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05-11-20 P&Z Min.T H E T 0 W N O F WESTLAKE MINUTES OF THE PLANNING & ZONING COMMISSION TOWN OF WESTLAKE, TEXAS May 11, 2020 PRESENT: Commission Chairman Tim Brittan and Commissioners Michelle Lee, Liz Garvin, Brad Swearingen, Kim Morris, Ken Kraska and Sharon Sanden. ABSENT: None. OTHERS PRESENT: Director of Planning & Development Ron Ruthven, Town Secretary Todd Wood, Director of Information Technology Jason Power, Deputy Town Manager Noah Simon, Assistant Town Manager Jarrod Greenwood, Building Official Pat Cooke, and Development Coordinator Nick Ford, Ralph Bush, and John Schober. Regular Session 1. CALL TO ORDER Commission Chairman Tim Brittan called the meeting to order at 5:00 p.m. A roll call was performed to verify the attendance of each member of the Commission listed above. 2. CITIZEN COMMENTS: No one addressed the Commission. 3. DISCUSSION AND CONSIDERATION OF THE MINUTES FROM THE MEETING HELD ON MAY 11, 2020. MOTION: Commissioner Kraska made a motion to approve the consent agenda. Commissioner Lee seconded the motion. The motion carried by a vote of 5-0. Planning and Zoning Minutes — 05/11/20 Page 1 of 5 6. CONDUCT A PUBLIC HEARING AND CONSIDER RECOMMENDATION OF A SITE PLAN FOR AN APPROXIMATELY 2.83-ACRE PORTION OF THE PD1-2 ZONING DISTRICT, ESTABLISHED BY ORDINANCE 703, FOR THE PROPERTY GENERALLY LOCATED SOUTH OF STATE HIGHWAY 114, EAST OF DAVIS BOULEVARD, AND NORTH OF SOLANA BOULEVARD, COMMONLY KNOWN AS WESTLAKE ENTRADA. THE AREA ON THIS PD SITE PLAN IS COMMONLY REFERRED TO AS BLOCK P, GENERALLY LOCATED WEST OF THE INTERSECTION OF ARAGON DRIVE AND ANDORRA DRIVE. Director Ruthven explained that Item #6 included the site plan for the project The Site Plan would include the details related to building design, location, parking, architecture, and description of uses. 7. CONDUCT A PUBLIC HEARING AND CONSIDER RECOMMENDATION OF A SPECIFIC USE PERMIT (SUP) TO ALLOW FOR A PRIVATE SPORTING CLUB TO BE LOCATED AN APPROXIMATELY 2.31-ACRE PORTION OF BLOCK P, WESTLAKE ENTRADA, LOCATED BETWEEN GIRONA DRIVE AND ROSES DRIVE. Director Ruthven explained that Item #7 is for the Specific Use Permit (SUP), approving the new use of the Private Sporting Club. Director Ruthven also clarified that there was a discrepancy between the paper packets and the digital packet that were received by the Commission, and the correct staff recommendation was located in the digital version. Following this information from Director Ruthven, the architect for the applicant provided a presentation to the Commission. Mr. Ralph Bush with Bush Architects began the presentation by thanking the Commission for the opportunity to present the project. He began by stating how exciting the project was, and how it would be a great amenity to the Entrada development. The existing development plan was shown, including the location of the proposed mixed -use project, located on Lot 2 of Block "P". This project would be 339,000 square feet in total, comprised of office space, commercial retail, internal parking, and the private sporting club. Mr. Bush noted that due to the slope of the site, the portion of the project on Aragon Drive was approximately 30 (thirty) feet in elevation above Roses Drive. Mr. Bush indicated that commercial construction methods would be used due to the complexity of the project. The second floor would consist commercial and retail space. The plans include a fourteen (14) room hotel that would extend to the fifth (51h) floor. This hotel would include large suites that could accommodate families and executive business travelers. An observation tower would be included that would provide views of Entrada and Davis Boulevard. A surface parking lot with two (2) entrances would be located on the second level and would serve the lobby of the hotel. This would also include three (3) courtyard areas that could feature public art and areas that could be enjoyed by public or residents of the Town. Additionally, a bridge would be built over Andorra Drive, linking a market and bakery to the courtyard. Planning and Zoning Minutes — 05/11/20 Page 3 of 5 The level accessing the first floor would include restaurant space, access to additional parking for the market