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06-03-19 BOT Min (,.. of WEST`,, illt lri.gfe WESTLAKE ACADEMY BOARD OF TRUSTEES MEETING June 3, 2019 PRESENT: President Laura Wheat, Trustees: Alesa Belvedere, Michael Barrett, Greg Goble, and Carol Langdon. ABSENT: Rick Rennhack OTHERS PRESENT: Superintendent Amanda DeGan, Board Secretary Kelly Edwards, Dr. Mechelle Bryson, PYP Principal Rod Harding, PYP Assistant Principal Beckie Paquin, Secondary Principal Stacy Stoyanoff, Secondary Assistant Principal Jennifer Furnish, Account Clerk Marlene Rutledge, Deputy Town Manager Noah Simon, Assistant Town Manager Jarrod Greenwood, Finance Director Debbie Piper, Director of Communications Ginger Awtry, Communications Manager Jon Sasser, Director of Information Technology Jason Power, Director of Human Resources and Administrative Services Todd Wood, Director of Facilities & Public Works Troy Meyer, Court Administrator Jeanie Roumell, and WA Foundation Executive Director Dr. Shelly Myers. • Work Session 1. CALL TO ORDER President Wheat called the work session to order at 2:05 p.m. 2. PLEDGE OF ALLEGIANCE President Wheat led the Pledge of Allegiance to the United States and Texas flags. BOT Minutes 06/03/19 Page 1 of 4 3. RECOGNIZE THE BASEBALL TEAM Coach Burt introduced Baseball Coach Muller and he provided an overview of the season. 4. REVIEW OF CONSENT AGENDA ITEMS LISTED ON THE REGULAR MEETING AGENDA. No additional discussion. 5. REPORTS a. Report on the Westlake Academy Class of 2019 college acceptance data and trends. 6. DISCUSSION ITEMS a. Presentation and discussion regarding the annual update from the House of Commons (HOC). Ms. Jennifer Probst and Ms. Netta Darnule provided a presentation and overview of the 2018-2018 and future events. Discussion ensued regarding the resale shop, spirit shop, offering pop-up sales at town events, and mobile trailer. b. Presentation and discussion regarding the annual update from the Westlake Academy Athletic Club (WAAC). Mr. Cawthra provided a presentation and overview of the 2018-2019 school year. c. Presentation and discussion regarding the annual update from the Westlake Academy Foundation (WAF). Dr. Myers provided a handout with an overview of the initiatives to date. Discussion ensued regarding the amount raised on Giving Day, opportunities to involve Alumni, percentage of participation, survey to non-donors, and fees assessed using the Giving Day platform. 7. BOARD RECAP / STAFF DIRECTION No additional direction provided. BOT Minutes 06/03/19 Page 2of4 8. ADJOURNMENT President Wheat adjourned the work session at 3:07 p.m. Regular Session 1. CALL TO ORDER President Wheat called the regular session to order at 3:17 p.m. 2. ITEMS OF COMMUNITY INTEREST Ms. Awtry provided an overview of the past events and the number of attendees. 3. CITIZEN COMMENTS No one addressed the Board. 4. CONSENT AGENDA a. Consider approval of the minutes from the meeting on May 6, 2019. b. Consider approval of the minutes from the meeting on May 20, 2019. c. Consider approval of Resolution 19-08, Westlake Academy to renew participation with the ESC Region 11 Benefits Cooperative for the 2019-2020 school year. MOTION: Trustee Langdon made a motion to approve the consent agenda. Trustee Barrett seconded the motion. The motion carried by a vote of 4-0. 5. FUTURE AGENDA ITEMS No future agenda items. BOT Minutes 06/03/19 Page 3 of 4 6. ADJOURNMENT There being no further business before the Board, President Wheat asked for a motion to adjourn the meeting. MOTION: Trustee Belvedere made a motion to adjourn the regular session. Trustee Goble seconded the motion. The motion carried by a vote of 4-0. President Wheat adjourned the regular session at 3:30 p.m. APPROVED BY THE BOARD OF TRUSTEES ON AUGUST 5, 2019. ATTEST: 4-0(dt_ Laura Wheat, President Kell Edward, Board Secretary BOT Minutes 06/03/19 Page 4 of 4