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Res 07-82 Approving a Contract with Strategic Government ResourcesTOWN OF WESTLAKE RESOLUTION NO. 07-82 A RESOLUTION OF THE BOARD OF ALDERMEN OF THE TOWN OF WESTLAKE, TEXAS, APPROVING A CONTRACT WITH STRATEGIC GOVERNMENT RESOURCES, INC. TO CONDUCT AN EXECUTIVE SEARCH FOR A NEW TOWN MANAGER, IN THE AMOUNT OF $22,500.00; ANAUTHORIZING THE INTERIM TOWN MANAGER TO EXECUTE D TE SAID CONTRACT ON BEHALF OF THE TOWN OF WESTLAKE, TEXAS. WHEREAS, it has been determined by the Board of Aldermen of the Town of Westlake, Texas to authorize an executive search firm to conduct an executive search for a new Town Manager; and WHEREAS, it is deemed to be in the best interest of the citizens of the Town of Westlake, Texas and to further meet the obligations of the Town, that the contract with Strategic Government Resources, Inc. be hereby approved. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1. THAT, the above findings are hereby found to be true and correct and are incorporated herein in their entirety. SECTION 2. THAT, the Board of Aldermen of the Town of Westlake, Texas hereby approves the contract with Strategic Government Resources, Inc. to conduct an executive search for a new Town Manager, in the amount of $22,500.00, attached hereto as Exhibit "A"; and further authorizes the Interim Town Manager to execute said contract on behalf of the Town of Westlake, Texas. PASSED AND APPROVED ON THIS 15"' DAY OF DECEMBER 2007. ATT K' Sutter, C, Town, Secretary 1 PROPOSED Letter of Understanding By and Between Strategic Government Resources, Inc. and Town of Westlake December 15, 2007 Joe Hennig Interim City Manager Town of Westlake, Texas Dear Mr. Hennig: This letter of understanding has been submitted at your request and shall serve to articulate and define the terms and conditions under which Strategic Government Resources, Inc. would provide assistance to the Town of Westlake in your search for a new Town Manager. These terms and conditions are as follows: Strategic Government Resources shall provide the following core services: • Conduct one on one interviews with the Mayor and each member of the Board of Aldermen, as well as with key staff members and any designated community leaders. • Facilitate one Board of Aldermen work session to develop the profile. • Develop a professionally produced electronic recruitment brochure based upon the agreed to profile. • Contact key city management opinion leaders via phone and email across the nation to advise them of the opening and seek their recommendations for outstanding candidates. • Place ads in appropriate professional publications including the Texas Municipal League, the International City Management Association, and Texas City Manager Magazine. • Identify high probability prospects and conduct follow up with those prospects to evaluate their viability as a candidate, and encourage those who appear to be a good match to engage in the process. This follow up will likely be by phone and email for those out of the region, as well as in person within the region. • Receive, track and maintain all inquiries and applications. • Conduct a "triage" level review of all resumes, identifying those who appear to have a high potential of being a good match and conducting initial pbone/email conversations with the high potential candidates to narrow the list. • Conduct preliminary phone or personal interviews with 10-12 candidates. • Conduct Assessment of Behavioral Characteristics and Management Profiler Assessment on each of the top group of candidates as agreed to by you. It is estimated that 10-12 candidates will he evaluated with these assessment tools. • Provide periodic updates to the Town, regarding the progress of the search, as frequently as desired. • Present you with a short list of 10-12 candidates, along with a briefing on relevant issues related to each and assist you in selecting 3-6 of that group who you want to interview. • Assist in preparation of recommended interview questions and development of the interview process. • Conduct preliminary background checks consisting of standard criminal, civil, credit and Google checks. • Participate in the interviews with the candidates. • Conduct any follow up investigation or discussion regarding any issues of concern that may have arisen during the interview process that needs further clarification before moving forward with a candidate. • Assist in negotiating terms of employment. Compensation: • SGRI shall be compensated by the Town at a fixed fee of $22,500. • Said fixed fee is all inclusive and no additional overhead costs or other out of pocket expenses will be billed, except that in the event the Town shall request out of town travel or that other unusual out of pocket expenses he incurred at the request of the Town, said expenses will be reimbursed at the actual cost with no mark up for overhead. • All services detailed herein will be provided personally by Ron Holifield • It is estimated that this search will require approximately 120 days. • The Town will be billed in two increments, the first will be approximately 60 days into the process, and the second will be at the conclusion of the process. • The Town reserves the right to terminate this agreement at any time upon giving SGRI 30 days advanced written notice. In such event SGRI will be compensated for all work satisfactorily completed up to and through the date of termination. In addition SGRI shall provide to the Town all information obtained during the search process through the date of termination. Approved and Agreed to, this the day of December, 2007 by and I-A-tween IM o ennig, own M age Ro Hol field, wn of estlake Strategic Government Resources