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Res 21-05 Amending Res. 09-02 for naming of of Town-owned parks and facilitiesTOWN OF WESTLAKE RESOLUTION NO. 21-05 A RESOLUTION BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS, AMENDING RESOLUTION 09-02 WHICH ESTABLISHED A NAMING POLICY FOR TOWN OWNED FACILITIES AND PARKS, TO PROVIDE GUIDELINES AND STANDARDS FOR THE SUBMISSION OF INDIVIDUALS OR ENTITIES FOR NAMING OPPORTUNITIES. WHEREAS, the Town of Westlake realizes the increase in Westlake's residential community and there is a need to provide a framework for Town and Academy through private donations, gifts and other private funding sources; and WHEREAS, to ensure that recognition is afforded to those who have made extraordinary commitments, donations, and achievements on behalf of the Town and/or Academy; and WHEREAS, the need arose to provide a uniform policy for submitting naming requests to the Town Council for consideration; and WHEREAS, staff have developed a facilty naming policy, attached as Exhibit "A" and Naming Requests Standards Guide, attached as Exhibit "B", establishing the guidelines for name submission; and WHEREAS, the Town Council finds that the passage of this Resolution is in the best interest of the people of Westlake. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: That, all matters stated in the Recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: That the Town Council of the Town of Westlake hereby approves the Policy for the Naming of Town Owned Facilities and Parks (Exhibit "A") and Naming Requests Standards Guide, attached as (Exhibit "B"). SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this Resolution without the invalid provision. SECTION 4: That this resolution shall become effective from and after its date of passage. Resolution 21-05 Page 1 of 2 PASSED AND APPROVED ON THIS I" DAY OF MARCH 2O21. ATTEST: ToA Wood, Town Secretary APPROVED AS TO FORM: L. Stanton Lowry, Town Attorney Laura Wheat, Mayor AAala &!:�j Amanda DeGan, Town Manager TE X P`' Resolution 21-05 Page 2 of 2 4 Res. 21-05 — Exhibit "A" T H E T 0 W H O F W ESTLAKE Facility Naming Policy 1. Purpose The purpose of the Facility Naming Policy is to establish proper procedures to recognize the dedication, accomplishment or generosity of individuals and entities whose support is a valuable and integral componentof the mission of the Town of Westlake and, by extension, Westlake Academy and the Westlake Academy Foundation. Naming opportunities include Town owned buildings or other facilities including parks, recreational areas and sports fields and hike and bike trails hereinafter referred to as "facilities". In addition, other naming opportunities that may be considered are benches, plantings, steppingstones, pavers or other items not described above, all of which will be submitted to the Council for review and approval. 2. Objectives A. Encourage broad community support, enhancement and involvement in the Town, Academy and Foundation through private donations, gifts and other private funding sources and to ensure that recognition is afforded to those who have made extraordinary commitments, or achievements on behalf of the Town and/or Academy and Foundation B. Provide a uniform policy and procedure for submitting naming requests to the Town Council for consideration and approval. 3. Criteria The Town Council may authorize the naming or renaming of the facilities under the following criteria: Monetary -Related Naming Occurs when a donor makes a significant monetary donation to the Town and requests a facility or program to be named for a person or entity. A person or entity submitted for consideration shall: A. Make a significant land and/or monetary donation to the Town, of a minimum amount of $1,000,000 or more, toward the acquisition and/or development of a building, facility, or endowment, or; B. Provide a minimum of a five-year pre -approved gift amount which will cover the cost to administer the program and/or maintain the facility. Naming rights will extend only for the time period the gift covers. Town of Westlake Facility Naming Policy Page 1 of 4 Res. 21-05 — Exhibit "A" T H E T 0 W N O F WESTLAKE Real Property Occurs when a donor makes a gift of property to the Town, Westlake Academy or Foundation and requests the property be named for one or more persons. Real property given to the Town, Westlake Academy or Foundation may be named in consideration of the gift of the donor's interest of the property. Gift Related Naming (non -Monetary) Occurs when a person or entity donates an item of value to be used in or on a Town owned facility and requests the item to be recognized as being donated in the name of a person or entity. A. Any items considered for naming rights must have a value of at least $5,000.00 B. Donated, named items must fit within the Standards of the Town and Westlake Academy and the placement of any item must be approved by the Director of Facilities and Public Works. (Current Naming Requests Standards Guide available in the Director of Facilities and Public Work Office.) C. Applicants must follow the procedures for submitting a request described in the Procedures section below. D. Donation plaque or signage must be approved by the Director of Facilities and Public Works and all cost for installation and upkeep for the life of the donated item are the responsibility of the donor and must be agreed upon prior to approval. Honorific Naming As a matter of general practice, honorific namings are exceptional in nature and will be considered to recognize the dedication or meritorious contribution of a person or entity who has been instrumental in supporting the mission of the Town, Academy, Foundation or other Westlake owned property. These applications will be considered under the following guidelines: A. A person maybe living or deceased and will have demonstrated a consistent or significant contribution to the citizens of the Town and/or to the students of Westlake Academy, or the person should be known for some other significant accomplishment B. A local historical figure or leader, place, event or other instance of historical or cultural significance C. Names of any elected or appointed official currently serving in that capacity or any individual currently employed by the Town will not be considered. Town of Westlake Facility Naming Policy Page 2 of 4 -V Res. 21-05 — Exhibit "A" T H T T O W H O F WESTLAKE 6. Procedures An application for any naming request should be submitted to the Director of Facilities & Public Works for review by the Town Manager and authorization by the Town Council. The application must contain: A. A single recommendation