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Res 10-07 Approving the Comprehensive Annual Financial Report Year Ending September 30, 2009TOWN OF WESTLAKE RESOLUTION NO. 10-07 ACCEPTANCE OF THE ANNUAL COMPREHENSIVE ANNUAL FINANCIAL REPORT PRESENTED BY PATTILLO, BROWN & HILL, L.L.P., CERTIFIED PUBLIC ACCOUNTANTS, FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2009. WHEREAS, Section 103.001 of the Local Government Code requires that a municipality shall have its records and accounts audited annually and shall have an annual financial statement prepared based on the audit; and WHEREAS, Section 103.002 of the Local Government Code requires that a municipality shall employ at its own expense a certified public accountant who is licensed in this state or a public accountant who holds a permit to practice from the Texas State Board of Public Accountancy to conduct the audit and to prepare the annual financial statements; and WHEREAS, the firm of Pattillo, Brown & Hill, L.L.P., Certified Public Accountants, was selected and approved by the Board of Aldermen on July 12, 2006 for a five year engagement to include the performance of the Town of Westlake's financial audit for the year ended September 30, 2009. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE: SECTION 1: That the Town Council does hereby accept the fiscal year 2008/2009 Comprehensive Annual Financial Report from Pattillo, Brown & Hill, L.L.P., Certified Public Accountants. SECTION is Resolution shall become effective upon the date of its passage. ,[ N OF yy PASSED A '�-YPI2O THIS 22°d DAY OF MARCH, 2010. ATTEST: �; . Laura Wheat, Mayor � AS Kelly�EdwarW, TRMC, Town Secretary Thomas E. BVr, Town Manager APPROVEUAS TO FORM: L`£anton Ldy, To Attorney Town of Westlake,, Texas Comprehensive Annual Financial Report For the Fiscal Year Ended September 30, 2009 V 14 Town of Westlake * 3 Village Circle #202 * Westlake, Texas 76262 * www.westlake-tx.org TOWN OF WESTLAKE COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2009 Prepared by Town of Westlake Finance Department 3 Village Circle, Suite 202 Westlake, TX 76262 TOWN OF WESTLAKE, TEXAS TABLE OF CONTENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2009 Page Number INTRODUCTORY SECTION Letter of Transmittal........................................................................... i — vi Certificate of Achievement........................................................................... vii Organizational Chart ........................................................................... viii Principal Town Officials....................................................................... ix FINANCIAL SECTION Independent Auditor's Report ........................................................................................ 1-2 Management's Discussion and Analysis....................................................................... 3-12 Basic Financial Statements Government -wide Financial Statements Statement of Net Assets.................................................................................. 13 Statement of Activities.................................................................................... 14-15 Fund Financial Statements Balance Sheet — Governmental Funds............................................................. 16-17 Statement of Revenues, Expenditures and Changes in Fund Balances — Governmental Funds ...................................................... 18-20 Reconciliation of the Statement of Revenues, Expenditures, and Changes in Fund Balances of Governmental Funds to the Statement of Activities......................................................... 21 Statement of Net Assets — Proprietary Funds .................................................. 22 Statement of Revenues, Expenses and Changes in Fund Net Assets — Proprietary Funds ........................................................ 23 (continued) TOWN OF WESTLAKE, TEXAS TABLE OF CONTENTS (Continued) FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2009 Page Number FINANCIAL SECTION (Continued) Fund Financial Statements (Continued) Statement of Cash Flows — Proprietary Funds ........................................................ 24 Discretely Presented Component Units Financial Statements: Discretely Presented Component Units - Combining Statement of Net Assets......................................................... 25 -26 Discretely Presented Component Units - Combining Statement of Activities........................................................... 27-28 Notes to Financial Statements................................................................................. 29-64 Required Supplementary Information Schedule of Revenues, Expenditures and Changes in Fund Balance — Budget and Actual — GeneralFund............................................................................................. 65 Schedule of Revenues, Expenditures and Changes in Fund Balance — Budget and Actual — Visitors Association Fund......................................................................... 66 Schedule of Revenues, Expenditures and Changes in Fund Balance — Budget and Actual — WestlakeAcademy.................................................................................... 67 Schedule of Revenues, Expenditures and Changes in Fund Balance — Budget and Actual — FM1938 Fund............................................................................... 68 Schedule of Revenues, Expenditures and Changes in Fund Balance — Budget and Actual — Property Tax Reduction Fund ....................................................... 69 Schedule of Revenues, Expenditures and Changes in Fund Balance — Budget and Actual — Lone Star Public Facility Corporation ........................................... 70 (continued) TOWN OF WESTLAKE, TEXAS TABLE OF CONTENTS (Continued) FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2009 Page Number FINANCIAL SECTION (Continued) Required Supplementary Information (Continued) Schedule of Revenues, Expenditures and Changes in Fund Balance — Budget and Actual — 4B Economic Development Corporation ...................................... 71 Schedule of Revenues, Expenditures and Changes in Fund Balance — Budget and Actual — Vehicle/Equipment Replacement Fund ......................................... 72 Notes to Required Supplementary Information .......................................... 73 Individual Fund Schedule: Schedule of Revenues, Expenditures and Changes in Fund Balance — Budget and Actual — Debt Service Fund......................................................................... 74 STATISTICAL SECTION (Unaudited) Net Assets by Component.................................................................. 75 Changes in Net Assets........................................................................ 76-77 Fund Balances — Governmental Funds ..................................................... 78 Changes in Fund Balance — Governmental Funds ......................................... 79-80 Taxable Sales by Industry Type............................................................. 81 Ratios of General Bonded Debt Outstanding ............................................... 82 Ratios of Outstanding Debt by Type ......................................................... 83 Demographic and Economic Statistics........................................................ 84 Principal Employers............................................................................. 85 (continued) TOWN OF WESTLAKE, TEXAS TABLE OF CONTENTS (Continued) FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2009 Page Number STATISTICAL SECTION (Unaudited) (Continued) Full-time Equivalent Town Government Employees by Function/Program............................................................................. 86 Operating Indicators by Function/Program................................................... 87 Capital Asset Statistics by Function/Program................................................ 88 COMPLIANCE SECTION Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance With Government Auditing Standards............................................................................. 89-90 INTRODUCTORY SECTION Town of Westlake March 10, 2010 Honorable Mayor, Council Members and the Citizens of the Town of Westlake, The Town of Westlake (the "Town") Fiscal and Budgetary Policies requires that the Town's Finance Department prepare a complete set of financial statements presented in conformity with generally accepted accounting principles (GAAP) and audited in accordance with generally accepted auditing standards by a firm of licensed certified public accountants. Accordingly, the Comprehensive Annual Financial Report (CAFR) for the Town of Westlake, Texas for the fiscal year ended September 30, 2009, is hereby issued. This report consists of management's representations concerning the finances of the Town. Consequently, management assumes full responsibility for the completeness and reliability of all the information presented in this report. To provide a reasonable basis for making representations, the Town established a comprehensive internal control framework that is designed both to protect the Town's assets from loss, theft, or misuse and to compile sufficient reliable information for the preparation of the Town's financial statements in conformity with GAAP. Because the cost of internal controls should not outweigh their benefits, the Town's comprehensive framework of internal controls has been designed to provide reasonable, rather than absolute, assurance that the financial statements will be free from material misstatements. As management, we assert that, to the best of our knowledge and belief, this financial