIONS .................................................. 133 Overall Evaluation, Conclusions, & Recommendations ...................................................... 134 Overall Evaluation .............................................................................................................. 134 Recommendations ............................................................................................................. 135 Conclusion .............................................................................................................................. 166 SECTION V: APPENDICES ................................................................................................ 167 Appendix A: NFPA 1911, 2017 edition, Annual Performance Testing ................................. 168 Appendix B: NFPA 1911 Annual Fire Pump Performance Testing Documentation ............ 170 Appendix C: NFPA 1911 Annual Fire Pump Performance Testing Documentation ........... 171 Appendix D: Sample Performance Benchmark resolution ................................................. 172 Appendix E: Table of Figures ................................................................................................. 176 Appendix F: References ........................................................................................................ 181 Community Risk Assessment/Standards of Cover Westlake Fire-EMS Department iv ACKNOWLEDGMENTS Town Officials Laura Wheat Mayor Alesa Belvedere Councilmember Greg Goble Councilmember Carol Langdon Councilmember Rick Rennhack Councilmember Rajiv Trivedi Councilmember Michael Barrett Former Councilmember Amanda DeGan Town Manager Noah Simon Deputy Town Manager Standards of Cover Team Finance Department Planning/GIS Department Richard Whitten Fire Chief John Ard Deputy Fire Chief Tamara Cole Business Services Manager Fire Operations Division Community Risk Assessment/Standards of Cover Westlake Fire-EMS Department 1 EXECUTIVE SUMMARY The Town of Westlake retained Emergency Services Consulting International (ESCI) to conduct a Community Risk Assessment: Standards of Cover Study. ESCI is an international firm providing specialized, high quality, and professional fire, EMS, police, and communications consulting services to organizations throughout the United States and Canada. ESCI, the consulting arm of the International Association of Fire Chiefs (IAFC), has been meeting the needs of emergency services providers since 1976. ESCI consistently provides innovative and sustainable recommendations readily understood by the public and useful to elected officials for setting sound public safety policy. Utilizing over 30 consultants nationwide who are leaders in their respective fields, ESCI provides consulting services to municipalities, districts, non-profit organizations, and the industrial and commercial community. This document describes the Westlake Fire Department’s (WFD) community risks, response resources, deployment strategies, and service levels. The document identifies and discusses response time objectives and standards for measuring the effectiveness of fir e department services and the deployment of its resources and makes recommendations to meet current demand, as well as increased services for the future, based on known and anticipated growth in population and needed services. Community Risk Assessment/Standards of Cover Westlake Fire-EMS Department 2 Organizational Overview The Organizational Overview component provides a summary of WFD’s organizational configuration and the services that it provides. ESCI combined the data provided by WFD with information collected during our fieldwork to develop the overview. The following figure displays a map of the study area for this report. Figure 1: WFD Service Area Map Community Risk Assessment/Standards of Cover Westlake Fire-EMS Department 3 Organizational Design The organizational design of an emergency services agency is vitally important to the agency’s ability to deliver services in an efficient and timely manner while providing the necessary level of safety and security to the members of the organization, whether career, part-time, paid-on-call, or volunteer. The following organizational chart represents the current WFD structure and staffing. ESCI finds that the structure and function of the WFD are not aligned with the risk, demand, and services provided. Recommendations for additional administrative staffing based on current and future demand are included later in the executive summary and report. Figure 2: WFD Organizational Chart Community Risk Assessment/Standards of Cover Westlake Fire-EMS Department 4 Administrative and Support Staffing One of the primary responsibilities of the response team's administration is to ensure that the operations segment of the organization has the ability and means to respond to and mitigate emergencies in a safe, efficient, and timely manner. An effective administration and support services system is critical to the success of WFD. Like any other part of a municipal fire department, administration and support functions need appropriate resources to function properly. By analyzing the administrative and support positions within an organization, an agency can achieve a common understanding of the relative resources committed to this function compared to industry best practices and similar organizations. The appropriate balance of administration and support compared to operational resources and service levels is critical to the success of the department in accomplishing its mission and responsibilities. Typical responsibilities of the administration and support staff include planning, organizing, directing, coordinating, and evaluating the various programs within the department. This list of functions is not exhaustive, and other functions may be added. These functions occur simultaneously, requiring the Fire Chief and administrative support staff to focus on many different areas at the same time. The following figure reviews the administration and support structure of WFD. Figure 3: WFD Administrative and Support Staffing Position Title Number of Positions Hours Worked/Week Work Schedule Administration Individuals primarily assigned to manage, plan, or support the activities of the agency and its programs. Fire Chief 1 40 M–F Deputy Chief 1 40 M–F Business Services Manager 1 40 M–F Total Administrative and Support Staff FTEs 3 - - Community Risk Assessment/Standards of Cover Westlake Fire-EMS Department 