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04-15-19 WAF Min WESTLAKE ACADEMY FOUNDATION Board Meeting April 15,2019 Board Members in Attendance: Michael Colby,Laura Luckett,Wendy Greenwood,Debbie Kraska, Christine Ross,Leigh Sansone,Leah Rennhack,Karen Stoltenberg and Deanna Titzler Others in Attendance: Mechelle Bryson,Debbie Piper,Amanda DeGan, Ginger Awtry, Shelly Myers and Julie Kelly I. D. Kraska called the meeting to order at 8:41AM. 11. Motion to approve minutes of March 18, 2019 meeting by L. Sansone, second by W. Greenwood. Motion carried. 111. Financial Report • S. Myers presented financial statements as of March 31, 2019. The Foundation office is currently working on collecting delinquent donor payments. J.Kelly presented outstanding account totals. • S. Myers reviewed Grant summary, and stated that Quebec Trip,approved at December 2018 meeting,has been canceled due to lack of student interest. The returned funds will be available for future grant requests. • L. Sansone moved to approve Financials, second by M. Colby. Motion carried, and Financials approved. IV. Marketing Committee • W. Greenwood reported on success of#wagrateful Facebook campaign,which has garnered many impressions and comments. • Next Postcard mailing will highlight the success of the Blacksmith Annual Fund, Gallery Night and the Fund-an-Item(Bus) campaigns. • S. Myers discussed possibility of WAF hosting a"Your Future Starts Here at WA"booth at the upcoming WAHOC Bandana Bonanza event. • She introduced idea of creating a marketing piece for potential donors that relays an "investment opportunities"menu of options for donating at various levels. A. DeGan stated that the Town of Westlake would be able to include this piece in their welcome baskets that are delivered to new residents and corporations. • M. Bryson stated that the Academy is currently working to collect names for a Speakers Bureau. V. Grants Committee • M. Bryson presented grant request for Drumline Equipment. Motion to approve fully funding request up to$2,410.00 by M. Colby, second by L. Sansone. Motion carried. VI. Development Committee • Blacksmith Annual Fund o J.Kelly reported that BAF has currently raised$1.072 million in gifts and pledges with 80%of all parents and 76%of new families participating. • VIP Party Update(May 16,2019) o K. Stoltenberg reported that event will take place at home of Academy parents, Rob and Julie Fitzgerald, on May 16t'with a carnival theme. VII. President's Report • D. Kraska stated that a Strategic Planning meeting with the WAF Board and the Academy Board of Trustees will be held either May 6th or June Yd prior to the regularly scheduled BOT meeting. • She suggested a meeting specifically for the WAF Board in May or June to plan for next school year. VIII. Executive Director's Report • S. Myers proposed possibility of inviting individuals to participate on a WAF Board Committee without commitment of Board meeting attendance or other Board obligations. • She also shared idea of visiting grant recipients' classrooms for"big check"presentations immediately following grant approval at Board meetings. All available directors would help present and celebrate grantees. Other Business None C. Ross moved to adjourn the Board meeting, second by L. Rennhack. Motion carried.Meeting adjourned at 9:36AM. Next Meeting: Monday,May 20,2019 at 8:30 AM,Town Hall of the Town of Westlake