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12-12-11 TC MinMINUTES OF THE TOWN OF WESTLAKE, TEXAS TOWN COUNCIL MEETING December 12, 2011 PRESENT: Mayor Laura Wheat and Council Members, David Levitan, Clif Cox and Rick Rennhack. Carol Langdon arrived at 5:45 p.m. ABSENT: Council Member Brittan OTHERS PRESENT: Town Manager Tom Brymer, Town Secretary Kelly Edwards, Assistant to the Town Manager Amanda DeGan, Director of Communications & Community Affairs Ginger Awtry, Planning and Development Director Eddie Edwards, Facilities and Recreation Director Troy Meyer, Director of Public Works Jarrod Greenwood, Fire Chief Richard Whitten, Human Resources and Administrative Services Director Todd Wood and Management and Budget Analyst Scott Dixon. Workshoa Session 1. CALL TO ORDER Mayor Wheat called the workshop to order at 5.14 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Wheat led the pledge of allegiance to the United States and Texas flags. 3. DISCUSS AND REVIEW OF CONSENT AGENDA ITEMS FROM DECEMBER 12, 2011, REGULAR MEETING. No discussion. Town Council Minutes 12/12111 Page 1 of 6 4. EXECUTIVE SESSION The Council convened into executive session at 5:16 p.m. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087: Deliberation Regarding Economic Development Negotiations — to deliberate the offer of a financial or other incentive to a business prospect. b. Section 551.071 Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Eaton vs. Town of Westlake c. Section 551.074(a)(1): Deliberation Regarding Personnel Matters — to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: Town Manager S. RECONVENE MEETING Mayor Wheat reconvened the meeting at 5:59 p.m. 6. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. No action taken. 7. DISCUSSION ITEMS a. Discussion and presentation of the new Town website. Human Resources and Administrative Services Director Wood provided a presentation and overview of the new website. Discussion ensued regarding the traffic activity on our website and new features. b. Discussion of Impact Fee Feasibility Study. Town Manager Brymer provided an overview of the study. Discussion ensued regarding the process should the Council elect to proceed with the study, the cost of the study, and the pros and cons of implementing impact fees. Town Council Minutes 1212/11 Page 2 of 6 c. Discussion regarding contracting with Denton or Tarrant county for the 2012 general election. Town Secretary Edwards provided an overview of the various election options and services provided by Denton or Tarrant County for the May 2012 election. Discussion ensued regarding polling locations. 8. COUNCIL RECAP / STAFF DIRECTION Council directed Staff to proceed with the Impact Feasibility Study. 9. ADJOURNMENT There being no further business before the Council, Mayor Wheat adjourned the workshop at 6:56 p.m. Regular Session 1. CALL TO ORDER Mayor Wheat called the meeting to order at 7:18 p.m. with Council Member Brittan absent. 2. CITIZEN PRESENTATIONS AND RECOGNITIONS No one addressed the Council. 3. CONSENT AGENDA a. Consider approval of the minutes from the meeting held on November 14, 2011. b. Consider approval of Resolution 11-35, Establishing the meeting dates and procedures for 2012 calendar year. c. Consider approval of Ordinance 673, Amending Chapter 2 - Administration Article II, - Board of Aldermen, Division 2. — Procedures. d. Consider approval of Resolution 11-36, Authorizing and Approving the Purchase of an Ambulance and associated equipment. e. Consider approval of Resolution 11-37, Appointing a member to the Westlake Academy Foundation. Town Council Minutes 12/12/11 Page 3of6 f. Consider approval of Resolution 11-38, Authorizing the Town Manager to enter into a contract with Graham Associates for engineering services related to the construction of Stagecoach hills waterline improvements. g. Consider approval of Resolution 11-39, Authorizing the Town Manager to execute a contract with Graham Associates for engineering design and contract management services related to roadway reconstruction as adopted by Capital Improvement Plan for projects on Roanoke Road and within Stagecoach Hills. MOTION: Council Member Langdon made a motion to approve the consent agenda. Council Member Levitan seconded the motion. The motion carried by a vote of 4-0. 4. CONSIDERATION AND DISCUSSION OF RESOLUTION 11-40, ADOPTING THE STRATEGIC PLAN. MOTION: Council Member Rennhack made a motion to approve Resolution 11-40. Council Member Langdon seconded the motion. The motion carried by a vote of 4-0. 5. EXECUTIVE SESSION The Council convened into executive session at 7:22 p.m. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087: Deliberation Regarding Economic Development Negotiations — to deliberate the offer of a financial or other incentive to a business prospect. b. Section 551.071 Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Eaton vs. Town of Westlake c. Section 551.074(a)(1): Deliberation Regarding Personnel Matters — to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: Town Manager 6. RECONVENE MEETING Mayor Wheat reconvened the meeting at 8:42 p.m. Town Council Minutes 12/12/11 Page 4 of 6 7. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. No action taken. 8. FUTURE AGENDA ITEMS - None 9. COUNCIL RECAP / STAFF DIRECTION - None 10. COUNCIL CALENDAR - Westlake Neighborhood Meeting for All Remaining Residents December 13, 2011; 7:00 pm — 9:00 pm; Home of Scott & Kelly Bradley Westlake Academy Winter Holiday December 19, 2011— January 2, 2012 - Town Offices Closed December 23 & 27, 2011 Town Offices Closed January 2, 2012 - 2011 Graduates IB Diploma Presentation & College Reflections January 6, 2012; 2:45 pm in WA Gym - Board of Trustee Meeting January 9, 2012 - Town Council Meeting January 23, 2012 Town Council Minutes 12/12/11 Page 5 of 6 11. ADJOURNMENT There being no further business before the Council, Mayor Wheat asked for a motion to adjourn the meeting. MOTION: Council Member Rennhack made a motion to adjourn the meeting. Council Member Langdon seconded the motion. The motion carried by a vote of 4-0. Mayor Wheat adjourned the meeting at 8:54 p.m. APPROVED BY THE TOWN COUNCIL JANUARY 23, 2012. ATTEST: Kelly Edwards, Town Secretary Lau a Wheat, Mayor Town Council Minutes 12/12/11 Page 6 of 6