5 Emergency Response Staffing It takes an adequate and well-trained staff of emergency responders to utilize the appropriate emergency apparatus and equipment to mitigate incidents. Insufficient staffing at an operational scene decreases the effectiveness of the response and increases the risk of injury to all individuals involved. The following figure lists WFD's operations staffing configuration. Figure 4: WFD Operations Staffing Summary Position Title Positions Shift Commander/Battalion Chief 0 Company Officer/Captain 1 Company Officer/Lieutenant 2 Driver/Engineer 0 Firefighter/Paramedic 12 Total Operational Staffing 15 (5 per shift) PRN Firefighter/Paramedics 5 part-time Emergency Response Type and Frequency Emergency response and service demand are the primary drivers in determining staffing and capabilities of the WFD. WFD is a high performing all-risk fire department that handles multiple types of emergencies and provides services that address identified risk elements within the community. The department responded to 510 incidents in 2018. As is typically found, a high percentage of incidents are emergency medical calls (51% of the total in 2018). The following figure lists WFD’s emergency calls by incident type and frequency for 2018. Figure 5: Emergency Response Type and Frequency, 2018 Response Type Frequency Percent of Total Fire 21 4% Rupture or Explosion 4 1% EMS/Rescue 253 51% Hazardous Condition 8 1% Service Call 18 3% Good Intent Call 151 30% False Call 50 9% Severe Weather 5 1% Total 510 100% Community Risk Assessment/Standards of Cover Westlake Fire-EMS Department 6 Service Demand The demand for services is the primary determinant for managing all emergency services organizations. These service demand elements are the key indicators in conducting periodic studies and analysis to make adjustments to resource distribution and concentration. In the Service Demand section of the report, historical demand and the associated trends within the data are presented and examined for further discussion. The following figure displays WFD’s historical service demand by year, call-type, and frequency. Figure 6: Historical Service Demand by Year & Type (2015–2019) 131311101455766138784549423512427131524126214278889150624625414463954200 100 200 300 400 500 600 2015 2016 2017 2018 2019 Fire Alarm Other EMS MVC Total Community Risk Assessment/Standards of Cover Westlake Fire-EMS Department 7 Resource Distribution Analysis It is important to evaluate the geographical distribution of service demand. For this analysis, ESCI utilizes geographic information systems (GIS) to plot the location of incidents within the WFD service area from 2015 through 2018 and calculates the mathematical density of incidents (incidents per square mile) in the study area. As illustrated in Figure 7, the higher density of incidents occurred around a center point to the northwest of the fire station and expanded out from that area. Another center of slightly lower density is directly east of the fire station and expanded out from that location. As development expands and service demand moves to the west, the timing of Station 2 will need to be established to meet the anticipated and experienced service demand. Figure 7: WFD Geographic Service Demand, 2015–2018 Community Risk Assessment/Standards of Cover Westlake Fire-EMS Department 8 Population Trends and Projections The primary driver of service demand is population numbers and density. ESCI looked at historical and multiple sources of population trends. In 2000, the U.S. Census estimated the population to be 568. By 2010, the population had increased to 984. From 2010–2019, the population increased from 984 to 1,613, an annual growth rate of 5.49%, which far exceeds the 1.69% growth rate of Tarrant County. The population is estimated to grow at 1.74% from 2019–2024, reaching 1,158 by 2024. The following figure shows the historical trends of the population from 2010 to 2019. Population increases should be utilized to estimate service delivery changes in a manner that matches the conditions on the ground. Given the amount of undeveloped land in the Town, this growth can accelerate at varying speeds in light of proactive management toward economic development and complete build-out of custom neighborhood and commercial/business development projects. Figure 8: Historical Population Trends (2010–2019)1 0 200 400 600 800 1,000 1,200 1,400 1,600 1,800 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 Community Risk Assessment/Standards of Cover Westlake Fire-EMS Department 9 Overview of the Community Risk Analysis As part of this study, a community risk analysis was conducted that provided an assessment of potential risks present in the service area. Physical, economic, and demographic data were utilized to assess the hazards and risks threatening the community. This includes exposure to natural and human-made disasters. The Town of Westlake is susceptible to hazards, both natural and technological/human- caused. Of the potential hazards that pose a risk to the Town of Westlake, the risk assessment included in this report identifies several because of the likelihood of everyday occurrence and/or potential consequences. Hazard Vulnerability Analysis For Common Risks High-Occupancy, Large Square Footage Homes, High-Rise Featured Buildings Structural risks in these types of buildings tax a fire department’s capabilities quickly. Mutual aid is often needed to supply more equipment and personnel on-scene to mitigate these incidents. • Structures that require the evacuation of a large number of people require increased numbers of fire personnel on the scene to perform evacuation as life safety is the main priority for any structure fire. • Fire command rooms in high-occupancy and high-rise buildings require more time to investigate the alarm information through the building’s fire alarm system before advancing to the source of the possible fire. • Equipment provided for firefighter safety, including fire phones and elevator keys, must be acquired at the fire command room before advancing further into the building. • An incident command officer must be used from the beginning of the incident. An incident commander is vital for the safety of firefighters and building occupants. • A safety officer and rapid intervention crew must be established upon arrival at the scene. A rapid intervention crew, according to the NFPA 1710 standard, should be comprised of four personnel solely assigned to this