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01-24-11 TC MinMINUTES OF THE TOWN OF WESTLAKE, TEXAS TOWN COUNCIL MEETING January 24, 2011 PRESENT: Mayor Laura Wheat and Council Members, Tim Brittan, Carol Langdon, and Rick Rennhack. Clif Cox arrived at 6:20 p.m. ABSENT: John Miller OTHERS PRESENT: Town Manager Tom Brymer, Town Secretary Kelly Edwards, Assistant to the Town Manager Ginger Awtry, Finance Director Debbie Piper, Planning and Development Director Eddie Edwards Municipal Court Administrator Amanda DeGan, Public Works Director Jarrod Greenwood, Facilities and Recreation Director Troy Meyer and Management Intern Scott Dixon Workshop Session 1. CALL TO ORDER Mayor Wheat called the meeting to order at 4:39 p.m. 2. DISCUSS AND REVIEW OF CONSENT AGENDA ITEMS FROM JANUARY 24, 2011, COUNCIL REGULAR MEETING AGENDA. Mayor Wheat asked for a correction to item 4b minutes to correct the number of Council Members. Mayor Wheat asked for a correction to Resolution 11-01 Discussion regarding the process to establish three (3) year terms for Council Members. Town Secretary Edwards provided clarification on Ordinance 653 and the changes forthcoming. Town Council Minutes 01/24/11 Page 1 of 5 Town Manager Brymer and Public Works Director Greenwood provided an overview of the right-of-way and usage and future usage for item g of the consent agenda 3. PRESENTATION AND DISCUSSION BY MARRIOTT GM JOHN KLUKAN. This item was discussed after Executive Session Mr. Klukan provided a presentation packet regarding the Marriott Hotel, request for funds details according the development agreement and marketing opportunities. Discussion ensued regarding the agreement and the program benefits for the hotel and the Town. 4. EXECUTIVE SESSION — 4:49 p.m. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.071 Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Michael Eaton vs Town of Westlake, Cause No. 096-249416-10 b. Section 551.087: Deliberation Regarding Economic Development Negotiations — to deliberate the offer of a financial or other incentive to a business prospect. c. Section 551.074(a)(1) Personnel Matters - to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: Town Manager. S. RECONVENE MEETING Mayor Wheat reconvened the meeting at 6:20 p.m. 6. COUNCIL RECAP / STAFF DIRECTION - None 7. ADJOURNMENT There being no further business before the Council, Mayor Wheat adjourned the workshop at 6:56 p.m. Town Council Minutes 01124/11 Page 2 of 5 Regular Session 1. CALL TO ORDER Mayor Wheat called the regular meeting to order at 7:09 p.m., with John Miller absent. 2. PLEDGE OF ALLEGIANCE Mayor Wheat led the pledge of allegiance to the United States and Texas flags. 3. CITIZEN PRESENTATIONS AND RECOGNITIONS Mr. Jim Benotti, Commander, VFW Post 5074, Roanoke, recognize Mr. Allan Werst for his support with the sales of the "Poppy" supporting disabled veterans. Mr. Werst thanked all of the local businesses for their support. Mr. John Lawson, President, Baylor Hospital, Grapevine, provided an overview of the Baylor system specifically the services provided at Grapevine, future programs they will offer promoting healthy communities and noted that they will be celebrating their 30th anniversary this year. 4. CONSENT AGENDA a. Consider approval of the minutes from the meeting held on September 23, 2010. b. Consider approval of the minutes from the meeting held on September 29, 2010. c. Consider approval of the minutes from the meeting held on December 13, 2010. d. Consider approval of the minutes from the meeting held on January 10, 2011. e. Consider approval of Resolution 11-01, regarding opposition of any proposed legislation seeking to strip, erode or preempt local regulation of mineral development within the corporate limits of a municipality. f. Consider approval of Ordinance 653, Calling the May 14, 2011, General Election. g. Consider approval of Resolution 11-02, Authorizing the Town Manager to execute a contract between the Town of Westlake, and the Cities of Keller, Southlake, and Fort Worth, Texas relating to billing for treated water through the future Southlake 30" waterline along FM 1938. MOTION: Council Member Rennhack made a motion to approve the items as amended of the consent agenda. Council Member Langdon seconded the motion. The motion carried by a vote of 4-0. Town Council Minutes 01124]91 Page 3of5 5. CONSIDERATION AND DISCUSSION TO APPROVE RESOLUTION 11-03, DIRECTING PUBLICATION OF NOTICE OF INTENTION TO ISSUE COMBINATION TAX AND REVENUE CERTIFICATES OF OBLIGATION. Town Manager Brymer and Finance Director Piper provided an overview CIP project totals and balances as outline for the Certificates of Obligation. Discussion ensued regarding the various rates and options. Mr. Lawrence will review additional options for 10 year notes and present those to the Council during the next meeting. MOTION: Council Member Rennhack made a motion to approve Resolution 11-03. Council Member Cox seconded the motion. The motion carried by a vote of 4-0. 6. EXECUTIVE SESSION — 7:35p.m. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.071 Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Michael Eaton vs. Town of Westlake, Cause No. 096-249416-10 b. Section 551.087: Deliberation Regarding Economic Development Negotiations — to deliberate the offer of a financial or other incentive to a business prospect. c. Section 551.074(a)(1) Personnel Matters - to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: Town Manager. 7. RECONVENE MEETING Mayor Wheat reconvened the meeting at 9:54 p.m. 8. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. No action taken. Town Council Minutes 01/24/11 Page 4 of 5 9. FUTURE AGENDA ITEMS - None 10. COUNCIL RECAP / STAFF DIRECTION - None 11. COUNCIL CALENDAR - Special Town Council Meeting January 31, 2010 - Town Council Meeting February 28, 2011 - Town Council Meeting March 28, 2010 12. ADJOURNMENT There being no further business before the Council, Mayor Wheat asked for a motion to adjourn the meeting. MOTION: Council Member Rennhack made a motion to adjourn the meeting.. Council Member Cox seconded the motion. The motion carried by a vote of 4-0. Mayor Wheat adjourned the meeting at 9:54 p.m. APPROVED BY THE TOWN COUNCIL FEBRUARY 28, 2011. ATTEST: Kellydwards Town Secretary Laura Wheat, Mayor Town Council Minutes 01124/11 Page 5 of 5