report is complete and reliable in all material respects. The Town's financial statements have been audited by Pattillo, Brown and Hill LLP, Independent Certified Public Accountants. The goal of the independent audit was to provide reasonable assurance that the financial statements of the Town for the fiscal year ended September 30, 2009, are free of material misstatements. The independent audit involved examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; assessing the accounting principles used and significant estimates made by management; and evaluating the overall financial statement presentation. The independent auditor concluded, based upon the audit, that there was a reasonable basis for rendering an unqualified opinion that the Town's financial statements for the fiscal year ended September 30, 2009, are fairly presented in conformity with GAAP. The independent auditors' report is presented as the first component of the financial section of this report. This report is presented in three sections: Introductory, Financial and Statistical. The Introductory Section includes this transmittal letter, a listing of Town Officials, and an organizational chart of the Town. The Financial Section includes the independent auditor's report on the basic financial statements, Management's Discussion and Analysis (MD&A), basic financial statements, the notes to the basic 3 Village Circle #202 • Westlake, Texas 76262 Metro: 817-430-0941 • Fax: 817-430-1812 • www.westlake-tx.org i financial statements, and combining and individual fund statements and schedules. The MD&A is a narrative introduction, overview and analysis to accompany the basic financial statements. This letter of transmittal is designed to compliment, and should be read in conjunction with the MD&A. The Town of Westlake's MD&A can be found immediately following the independent auditor's report. The Statistical Section includes financial and demographic information relevant to readers of the Town's financial statements. The statistical data is generally presented on a multi-year basis. Profile of the Town Minutes from downtown Fort Worth, Texas and DFW International Airport, the Town of Westlake is home to Tows, 4r several upscale residential communities and Fortune 500 Westlake * , , qDallas companies, all of which share a unique character and 3B 377 VFW 75charm, along with a commitment to excellence. The _ X20 Town is located in northeast Tarrant County and may be 3�°30conveniently accessed by several major thoroughfares, Fort Vk7brlh including SH 114 and US 377. The Town occupies approximately 7 square miles and serves a population of about 785 with the average appraised home value at $1.2 million. The Town, incorporated in 1956, is considered a Type A general -law municipality and has the power by state statute to extend its corporate town limits by annexation, which is done periodically when deemed appropriate by the Council. The Town operates under the Council -Manager form of government. The Council is comprised of a mayor and five (5) council members and is responsible for, among other things, passing ordinances, adopting the budget, appointing committees, and hiring the Town Manager. The Town Manager is responsible for carrying out the policies and ordinances of the Council, for overseeing the day-to-day operations of the Town and appointing and supervising heads of various departments. The Mayor and Town Council members serve two (2) year terms. All elected officials are elected at -large. The financial reporting entity (the government) includes all funds of the primary government (i.e. the Town of Westlake), as well as all of its component units. Component units are legally separate entities for which the primary government is financially accountable. The following entities are considered blended component units: Lone Star Public Facilities Corporation is a Texas nonprofit corporation that acts on behalf of the Town to further the public purposes under the Public Facilities Corporation Act, as it's duly constituted authority and instrumentality. The board of directors, appointed by the Town's governing body, is comprised of seven members, of whom five must be members of the Town's governing body. 4B Economic Development Corporation is a Texas nonprofit industrial corporation under the Development Corporation Act of 1979 formed to promote economic development within the Town and the State of Texas in order to eliminate unemployment and underemployment, and to promote and encourage employment and the public welfare of, for, and on behalf of the Town by developing, implementing, financing, and providing one or more projects defined and permitted under Section 4B of the Act. The board of directors is composed of seven persons appointed by the members of the Town's governing board. Four of the members of the board of directors are members of the Town's governing board. Westlake Academy (Academy) is an open -enrollment charter school, as provided by Subchapter D, Chapter 12, of the Texas Education Code. The Town of Westlake ("Charter Holder") applied for and ii became the first municipality in Texas to ever receive this special charter designation. The Academy currently has 485 students and serves Kindergarten thru 12th grade. The Academy will be graduating their first class during the current fiscal year. The Board consists of six (6) trustees and is appointed by the Town's governing body. Currently, all members of the board of trustees are members of the Town's governing body. The Academy's year-end is August 31. Discretely presented component units are legally separate entities and not part of the primary government's operations. These component units are as follows: Texas Student Housing Authority - Ballpark Austin Project, Texas Student Housing Corporation -The Ridge at North Texas Project, Texas Student Housing Authority -Town Lake Austin Project, Texas Student Housing Authority -College Station Project, and Texas Student Housing Authority. Services Provided The Town provides to its citizens those services that have proven to be necessary and meaningful and which the Town can provide at the least costs. Major services provided under the general government and enterprise functions are: Fire and emergency medical services, water and sewer utility services, park and recreational facilities, street improvements, education and administrative services. Economic Conditions and Outlook The information presented in the financial statements is perhaps best understood when it is considered from the broader of the specific environment within which the Town operates. Local Economy There is no question that Texas, and especially the Fort Worth -Dallas Metroplex, has fared better than most of the country in the current recession. Nonetheless, the Town of Westlake has been affected by the current economic downturn, as have other municipalities across our area, state, and nation. This current economic downturn has negatively affected our Town's budget due to our heavy reliance on sales tax revenue to fund Town services and our debt obligations. Sales tax can be a very viable revenue source during stable economic times. However, since it is a volitional tax i.e. - paid when someone decides to buy a service or product), during economic down turn it often decreases. We did, however, achieve the following milestones during the fiscal year 2008-2009: • Fidelity Regional Headquarters Phase Il was completed during the current fiscal year. The construction began during fiscal year 2007 and was completed in fiscal year 2009. This phase includes a new building addition of approximately 600,000 sq. ft. and employees will be moving to this Westlake location in the spring of 2010. • The $5.1 Million Westlake Academy Arts & Sciences Center Construction was started and essentially completed • The $15 Million Phase I FM 1938 (Precinct Line Road) Project will begin construction Spring of 2010. All right of way has been acquired, and the utility companies have relocated or are in the process of relocating their lines at this time. This is a great achievement for our area to serve Westlake residents and businesses and to become a regional partner for citizens to travel. • FM 1938 (Precinct Line Rd) Streetscape Concept Plan was completed iii • During FY 2007-2008 Deloitte selected Westlake as the site for their learning and leadership center, Deloitte University. Zoning, economic development agreements, concept plans, and an off-site development agreement have been approved to move this estimated $300 million project forward and construction began during FY 2008-2009. • Oil and Gas Drilling/Production Ordinance was completed and adopted by the Town Council. • Stagecoach Hills Subdivision Drainage Improvement project was completed. • Terra Bella Residential Subdivision Completed - This 54.7 acre high-end single family subdivision was completed during this fiscal year. It features 28 lots along with 22.6 acres of open space containing approximately one mile of public trails that will connect to public trails in the adjacent Glenwyck Farms neighborhood. Sales tax collections increased by 2% for fiscal year 2009. Approximately 10% of the total revenues received were due to collections based on an economic development agreement and 24% was from audit collections. When comparing "actual" sales tax revenues with fiscal year 2008, there was a decrease of approximately 7%. 