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10-24-11 TC MinMINUTES OF THE TOWN OF WESTLAKE, TEXAS TOWN COUNCIL MEETING October 24, 2011 PRESENT: Mayor Laura Wheat and Council Members, Tim Brittan, Clif Cox, Carol Langdon, David Levitan and Rick Rennhack. ABSENT: OTHERS PRESENT: Town Manager Tom Brymer, Town Secretary Kelly Edwards, Assistant to the Town Manager Amanda DeGan, Director of Communications & Community Affairs Ginger Awtry, Finance Director Debbie Piper, Planning and Development Director Eddie Edwards, Facilities and Recreation Director Troy Meyer, Director of Public Works Jarrod Greenwood and Budget and Management Analyst Scott Dixon. Workshop Session 1. CALL TO ORDER Mayor Wheat called the workshop to order at 5:04 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Wheat led the pledge of allegiance to the United States and Texas flags. 3. DISCUSS AND REVIEW OF CONSENT AGENDA ITEMS FROM OCTOBER 24, 2011, REGULAR MEETING. Council Member Rennhack asked to discuss item f of the consent agenda regarding proposed ordinance establishing Parkland Dedication Requirements. Mayor Wheat asked Council to take a few minutes to review the emails provided to them this evening. Town Council Minutes 10/24111 Page 1 of 6 Discussion ensued regarding acre and unit requirements and the definitions of lots or units and the impact to the Town. Mr. Joe Schneider, Vice President of Land Development, Hillwood, provided an overview of acreage provided in conjunction with previous development projects and stated their concerns regarding the types of parks or park systems the Town desires and requirements or credit received if the future development includes land dedicated specifically as a park. Discussion also ensued regarding the flexibility of the ordinance and achieving the flexibility through separate Economic Development agreements and definitions of the roadways as defined in the proposed ordinance. Mayor Wheat asked that the October 13, 2011, minutes reflect her as absent during the adjournment. 4. DISCUSSION ITEMS a. Delegated Pricing ordinance and Bond Refunding. Mr. Tom Lawrence, Lawrence Financial Consulting, LLC., provided an overview of the bonds, rates, costs and the options to proceed with refinancing the current bonds. Discussion ensued regarding the options, setting a price delegation limit and the savings to the Town. S. EXECUTIVE SESSION The Council convened into executive session at 6:17 p.m. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087: Deliberation Regarding Economic Development Negotiations — to deliberate the offer of a financial or other incentive to a business prospect. b. Section 551.074(a)(1): Deliberation Regarding Personnel Matters -- to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: Town Manager. 6. RECONVENE MEETING Mayor Wheat reconvened the meeting at 7:29 p.m. Town Council Minutes 10/24/11 Page 2 of 6 7. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. - No action taken. 8. COUNCIL RECAP / STAFF DIRECTION - Proceed with the bond refunding options. 9. ADJOURNMENT There being no further business before the Council, Mayor Wheat adjourned the workshop at 7:29 p.m. Regular Session 1. CALL TO ORDER Mayor Wheat called the meeting to order at 7:29 p.m. 2. CITIZEN PRESENTATIONS AND RECOGNITIONS No one addressed the Council. 3. CONSENT AGENDA a. Consider approval of the minutes from the meeting held on September 26, 2011. b. Consider approval of the minutes from the meeting held on October 3, 2011. c. Consider approval of Resolution 11-30, Authorizing the Town Manager to execute Amendment No. 1 to the Economic Development Agreement with Deloitte LLP. d. Consider approval of Resolution 11-31, Appointing a member to the Westlake Academy Foundation Board. e. Consider approval of Resolution 11-32, Appointing a member to the Westlake Historical Preservation Society. f. Consider approval of Ordinance 668, Amending the Code of Ordinances, Chapter 82, Subdivisions, Article XIII, Open Space, adding Sections 82-387 through 82-392, Park Land Dedication. g. Consider approval of Ordinance 669, Amending the Code of Ordinances, Chapter 36, Engineering Standards, Article II, Roadway Facilities, Section 36-44, Driveway Design Standards. Town Council Minutes 10/24/11 Page 3 of 6 MOTION: Council Member Brittan made a motion to approve the consent agenda. Council Member Langdon seconded the motion. The motion carried by a vote of 5-0. 