and a gated entrance leading underground to the proposed Private Sporting Club. The first floor would also include a jazz club and the climate -controlled vault area for the Private Sporting Club. An exhaust system would be installed and elevated as high as possible to ensure air quality and mitigate noise. It was emphasized that the Catalonian architecture of this project would be considered iconic to the development. This has required several months of reviewing architectural case studies. Elevation drawings were shown to provide views from Andorra Street, Aragon Street, and SH 114. Digital renderings were also shown of the courtyard area, the underground vault floor plan, and the view of the finished project from various angles. Chairman Brittan inquired about the ownership structure of the property. Mr. John Schober, the applicant, indicated that he would maintain ownership of the property. Chairman Brittan then inquired as to what type of commercial entities were being envisioned for these retail areas. Mr. Schober indicated that he would like to see something similar to Highland Park Village. He said that he was confident that the right product was being built for Westlake, and they had the right team to attract the best retailers for the project. Commissioner Lee asked which stage would be completed first with this project, and what would the anticipated timeframe would be for total completion. Mr. Schober replied that the Private Club would be completed first, as it served as the foundation for the project. This would be followed by the second level and the garage. The jazz club and restaurant would then follow, along with retail areas, the hotel, market/bakery, and office space. It is estimated that all phases would open at approximately the same time, with construction estimated to be completed in two (2) years. Commissioner Lee then asked which areas of the project would be public, and which would be private. Mr. Schober indicated that all areas would be public with the exception of the Private Sporting Club. Commissioner Garvin asked if the hotel would be privately owned and managed as well. Mr. Schober confirmed that it would be; and it would be a high -end luxury boutique hotel that caters to a specific customer base. Commissioner Kraska asked if any gun range had ever been constructed that was similar to what is being proposed. Mr. Schober indicated that this would be the first of its kind. Commissioner Kraska then asked if the Private Sporting Club would need to solicit members for the Club. Mr. Schober responded that the level of interest was high, and that membership would be at full capacity upon opening. Commissioner Swearingen asked Mr. Schober why he chose Westlake instead of another city. Mr. Schober replied that Westlake would preserve his investment. His desire was to invest in a community with high standard of quality, and Westlake had ideal demographics and location. Commissioner Lee asked if any aspects of the SUP could ever result in gambling or similar activities in the future. Mr. Schober indicated that there was no provision in the SUP that would allow for gambling or related activities. Chairman Brittan then opened the public hearing Planning and Zoning Minutes — 05/11/20 Page 4 of 5 No one addressed the Commission. Chairman Brittan closed the public hearing. MOTION: Commissioner Lee made a motion to approve Item #5. Commissioner Garvin seconded the motion. The motion carried by a vote of 5-0. MOTION: Commissioner Kraska made a motion to approve Item #6. Commissioner Morris seconded the motion. The motion carried by a vote of 5-0. MOTION: Commissioner Lee made a motion to approve Item #7. Commissioner Garvin seconded the motion. The motion carried by a vote of 5-0. 8. ADJOURNMENT There being no further business to come before the Commissioners, Chairman Brittan asked for a motion to adjourn. MOTION: Chairman Brittan made a motion to adjourn the meeting. Commissioner Morris seconded the motion. The motion carried by a vote of 5-0. Chairman Brittan adjourned the meeting at 6:24 p.m. APPROVED BY THE PLANNING AND ZONING COMMISSION ON JUNE 15, 2020. ATTEST: Todd Wood, Town Secretary F Chairman, Tim Brittan Planning and Zoning Minutes — 05/11/20 Page 5 of 5