4,000,000 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 Local Sales and Use Tax by DollarAmount �, ��, 5:� 0 ;X 61 ■ AucitAdjustments ■ Econ Dev Reccipts ■ salesJUseTax Receipts 100% 80% 60% 40% 20% 0°% Local Sales and Use Tax by Percentage o�A OD c'1 °rl°� °10� 41 F, 4'� 4� Long -Term Financial Outlook nudi(kdjustmerts ■ Econ Dev Receipts ■ 5a es/UseTax Receipts The Town of Westlake has developed a comprehensive capital improvements document as well as a multi-year strategic plan. Such strategic planning assists both the Council and staff in establishing priorities and allocating resources appropriately. In the Fiscal Year 2009-2010 budget, the "current reality" of the Town of Westlake is as follows: • The Town relies primarily on sales tax and one-time permits/fees to fund its operation and debt service costs. • Sales tax used to fund General Fund services is declining due to reduced business purchasing activity and at least one significant business which had generated significant sales tax revenue being purchased and closed. iv • Retail development that could help increase sales tax revenue has not occurred to date and based on retail industry conditions, is unlikely to occur in the near to medium term. • A significant source of sales tax is "situs agreements" that generate sales tax revenue from construction materials purchased for major economic development projects such as Deloitte and Fidelity, however, these sales tax revenues are one-time revenues. • Hotel/motel occupancy tax revenue has not grown at an appreciable rate due primarily to decreased business travel, even though the Marriott Solana expanded their room count two years ago. Residential building permits have decreased due to the current economic climate • Large building permits from major economic development projects such as Fidelity and Deloitte have helped fund Town services; however, those economic development projects take years to develop and with the payment by Deloitte of its building permits, there are no further such projects even in the preliminary planning stages. Again, these are one-time revenue sources. • In FY 05-06 Westlake voters approved dissolving the Towns 4A half cent economic development sales tax and replacing it with a half cent sales tax for "property tax reduction". This provided $2.2 million that was transferred to the General Fund and significantly increased the fund balance. This funding infusion, while increasing the General Fund's fund balance, has perhaps masked the volatility and lack of diversity of the Town's on-going revenue structure. • Fixed debt service costs are a significant part of the Town's cost and were increased in FY 07-08 with the issuance of $2.5 million of general obligation bonds for the new Sam and Margaret Lee Arts & Sciences Center at Westlake Academy. ♦ Operating costs have increased to fund Town services, including Westlake Academy, as the Town's population, as well as the Academy campus and enrollment grow. These costs have also grown due to natural inflationary increases. • Funding for capital projects identified in the Town's Five (5) Year Capital Improvement Plan are inadequate to meet basic general government infrastructure needs for streets, drainage, parks, trails, and public buildings. • The Town's land use plan, and the zoning that implements that land use plan, features corporate office campuses and large lot single family residential as the primary land use pattern that is desired for Westlake. Both of these land uses, particularly the office land use, lend themselves more to creating a strong ad valorem tax base, not a strong sales tax base. Westlake's certified 2009 taxable assessed valuation in Westlake is $920 million, a large ad valorem tax base for a community 6.2 square miles in land area and a population of 703 residents. Clearly, based on these facts, the Town's business model, while having worked previously, shows it will no longer work based upon current and projected economic realities and assumptions. Under the Town's present revenue stream, this business model is not sustainable beyond the next three (3) fiscal years. Realigning this model becomes our critical challenge and choice. Based on our financial forecast, FY 2009-2010 will be a pivotal year for the Town of Westlake. With a conservative revenue forecast, conservative expenditures, and making use of some of the General Fund's fund balance from the $1.4 Deloitte University building permit (one-time revenue), we can weather the u next fiscal year. And, if we make good use of FY 2010-2011 to engage Westlake citizens and businesses in a conversation and dialogue regarding the choices in front of us, then FY 2010-2011 will be the time where we can begin to position ourselves to achieve our strategic outcome of financial sustainability. Users of this document, as well as others interested in the programs and services offered by the Town of Westlake, are encouraged to read the Town's Fiscal Year 2009-2010 Budget. The budget details the Town's long-term goals and financial policies, and describes program accomplishments and initiatives. Other Information Certificate of Achievement The Government Finance Officers Association of the United States of America and Canada (GFOA) awarded a Certificate of Achievement for Excellence in Financial Reporting to the Town of Westlake for its comprehensive annual financial report (CAFR) for the fiscal year ended September 30, 2008. This was the second year the Town has received this prestigious award. In order to be awarded a Certificate of Achievement, a government must publish an easily readable and efficiently organized comprehensive annual financial report. This report must satisfy both generally accepted accounting principles and applicable legal requirements. A Certificate of Achievement is valid for a period of one year only. We believe that our current comprehensive annual financial report (CAFR) continues to meet the Certificate of Achievement Program's requirements and we are submitting it to GFOA to determine its eligibility for another certificate. In addition, the government also received their second GFOA Distinguished Budget Presentation Award for its annual budget document for the fiscal year beginning October 1, 2008. In order to qualify for the Distinguished Budget Presentation Award, the Town's budget document had to be judged proficient as a policy document, a financial plan, an operations guide, and a communications device. Acknowledgements The preparation of this report could not be accomplished without the efficient and dedicated services of the entire staff of the Finance Department. Appreciation is expressed to Town employees throughout the organization, especially those employees who were instrumental in the successful completion of this report. The staff would also like to thank the Mayor and Town Council for their conservative leadership and their support in planning and conducting the financial operations of the Town in a responsible and progressive manner. Respectfully Submitted, Tom Brymer Town Manager A f Debbie Piper, CPA Finance Director Certificate of Achievement for Excellence in Financial Reporting Presented to Town of Westlake Texas For its Comprehensive Annual Financial Report for the Fiscal Year Ended September 30, 2008 A Certificate of Achievement for Excellence in Financial Reporting is presented by the Government Finance Officers Association of the United States and Canada to government units and public employee retirement systems whose comprehensive annual financial reports (CAFRs) achieve the highest standards in government accounting and financial reporting. E a - k��ffr OF it 4cyfV = UNITED STATES y y CANADA i o s CORPORATION h' y>o� SEAL chimed President Executive Director Citizens of Westlake Mayor and Council Members Texas Student Town Town Town Housing Attorney Manager Secretary Executive Administrative Manager Coordinator Planning and Administrative Development Services/HR ---------------------------------------- Registrar Receptionist Assistant t0 the T. Staff Town Manager A/P Clerk Dining Hall Facilities and Parks and ------------------- Maintenance Recreation Nurse Head of Public Interim Fire Primary Works Chief PYP Coordinator Utility and Fire and Town of PYP Teachers Building Tech EMS Staff -------- -- Westlake PYP Counselors Municipal Finance Organizational PYPSpecia/ Ed. Court Department Chart Librarian Town Finance Head of Marshal Assistant Secondary Deputy Clerks Records & Revenue Clerk TOWN OF WESTLAKE ELECTED OFFICIALS AND APPOINTED OFFICIALS September 30, 2009 STAN LOWRY Town Attorney DEBBIE PIPER, CPA Finance Director ELECTED OFFICIALS Mayor Mayor Pro -Tem Council Member Council Member Council Member Council Member APPOINTED OFFICIALS AMANDA DeGAN Municipal Court Administrator JARROD GREENWOOD Director of Public Works TROY MEYER Facilities Director Parks/Recreation Director TOM BRYMER Town Manager ix LAURA WHEAT LARRY CORSON TIM BRITTAN CAROL LANGDON RICK RENNHACK REBECCA ROLLINS KELLY EDWARDS, TRMC Town Secretary GINGER AWTRY Assistant to the Town Manager EDDIE EDWARDS Director of Planning and Development RICHARD WHITTEN Interim Fire Chief TODD WOOD, SPHR, IPMA-CP Director of Human Resources and Administrative Services FINANCIAL SECTION lk*Kl PATTILLO, BROWN & HILL,L.L.P. CERTIFIED PUBLIC ACCOUNTANTS ■ BUSINESS CONSULTANTS INDEPENDENT AUDITOR'S REPORT To the Honorable Mayor and Town Council Town of Westlake, Texas We have audited the accompanying financial statements of the governmental activities, the business -type activities, each major fund, and the aggregate discretely presented component units of the Town of Westlake, Texas (the "Town"), as of and for the year ended September 30, 2009, which collectively comprise the Town's basic financial statements as listed in the table of contents. These financial statements are the responsibility of the Town's management. Our responsibility is to express opinions on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinions. In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, the business -type activities, each major fund, and the aggregate discretely presented component units of the Town of Westlake, Texas, as of September 30, 2009, and the respective changes in financial position and cash flows, where applicable, for the year then ended in conformity with accounting principles generally accepted in the United States of America. In accordance with Government Auditing Standards, we have issued a report dated March 10, 2010, on our consideration of the Town's internal control over financial reporting and our tests of compliance with certain provisions of laws, regulations, contracts, grants and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be considered in assessing the results of our audit. 