4. CONDUCT A PUBLIC HEARING AND CONSIDERATION OF ORDINANCE 670, FREEPORT EXEMPTION TO TAX TANGIBLE PERSONAL PROPERTY IN TRANSIT WHICH WOULD OTHERWISE BE EXEMPT PURSUANT TO TEXAS TAX CODE, SECTION 11.253. Finance Director Piper provided an overview of the Senate bill and ordinance. The Town does not currently have any goods that are applicable to the bill passed. Discussion ensued regarding the amount of time of storage for the goods and exemptions as provided in the bill. MOTION: Council Member Cox made a motion to approve Ordinance 670. Council Member Levitan seconded the motion. The motion carried by a vote of 5-0. S. CONDUCT A PUBLIC HEARING AND CONSIDERATION OF ORDINANCE 671, AMENDING THE WESTLAKE COMPREHENSIVE ZONING ORDINANCE BY AMENDING THE SPECIFIC USE PERMIT, APPROVED ON AUGUST 10, 2009, BY ORDINANCE 631A, FOR A GAS WELL PAD SITE LOCATED WITHIN THE PD -1 ZONING DISTRICT AT 2405 PRECINCT LINE ROAD. Planning and Development Director Edwards provided an overview of the request for an extension of the Specific Use Permit. Planning and Zoning recommended approval for an additional two years. Mayor Wheat opened the public hearing. No one spoke Mayor Wheat closed the public hearing. MOTION: Council Member Brittan made a motion to approve Ordinance 671 amending the Specific Use Permit (SUP-GWPS- 09-01) to allow delaying the installation of the permanent fencing and landscaping until after the installation of a production gas line capable of carrying gas from this Gas Well Pad Site, with the provision that if the production gas line is not installed within two (Z) years from the date of this approval, or if development on property within 600 feet of this Gas Well Pad Site is permitted prior to the installation of the production gas line, the applicant must comply with the Landscape Plan. The permanent fencing and landscaping must be installed within 90 days of the applicant receiving notification from the town that the production gas line is in place and Town Council Minutes 1©/24/11 Page 4 of 6 capable of transporting gas or that development has been permitted within 600 feet of the Gas Well Pad Site, or come back before the Planning and Zoning Commission and Town Council to seek an additional extension or alternate remedy. Council Member Langdon seconded the motion. The motion carried by a vote of 5-0. 6. FUTURE AGENDA ITEMS - None 7. COUNCIL RECAP / STAFF DIRECTION - None 8. COUNCIL CALENDAR - Monster Mash hosted by WA HOC October 22, 2011; 5:00-9:00 pm, WA Campus - Secondary Boundary WA Parents' Meetings (Parents select one of three dates and locations: Oct 25, Nov 8 or Nov 15) - Westlake Vintage Car Show hosted by WHPS October 29, 2011; 11:00-4:00 pm, Solana Club parking lot Stagecoach Hills Neighborhood Gathering November 1, 2011; 7:00 pm, Hosted by the Biddle Family - Board of Trustees Meeting November 7, 2011 NTTA Tollway (SH 170) Public Hearing/Meeting November 10, 2011; 6:00-8:00 pm, at the Tidwell Middle School Cafeteria (3937 Haslet -Roanoke Rd, Roanoke, Texas 76262) - Westlake Historical Preservation Society's Wine and Cheese Annual Reception, November 10, 2011; 7:00-8:30 pm, Marriott Solana Living Room - Town Council Meeting November 14, 2011 - Grandparents' Day at Westlake Academy November 18, 2011; 8:00 am - Noon - Westlake Academy Closed -Fall Break November 21-25, 2011 - Town Offices Closed -Thanksgiving Holidays November 24-25, 2011 Community Tree Lighting December 1, 2011; 6:00-8:00 pm, WA Campus - Employee Recognition Banquet December 3, 2011; Time TBD, Marriott Solana Town Council Minutes 10/24/11 Page 5 of 6 9. ADJOURNMENT There being no further business before the Council, Mayor Wheat asked for a motion to adjourn the meeting. MOTION: Council Member Rennhack made a motion to adjourn the meeting. Council Member Cox seconded the motion. The motion carried by a vote of 5-0. Mayor Wheat adjourned the meeting at 7:35 p.m. APPROVED BY THE TOWN COUNCIL NOVEMBER 14, 2011. ATTEST: Kelly Edwards, Town Secretary — lzf zy=!� A--Pk'414- Laur Wheat, Mayor Town Council Minutes 10/24/11 Page 6 of 6