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Res 10-34 Approving Amendments to the Personnel Manual TOWN OF WESTLAKE RESOLUTION 10-34 A RESOLUTION OF THE WESTLAKE TOWN COUNCIL APPROVING AMENDMENTS TO THE TOWN'S VACATION POLICY AND ITS INCLUSION INTO THE TOWN OF WESTLAKE PERSONNEL MANUAL. WHEREAS, the Town of Westlake realizes that updates and refinements to our standardized personnel policies and procedures are an ongoing and necessary practice; and WHEREAS,the goal of the Town of Westlake is to provide policies and benefits that are competitive to surrounding cities; and WHEREAS, the Town of Westlake desires is to provide employees with a personnel manual that reflects the goals and vision of the Town's leaders. NOW, THEREFORE, BE IT RESOLVED BY THE WESTLAKE TOWN COUNCIL: SECTION 1: That, all matters stated in the recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: That, the Westlake Town Council hereby approves the personnel policy amendments attached to this resolution as Exhibit "A". SECTION 3: If any portion of this resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this Resolution without the invalid provision. SECTION 4: That this Resolution shall become effective from and after its date of passage. PASSED AND APPROVED ON THIS 25th DAY OCTOBER, 2010. ATTEST: Laura Wheat, Mayor 722�e Z54�0 � "I Kelly)Edwarhs, Town Secretary r Thomas E. bs, wn anager r �o �OF WF APPR FORM: m L. tanton t-�own Attorne A 5 Resolution 10-34 Page 1 of 3 "Exhibit A" — Personnel Manual Amendment VACATION BENEFITS Regular employees completing six (6) months of service will have one (1) week of vacation placed in their vacation bank. This vacation is actually earned between 6 and 12 months of service. For the convenience of the employee, this one week of vacation will be available for the employee to use at the beginning of the eligible period. DPS Personnel accrue three (3) shifts of vacation after completing six (6) months of service. On the employee's first anniversary date, the employee will be given an additional five (5) shifts of vacation. Although earned vacation time accrues throughout the year, the full annual amount is made available to each employee at the beginning of the year. All employees may carry over two (2) years of accrued, earned vacation on their anniversary date. Vacation banks may have a maximum balance of three (3) years of available vacation. As vacation time is added to the employee's bank on their anniversary date, any unused vacation above the maximum amount will be forfeited by the employee unless mandatory work schedules prevent any vacation from being taken. If an employee terminates employment having used more vacation leave than what has earned, the cost of those unearned leave days will be taken from the final paycheck at the employee's normal hourly rate. All regular part-time employees who move to regular full-time employment status shall earn vacation accruals according to the same schedule as any other new full-time employee. Vacation that is earned and unused upon termination is payable at the employee's regular hourly rate. Vacation leave will apply only for time during which the employee would ordinarily have worked. Employees being transferred, promoted, or demoted shall retain their current accrued vacation and accrual rate. Vacation leave shall not be advanced to employees, nor is it transferable between employees. Official holidays occurring during a vacation shall not be charged to vacation leave. All regular eligible employees shall accrue vacation leave at the following rates: After 6 months of service 1 week 1-5 years service 2 weeks per year Over 5 years service 3 weeks per year Over 10 years of service 4 weeks per year Resolution 10-34 Page 2 of 3 DPS Personnel shall accrue vacation leave at the following rates: After 6 months of service 3 shifts 1-5 years service 5 shifts per year Over 5 years service 7 shifts per year Over 10 years of service 10 shifts per year Regular employees completing six (6) months of service will have one (1)week of vacation placed in their vacation bank. This vacation is actually earned between 6 and 12 months of service. For the convenience of the employee, this one week of vacation will be available for the employee to use at the beginning of the eligible period, and must be used before the employee's first (1St) anniversary date. If the vacation remains unused at that time, it will be forfeited by the employee unless mandatory work schedules prevent any vacation from being taken. On the employee's first anniversary date, the employee will be given an additional two (2) weeks of vacation to use before their second anniversary date. An employee's vacation bank may hold a maximum of two (2) year's unused, earned vacation (carryover) in addition to one (1) year of vacation added on the employee's anniversary date. Vacation time added on each employee's anniversary date is actually earned throughout the year. DPS Personnel accrue three (3) shifts of vacation after completing six (6) months of service. On the employee's first anniversary date, the employee will be given an additional five (5) shifts of vacation. DPS personnel may bank may hold a maximum of two (2) year's unused, earned vacation (carryover) in addition to one (1) year of vacation added on the employee's anniversary date. Vacation time added on each employee's anniversary date is actually earned throughout the year. Any unused vacation above this amount will be forfeited by the employee unless mandatory work schedules prevent any vacation from being taken. Although earned vacation time accrues throughout the year, the full annual amount is made available to each employee at the beginning of the year. If an employee terminates employment having used more vacation leave than what has accrued for the year, the cost of those unearned leave days will be taken from the final paycheck at the employee's normal hourly rate. All regular part-time employees who move to regular full-time employment status shall earn vacation accruals according to the same schedule as any other new full-time employee. Vacation that is earned and unused upon termination is payable at the employee's regular hourly rate. Resolution 10-34 Page 3 of 3