1 115 SOUTH CHURCH STREET ■ HILLSBORO, TX 76645 ■ (254) 582-2583 ■ FAX: (254) 582-5731 ■ www.pbhcpa.com AFFILIATE OFFICES: BROWNSVILLE, TX (956) 544-7778 ■ TEMPLE, TX (254) 791-3460 ■ WACO, TX (254) 772-4901 WHITNEY, TX (254) 694-46000 ALBUQUERQUE, NM (505) 266-5904 The Management's Discussion and budgetary comparison information on pages 3 through 12 and page 65 through 73 are not a required part of the basic financial statements but are supplementary information required by accounting principles generally accepted in the United States of America. We have applied certain limited procedures, which consisted principally of inquiries of management regarding the methods of measurement and presentation of the required supplementary information. However, we did not audit the information and express no opinion on it. Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the Town of Westlake, Texas' basic financial statements. The introductory section, schedules, and statistical section are presented for purposes of additional analysis and are not a required part of the basic financial statements. The schedules have been subjected to the auditing procedures applied in the audit of the basic financial statements and, in our opinion, are fairly stated in all material respects in relation to the basic financial statements taken as a whole. The introductory and statistical sections have not been subjected to the auditing procedures applied in the audit of the basic financial statements and, accordingly, we express no opinion on them. Pte, t 4mo-1 1 1a- , 1, 7. P, March 10, 2010 N MANAGEMENT'S DISCUSSION AND ANALYSIS MANAGEMENT'S DISCUSSION AND ANALYSIS The Town of Westlake is pleased to present this overview and analysis of the financial activities of the Town for the fiscal year ended September 30, 2009. We encourage readers to consider the information presented here in conjunction with additional information that we have furnished in our letter of transmittal, which can be found in the introductory section of this report. FINANCIAL HIGHLIGHTS ■ The assets of the Town exceeded its liabilities at the close of the most recent fiscal year by $24,531,396 (net assets). This number must be viewed in the context that the vast majority of the Town's net assets of $20,593,721 (84%) are capital assets and that most capital assets in government do not directly generate revenue nor can they be sold to generate liquid capital. Those net assets restricted for specific purposes totaled $1,773,068 (7%). The remaining $2,164,607 (9%) are unrestricted net assets and may be used to meet the government's ongoing obligations to citizens and creditors in accordance with the Town's fund designation and fiscal policies. ■ At of the close of the current fiscal year, the Town of Westlake's governmental funds reported combined ending fund balances of $6,238,839, a decrease of $2,995,465 in comparison with the prior year. Within this total, $1,773,068 is restricted or designated by management or council. ■ At the end of the current fiscal year, fund balance for the general fund was $2,725,312, a decrease of $81,426 in comparison with the prior year. Of this total fund balance, $2,532,207 is unreserved. This represents 60% of total general fund expenditures and is equivalent to 220 operating days. ■ The Town's capital assets (net of accumulated depreciation) increased by $5,145,098 which is primarily attributed to the acquisition of land, equipment, construction of infrastructure and buildings, and construction in progress. ■ The Town's bonds payable decreased by $515,000 or 2.4%, due to the scheduled repayment of principal on outstanding bonded debt. The Town did not issue any new bonded debt during the fiscal year. OVERVIEW OF THE FINANCIAL STATEMENTS This discussion and analysis are intended to serve as an introduction to the Town's basic financial statements. The Town's basic financial statements comprise three components: 1) government -wide financial statements, 2) fund financial statements, and 3) notes to the financial statements. This report also contains supplementary information in addition to the basic financial statements themselves. Government -wide financial statements The government -wide financial statements are designed to provide readers with a broad overview of the Town's finances, in a manner similar to a private -sector business. The government -wide financial 3 statements are prepared utilizing the economic resources measurement focus and the accrual basis of accounting. The statement of net assets presents information on all of the Town's assets and liabilities with the difference between the two reported as net assets. Over time, increases or decreases in the Town's net assets serve as a useful indicator of whether the financial position of the Town is improving or weakening. The statement of activities presents information showing how the government's net assets changed during the most recent fiscal year. All of the revenues and expenses are reported as soon as the underlying event giving rise to the change occurs, regardless of the timing of related cashflows. Thus revenues and expenses are reported in this statement for some items that will only result in cash flows in future fiscal periods. Both of the government -wide financial statements distinguish functions of the Town that are principally supported by sales taxes and intergovernmental revenues (governmental activities) from other functions that are intended to recover all or a significant portion of their costs through user fees and charges (business -type activities). The governmental activities of the Town include general government, public safety, culture and recreation, economic development, public works, visitor services and education. The business -type activities of the Town include water/sewer and cemetery. The government -wide financial statements include not only the Town (known as the primary government), but also discretely presented component units including all of the Texas Student Housing entities. Financial information for these component units is reported separately from the financial information presented for the primary government itself. See pages 25-28 of the "Financial Section" for detail on these entities. In addition, the Town has the following blended component units: Lone Star Public Facility Corporation, 4B Economic Development Corporation, and Westlake Academy, an open enrollment charter school owned and operated by the Town of Westlake. Fund Financial Statements A fund is a grouping of related accounts that is used to maintain control over resources that have been segregated for specific activities or objectives. The Town, like other state and local governments, uses fund accounting to ensure and demonstrate compliance with finance -related legal requirements. Below are the three types of funds. The Town had only "Governmental funds and Proprietary funds" for the year ended September 30, 2009. Governmental funds - Governmental funds are used to account for essentially the same functions reported as government activities in the government -wide financial statements. However, unlike the government -wide financial statements, governmental fund financial statements focus on near-term inflows and outflows of spendable resources, as well as on balances of spendable resources available at the end of the fiscal year. Such information may be useful in evaluating a government's near-term financial requirements. Because the focus of governmental funds is narrower than that of the government -wide financial statements, it is useful to compare the information presented for governmental funds with similar information presented for governmental activities in the government -wide financial statements. By doing so, the reader may better understand the long-term impact of the government's near-term financing decisions. Both the governmental fund balance sheet and the governmental fund statement C! of revenues, expenditures, and changes in fund balances provide a reconciliation to facilitate this comparison between governmental funds and governmental activities. The Town maintains ten individual governmental funds. Information is presented separately in the governmental fund balance sheet and in the governmental fund statement of revenues, expenditures, and changes in fund balances for the General, Visitors Association, Westlake Academy, Debt Service, Capital Projects, FM 1938, Property Tax Reduction, Lone Star Public Facility Corporation, Westlake 4B Economic Development Corporation and Vehicle/Equipment Replacement funds, all of which are presented as major funds. The Town adopts an annual appropriated budget for all funds, except the Capital Projects fund which is a project -length based budget. A budgetary comparison statement has been provided for all appropriate funds to demonstrate compliance with this budget. The basic governmental fund financial statements can be found on pages 16-21 of this report. Proprietary funds - There are two types