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09-26-11 TC MinMINUTES OF THE TOWN OF WESTLAKE, TEXAS TOWN COUNCIL MEETING September 26, 2011 PRESENT: Mayor Laura Wheat and Council Members, Clif Cox, Carol Langdon, and Rick Rennhack. ABSENT: Tim Brittan and David Levitan OTHERS PRESENT: Town Manager Tom Brymer, Town Secretary Kelly Edwards, Assistant to the Town Manager Amanda DeGan, Director of Communications & Community Affairs Ginger Awtry, Planning and Development Director Eddie Edwards, Facilities and Recreation Director Troy Meyer, and Director of Public Works Jarrod Greenwood. Workshop Session 1. CALL TO ORDER Mayor Wheat called the workshop to order at 5:07 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Wheat led the pledge of allegiance to the United States and Texas flags. 3. DISCUSS AND REVIEW OF CONSENT AGENDA ITEMS FROM SEPTEMBER 26, 2011, REGULAR MEETING. Discussion ensued regarding the current recruitment and selection process used by Affiliate/Advisory boards. Council asked Staff to organize an orientation process for Chairs and new board members. Town Council Minutes 09/26/11 Page 1 of 4 4. REPORTS a. Report regarding traffic counts on Dove and Cittinger Roads. Director of Public Works Greenwood provided a quick overview of the studies as presented. Discussion ensued regarding the time of the first study, the knowledge gained from the study such as the speed limit and the volume of traffic, the type of the vehicle traffic on the road and when they are using the road. S. DISCUSSION ITEMS a. Discussion regarding Proposed Parkland Dedication and Fee ordinance. Facilities and Recreation Director Meyer provided a presentation and overview of the proposed ordinance. Discussion ensued regarding the consistency of the proposed ordinance with surrounding communities, the use of this tool during economic development negotiations, acre ratio comparisons, the benefits of the current private open space, and an overview of the current Planned Developments. Mayor and Council asked staff revise the ordinance from 1 acre per 40 dwelling lots to 1 acre per 30 dwelling lots for residential development. b. Discussion and construction update regarding FM 1938. Director of Public Works Greenwood provided a presentation and status update of the project. Discussion ensued regarding the sidewalks, the traffic pattern changes, and projected streetscape schedule. c. Discussion and overview of SB 100 regarding elections. Town Secretary Edwards provided an update regarding the Town's May election contracting options with both Denton and Tarrant counties. Town Council Minutes 0'9126/11 Page 2 of 4 6. COUNCIL RECAP / STAFF DIRECTION The Council directed staff to revise the proposed Parkland Dedication ordinance to reflect 1 acre per 30 dwelling lots for residential development and prepare it for adoption in October. The Council directed staff to provide additional communications to the residents regarding the various closures, traffic pattern changes and duration to the residents regarding the FM1938 construction project. 7. ADJOURNMENT There being no further business before the Council, Mayor Wheat adjourned the workshop at 7:15 p.m. Regular Session 1. CALL TO ORDER Mayor Wheat called the meeting to order at 7:18 p.m. 2. CITIZEN PRESENTATIONS AND RECOGNITIONS No one addressed the Council. 3. CONSENT AGENDA a. Consider approval of the minutes from the meeting held on August 15, 2011. b. Consider approval of the minutes from the meeting held on August 29, 2011. c. Consider approval of the minutes from the meeting held on September 12, 2011. d. Consider approval of Resolution 11-27, Appointing a member to the Westlake Academy Foundation Board. e. Consider approval of Resolution 11-28, Authorizing the Town Manager to negotiate and enter into an agreement with Level 3 Communications, LLC, for the use of the Town's telecommunication ductbank. f. Consider approval of Ordinance 667, Amending the Code of Ordinances, Chapter 98, Vegetation, Article II, Division 2, Preservation, Section 98-48, Tree Replacement Requirements. MOTION: Council Member Langdon made a motion to approve the consent agenda. Council Member Rennhack seconded the motion. The motion carried by a vote of 3-0. Town Council Minutes 09/26/11 Page 3of4 4. FUTURE AGENDA ITEMS - None 5. COUNCIL CALENDAR - Town Offices Closed September 5, 2011 - Town Council Meeting September 12, 2011 - Texas Municipal League October 11-14, 2011, Houston - Westlake Baja at Vaquero October 11, 2011, 5:00 p.m. - Monster Mash hosted by WA HOC October 22, 2011, 5:00-8:00 pm. - Westlake Vintage Car Show hosted by WHPS October 29, 2011, 11:00-4:00, Solana Club parking lot 6. ADJOURNMENT There being no further business before the Council, Mayor Wheat asked for a motion to adjourn the meeting. MOTION: Council Member Rennhack made a motion to adjourn the meeting. Council Member Langdon seconded the motion. The motion carried by a vote of 3-0. Mayor Wheat adjourned the meeting at 7:19 p.m. APPROVED BY THE TOWN COUNCIL OCTOBER 24, 2011. ATTEST: Kelly Edw4ds, Town Secretary Laur Wheat, Mayor Town Council Minutes 09/26/11 Page 4 of 4