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11-14-11 TC MinMINUTES OF THE TOWN OF WESTLAKE, TEXAS TOWN COUNCIL MEETING November 14, 2011 PRESENT: Mayor Laura Wheat and Council Members, Tim Brittan, David Levitan and Rick Rennhack. Clif Cox arrived at 6:25 p.m. ABSENT: Council Member Langdon OTHERS PRESENT: Town Manager Tom Brymer, Town Secretary Kelly Edwards, Assistant to the Town Manager Amanda DeGan, Director of Communications & Community Affairs Ginger Awtry, Planning and Development Director Eddie Edwards, Facilities and Recreation Director Troy Meyer, Director of Public Works Jarrod Greenwood, Fire Chief Richard Whitten and Management and Budget Analyst Scott Dixon. 1. CALL TO ORDER Mayor Wheat called the workshop to order at 5:16 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Wheat led the pledge of allegiance to the United States and Texas flags. 3. DISCUSS AND REVIEW OF CONSENT AGENDA ITEMS FROM NOVEMBER 14, 2011, REGULAR MEETING. Town Manager Brymer provided an overview of the SRA proposed contract and change orders from TxDOT. 4. DISCUSSION ITEMS a. Discussion of the Strategic Plan. Town Council Minutes 11/14/11 Page 1 of 5 Assistant to the Town Manager DeGan provided an overview of the proposed strategic plan. Discussion ensued regarding the citizens' survey its frequency and how it affects the proposed strategic plan, and future plan updates. The Council concurred that the proposed Mission Vision statements are satisfactory. This item will be recommended for adoption at the December meeting. b. Discuss the proposed 2012 meeting calendar. Discussion ensued regarding the proposed calendar and beginning the regular meeting at 6:30 p.m. S. EXECUTIVE SESSION The Council convened into executive session at 5:57 p.m. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: Section 551.071 Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Rosevear and Simonetti b. Section 551.074(a)(1): Deliberation Regarding Personnel Matters — to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: Town Manager 6. RECONVENE MEETING Mayor Wheat reconvened the meeting at 7:33 p.m. 7. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. MOTION: Council Member Rennhack made a motion to approve a settlement agreement in the amount of $63,474.38 in the Rosevear and Simonetti lawsuit. Council Member Levitan seconded the motion. The motion carried by a vote of 4-0. Town Council Minutes 11/14/11 Page 2 of 5 8. COUNCIL RECAP / STAFF DIRECTION Move forward with the Strategic Plan and amendment to the meeting date in August. 9. ADJOURNMENT There being no further business before the Council, Mayor Wheat adjourned the workshop at 7:34 p.m. Regular Session 1. CALL TO ORDER Mayor Wheat called the meeting to order at 7:34 p.m. with Council Member Langdon absent. 2. CITIZEN PRESENTATIONS AND RECOGNITIONS No one addressed the Council. 3. CONSENT AGENDA a. Consider approval of the minutes from the meeting held on October 24, 2011. b. Consider approval of Resolution 11-33, Authorizing the town manger to amend the agreement with Shrickel, Rollins, and Associate for landscape architectural services related to enhancements to FM 1938 project. c. Consider approval of Resolution 11-34, Approving TxDOT Change Orders 20 and 22 for FM 1938 construction. MOTION: Council Member Levitan made a motion to approve the consent agenda. Council Member Cox seconded the motion. The motion carried by a vote of 4-0. 4. CONSIDERATION AND DISCUSSION OF AN ORDINANCE 672 AUTHORIZING THE ISSUANCE OF GENERAL OBLIGATION REFUNDING BONDS. Mr. Tom Lawrence, Lawrence Financial Consulting, LLC provided an update on the options and savings associated with refinancing the bonds, the Town's credit rating noting the update of the Town's credit rating from S&P to AA- implying an outlook of positive. Town Council Minutes 11/14/11 Page 3 of 5 MOTION: Council Member Cox made a motion to approve Ordinance 672. Council Member Rennhack seconded the motion. The motion carried by a vote of 4-0. S. EXECUTIVE SESSION The Council did not convene into executive session. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.071 Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Rosevear and Simonetti b. Section 551.074(a)(1): Deliberation Regarding Personnel Matters — to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: Town Manager 6. RECONVENE MEETING 7. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. 8. FUTURE AGENDA ITEMS - None 9. COUNCIL RECAP / STAFF DIRECTION 10. COUNCIL CALENDAR - Grandparents' Day at Westlake Academy November 18, 2011; 8:00 am - Noon - Westlake Academy Closed -Fall Break November 21— 25, 2011 - Town Offices Closed -Thanksgiving Holidays November 24-25, 2011 - Community Tree Lighting December 1, 2011; 6:00-8:00 pm, WA Campus - Employee Recognition Banquet December 3, 2011; 6:30 p.m., Marriott Solana Town Council Minutes 11/14/11 Page 4 of 5 11. ADJOURNMENT There being no further business before the Council, Mayor Wheat asked for a motion to adjourn the meeting. MOTION: Council Member Rennhack made a motion to adjourn the meeting. Council Member Brittan seconded the motion. The motion carried by a vote of 4-0. Mayor Wheat adjourned the meeting at 7:48 p.m. APPROVED BY THE TOWN COUNCIL DECEMBER 12, 2011. ATTEST: Kelly Edwards, Town Secretary Laura Wheat, Mayor Town Council Minutes 11/14/11 Page 5 of 5