task. • Buildings over 2,000 square feet often must be extinguished with larger hose sizes and possibly aerial devices, requiring more crew members to operate safely. Limited Access Considerations Apparatus positioning with limited access areas requires accurate positioning of apparatus to provide access for other incoming units. Structurally, high-rise and high-density population buildings with reduced access increase the search and rescue timeframe and create risk for exposures in close proximity to the fire. Community Risk Assessment/Standards of Cover Westlake Fire-EMS Department 10 EMS Availability Emergency Medical Services is one of the essential public safety functions provided by the fire service in support of community health, security, and prosperity. WFD is strategically, operationally, and geographically positioned to deliver this time-critical response. A fire- based EMS model using cross-trained firefighters has many advantages.2 • Continuity of patient care • Continuity of medical training and equipment • Continuity of Standard Operating Procedures • Unity of Command Mass Gathering Events Events in Westlake provide opportunities for the Town to come together for a common cause. Many events in the area are family-oriented, including the Classic Car Show, Community Tree Lighting, Fidelity Fun Fest, and the Vaquero 4th of July festivities. Safety concerns during these events include pedestrian traffic safety and roadway safety entering and exiting the location. Vehicle Fires Traffic data indicates the vehicle congestion already in the area creates not only motor vehicle collision risks but also vehicular fire risks. Firefighters must take roadway safety precautions as well as fire safety precautions during the emergency as an approach to these fires from the side of the vehicle at a 45˚ angle is crucial. Water supply is another factor on the roadways as other vehicles must provide water from outside the area for firefighting purposes. The roadway must be completely shut down during operations to ensure the safety of crews and the public. Traffic can quickly become congested, especially during rush hour traffic, creating a higher risk for other emergency incidents on the roadway. Recommendations During the course of this study, ESCI identified several issues, concerns, and opportunities. The following recommendations are intended to accomplish the primary objectives listed below: 1. Define and adopt expected service levels and performance standards to be provided by the fire department. 2. Identify service level improvement opportunities in operations and support services that can be implemented as funding becomes available. 3. Identify opportunities that will accommodate expanded collaboration and implementation of cooperative effort strategies between WFD and Northeast Fire Department Association (NEFDA) participants as well as neighboring jurisdictions. Community Risk Assessment/Standards of Cover Westlake Fire-EMS Department 11 The recommendations are described as improvement goals and should be implemented as funding allows. Each will improve the department’s ability to provide effective service to the community. WFD Improvement Goals Improvement Goal A: Formally Adopt First Due Response Time Standards & Targets Improvement Goal B: Improve Turnout Time Performance Improvement Goal C: Evaluate Current and Future Station Locations to Improve Response and Add a WFD New Station 2 with Training Facilities Improvement Goal D: Adopt Effective Response Force Assembly Goal Improvement Goal E: Add Effective Response Force Resources to Achieve 19 Personnel Improvement Goal F: Enhance General Partnering Strategies Utilizing Increased Automatic Aid Improvement Goal G: Enhance Fire Prevention Inspection and Public Education Capabilities Improvement Goal H: Create and Implement a NEFDA Pre-Fire Plan Standard in Accordance with NFPA 1610 Improvement Goal I: Enhance Training Capabilities Improvement Goal J: Enhance Emergency Management Capabilities Improvement Goal K: Identify opportunities for future improvements through the monitoring and use of defined records management systems and dashboards that measure and display adopted performance indicators and system performance to include; automated dispatch system, automatic vehicle locations (AVL) system/closest unit response, enhanced traffic signal preemption, and comprehensive records management system (RMS) with integrated real-time dashboard display. Community Risk Assessment/Standards of Cover Westlake Fire-EMS Department 12 Executive Summary Conclusion Based on information obtained throughout this process, WFD is provided strong leadership and an innovative vision. The department is functioning at a high level commensurate with community expectations. While there is always room for improvement, the department is serving the citizens of Westlake well. The report referenced in this executive summary provides a considerable amount of technical data, much of which was provided by the Westlake Fire Department and the Town of Westlake and allows the reader to gain a clear understanding of the services provided by WFD as well as an indication of how those services may be provided in the future. This document is intended to provide department personnel and Town policymakers with information from which to make informed, data-driven decisions about the future deployment of resources and services in the WFD service area. ESCI is confident that the analysis, findings, and recommended goals in the report will provide the Town of Westlake and the WFD with a successful road map for the future. As these goals and enhancements are realized, and the Town continues to grow in size and stature, the citizens of Westlake will continue to receive an exceptional level of service and protection from the dedicated men and women of the Westlake Fire Department. Page 1 of 2 Westlake Town Council TYPE OF ACTION Regular Meeting - Action Item Westlake Town Council Meeting Monday, February 08, 2021 TOPIC: Consider approval of Resolution 21-05, amending Resolution 09-02 that established a Policy for Naming Town Owned Facilities and Parks, and to provide guidelines and standards for the submission of individuals or entities for naming opportunities. STAFF CONTACT: Troy J. Meyer, Facilities & Public Works Director Darcy McFarlane Facilities & Event Manager Strategic Alignment Vision, Value, Mission Perspective Strategic Theme & Results Outcome Objective Planned / Responsible Development