of proprietary funds, Enterprise Funds and Internal Service Funds. An Enterprise Fund is the only proprietary fund currently maintained by the Town. Enterprise funds are used to report the same functions presented as business -type activities in the government - wide financial statements. The Town uses enterprise funds to account for its water and sewer activities and its cemetery activities. All activities associated with providing such services are accounted for in this fund, including administration, operation, maintenance, debt service, capital improvements, billing and collection. The Town's intent is that costs of providing the services to the general public on a continuing basis is financed through user charges in a manner similar to a private enterprise. The Town has no Internal Service Funds (fund to report activities that provide supplies and services for the Town's other programs and activities, i.e. self insurance and fleet management.) The basic proprietary fund financial statements can be found on pages 22 - 24 on this report. Fiduciary funds - Fiduciary funds are used to account for resources held for the benefit of parties outside the government. Fiduciary funds are not reflected in the government -wide financial statements because the resources of those funds are not available to support the Town's own programs. The accounting used for fiduciary funds is similar to the accounting used for proprietary funds. The Town of Westlake does not currently have any fiduciary funds. Notes to the financial statements. The notes provide additional information that is essential to a full understanding of the data provided in the government -wide and fund financial statements. The notes to the financial statements can be found on pages 29 - 64 of this report. Other information. In addition to the basic financial statements and accompanying notes, this report also presents schedules that further support the information in the financial statements. The schedules are presented immediately following the notes to the financial statements and can be found on pages 65 - 74. 5 GOVERNMENT -WIDE FINANCIAL ANALYSIS As noted earlier, net assets may serve over time as a useful indicator of the government's financial position. In the case of the Town, assets exceeded liabilities by $24,531,396 at the close of the most recent fiscal year. The largest portion of the Town's net assets, $20,593,721 (84%), reflects its investment in capital assets (e.g. land, buildings, equipment, improvements, construction in progress, and infrastructure), less any debt used to acquire capital assets still outstanding. The Town uses these capital assets to provide services to citizens; consequently, these assets are not available for future spending. Although the Town's investment in its capital assets is reported net of related debt, it should be noted that the resources needed to repay this debt must be provided from other sources since the capital assets themselves cannot be used to liquidate these liabilities. An additional portion of the Town's net assets, $1,773,068 (7%), represents resources that are subject to external restrictions on how they may be used. The remaining balance of unrestricted net assets, $2,164,607 (9%), may be used to meet the government's ongoing obligations to citizens and creditors. Condensed Statement of Net Assets Governmental activities: Governmental activities increased the Town's net assets by $2,973,685. Net assets invested in capital assets, net of related debt increased by $2,930,946 primarily due to the addition of approximately $300 thousand for building improvements and machinery/equipment, and $2,059,624 increase in land due to the contribution of Terra Bella open space and right of way related to FM 1938. C Governmental Activities Business -type Activities Totals 2009 2008 2009 2008 2009 2008 Current and other assets $ 7,594,613 $ 10,728,885 $ 1,726,542 $ 1,394,559 $ 9,321,155 $ 12,123,444 Capital assets 33,197,958 27,646,486 13,083,223 13,489,597 46,281,181 41,136,083 Total Assets 40,792,571 38,375,371 14,809,765 14,884,156 55,602,336 53,259,527 Long-term liabilities outstanding 19,721,208 20,233,906 5,658,888 5,698,939 25,380,096 25,932,845 Other liabilities 1,943,421 1,987,208 3,747,423 3,455,922 5,690,844 5,443,130 Total Liabilities 21,664,629 22,221,114 9,406,311 9,154,861 31,070,940 31,375,975 Net Assets: Invested in capital assets, net of related debt 13,244,689 10,313,743 7,349,032 7,726,576 20,593,721 18,040,319 Restricted 1,773,068 2,004,763 - - 1,773,068 2,004,763 Unrestricted 4,110,185 3,835,751 (1,945,578) (1,997,281) 2,164,607 1,838,470 Total Net Assets $ 19,127,942 $ 16,154,257 $ 5,403,454 $ 5,729,295 $ 24,531,396 $ 21,883,552 Governmental activities: Governmental activities increased the Town's net assets by $2,973,685. Net assets invested in capital assets, net of related debt increased by $2,930,946 primarily due to the addition of approximately $300 thousand for building improvements and machinery/equipment, and $2,059,624 increase in land due to the contribution of Terra Bella open space and right of way related to FM 1938. C Change in Net Assets Excess (deficiency) before transfers Governmental Activities Business -type Activities Totals 2,563,336 723,064 2009 2008 2009 2008 2009 2008 Revenues: Change in net assets 2,889,177 1,083,333 (325,841) ( 360,269) 2,563,336 Program revenues: Prior period adjustment 84,508 398,967 - - 84,508 Fees, fines and Net assets, beg. of year 16,154,257 14,671,957 5,729,295 6,089,564 21,883,552 charges for services $ 1,478,234 $ 1,581,684 $ 2,345,236 $ 2,039,406 $ 3,823,470 $ 3,621,090 Operating grants and contributions 1,522,935 1,296,378 - - 1,522,935 1,296,378 Capital grants and contributions 2,059,624 - - 169,034 2,059,624 169,034 General revenues: Taxes Sales taxes 3,664,409 3,590,575 - - 3,664,409 3,590,575 Hotel occupancy taxes 497,769 527,662 - - 497,769 527,662 Mixed beverage taxes 17,869 16,177 - - 17,869 16,177 Franchise taxes 624,401 649,108 - - 624,401 649,108 Unrestricted grants 2,960,590 2,500,817 - - 2,960,590 2,500,817 Interest on investments 61,224 188,459 7,858 32,103 69,082 220,562 Miscellaneous 568,782 564,973 77,266 44,071 646,048 609,044 Total revenues 13,455,837 10,915,833 2,430,360 2,284,614 15,886,197 13,200,447 Expenses: General government 2,203,882 2,031,460 - - 2,203,882 2,031,460 Public safety 1,939,441 1,795,782 - - 1,939,441 1,795,782 Culture and recreation 115,770 129,641 - - 115,770 129,641 Economic development 207,044 473,451 - - 207,044 473,451 Public works 1,028,934 1,013,804 - - 1,028,934 1,013,804 Visitor services 341,270 312,777 - - 341,270 312,777 Education 3,722,705 3,305,220 - - 3,722,705 3,305,220 Interest on long-term debt 1,068,935 991,184 - - 1,068,935 991,184 Water and sewer - - 2,694,407 2,410,765 2,694,407 2,410,765 Cemetery - - 473 13,299 473 13,299 Total expenses 10,627,981 10,053,319 2,694,880 2,424,064 13,322,861 12,477,383 Excess (deficiency) before transfers 2,827,856 862,514 (264,520) ( 139,450) 2,563,336 723,064 Transfers 61,321 220,819 (61,321) ( 220,819) - - Change in net assets 2,889,177 1,083,333 (325,841) ( 360,269) 2,563,336 723,064 Prior period adjustment 84,508 398,967 - - 84,508 398,967 Net assets, beg. of year 16,154,257 14,671,957 5,729,295 6,089,564 21,883,552 20,761,521 Net assets, end of year $ 19,127,942 $ 16,154,257 $ 5,403,454 $ 5,729,295 $ 24,531,396 $ 21,883,552 Total revenues (including transfers) for governmental activities increased when compared to the prior year by $2,380,506. General revenue had an increase of $357,273 while program revenues had an increase of $2,182,731. These increases were primarily due to the following factors: Program revenues - Charges for services decreased by $103,450; Operating Grants and Contributions increased by $226,557 and Capital Grants and Contributions increased by $2,059,624 which was made up of the conveyance of Terra Bella open space and FM 1938 right of way. General revenues - Sales tax increased by $73,834. This increase was made up of the following components: decrease in "actual" sales taxes of $187,878, decrease of $534,035 in our economic development revenue, and an increase of $795,747 in audit collections; Hotel occupancy taxes 7 decreased by $29,893; Franchise tax decreased by $24,707; Unrestricted grants related to the Academy increased $459,773 due to the addition of students; Interest income decreased by $127, 235 due to decrease in rates as well as decrease in investments due to the completion of the Arts & Sciences Center; and Miscellaneous increased by $3,809. Expenses - Total expenses for governmental activities increased by $574,662 or approximately 6%. The components of this increase are as follows: • General Government increase of $172,422 — major portion of this was payroll; Town manager was here for 12 months in FY 2009 and only 5 months in FY 2008 • Public safety increase of $143,659 - Payroll expense • Economic development decrease of $266,407 based on a contractual obligation reimbursement. The project was nearing completion during the current fiscal year; therefore, payment was not as much as in prior year. • Visitor services increase of $28,493 — mostly due to contracted services with a Public Relations firm • Education increase of $417,485 due to more state funding based on the additional students attending the Academy when one additional grade was added • Interest on long-term debt increase of $77,751 Business -type activities: Business -type activities decreased the Town's net assets by $325,841. Expenses exceeded revenues by $264,520 based on the following: additional accounts related to water/sewer as well as additional water/sewer revenue due to a dryer summer during the current fiscal year attributed to an