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03-29-11 TC MinMINUTES OF THE REGIONAL COUNCIL JOINT WORKSHOP March 29, 2011 Byron Nelson High School Library (East Door Entrance) 2775 Bobcat Boulevard Trophy Club, Texas 76262 PRESENT: Mayor Laura Wheat and Council Members, Tim Brittan, Clif Cox Carol Langdon, and Rick Rennhack, ABSENT: OTHERS PRESENT: Town Manager Tom Brymer, Town Secretary Kelly Edwards, Assistant to the Town Manager Ginger Awtry, Special Projects and Municipal Court Administrator Amanda DeGan, Public Works Director Jarrod Greenwood, and Facilities and Recreation Director Troy Meyer. 1. Welcome (Trophy Club Town Manager Slye) Trophy Club Mayor White called the meeting to order at 7:00 p.m. Westlake, Trophy Club and Roanoke Councils were all present with quorums. Town of Trophy Club, Town Manager, Mike Slye provided an overview and the purpose of this joint meeting. Mission - Develop strong neighboring government partnerships in order to better serve our communities. With a purpose to develop long-term partnerships committed to superior economic, civic and regional development for the future Town Council Minutes 03/29/11 Page 1 of 3 2. Discussion of a proposed Memorandum of Understanding for HWY 114 and HWY 170 Corridor Development (Westlake Town Manager Brymer) Town of Westlake Town Manager Tom Brymer, Town of Westlake, provided a presentation and overview of the draft Memo of Understanding (MOU). Mr. Brymer clarified that this is a non binding agreement. Should 170 and nor 114. Possible areas of cooperation include planning and development. (get info off of the slide) . Town of Westlake Public Works Director Jarrod Greenwood provided an overview of the construction of Highways 114 and 170. Mr. Greenwood also presented a conceptual drawing and proposed enhancements. Discussion ensued regarding signage for all three municipalities, the length of the project, the possible enhancements, an additional agreement between Roanoke and Westlake regarding any projects for the intersection of Highways 377 and 170, and the process for approval of the streetscape designs by Staff and Council and participation in TxDot meetings 3. Discussion of Proposed Trail Connector Project Town of Westlake Facilities and Recreation Director Troy Meyer provided an overview of the possibility to connect trails between the bordering municipalities Discussion ensued regarding the creations of those connections and possible grants to help fund the projects. 4. Discussion of a proposed Memorandum of Understanding for regional park access and use Trophy Club Mayor White opened the topic for discussion on the possibilities of working together with each communities parks and facilities. Discussion ensued regarding the possibility of regional facilities and concern regarding the number of users and the size of the facilities, non-resident fees, joint parks or other facilities and how to benefit from regional event opportunities. S. Community Update (5 minutes each) Roanoke Mayor Gierisch announced that the construction Hawaiian Falls is scheduled to open in the Summer, an additional BBQ restaurant, Fuzzy's Tacos, new retail development at inter Town Council Minutes 03/29/11 Page 2 of 3 section of highways 114 and 170, new retail on Oak Street, LG will open a distribution center in Alliance, Unique week and the community Easter egg hunt on April 16, 2011. Trophy Club Mayor White announced new construction of a roundabout at the intersection Trophy Club and Trophy Lake, grand opening new trails and the Frisbee Golf course on April 91h, that construction on the baseball fields and dog park, the addition of 87 new homes, and the construction of an elevated storage tank on the northwest corner of the Byron Nelson High School property. Westlake Mayor Wheat provided an update on Deloitte University, construction on FM 1938, that Westlake Academy will be expanding the student body to 630 and graduating the 2nd class, future Dove and Ottinger road improvements and that Arbor Day will be held on April 23rd at Glenwyck Park. 6. Discussion of future meetings Councils agree to schedule additional meetings after further review by each community and City/Town Managers. ADJOURN The meeting adjouned at 9:00 p.m. APPROVED BY THE TOWN COUNCIL APRIL 25, 2011. ATTEST; -44 !' Laura Wheat, Mayor Kelly dwards) Town Secretary Town Council Minutes 03/29111 Page 3 of 3