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03-28-11 TC MinMINUTES OF THE TOWN OF WESTLAKE, TEXAS TOWN COUNCIL MEETING March 28, 2011 PRESENT: Mayor Laura Wheat and Council Members, Tim Brittan, Clif Cox, and Rick Rennhack. ABSENT: Carol 'Langdon OTHERS PRESENT: Town Manager Tom Brymer, Town Secretary Kelly Edwards, Town Attorney Stan Lowry, Assistant to the Town Manager Ginger Awtry, Special Projects and Municipal Court Administrator Amanda DeGan, Fire Chief Richard Whitten, Public Works Director Jarrod Greenwood, and Facilities and Recreation Director Troy Meyer. Workshop Session 1. CALL TO ORDER Mayor Wheat called the workshop to order at 4:43 p.m. 2. DISCUSS AND REVIEW OF CONSENT AGENDA ITEMS FROM MARCH 28, 2011, REGULAR MEETING. Mayor Wheat asked for additional information regarding the Flood plain ordinance and Public Works Director Jarrod Greenwood provided clarification of the amendment as requested from FEMA. Town Manager Brymer provided an overview of item d regarding the funding of paving enhancements on the FM 1938 project. 3. DISCUSSION ITEMS a. Presentation and update on FM 1938 construction and proposed pavement improvements. Town Council Minutes 03/28/11 Page 1 of 6 Public Works Director Greenwood provided a presentation and overview of the proposed improvements and current status of construction of FM 1938. Discussion ensued regarding the aesthetics of the walls along the roadway, traffic flows once the Westlake section is complete, landscaping, the trail system and connectivity to the FM 1938 underpass. b. Discussion and review of a Draft Memorandum of Understanding (MOU) between Westlake, Trophy Club, Roanoke, and Northwest ISD Regarding an Agreement to Pursue a Variety of Intergovernmental Cooperative Initiatives Town Manager Brymer provided an overview of the MOU for regional cooperation between the municipalities regarding development along a joint corridor of Highways 114 and 170. Attorney Lowry clarified that the MOU agreement is non-binding. 4. EXECUTIVE SESSION -- 5:28 p.m. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087: Deliberation Regarding Economic Development Negotiations — to deliberate the offer of a financial or other incentive to a business prospect. b. Section 551.074(a)(1) Personnel Matters - to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: Town Manager. S. RECONVENE MEETING Mayor Wheat reconvened the workshop at 7:50 p.m. 6. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. - No Action Taken 7. COUNCIL RECAP / STAFF DIRECTION - None Town Council Minutes 03/28/11 Page 2 of 6 S. ADJOURNMENT There being no further business before the Council, Mayor Wheat adjourned the workshop at 7:50 p.m. Regular Session 1. CALL TO ORDER Mayor Wheat called the regular meeting to order at 7:50 p.m., with all members present. 2. PLEDGE OF ALLEGIANCE Mayor Wheat led the pledge of allegiance to the United States and Texas flags. 3. CITIZEN PRESENTATIONS AND RECOGNITIONS Mayor Wheat read a Proclamation regarding Parental Alienation Awareness Day. Ms. Wendy Archer received the proclamation and stated they will be hosting an event on April 25`x', in Central Park in the Southlake Town square shopping center. 4. CONSENT AGENDA a. Consider approval of the minutes from the meeting held on February 28, 2011. b. Consider approval of Resolution 11-09, Authorizing the Town Manager to execute a contract with Graham Associates for engineering design and contract management services related to the adopted Capital Improvement Plan. c. Consider approval of Ordinance 557, Amending Chapter 42, Article II Floodplain, Section 42-35, identifying published dates of Tarrant County and Denton County Flood Insurance Rate Maps and Flood Insurance Studies. d. Consider approval of Resolution 11-10, Authorizing the Town Manager to execute a contract with the Texas Department of Transportation for pavement enhancement work related to FM 1938. MOTION: Council Member Rennhack made a motion to approve the consent agenda. Council Member Brittan seconded the motion. The motion carried by a vote of 3-0. Town Council Minutes {3128111 Page 3 of 6 5. CONSIDER ACCEPTANCE OF THE CERTIFICATION OF UNOPPOSED CANDIDATES. MOTION: Council Member Brittan made a motion to accept the certification of unopposed candidate. Council Member Cox seconded the motion. The motion carried by a vote of 3-0. 6. CONSIDER APPROVAL OF ORDINANCE 658, CANCELING THE MAY 14, 2011, GENERAL ELECTION. MOTION: Council Member Rennhack made a motion to approve Ordinance 658. Council Member Cox seconded the motion. The motion carried by a vote of 3-0. 7. EXECUTIVE SESSION The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087: Deliberation Regarding Economic Development Negotiations — to deliberate the offer of a financial or other incentive to a business prospect. b. Section 551.074(a)(1) Personnel Matters - to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: Town Manager. S. RECONVENE MEETING The Council did not convene into Executive Session. 9. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. MOTION: Council Member Cox made a motion on Item b of Executive Session to amend the Town Manager's employment agreement to include a 2% increase effective April 1, 2011. Council Member Brittan seconded the motion. The motion carried by a vote of 3-0. Discussion ensued regarding Item b of Executive Session. The Council asked that the agreement be revised to show projects 5-7 as one project and a correction on Exhibit B to show there improvements to Ottinger Road, across from Westlake Academy. Town Council Minutes 03/28111 Page 4 of 6 MOTION: Council Member Rennhack made a motion on Item a of Executive Session to approve the MOU with Hillwood Development contingent upon the understanding that the completion of projects 5-7 is not contemplated as being in an particular order and a correction on Exhibit B to show there improvements to Ottinger Road, across from Westlake Academy. Council Member Cox seconded the motion. The motion carried by a vote of 3-0. 10. FUTURE AGENDA ITEMS - None 11. COUNCIL RECAP / STAFF DIRECTION - Staff to complete the MOU with revisions as discussed - Schedule the Strategic planning meetings - Staff to advise adding the review of Advisory minutes to the agenda 12. COUNCIL CALENDAR - Town Offices Closed (Good Friday) April 22, 2011 - Arbor Day Celebration April 23, 2011 - Town Council Meeting April 25, 2011 - Town Council Meeting Rescheduling the September 26'' to September 28th due to Baja Town Council Minutes 03/28/11 Page 5 of 6 13. ADJOURNMENT There being no further business before the Council, Mayor Wheat asked for a motion to adjourn the meeting. MOTION: Council Member Rennhack made a motion to adjourn the meeting. Council Member Cox seconded the motion. The motion carried by a vote of 3-0. Mayor Wheat adjourned the meeting at 8:07 p.m. APPROVED BY THE TOWN COUNCIL APRIL 25, 2011. ATTEST: Laura Wheat, Mayor �G Kelly)EdwardTown Secretary Town Council Minutes 03/28111 Page 6 of 6