People, Facilities, & Technology High Quality Planning, Design & Development - We are a desirable well planned, high-quality community that is distinguished by exemplary design standards. Maximize Efficiencies & Effectiveness Strategic Initiative Annual Review of Admissions Requirements and Policy Time Line - Start Date: February 8, 2021 Completion Date: February 8, 2021 Funding Amount: N/A Status - N/A Source - N/A EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY) In 2009, the first Naming Policy for Town owned facilities was approved by the Town Council. As the Town of Westlake continues to grow, staff is receiving more requests to name items on the Westlake Academy Campus and Town facilities. Therefore, staff has reviewed the current Town owned Facilities Naming Policy and is recommending the following updates and additions to the following sections of the policy. (See Exhibit “A”) Page 2 of 2 Additional Criteria: Staff has added the following additional criteria to the existing policy: • Monetary-Related Naming • Real Property: • Gift Related Naming (non-Monetary) • Honorific Naming Existing Honorific Named Items: Staff has identified the following items that have previously been named in honor or memory of persons, on the Westlake Campus: • 1 Wooden bench, 10 Stone benches (There are 38 total benches on campus) • Pavers - WA Senior Class pavers • Two buildings • One Anvil • Stone memory by flagpole • One tree Standards Guide: Staff has created a Westlake Naming Request Standards Guide to be used when a naming opportunity has been approved which includes the following: • Standard I – Outdoor Furniture • Standard II – Memorial Plaques • Standard III – Trees and Plantings • Standard IV – Building Names • Standard V – Cemetery • Standard VI – Westlake Fire Station No. 1 (See Exhibit “B” for full definition for each standard) The guide also includes an exception stating that Town management reserves the right to make minor modifications to the approved Westlake Naming Requests Standards Guide administratively, provided the changes do not entail a significant change to the original Standards. RECOMMENDATION Staff recommends the approval of Resolution 21-05, amending Resolution 09-02 that established a Naming Policy for Town Owned Facilities and Parks, and to provide guidelines and standards for the submission of individuals or entities for naming opportunities. ATTACHMENTS Exhibit “A” - Naming Policy for Town Owned Facilities and Parks. Exhibit “B” - Westlake Naming Requests Standards Guide Resolution Town of Westlake Facility Naming Policy - DRAFT Page 1 of 4 Res. 21-05 – Exhibit “A” Facility Naming Policy 1. Purpose The purpose of the Naming Policy is to establish proper procedures to recognize the dedication, accomplishment or generosity of individuals and entities whose support is a valuable and integral component of the mission of the Town of Westlake and, by extension, Westlake Academy and the Westlake Academy Foundation. Naming opportunities include Town owned buildings or other facilities including parks, recreational areas and sports fields and hike and bike trails hereinafter referred to as "facilities". In addition, other naming opportunities that may be considered are benches, plantings, steppingstones, pavers or other items not described above, all of which will be submitted to the Council for review and approval. 2. Objectives A. Encourage broad community support, enhancement and involvement in the Town, Academy and Foundation through private donations, gifts and other private funding sources and to ensure that recognition is afforded to those who have made extraordinary commitments, or achievements on behalf of the Town and/or Academy and Foundation B. Provide a uniform policy and procedure for submitting naming requests to the Town Council for consideration and approval. 3. Criteria The Town Council may authorize the naming or renaming of the facilities under the following criteria: Monetary-Related Naming Occurs when a donor makes a significant monetary donation to the Town and requests a facility or program to be named for a person or entity. A person or entity submitted for consideration shall: A. Make a significant land and/or monetary donation to the Town, of $1,000,000 or more, toward the acquisition and/or development of a building, facility, or endowment, or; B. Provide a minimum of a five-year pre-approved gift amount which will cover the cost to administer the program and/or maintain the facility. Naming rights will extend only for the time period the gift covers. Town of Westlake Facility Naming Policy - DRAFT Page 2 of 4 Res. 21-05 – Exhibit “A” Real Property Occurs when a donor makes a gift of property to the Town, Westlake Academy or Foundation and requests the property be named for one or more persons. Real property given to the Town, Westlake Academy or Foundation may be named in consideration of the gift of the donor’s interest of the property. Gift Related Naming (non-Monetary) Occurs when a person or entity donates an item of value to be used in or on a Town owned facility and requests the item to be recognized as being donated in the name of a person or entity. A. Any items considered for naming rights must have a value of at least $1,000.00 B. Donated, named items must fit within the Standards of the Town and Westlake Academy and the placement of any item must be approved by the Director of Facilities and Public Works. (Current Naming Requests Standards Guide available in the Director of Facilities and Public Work Office.) C. Applicants must follow the procedures for submitting a request described in the Procedures section below. D. Donation plaque or signage must be approved by the Director of Facilities and Public Works and all cost for installation and upkeep for the life of the donated item are the responsibility of the donor and must be agreed upon prior to approval. Honorific Naming As a matter of general practice, honorific namings are exceptional in nature and will be considered to recognize the dedication or meritorious contribution of a person or entity who has been instrumental in supporting the mission of the Town, Academy, Foundation or other Westlake owned property. These applications will be considered under the following guidelines: A. A person may be living or deceased and will have demonstrated a consistent or significant contribution to the citizens of the Town and/or to the students of Westlake Academy, or the person should be known for some other significant