increase in revenue of $145,746 in charges for services but expenses also increased $270,816 of which $221,111 was attributed to bad debt expense related to several accounts. FINANCIAL ANALYSIS OF THE TOWN'S FUNDS As noted earlier, the Town uses fund accounting to ensure and demonstrate compliance with finance - related legal requirements. Governmental funds. The focus of the Town's governmental funds is to provide information on near- term inflows, outflows, and balances of spendable resources. Such information is useful in assessing the Town's financing requirements. In particular, unreserved fund balance may serve as a useful measure of a town's net resources available for spending at the end of the fiscal year. At the end of the current fiscal year, the Town's governmental funds reported combined ending fund balances of $6,238,839 a decrease of $2,995,465 in comparison with the prior year. See below for the major reasons for this decrease: General Fund - Fund balance decreased by $81,426. Transfers to other operating funds totaled $278,417. See page 58 of the "Notes to the Financial Statements" for detailed information. Visitors Association Fund - The net decrease in fund balance of $206,208 was due primarily to the budgeted transfer out to the Debt Service Fund. Capital Projects Fund — The net decrease in fund balance is $2,910,462. The major portion of the decrease was due to the completion of the Arts & Sciences Center. Property Tax Reduction Fund — Fund balance increased by $562,369. This fund represents '/2 cent in sales tax revenues and is used to supplement various funds. Funds were transferred from this account to General Fund and Capital Projects for FY 2009. Debt service payments were supplemented from the Visitors Association Fund for FY 2009 when in prior years the Property Tax Reduction Fund supplemented these payments. 413 Economic Development Corporation Fund — Fund balance decreased by $215,485. $1,132,726 was transferred to debt service for the annual bond payments. Proprietary funds. The Town's proprietary fund statements provide the same type of information found in the government -wide financial statements but in more detail. General Fund Budgetary Highlights The General Fund budget was amended in total to increase the net change in fund balance from $58,305 to $1,147,749 a total of $1,089,444. • Net revenues were increased by $910,799 (19%). A portion of this is attributed to the increase of $937,395 in building permits and fees because fees were recalculated with actual numbers based on a large project with the remaining decrease of $26,596 being the net effect of several amendments to revenue accounts. • Expenditures were decreased by $299,930 (6%) of which $289,453 was due to construction not beginning on Deloitte University when anticipated. • Transfers out were increased by $141,285 (87%) of which $149,185 represented restricted funds that were transferred to the Capital Projects Fund. The general fund's actual revenue collections fell short of the estimated by $1,606,012 million with the major variance being the building permits & fees unfavorable variance of $1,698,873 which was due to the fact a large payment was anticipated prior to year-end which wasn't received until FY 2010. Actual year-end expenditures were $385,470 less that the revised budget total. The major variances included $85,000 because the EMS was not fully staffed throughout the year, $57,000 for building repairs not needed during FY 2009, $44,000 in building inspections and $42,000 in public works engineering. Capital Assets and Debt Administration Capital Assets. The Town's investment in capital assets for its governmental and business -type activities as of September 30, 2009, totaled $46,281,181 (net of accumulated depreciation). The investment in capital assets includes land, buildings, improvements, machinery and equipment, infrastructure, and construction in progress. The net increase in the Town's investment in capital assets for the current fiscal year was $5,145,098 or 12% Major capital asset events occurring during the current fiscal year included the following: • Developers contributed $1,198,465 in open space • $861,159 right of way was conveyed to the Town • Arts & Sciences Center was completed and capitalized at $4,468,406 • Capital assets additions for governmental operations included, but are not limited to, audio visual equipment for court/council chambers and Arts & Sciences Center totaled $93,940 • Furniture and fixture additions of $153,994 for the Arts & Sciences Center E • $55,000 was expensed to complete a portion of the Glenwyck Farms trail extension • Capital asset additions for business -type activities included, but are not limited to, purchase of water taps, a generator and the automation of water meters. Capital Assets (Net of Accumulated Depreciation) Total 2009 2008 $ 11,530,663 $ 9,386,531 12,153,827 Governmental Activities Business -type Activities 3,252,543 2009 2008 2009 2008 Land $ 11,530,663 $ 9,386,531 $ - $ - Capital improvements 1,839,904 1,969,796 10,313,923 10,616,292 Buildings 18,864,812 14,821,758 - - Machinery & equipment 827,309 837,080 2,425,234 2,458,349 W/W treatment rights - - 344,066 375,826 Information/Technology - 17,476 - - Construction in progress 135,270 613,845 - 39,130 Total capital assets $ 33,197,958 $ 27,646,486 $ 13,083,223 $ 13,489,597 Total 2009 2008 $ 11,530,663 $ 9,386,531 12,153,827 12,586,088 18,864,812 14,821,758 3,252,543 3,295,429 344,066 375,826 - 17,476 135,270 652,975 $ 46,281,181 $ 41,136,083 Additional information on the Town's capital assets can be found in Note III on pages 42-43 of this report. Long-term debt - At the end of the current fiscal year, the Town had total long-term debt outstanding of $26,051,136. Of this amount, $20,710,000 represents bonded indebtedness, $201,402 economic development reimbursement; $46,559 represents capital leases, and $5,734,191 business -type debt. During the fiscal year 2008-2009, the Town's total debt decreased by $491,063. This decrease is primarily attributed to the principal payments on the bonded indebtedness and the lease of Apple computers for Westlake Academy. Standard & Poor's Ratings Services, a division of the McGraw-Hill, Inc. rates the Town's debt at AA-. Additional information about the rating agency or the significance of the rating provided may be obtained from each Standard & Poor's web site. Additional information on the Town's long-term debt can be found in Note III on pages 47-50. Total long-term debt $ 20,316,945 $ 20,779,177 $ 5,734,191 $ 5,763,022 $ 26,051,136 $ 26,542,199 ECONOMIC FACTORS AND NEXT YEAR'S BUDGETS The Town continues its conservative budget approach in fiscal year 2009-2010. Due to the continued uncertainty of commercial development in Westlake, there will be a continued emphasis of maintaining basic service levels without implementing a property tax. This philosophy has enabled Westlake staff to prioritize short and mid-term goals according to available resources. 10 Governmental Activities Business -type Activities Total 2009 2008 2009 2008 2009 2008 General obligation bonds $ 9,735,000 $ 9,850,000 $ - $ - $ 9,735,000 $ 9,850,000 Certificates of obligation 10,975,000 11,375,000 - - 10,975,000 11,375,000 Contractual obligations 201,402 224,265 5,734,191 5,763,022 5,935,593 5,987,287 Capital leases 46,559 15,264 - - 46,559 15,264 Deferred amounts (641,016) (685,352) - - (641,016) (685,352) Total long-term debt $ 20,316,945 $ 20,779,177 $ 5,734,191 $ 5,763,022 $ 26,051,136 $ 26,542,199 ECONOMIC FACTORS AND NEXT YEAR'S BUDGETS The Town continues its conservative budget approach in fiscal year 2009-2010. Due to the continued uncertainty of commercial development in Westlake, there will be a continued emphasis of maintaining basic service levels without implementing a property tax. This philosophy has enabled Westlake staff to prioritize short and mid-term goals according to available resources. 10 GENERAL FUND Revenue budget has decreased from the final 2009 audited revenues by approximately $629 thousand. The larger items contributing to this include: o A decrease of $355 thousand in building permits and inspection plan reviews with a major portion of this being due to housing start reduction of approximately 60%. o A decrease of $70 thousand in development fees based on a reduction of anticipated development activity. o A reduction in estimated sales tax revenues of approximately $249 thousand based on analysis and the fact that a $350 thousand audit (General Fund's 1% portion) was received in the FY 2009. We are anticipating approximately $452 thousand based on an economic development agreement for FY 2010. Payroll amounts available for appropriation are $1.96 million, a decrease of approximately $48 thousand from the fiscal year audited expenditures of $2.0 million. The larger items contributing to this include: o A decrease of $40 thousand in Fire/Emergency Department due to moving a Lieutenant to Interim Fire Chief and not hiring a Director of Public Safety. Operating Expenditure amounts available for appropriation are $2.6 million, an increase of approximately $496 thousand from the fiscal year audited expenditures of $2.1 million. The larger items contributing to this include: o An increase of $452 thousand in Economic Development for Deloitte. Construction began and the Town is anticipating this one-time expenditure for FY 2010. o An increase of $25 thousand in Planning and Development consultant fees due to the Deloitte construction. o An increase of $17 thousand in Public Works engineering fees. VISITORS ASSOCIATION FUND • Revenue budget has decreased from the final 2009 audited revenues by approximately $62 thousand. The larger items contributing to this include: