Loading...
01-13-14 BOT MinWESTLAKE ACADEMY BOARD OF TRUSTEES MEETING January 13, 2014 PRESENT: President Laura Wheat, Trustees: Clif Cox, Carol Langdon, and Rick Rennhack. Wayne Stoltenberg arrived at 5:12 p.m. ABSENT: Michael Barrett OTHERS ESE T: Superintendent Tom Brymer, Assistant to the Superintendent Amanda DeGan, Board Secretary Kelly Edwards, Primary Principal Rod Harding, Secondary Principal Clint Calzini, Administrative Coordinator Ben Nibarger and Director of Curriculum & Instruction Andra Barton and Communications & Community Affairs Director Ginger Awtry. Work Session 1. CALL TO ORDER President Wheat called the work session to order at 5:09 p.m. 2. PLEDGE OF ALLEGIANCE President Wheat led the pledge of allegiance to the United States and Texas flags. 3. REVIEW OF CONSENT AGENDA ITEMS FOR THE JANUARY 13, 2014, TRUSTEES REGULAR MEETING AGENDA. No additional discussion. BOT Minutes 01/13/14 Page 1 of 5 a. Report of the Quarterly Financial "Dashboard" report for the quarter ended November 30, 2013. Trustee Langdon asked for clarification regarding the collection of fees. Administrative Coordinator Nibarger explained that fees are collected during the end of one fiscal year and the next year begins. a. Presentation Regarding the IB Symposium in Oman. Mr. Alan Burt, assistant secondary principal and athletic director, and Ms. Heather McCown, director of student life, provided a presentation and overview of the trip. Students Callie Sherrod, Emily Moren, Gabrielle Swistara, Annemarie Dunford and Vernie Covarrubias each spoke briefly about their experience and leadership skills they learned while in Oman. Discussion ensued regarding any preconceived prejudices they had prior to their trip, additional opportunities for similar travel, the water system, the student selection process for the trip, and to discover new teaching methods to help students become better leaders. b. Presentation of the FY 2012-2013 annual audit report from Pattillo, Brown & Hill, LLP. Mr. Gregg Shropshire provided an overview of the 2012-2013 fiscal year audit. Discussion ensued regarding the ability to verify that the correct document was received by TEA in a timely manner. c. Presentation of PYP Self -study (5 year evaluation). Primary Principal Harding and Primary Years Coordinator Alison Schneider provided a presentation and overview of the Self -study. Discussion ensued regarding the scoring process and establishing recommendations, implementation of the action plan, preparation of the self -study, the action plan for the library, off-site visits, and single scope and sequence. BOT Minutes 01/13/14 Page 2 of 5 d. Balanced Scorecard Dashboard Report. Administrative Coordinator Nibarger provided an overview of the report. Discussion ensued regarding the turnover rate, the reduction in the number of students failing, and SPED resources. e. Discussion of Board Policy 2.09 Regarding Board Input into the Process Utilized for the Selection of Section Head Positions. Superintendent Brymer provided an update on the process and interviewing of the semi-finalist, the reporting structure of principal, and the combination of the interview panels. Board Secretary will draw names for an order of Trustees selected for the interview panel. f. Follow-up Discussion from Board's May 17, 2013 Planning Retreat Regarding the Vision Statement for Westlake Academy. Superintendent Brymer provided a presentation and overview of the clarifying statements as discussed during the retreat. g. Update and discussion regarding Westlake Academy Phase I expansion project and enrollment projections. Standing Item This item was not discussed. Include'college bound' in the vision statement clarification statement. Draw numbers establishing the position of Trustees for the finalist interviewing process. President Wheat adjourned the work session at 7:29 p.m. BOT Minutes 01/13/14 Page 3 of 5 i�Sy-101a foxel� President Wheat called the regular session to order at 7:29 p.m. Coordinator Nibarger presented a Resolution from Senator Kelly Hancock's office (District 9) in honor of Westlake Academy being ranked in US news and world report. President Wheat proclaimed January as School Board Recognition Month. K3it616L& 1 ► _ c � 1 IT a. Consider approval of the minutes from the December 2, 2013, meeting. b. Consider approval of Resolution 14-01, Approving the Fiscal Year 2012-2013 Annual Audit Report. MOTION: Trustee Rennhack made a motion to approve the consent agenda. Trustee Langdon seconded the motion. The motion carried by a vote of 4-0. Superintendent Brymer reminded everyone to save the date for Gallery Night on March 1, 2014. �1401Rr, Trustee Stoltenberg - Discussion regarding potential utilization of the Fieldhouse for fitness opportunities through the Physical Education Courses at Westlake Academy. Staff will provide an overview of the Physical Educations Courses how those courses may benefit from the use of new facilities. BOT Minutes 01/13/14 Page 4 of 5 MOTION: Trustee Rennhack made a motion to adjourn the regular session. Trustee Langdon seconded the motion. The motion carried by a vote of 4-0. President Wheat adjourned the regular session at 7:37 p.m. ATTEST: Labra Wheat, President Kelly Edwarids, Board Secretary BOT Minutes 01/13/14 Page 5 of 5