accomplishment B. A local historical figure or leader, place, event or other instance of historical or cultural significance C. Names of any elected or appointed official currently serving in that capacity or any individual currently employed by the Town will not be considered. Town of Westlake Facility Naming Policy - DRAFT Page 3 of 4 Res. 21-05 – Exhibit “A” 6. Procedures An application for any naming request should be submitted to the Director of Facilities & Public Works for review by the Town Manager and authorization by the Town Council. The application must contain: A. A single recommendation or name for consideration B. A resume of the nominee or entity C. A summation of the contributions or impact of the individual or entity on the mission of the Town or Westlake Academy D. Identification of the facility or item for naming consideration (i.e. park space, classroom, laboratory, etc.) E. Name and contact information of the person or group making the request. Upon receipt of an application, a review committee comprised of the Town Manager and the appropriate department heads associated with the facility or park specified in the naming application will review the request and formulate a staff recommendation and present to the Council for approval or rejection of the naming request. The presentation to Council will include the following: A. Current name of the facility (if applicable) B. Status or availability of the facility requested in the naming opportunity C. Fit with the Westlake Naming Requests Standards of the Town and Academy D. Estimate of the budgetary impact of signage or necessary plaque to commemorate the naming, stationary, legal fees, public notices or other costs and changes associated with the request. 7. General Guidelines A. Duration of a Naming – any monetary, gift and/or honorary naming may serve for the useful life of the facility, area or item unless otherwise agreed to in the donation agreement. If the asset is later modified or replaced, the Town reserves the right to rename it or offer an alternative honorific naming as close to the spirit as possible of the original naming. B. Funds – The designation of a naming shall not be publicly announced until final approval has been obtained from the Council and the at least 100% of any gift related to the naming has been received by the Town C. Components of the facilities – or specialized area of use may have a different name from the larger facility, park, recreation area, hike and bike trail or municipal asset. Town of Westlake Facility Naming Policy - DRAFT Page 4 of 4 Res. 21-05 – Exhibit “A” 8. Restrictions A. No buildings or other assets may be named for a current member of the board, a current employee of the Town or of Westlake Academy B. Names related to race, religion, creed, national origin, sex, color, political affiliation or other similar categories should be avoided C. Names that would result in the overt commercialization of Town Facilities will not be considered. 10. Exceptions A. In the event a gift-related naming request stipulates a condition which the Town is unable to maintain or fund, or finds inconsistent with the mission of the Town, the Council retains the ability to decline the gift. B. Names may be removed from consideration or from the facility if the individual is convicted of a felony or any crime involving moral turpitude, is convicted of a lesser included offense pursuant to a plea when the originally charged offense is a felony or if the individual accepts deferred adjudication for a felony or any crime involving moral turpitude. 11. Dates Approved or Amended Adopted 01/12/2009 Resolution No. 09-02 Amended 02/08/2021 Resolution No. 21-05 Westlake Naming Requests Standards Guide - DRAFT Page 1 of 2 Res. 21-05 – Exhibit “B” Westlake Naming Requests Standards Guide The Westlake Naming Requests Standards Guide has been established to ensure the continued distinctive design of the Town of Westlake and all property and assets owned by the Town. Although the Standards Guide is dynamic in nature and will evolve over time to reflect current design and building preferences, conditions and upgrades, these standards will continue to reflect the exceptional standards of the Town of Westlake. Standard I – Outdoor Furniture: Any furniture placed in or on Town owned property such as the Westlake Academy campus, the Cemetery, trails, and parks, must be made of high-grade metal or stone materials. Benches: With the current campus design, the number of benches allowed on the Westlake Academy campus is limited to thirty-eight. Location and placement of benches along the trail system must be pre-approved by the Director of Facilities and Public Works. All benches must be black in color, six feet in length and powder coated. Benches in the Cemetery and Fire Station must follow the Standards specifically outlined below for those properties. Picnic Tables: Picnic tables on the Westlake Academy campus will be limited to 20 and must have a metal frame, and planks must be made of wood or recycled material. Memorial Pavers: Memorial Pavers must match the current style and color of the existing pavers on campus and will only be placed in the butterfly garden area. Paver design must be pre-approved by the Director of Facilities and Public Works before the paver is ordered. Standard II – Memorial Plaques: Memorial plaques must be made of high-grade metal or stone materials that are appropriate for the conditions of the area in which they will be placed. UV protection will be required for all plaques being placed in outside locations. All wording on plaques must be pre-approved by the Director of Facilities and Public Works. Standard III – Trees and Plantings: Trees and plantings must be indigenous to the Texas landscape and be able to thrive in the North Texas climate and must be placed in an irrigated area. A list of acceptable tree species can be found in the Town Code of Ordinances in Section 98-48, Appendix D. The Town’s approved plant list, which includes, but is not limited to, Red Oaks, Live Oaks, Red Buds and others, must be approved by the Director of Facilities and Public Works. Standard IV – Building Names: When naming a building for a person or entity, the style and design of the building will determine the design of the plaque, lettering and placement of the name. Requests may be submitted; however, the final decision will be made by a committee comprised of the Town Council, Town Manager, Director of Facilities and Public Works