o A decrease of $47.7 thousand in hotel tax revenues. We had budgeted this revenue to be flat based on FY 2009 budget of $450K but received $47.7 more than anticipated during FY 2009. o A reduction in Arbor Day income of $4.7 thousand. This amount is offset by a decrease in anticipated expenditures. This reduction is due to the timing of the event. One event was held on October 4, 2008 and another on September 26, 2009; therefore, the revenues and expenditures were based on two events instead of one for FY 2009. FY 2010's event will be held September 25, 2010. o A reduction in Historical Board income of $7.1 thousand. This was the first year for the sale of the history book; therefore, sales will subside in subsequent years. o A reduction in interest earned of $4.1 thousand because of current interest rates and the reduction of cash funds due to the supplemental payment of bonds in the prior fiscal year. Payroll amounts available for appropriation are $182 thousand, an increase of approximately $48 thousand from the fiscal year audited expenditures of $134 thousand. The larger items contributing to this include: o Addition of administrative assistant to Facilities and Human Resources departments with a portion of the payroll being allocated to Visitors Association Fund. o Increase of allocation for the Finance Department personnel based on percentage of time spent related to this fund. 11 • Operating Expenditure amounts available for appropriation are $242 thousand, an increase of approximately $35 thousand from the fiscal year audited expenditures of $206 thousand. The larger items contributing to this include: o An increase of $60 thousand in Marriott Marketing/Transportation - no funds were requested or expended in the prior year. o A decrease of $29 thousand in Historical Board expenditures — purchase of history books in the prior year. • Transfers out have decreased by $170 thousand due to a portion of the debt service payment for the Westlake Academy facility being made from this fund in FY 2009 and not allocated during FY 2010. The current year anticipates a transfer out of $ l OOK for capital. UTILITY FUND • Revenue budget has increased from the final 2009 audited revenues by approximately $103 thousand. The larger items contributing to this include: o An increase of $135 thousand in water revenue based on trend of previous years. o A decrease of $37 thousand in sewer revenue based on projected revenue at time of budget preparation; budget will be amended to increase this amount based on more current revenue received. • Payroll amounts available for appropriation are $224 thousand, an increase of approximately $27 thousand from the fiscal year audited expenditures of $196 thousand. The larger items contributing to this include: o Addition of administrative assistant to Facilities and Human Resources departments with a portion being allocated to the Utility Fund. o Increase of allocation for Finance Department personnel based on percentage of time spent on utility related business. • Operating Expense amounts available for appropriation are $1.9 million, an increase of approximately $500 thousand from the fiscal year. The larger items contributing to this include: o An increase of $148 thousand in TRA Wastewater treatment due to unit cost increase per TRA documentation (new bond sale). o An increase of $300,583 thousand in water purchases and peak payments based on historical trends. • Capital Projects budget increased approximately $500 thousand due to the following projects: N-1 Sewer line inflow & infiltration repairs and transfer and Stagecoach Hills waterline connection. CONTACTING THE TOWN'S FINANCE DEPARTMENT This financial report is designed to provide our citizens, customers, and investors and creditors with a general overview of the Town's finances and to demonstrate the Town's accountability for the money it receives. If you have questions about this report or need additional financial information, contact Debbie Piper, Town of Westlake Finance Director, at 817-490-5712. 12 BASIC FINANCIAL STATEMENTS TOWN OF WESTLAKE, TEXAS STATEMENT OF NET ASSETS SEPTEMBER 30, 2009 LIABILITIES Accounts payable 928,086 Primary Government 1,027,462 3,510,741 Customer deposits payable - 125,540 125,540 Discretely Unearned revenue Governmental Business -type 438,052 Presented Accrued interest payable Activities Activities Total Component Units ASSETS Cash and cash equivalents $ 5,556,288 $ 1,267,660 $ 6,823,948 $ 4,818,239 Accounts receivables (net of allowance) 1,270,576 582,090 1,852,666 884,516 Internal balances 339,179 ( 339,179) - - Inventories - 99,371 99,371 - Other assets 26,054 - 26,054 94,180 Restricted cash and cash equivalents 38,840 116,600 155,440 6,305,234 Deferred charges 363,676 - 363,676 - Capital assets: 1,244,946 - 1,244,946 - Land 11,530,663 - 11,530,663 12,070,678 Buildings and improvements 25,555,631 12,853,855 38,409,486 98,734,855 Wastewater treatment rights - 635,199 635,199 - Machinery and equipment 2,253,673 3,459,821 5,713,494 5,059,730 Construction in progress 135,270 - 135,270 - Less: accumulated depreciation ( 6,277,279) ( 3,865,652) ( 10,142,931) ( 28,458,282) Total capital assets 33,197,958 13,083,223 46,281,181 87,406,981 Intangible assets: Debt issue costs, net of amortization - - - 4,156,791 Total assets 40,792,571 14,809,765 55,602,336 103,665,941 LIABILITIES Accounts payable 928,086 99,376 1,027,462 3,510,741 Customer deposits payable - 125,540 125,540 - Unearned revenue - 438,052 438,052 3,971,284 Accrued interest payable 419,598 3,009,152 3,428,750 11,876,396 Noncurrent liabilities: Due within one year 595,737 75,303 671,040 62,181,016 Due in more than one year 19,721,208 5,658,888 25,380,096 56,631,792 Total liabilities 21,664,629 9,406,311 31,070,940 138,171,229 NET ASSETS Invested in capital assets, net of related debt 13,244,689 7,349,032 20,593,721 ( 29,945,827) Restricted for: Debt service - - - ( 4,076,156) Tourism 1,244,946 - 1,244,946 - Future projects 361,857 - 361,857 - Court security and technology 154,265 - 154,265 - Capital expenses 12,000 - 12,000 - Unrestricted 4,110,185 ( 1,945,578) 2,164,607 ( 483,305) Total net assets $ 19,127,942 $ 5,403,454 $ 24,531,396 $L_34,505,288) The accompanying notes are an integral part of these financial statements. 13 TOWN OF WESTLAKE, TEXAS STATEMENT OF ACTIVITIES FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2009 Functions/Programs Expenses Primary government: Governmental activities: General government $ 2,203,882 Public safety 1,939,441 Culture and recreation 115,770 Economic Development 207,044 Public works 1,028,934 Visitor Services 341,270 Education 3,722,705 Interest on long-term debt 1,068,935 Total governmental activities 10,627,981 Business -type activities: Water utilities Cemetery Total business -type activities Total primary government Component units: Business -type activities Total component units Program Revenues Operating Capital Charges for Grants and Grants and $ 677,948 $ 886,400 $ 1,198,465 107,634 - - 594,338 377,862 861,159 98,314 258,673 - 1,T / U,GJ-f 1,JLL,JJJ G,VJ I,VL-f 2,694,407 2,345,236 - 2,694,880 2,345,236 - - $ 13,322,861 $ 3,823,470 $ 1,522,935 $ 2,059,624 $ 24,479,122 $ 18,141,164 $ - $ - $ 24,479,122 $ 18,141,164 $ - $ - General revenues: Sales taxes Hotel occupancy taxes Mixed beverage taxes Franchise taxes Unrestricted grants Realized gain on liquidation Interest income Miscellaneous Transfers Total general revenues and transfers Change in net assets Net assets, beginning Prior period adjustment Net assets, ending The accompanying notes are an integral part of these financial statements. 14 Net (Expense) Revenue and Changes in Net Assets Primary Government Discretely Governmental Business -type Presented Activities Activities Total Component Units $ 558,931 $ - $ 558,931 $ - ( 1,831,807) - ( 1,831,807) - ( 115,770) - ( 115,770) - ( 207,044) - ( 207,044) - 804,425 - 2,960,590 804,425 - ( 341,270) - ( 341,270) - ( 3,365,718) - ( 3,365,718) - ( 1,068,935) - ( 1,068,935) - ( 5,567,188) - ( 5,567,188) - 8,456,365 23,803 8,480,168 - ( 349,171) ( 349,171) - - ( 473) ( 473) - - ( 349,644) ( 349,644) - ( 5,567,188) ( 349,644) ( 5,916,832) - $( 6,337,958) $( 6,337,958) 3,664,409 - 3,664,409 - 497,769 - 497,769 - 17,869 - 17,869 - 624,401 - 624,401 - 2,960,590 - 2,960,590 - - - - 9,571,664 61,224 7,858 69,082 90,101 568,782 77,266 646,048 - 61,321 ( 61,321) - - 8,456,365 23,803 8,480,168 9,661,765 2,889,177 ( 325,841) 2,563,336 3,323,807 16,154,257 5,729,295 21,883,552 ( 37,829,095) 84,508 - 84,508 - $ 19,127,942 $ 5,403,454 $ 24,531,396 $( 34,505,288) 15 TOWN OF WESTLAKE, TEXAS BALANCESHEET GOVERNMENTAL FUNDS SEPTEMBER 30, 2009 Capital assets used in governmental activities are not financial resources and, therefore, are not reported in tl funds. Long-term liabilities are not due and payable in the current period and therefore are not reported in the fun( Certain other long-term assets are not available to pay current period expenditures and therefore are n reported in the funds Net assets of governmental activities The accompanying notes are an integral part of these financial statements 16 Debt Visitors Westlake Service General Association Academy Fund ASSETS: Cash and cash equivalents $ 2,067,774 $ 721,419 $ 498,726 $ - Receivables Accounts receivable 535,917 76,626 116,593 - Due from other fundE 381,114 462,848 - - Other assets 3,418 - 22,636 - Restricted cash and investments 38,840 - - - TOTAL ASSETS $ 3,027,063 $ 1,260,893 $ 637,955 $ - LIABILITIES AND FUND BALANCE: Liabilities: Accounts payable 255,922 7,397 133,302 - Due to other funds 45,829 8,550 - Total liabilities 301,751 15,947 133,302 - Fund Equity: Fund balance Reserved to promote tourisn - 1,244,946 - - Reserved for future