or name for consideration B. resume of the nominee or entity C. A summation of the contributions or impact of the individual or entity onthe mission of the Town or Westlake Academy D. Identification of the facility or item for naming consideration (i.e. park space, classroom, laboratory, etc.) E. Name and contact information of the person or group making the request. Upon receipt of an application, a review committee comprised of the Town Manager and the appropriate department heads associated with the facility or park specified in the naming application will review the request and formulate a staff recommendation and present to the Council for approval or rejection of the naming request. The presentation to Council will include the following: A. Current name of the facility (if applicable) B. Status or availability of the facility requested in the naming opportunity C. Fit with the Westlake Naming Requests Standards of the Town and Academy D. Estimate of the budgetary impact of signage or necessary plaque tocommemorate the naming, stationary, legal fees, public notices or other costs and changes associated with the request. 7. General Guidelines A. Duration of a Naming— any monetary, gift and/or honorary naming may serve for the useful life of the facility, area or item unless otherwise agreed to in the donation agreement. If the asset is later modified or replaced, the Town reserves the right to rename it or offer an alternative honorific naming as close to the spirit as possible of the original naming. B. Funds — The designation of a naming shall not be publicly announced until 100% of any gift, donation, or a payment schedule related to the naming, has been received and approved by the Town Council. C. Components of the facilities — or area of use may have a different name from the larger facility, park, recreation area, hike and bike trail or municipal asset. Town of Westlake Facility Naming Policy Page 3 of 4 _V Res. 21-05 — Exhibit "A" T H E T O W N O F WESTLAKE 8. Restrictions A. No buildings or other assets may be named for a current member of the board, a current employee of the Town or of Westlake Academy B. Names related to race, religion, creed, national origin, sex, color, political affiliation or other similar categories should be avoided C. Names that would result in the overt commercialization of Town Facilities will not be considered. 10. Exceptions A. In the event a gift -related naming request stipulates a condition which the Town is unable to maintain or fund, or finds inconsistent with the mission of the Town, the Council retains the ability to decline the gift. B. Names may be removed from consideration or from the facility if the individual is convicted of a felony or any crime involving moral turpitude, is convicted of a lesser included offense pursuant to a plea when the originally charged offense is a felony or if the individual accepts deferred adjudication for a felony or any crime involving moral turpitude. 11. Dates Approved or Amended Adopted: 01/12/2009 Amended: 02/08/2021 Amended: 03/1/2021 Town of Westlake Facility Naming Policy Page 4 of 4 4 Res. 21-05 — Exhibit "B" T H E T 0 W H O F WESTLAKE Westlake Naming Requests Standards Guide The Westlake Naming Requests Standards Guide has been established to ensure the continued distinctive design of the Town of Westlake and all property and assets owned by the Town. Although the Standards Guide is dynamic in nature and will evolve over time to reflect current design and building preferences, conditions and upgrades, these standards will continue to reflect the exceptional standards of the Town of Westlake. Standard I — Outdoor Furniture: Any furniture placed in or on Town owned property such as the Westlake Academy campus, the Cemetery, trails, and parks, must be made of high-grade metal or stone materials. Benches: With the current campus design, the number of benches allowed on the Westlake Academy campus is limited to thirty-eight. Location and placement of benches along the trail system must be pre -approved by the Town Manager, or designee. All benches must be black in color, six feet in length and powder coated. Benches in the Cemetery and Fire Station must follow the Standards specifically outlined below for those properties. Picnic Tables: Picnic tables on the Westlake Academy campus will be limited to 20 and must have a metal frame, and planks must be made of wood or recycled material. Memorial Pavers: Memorial Pavers must match the current style and color of the existing pavers on campus and will only be placed in the butterfly garden area. Paver design must be pre -approved by the Town Manager, or designee, before the paver is ordered. Standard II — Plaques: Plaques must be made of high-grade metal or stone materials that are appropriate for the conditions of the area in which they will be placed. UV protection will be required for all plaques being placed in outside locations. All wording on plaques must be pre -approved by the Town Manager, or designee. Standard III —Trees and Plantings: Trees and plantings must be indigenous to the Texas landscape and be able to thrive in the North Texas climate and must be placed in an irrigated area. A list of acceptable tree species can be found in the Town Code of Ordinances in Section 98-48, Appendix D. The Town's approved plant list, which includes, but is not limited to, Red Oaks, Live Oaks, Red Buds and others, must be approved by the Town Manager, or designee. Standard IV — Building Names: When naming a building for a person or entity, the style and design of the building will determine the design of the plaque, lettering and placement of the name. Requests may be submitted; however, the final decision will be made by a committee comprised of the Town Council, Town Manager, Director of Facilities and Public Works, and architect or other design professionals and engineers. Westlake Naming Requests Standards Guide - Page 1 of 2 4 Res. 21-05 — Exhibit "B" T H E T O W H O F W ESTLAKE Standard V —Cemetery: Benches, trees and plantings and all other items to be placed in the Westlake I.O.O.F. Cemetery must follow the standards outlined in the Rules and Regulations for the Cemetery. Standard VI — Westlake Fire Station No. 1: The Westlake Fire Station and campus will be reserved as memorial space for honoring First Responders only. Exceptions: Town management reserves the right to make minor modifications to the approved Westlake Naming Requests Standards Guide administratively, provided the changes do not entail a significant change to the original Standards. Presented:02/08/2020 Adopted:3/1/2021 Westlake Naming Requests Standards Guide - Page 2 of 2