and the architect or other design professional and engineers. Westlake Naming Requests Standards Guide - DRAFT Page 2 of 2 Res. 21-05 – Exhibit “B” Standard V – Cemetery: Benches, trees and plantings and all other items to be placed in the Westlake I.O.O.F. Cemetery must follow the standards outlined in the Rules and Regulations for the Cemetery. Standard VI – Westlake Fire Station No. 1: The Westlake Fire Station and campus will be reserved as memorial space for honoring First Responders only. Exceptions: Town management reserves the right to make minor modifications to the approved Westlake Naming Requests Standards Guide administratively, provided the changes do not entail a significant change to the original Standards. Adopted 02/08/2020 Resolution 21-05 Page 1 of 2 TOWN OF WESTLAKE RESOLUTION NO. 21-05 A RESOLUTION BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS, AMENDING RESOLUTION 09-02 WHICH ESTABLISHED A NAMING POLICY FOR TOWN OWNED FACILITIES AND PARKS, TO PROVIDE GUIDELINES AND STANDARDS FOR THE SUBMISSION OF INDIVIDUALS OR ENTITIES FOR NAMING OPPORTUNITIES. WHEREAS, the Town of Westlake realizes the increase in Westlake's residential community and there is a need to provide a framework for Town and Academy through private donations, gifts and other private funding sources; and WHEREAS, to ensure that recognition is afforded to those who have made extraordinary commitments, donations, and achievements on behalf of the Town and/or Academy; and WHEREAS, the need arose to provide a uniform policy for submitting naming requests to the Town Council for consideration; and WHEREAS, staff have developed a policy, attached as Exhibit "A", establishing the guidelines for name submission; and WHEREAS, staff have developed Naming Requests Standards Guide, attached as Exhibit "B", establishing the guidelines for name submission; and WHEREAS, the Town Council finds that the passage of this Resolution is in the best interest of the people of Westlake. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: That, all matters stated in the Recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: That the Town Council of the Town of Westlake hereby approves the Policy for the Naming of Town Owned Facilities and Parks (Exhibit "A") and Naming Requests Standards Guide, attached as (Exhibit "B"). SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this Resolution without the invalid provision. Resolution 21-05 Page 2 of 2 SECTION 4: That this resolution shall become effective from and after its date of passage. PASSED AND APPROVED ON THIS 8th DAY OF FEBRUARY 2021. _____________________________ ATTEST: Laura Wheat, Mayor _____________________________________ _____________________________ Todd Wood, Town Secretary Amanda DeGan, Town Manager APPROVED AS TO FORM: ____________________________ L. Stanton Lowry, Town Attorney Page 1 of 2 Westlake Town Council TYPE OF ACTION Regular Meeting - Action Item Westlake Town Council Meeting Monday, February 08, 2021 TOPIC: Consider an ordinance amending chapter 90, Article II, Traffic and Speed Control, Division 3, Speed, Section 90-79, Certain Streets, adding subsection 16, as amended, to establish a Prima Facie speed for Schwab Way. STAFF CONTACT: Troy J. Meyer, Director of Public Works & Facilities Strategic Alignment Vision, Value, Mission Perspective Strategic Theme & Results Outcome Objective Planned / Responsible Development Municipal & Academic Operations High Quality Planning, Design & Development - We are a desirable well planned, high-quality community that is distinguished by exemplary design standards. Preserve Desirability & Quality of Life Time Line - Start Date: February 8, 2021 Completion Date: February 8, 2021 Funding Amount: N/A Status - N/A Source - N/A Contract: No Forms: N/A EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY) The first section of Schwab Way (S.H. 114 to Schwab’s east parking garage) was completed and opened to allow access for Schwab. The second section of Schwab Way extends west to connect to Ottinger Road. In order to open the road up to the general public, the Town needs to adopt an ordinance to regulate the speed on the new roadway. Schwab Way was designed for a speed of 35 MPH, however, the posted speed will be 30 MPH. The proposed ordinance will set the Prima Facie speed at 30 MPH on Schwab Way from S.H. 114 to Ottinger Road. Page 2 of 2 RECOMMENDATION Staff recommends approval of this item. ATTACHMENTS Exhibit “A” – Schwab Way Pavement Marking and Signage Plan Ordinance ·. ,'. :· _ .. · . ~~-...:...1,_._ .. · TROPHY LAKE ,,,. t>. .·.··;i,,. TYPE © ~~~~E LINE PAVEMENT I-C PVMT MARKER W1 4-2eR SIGN TO BE INSTALLED PER TxDOT PE l lTSET I I PT STA 4+82.10 CS KINROSS LAKE PARKWAY, LLC TRACT1 INST#2016-64107 HW 2421 LAND L.P. INst~T~~BJ RP.R D.C.T. PC STA 6+40.BS 18.32'RT I aP;;-T.,sT;;;A,;-7~•·-··'-'~,,,.,.LJ~ 17.68"RT I --------1 ~~~ f'~o~ I --------- --------I -------- 1 --------~ ------------r1 m ~~~ ~~.~;5,1e '1 ------------l------------IIVESTLAKE RETAIL ASSOC., L TO DC98-0118649 PAVEMENT MARKINGS TABLE SIZE &COLOR MATERIAL 8"WH ITE 4"WHITE 4'RAISED PVMT MARKER 8"WHITE 2◄"WHITE THE RMOPt..ASTIC PAVEME NT MARKI NG (HAS) TH ERMOPLASTIC PAVEMENT MARKI NG (HAS) TYPEI-C PVMT MAR KE R THERMOPLASTIC PAVEME NT MARKING (HAS) THERMOPt..ASTIC PAVEMENT MARKIN HAS QUANTITY 378 LF 375 LF 38EACH SIGN DESCRIPTION ADVANCED INTERSECTION LANE CONTROL NO OUTLET LEFT LAr-E TUR N LEFT PROJ ECT SIGN TABLE TMUTC D DESIGNATION SIZE (IN) QUANTITY R3-8b(Leftlartelefttum Varlesx30 1 orly/21riddle lanesstralght orly/rlght lane rlght tumonly) W14-2 24 x30 1 R3-7L 24 x30 1 [j] CS KI NROSS LAKE PARKWAY, LLC TRACT 1 INST#2018-64107 PT ST 7+22.09 28.40'LT 03/06/18 -~~ Tt!/1$~110.IIJII NOTE: THE CONTRACTOR SHALL CONTACT THE FOU.OWING AT I.EAST 48 HOURS PRI OR TO EXCAVATING IN THI S AREA: TEXAS811 TOWN OF WESTLAKE ATMOS GAS TXU ELECTRIC DELI VERY CHARTER COMMUNICATIONS TRI-COUNTY ELECTRI C FOR OTHER FACILITI ES BM N0.2 PROJECT BENCHMARKS ELEVATION=686.70 ELEVATION =605.54 NOTES OE§IGlll§PEEOIIIOTE· OE.SIGN SPEED • 35 MPH POSTED SPEED LIMIT• 30 t.FH 1-800-344--8377 817-430-0941 888-286-8700 1-800-318-2135 1-800-344-8377 1-800-431 -1 54 1 1-800-344-8377 '" 1. ALL PAVING MARKI NGS ANO SIGNAGE SHAU. BE IN ACCORDANC E WITH TH E LATEST EDI TI ON OF THE TEXAS MUTCD MAN UAL PE R CHAPTER 90, ARTICL E II . DI VISION 2 OF THE IIVESTt.AKE CODE OF ORDINANC ES. 2. ALL ROADWAY MARKINGS SHAU. BE TYPE II PAINT MARKIN GS WITH GLASS TRAFFIC BEADS OR AL TERNA TE Of TYPE I THERMOPLASTI C ROADWAY MARKINGS. 3. ALL TRAF AC SIGNAGE SHALL BE IN ACCORDANCE WITH THE TOWN OF WESTLAKE STANDARDS WITH REGARD TO MATE RIAL, COLOR AND FINI SH ◄. ALL PAVEME NT MEASUREME NTS ARE TO FACE OF CURB UNLESS OTHE RINISE: NOTED. 40 120 ! ~ GRAPHIC SCALE IN FEET ~ ~•~~;;:. h¥oA~TE~;:j:~••~•¥.iARK!'f,e;s;;;::;;::;;;;::;;:;;;;;;:;:=======l ! ~18 •~:::::::;G i SCHWAB WAY I PAVEMENT MARKING & SIGNAGE PLAN f TOWN OF WESTLAKE, TEXAS TheMtfil!IPl)8&ril'lgonlhisdocumentWMauthortzed by~T. Weber, P.E. No, 120316, Meratlonofasealeddoeum&n1"'1thootpropernot111cat1on tDthereaponsilleenglnNrlsanoffenseunderthe Texas Engineeril'lgPraclice~ ---PNV/:NAY,a.tTEil!CI FORTWORTH,TX1'11n PfiOflE:817~ Tl(FRJ,1"0122111 ! ORDINANCE 923 EXHIBIT "A" I CS KINROSS LAKE PARKWAY, LLC TRACT1 INST#2016-64107 °' 'i:'l --------0 ~L----------....1:i:--------¾ w -------+------+------+-~ 00 J J ...J ~~------------__ _& ___________ ~------- f-~,---~::69 17.0'RT I STA17+09.36 7.0'RT 17.0'RT STA17+0936 WESTLAKE RETAIL ASSOC .. LTD OC98-0118649 PAVEMENT MARKINGS TABLE TYPE @ ~~K~E LINE PAVEMENT 1-C PVMT MARKER SIZE&COLOR 8"WHITE 4"WHITE ◄"RAISED PVMTMARKER MATERIAL THERMOPLASTIC PAVEMENT MARKING (HAS) THERMOPLASTIC PAVEMENT MARKING (HAS) TYPEI-CPVMT MARKER SIGN DESCRIPTION STOP SIGN STA 13+96.87 41.0'LT PROJECT SIGN TABLE TMUTCD DESIGNATION SIZE (IN) QUANTITY R1-1 36x36 WESTLAKE RETAIL ASSOC., LTD OC98-0118649 CS KINROSS LAKE PARKWAY, LLC TRACT1 INST#2016-64107 INSTAU. 100 LF OF 'END OF ROADWAY' TYPE Ill BARRICADE SEE DETAIL SHEET 035 [j] 03/06/18 -~~ Tt!/1$~110.IIJII NOTE: THE CONTRACTOR SHALL CONTACT THE FOU.OWING AT I.EAST 48 HOURS PRIOR TO EXCAVATING IN THI S AREA: TEXAS811 TOWN OF WESTLAKE ATMOS GAS TXU ELECTRIC DELIVERY CHARTER COMMUNICATIONS TRI-COUNTY ELECTRIC FOR OTHER FACILITIES 1-800-344-8377 817-430-0941 888-286-6700 1-800-316-2135 1-800-344-8377 1-800-431-1541 1-800-344-8377 BMN0.1 BMN0.2 PROJECT BENCHMARKS ELEVAT10N=686.70 ELEVATION=605.54 OF§IGNSPEEONOTE· DESIGN$PEED •a5MPH POSTED SPEED LIMIT = 30 MPH NOTES 11' 1. ALL PAVING MARKINGS ANO SIGNAGE SHALL BE IN ACCORDANCE WITH THE LATEST EDITION OF THE TEXAS MUTCD MANUAL PER CHAPTER 90, ARTICLE II , DIVISION 2 OF THE WESTlAKE CODE OF ORDINANCES. 2. ALL ROADWAY MARKINGS SHALL BE TYPE II PAINT MARKIN GS WITH GLASS TRAFFIC BEADS OR AL TERNA TE OF TYPE I THERMOPLASTIC ROADWAY MARKINGS. 3. ALL TRAFFIC SIGNAGE SHALL BE IN ACCORDANCE WITH THE TOWN OF WESTLAKE STANDARDS WITH REGARD TO MATERIAL, COLOR AND FINISH. 4. ALL PAVEMENT MEASUREMENTS ARE TO FACE OF CURB UNLESS OTHER'NISE NOTED. 40 120 • ~ REV. DATE ::;;:~c SCALE IN FEET i 1 3J6/20 18 REMOVE TURN LANES & CROSSWALK STRIPING ~ l----------11, CTR WESTLAKE l SCHWAB WAY f PAVEMENT MARKING & SIGNAGE PLAN f TOWN OF WESTLAKE , TEXAS - TheMtfil!IPl)&&ringonlhisdocumentWMauthortzed by~T. Weber, P.E. No. 120316. Merat1onofasealeddoeument"'1thootpropernot111cat1on tDthereaponsille englnNrlsanoffenseunderthe ---PNV/:NAY.a.tTEil!CI FORTWORTH.TX1'11n PfiOflE:817~ Tl(FRJ,1"0122111 i Te.us Engineering Practice~ !--;;:... .. -;;;;,--r:=~c:i::::!l•"~'=+=~"!!!'I!'"'=:1 1 • NG THERMOPLASTIC 033 ~ iL_:®=:fu:":~:::.f:,~::~•:'":':P•===:::::::::24::•w:":'T::'::::::P:Av:•:""":::MAR:::~":•:HA:=s::::='.:::::::'. _______________________________________________________ .l.'"~"a!!"'!a"...!\!:..._.J.. __ .J.. __ .J.. __ ...J " ij § scHw. (Pf-f,W!W,qy ·--<e/J / PISTA21+53.96 17.0'RT PTSTA3o+75.16 41 .0'IT PROJECT BENCHMARKS BMNO.1 BMNO.2 ELEVATION= 686.70 WESTLAKE RETAI L ASSOC., LTD OC98-0118649 PT STA 65+81 .32 41 .0"LT CS KINROSS LAKE PARKWAY, LLC TRACT 1 CS KINROSS LAKE PARKWAY, LLC TRACT1 INST #2016-64107 ------+----- 26+0() ------------ PTSTA35+91 .83 'LT --IN ST#20 16-64107 -----.!'~~ TYPE <D i~~M8:J,.~k11~~s @ t'2~~E LINE PAVEMENT I-C PVMT MARKER @ SOUDWHITE © STOPBAR @ TURNARROW @ TURNfTHROUGH ARROW (D 2~~fN~J~l~~JOR ------------------- WESTLAKE RETAIL ASSOC., LTD DC98-0118649 PAVEMENT MARKINGS TABLE SIZE &COLOR MATERIAL QUANTITY THERMOPLASTIC 887LF B"WHITE PAVEMENT MARKING (HAS) TYPE I-CPVMT 44EACH MARKER 4"WHITE THERMOPLASTIC 771LF PAVEMENT MARKING (HAS) 4"RAISED TYPE I-CPVMT 77EACH PVMTMARKER MARKER B"WHITE THERMOPLASTIC 103LF PAVEMENT MARKING (HAS 24"WHITE THERMOPLAST IC 103LF PAVEM ENT MARKI NG HAS WHITE THERMOPLASTIC 13EACH PAVEMENT MARKING {HAS) WHITE THERMOPLASTIC 2 EACH PAVEMENT MARKING HAS B"WHITE THERMOPLASTIC 103LF PAVEMENT MARKING (HAS) 4"WHITE THERMOPLASTIC 312LF PAVEMENT MARKING {HAS) ----- ---35Joo-------~------37too------~t""oo PTSTA35+91.83 29.0'RT PROJECT SIGN TABLE SCHWAB WAY SIGN DESCRIPTION TMUTCD DES IGNATION SIZE (IN) QUANTITY STOP R1 -1 36x36 LEFT LANE MUST TURN LEFT R3-7L 36x36 RIGH T LANE MUST TURN RIGHT R3-7R 36x36 YIELD R1-2 30x30x30 ~ STA38+48.69 l=::I 43.S" RT R3-7R PCSTA30+45.97 8 Rl-1 STA40+32.03 64.0"LT 36•X36" ISE£DE llllSSllEIC5UI STA40+12.90 ~ 'LT ' 8 RH 36"06" CS[[IIElll lS SllEIC5131 /21/20 "' STA 40+19.51 96.S' RT i::;:::'f:' V Thesealappearingonlhisdocumentwas authorized R1-2 byKoleT.Waber.P.E.No.120316. Alleratlonofsseeleddocumentwtthoutpropernotiflcatlon 1Dlheresponsibleenglneerls81loffanseunder lhe TexssEngineertigPrectice~ NOTE: THE CONTRACTOR SHALL CONTACT THE FOL LOWING AT LEAST 48 HOURS PRIOR TO EXCAVAT ING IN THIS AREA: TEXAS811 TOWN OF WESTLAKE ATMOS GAS TXU ELECTRIC DELIVERY CHARTER COMMUNICATIONS TRI-COUNTY ELECTRIC FOR OTHER FACILITIES \ \ NOTES DESIGN SPEED NOTE: DESIGN SPEED • 35 IIPH POSTEDSPEEDUMIT •30MPH 1-800-344-a377 817-430-0941 888-286-6700 1-800-316-2135 1-800-344-8377 1-800-43 1-1 541 1-800-344-a377 1. AU. PAVI NG MARKINGS AN D SIGNAGE SHALL BE IN ACCORDANCE WITH THE LATEST EDITION OF THE TEXAS MUTCD MANUAL PER CHAPTER 90, ARTICLE 11, DIVISION 2 OF THE WESTLAKE CODE OF ORDINANCES. 2. AU. RO ADWAY MARKINGS SHALL BE TYPE II PAINT MARKINGS WITH GLASS TRAFFIC BEADS OR ALTERNATE OF TYPE I THERMOPLASTIC ROADWAY MARKINGS. 3. AU. TRAFFIC SIGNAGE SHALL MATCH COLOR AND FINISH OF THE SCHWAB WAY PHASE 1 STREETSCAPE PLANS. DETAILS PROVIDED ON SHEET C502. 4. AU. PAVEMEN T MEASUREMENTS ARE TO FACE OF CURB UNLESS OTHERWISE NOTED. STA40-t-43.08 65.S'LT 40 80 120 GRAPHIC SCALE IN FEET I r-R~EV~. ~DA~TE~~RE~MAR=K~S------------1 0 -~a...t-=C=TR~W-ES_T_LA_K_E-----11~ SCHWAB WAY PHASE 2 PAVEMENT MARKING & SIGNAGE PLAN ; STA 20+00 .00 TO END t TOWN OF WESTLAKE , TEXAS • l--l-'1]1---------,---.,-.w-,n-~--I! finr ~~~~!.~-~ FOOT~~.TXm77 ii >-----~~DA=TE~~,=,ce~~-C,..=5=;=~----1 1 ---------------------------------------------------------------------------------~-----------~--- Ordinance 923 Page 1 of 3 TOWN OF WESTLAKE ORDINANCE NO. 923 AN ORDINANCE OF THE TOWN OF WESTLAKE, TEXAS, AMENDING CHAPTER 90, ARTICLE II, TRAFFIC AND SPEED CONTROL, DIVISION 3, SPEED, SECTION 90-79, CERTAIN STREETS, ADDING SUBSECTION (16), TO ESTABLISH A PRIMA FACIE SPEED FOR SCHWAB WAY; PROVIDING A PENALTY CLAUSE; PROVIDING A CUMULATIVE CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; AUTHORIZING PUBLICATION; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the Town of Westlake, Texas (the “Town”) is a general law Town; and WHEREAS, the Town of Westlake Town Council (the “Town Council”) under §311.002, TEX. TRANSP. CODE ANN. is given control and power over the streets and roads of the Town including the power to regulate the streets and road; and WHEREAS, the Town Council is authorized under Texas Transportation Code Sections 542.201 and 542.202 to adopt local traffic regulations with respect to streets and roads under its jurisdiction; and WHEREAS, the Town Council is further empowered pursuant to Texas Transportation Code Section 544.002 to place and maintain any traffic control devices upon any street within its jurisdiction as it may deem necessary to indicate and carry out the provisions of said section, local traffic ordinances or to regulate, warn or guide traffic, and finds that the placement of such signs and other traffic control devices on Schwab Way is in 'the best interests of the health, safety and welfare of the members of the public; and WHEREAS, Texas Transportation Code Section 545.356 provides that the Town Council may declare a lower speed limit of not less than 25 miles per hour upon a finding that that the state law prima facie speed limit is unreasonable or unsafe for highway or a part of a highway in the Town that is not an officially designated or marked highway or road of the state highway system; and WHEREAS, in considering the prima facie maximum speed limit set forth by this ordinance, the Town Council has considered the general welfare of the citizens of the Town, the number of children residing throughout the Town, the type of development throughout the Town, the width and condition of the pavement or other surface of the streets and roads within the Town, the usual traffic thereon, and other circumstances on such streets and roads; and WHEREAS, the Town Council finds and determines that a prima facie speed limit greater than 30 miles per hours on Schwab Way is unreasonable and unsafe; and WHEREAS, the Town Council hereby finds and determines that a reasonable and safe prima facie maximum speed limit on Schwab Way is 30 miles per hour; and Ordinance 923 Page 2 of 3 WHEREAS, the Town Council hereby finds that the adoption of this Ordinance is in the best interest of the health, safety and welfare of the citizens of the Town. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: That all matters stated in the preamble are found to be true and correct and are incorporated herein as if copied in their entirety. SECTION 2: That upon the basis of the Schwab Way Pavement Marking & Signage Plan sheets 032, 033, and C501, attached as Exhibit “A”, the following prima facie speed limit hereafter indicated for vehicles is hereby determined and declared to be reasonable and safe; and such speed limit is hereby fixed at the rate of speed indicated for vehicles traveling upon Schwab Way, or parts thereof. SECTION 3: That the Town of Westlake Code of Ordinances Chapter 90, Article II, Traffic and Speed Control, Division 3, Speed, Section 90-79, Certain Streets, is hereby amended by adding Subsection (16), which shall read as follows: (16) No motor vehicle shall be operated on Schwab Way (from S.H. 114 to Ottinger Road) within the corporate limits of the Town in excess of 30 MPH. SECTION 4: That all provisions of this Ordinance shall remain in full force and effect. SECTION 5: That this Ordinance shall be cumulative of all other Town Ordinances and all other provisions of other Ordinances adopted by the Town which are inconsistent with the terms or provisions of this Ordinance are hereby repealed. SECTION 6: Any person violating any of the provisions of this ordinance shall be deemed guilty of a misdemeanor and upon conviction thereof shall be fined a sum not to exceed the maximum amount allowed by law. SECTION 7: It is hereby declared to be the intention of the Town Council of the Town of Westlake, Texas, that sections, paragraphs, clauses and phrases of this Ordinance are severable, and if any phrase, clause, sentence, paragraph or section of this Ordinance shall be declared legally invalid or unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such legal invalidity or unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs or sections of this Ordinance since the same would have been enacted by the Town Council of the Town of Westlake without the incorporation in this Ordinance of any such legally invalid or unconstitutional, phrase, sentence, paragraph or section. SECTION 8: This ordinance shall take effect immediately from and after its passage as the law in such case provides. Ordinance 923 Page 3 of 3 PASSED AND APPROVED ON THIS 8th DAY OF FEBRUARY 2021. _____________________________ ATTEST: Laura Wheat, Mayor ____________________________ ______________________________ Todd Wood, Town Secretary Amanda DeGan, Town Manager APPROVED AS TO FORM: ____________________________ L. Stanton Lowry, Town Attorney Town Council and Board of Trustees Item # 13 – Town Council and Board of Trustees Recap and Staff Direction FUTURE AGENDA ITEMS: Any Council or Board Member may request at a workshop and / or Council or Board meeting, under “Future Agenda Item Requests”, an agenda item for a future Council or Board meeting. The Council or Board Member making the request will contact the Town Manager/Superintendent with the requested item and will list it on the agenda. At the meeting, the requesting Board Member will explain the item, the need for Council/Board discussion of the item, the item’s relationship to the Council and/or Board’s strategic priorities, as well as the amount of estimated staff time necessary to prepare for Council or Board discussion. If the requesting Council or Board Member receives a second, the Town Manager/ Superintendent will place the item on the Council or Board of Trustees agenda calendar, allowing for adequate time for staff preparation on the agenda item. Town Council and Board of Trustees Item # 14 – Future Agenda Items Town Council and Board of Trustees Item # 15 – Adjournment of the Town Council and Board of Trustees Meeting