project; 38,840 - - - Reserved for court securio and technology 154,265 - - - Reserved for capital expenditure: - - - - Unreserved and undesignated 2,532,207 - 504,653 - Total fund equity 2,725,312 1,244,946 504,653 - TOTAL LIABILITIES AND FUND EQUITY $ 3,027,063 $ 1,260,893 $ 637,955 $ - Capital assets used in governmental activities are not financial resources and, therefore, are not reported in tl funds. Long-term liabilities are not due and payable in the current period and therefore are not reported in the fun( Certain other long-term assets are not available to pay current period expenditures and therefore are n reported in the funds Net assets of governmental activities The accompanying notes are an integral part of these financial statements 16 Capital FM 1938 Projects Fund Property Lone Stay 4B Economic Vehicle/Equip. Tax Reduction Public Facility Development Replacement Fund Corporation Corporation Fund Total Governmental Funds $ 707,981 $ 8 $ 1,243,056 $ 13,569 $ 253,755 $ 50,000 $ 5,556,288 - 126,900 175,264 - 175,264 - 1,206,564 83,022 25,814 - - 297,308 12,000 1,262,106 - - - - - - 26,054 - - - - - - 38,840 $ 791,003 $ 152,722 $ 1,418,320 $ 13,569 $ 726,327 $ 62,000 $ 8,089,852 378,751 152,714 - - - - 928,086 89,243 - 350,286 - 429,019 - 922,927 467,994 152,714 350,286 - 429,019 - 1,851,013 1,244,946 323,009 8 - - - - 361,857 - - - - - - 154,265 - - - - 12,000 12,000 - - 1,068,034 13,569 297,308 50,000 4,465,771 323,009 8 1,068,034 13,569 297,308 62,000 6,238,839 $ 791,003 $ 152,722 $ 1,418,320 $ 13,569 $ 726,327 $ 62,000 33,197,958 ( 20,372,867) 64,012 $ 19,127,942 17 TOWN OF WESTLAKE, TEXAS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES GOVERNMENTAL FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2009 The accompanying notes are an integral part of these financial statements. 18 Visitors Westlake General Association Academy REVENUES: Taxes Sales $ 1,832,205 $ - $ - Mixed beverage 17,869 - - Hotel occupancy - 497,769 - Franchise 624,401 - - State program revenues - - 3,163,129 Federal program revenues - - 56,134 Interest income 21,155 7,835 4,617 Building permits and fee! 848,697 - - Fines and penalties 523,515 - - Contributions 38,840 - - Miscellaneous 98,242 34,019 534,375 Total revenues 4,004,924 539,623 3,758,255 EXPENDITURES: Current General government 1,519,600 - - Public safety 1,890,469 - - Culture and recreatior. 115,770 - - Public works 378,508 - - Economic Developmeni 229,907 - - Visitor services - 341,270 - Education - - 3,722,705 Capital outlay 62,278 - - Debt service Principal retirement - - 78,937 Interest and other fiscal charges - - 4,054 Total expenditures 4,196,532 341,270 3,805,696 EXCESS (DEFICIENCY) OF REVENUES OVER (UNDER) EXPENDITURES ( 191,608) 198,353 ( 47,441) OTHER FINANCING SOURCES (USES) Transfers in 388,599 - - Issuance of debt - - 117,640 Transfers out ( 278,417) ( 404,561) ( 200,000) Total other financing sources (uses) 110,182 ( 404,561) ( 82,360) NET CHANGE IN FUND BALANCES ( 81,426) ( 206,208) ( 129,801) FUND BALANCES, BEGINNING 2,806,738 1,451,154 634,454 FUND BALANCES, ENDING $ 2,725,312 $ 1,244,946 $ 504,653 The accompanying notes are an integral part of these financial statements. 18 Debt Property Vehicle/Equip. Lone Star Service Capital FM 1938 Tax Reduction Replacement Public Facility Fund Projects Fund Fund Fund Corporation $ - $ 916,102 $ - $ - - 21,640 - 4,728 - 110 - - - - 12,000 - - 864,484 360,938 - - - - 6,764 - - - - - 892,888 360,938 920,830 12,000 110 - - 463,314 - - - - 4,270,882 - - 1,954 - 515,000 - - - - - 986,587 - - - - - 1,501,587 4,270,882 463,314 - 1,954 - ( 1,501,587) ( 3,377,994) ( 102,376) 920,830 10,046 110 1,501,587 467,532 25,814 - 51,954 - - - - ( 358,461) - - 1,501,587 467,532 25,814 ( 358,461) 51,954 - - ( 2,910,462) ( 76,562) 562,369 62,000 110 - 3,233,471 76,570 505,665 - 13,459 $ - $ 323,009 $ 8 $ 1,068,034 $ 62,000 $ 13,569 19 TOWN OF WESTLAKE, TEXAS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES GOVERNMENTAL FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2009 (continued) 4B Economic Development Corporation REVENUES: Taxes Sales Mixed beverage Hotel occupancy Franchise State program revenues Federal program revenues Interest income Building permits and fee! Fines and penalties Contributions Miscellaneous Total revenues EXPENDITURES: Current General governmem Public safety Culture and recreation Public works Economic Developmeni Visitor services Education Capital outlay Debt service Principal retirement Interest and other fiscal charges Total expenditures EXCESS (DEFICIENCY) OF REVENUES OVER (UNDER) EXPENDITURES OTHER FINANCING SOURCES (USES) Transfers in Issuance of debt Transfers out Total other financing sources (uses) NET CHANGE IN FUND BALANCES FUND BALANCES, BEGINNING FUND BALANCES, ENDING The accompanying notes are an integral part of these financial statements. 20 $ 916,102 1,139 917,241 917,241 (1,132,726) (1,132,726) (215,485) 512,793 $ 297,308 Total Governmental $ 3,664,409 17,869 497,769 624,401 3,163,129 56,134 61,224 860,697 523,515 1,264,262 673,400 11,406,809 1,519,600 1,890,469 115,770 841,822 229,907 341,270 3,722,705 4,335,114 593,937 990,641 14,581,235 ( 3,174,426) 2,435,486 117,640 2,374,165) 178,961 ( 2,995,465) 9,234,304 $ 6,238,839 TOWN OF WESTLAKE, TEXAS RECONCILIATION OF THE STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES OF GOVERNMENTAL FUNDS TO THE STATEMENT OF ACTIVITIES FOR THE YEAR ENDED SEPTEMBER 30, 2009 Amounts reported for governmental activities in the statement of activities are different because: Net change in fund balance - total governmental funds $( 2,995,465) Governmental funds report capital outlays as expenditures. However, in the statement of activities, the cost of those assets is allocated over their estimated useful lives and reported as depreciation expense. This is the amount by which depreciation exceeds capital outlays in the current period. 5,466,964 The issuance of long-term debt (e.g., bonds, leases) provided current financial resources to governmental funds, while repayment of the principal of long-term debt consumes the current financial resources of governmental funds. Neither transaction, however, has any effect on net assets. Also, governmental funds report the effect of issuance costs, premiums, discounts, and similar items when debt is first issued, whereas these amounts are deferred and amortized in the statement of activities. This amount is the net effect of these differences in the treatment of long-term debt and related items. 500,264 Some expenses reported in the statement of activities do not require the use of current financial resources and, therefore, are not reported as expenditures in governmental funds. ( 82,586) Change in net assets of governmental activities $ 2,889,177 The accompanying notes are an integral part of these financial statements. 21 TOWN OF WESTLAKE, TEXAS STATEMENT OF NET ASSETS PROPRIETARY FUNDS SEPTEMBER 30, 2009 Business-tVDe Activities -Enterprise Funds The accompanying notes are an integral part of these financial statements. 22 Utility Cemetery Fund Fund Total ASSETS Current assets: Cash and cash equivalents $ 1,203,634 $ 64,026 $ 1,267,660 Accounts receivable (net of allowance) 582,090 - 582,090 Inventories - 99,371 99,371 Restricted cash and investments 116,600 - 116,600 Total current assets 1,902,324 163,397 2,065,721 Noncurrent assets Capital assets: Buildings and improvements 12,853,855 - 12,853,855 Wastewater treatment rights 635,199 - 635,199 Machinery and equipment 3,459,821 - 3,459,821 Less: accumulated depreciation ( 3,865,652) - ( 3,865,652) Total capital assets 13,083,223 - 13,083,223 Total noncurrent assets 13,083,223 - 13,083,223 Total assets 14,985,547 163,397 15,148,944 LIABILITIES Current liablities: Accounts payable 99,335 41 99,376 Customer deposits payable 125,540 - 125,540 Accrued interest payable 3,009,152 - 3,009,152 Due to other funds 339,179 - 339,179 Unearned revenue 438,052 - 438,052 Contractual obligations 75,303 - 75,303 Total current liabilities 4,086,561 41 4,086,602 Long-term liabilities: Contractual obligations 5,658,888 - 5,658,888 Total long-term liabilities 5,658,888 - 5,658,888 Total liabilities 9,745,449 41 9,745,490 NET ASSETS Invested in capital assets, net of related debt 7,349,032 - 7,349,032 Unrestricted ( 2,108,934) 163,356 ( 1,945,578) Total net assets $ 5,240,098 $ 163,356 $ 5,403,454 The accompanying notes are an integral part of these financial statements. 22 TOWN OF WESTLAKE, TEXAS STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND NET ASSETS PROPRIETARY FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2009 Business -tune Activities -Enterprise Funds OPERATING EXPENSES: Payroll costs Utility Cemetery 196,686 Professional and contract services Fund Fund Total OPERATING REVENUES: 427,362 - 427,362 Charges for services $ 2,345,236 $ - $ 2,345,236 Miscellaneous revenue 74,866 2,400 77,266 Total operating revenue 2,420,102 2,400 2,422,502 OPERATING EXPENSES: Payroll costs 196,686 - 196,686 Professional and contract services 29,191 473 29,664 Depreciation 427,362 - 427,362 Amortization of wastewater treatment rights 31,760 - 31,760 Water purchases 781,017 - 781,017 Bad Debt 221,111 - 221,111 Other operating costs 427,124 - 427,124 Total operating expenses 2,114,251 473 2,114,724 OPERATING INCOME 305,851 1,927 307,778 NON-OPERATING REVENUES (EXPENSES): Interest income 7,858 - 7,858 Interest expense ( 580,156) - ( 580,156) Total non-operating revenues (expenses) ( 572,298) - ( 572,298) INCOME (LOSS) BEFORE TRANSFERS AND CAPITAL CONTRIBUTIONS ( 266,447) 1,927 ( 264,520) Transfer in 15,000 - 15,000 Transfer out ( 76,321) - ( 76,321) Total transfers and capital contributions ( 61,321) - ( 61,321) CHANGE IN NET ASSETS ( 327,768) 1,927 ( 325,841) TOTAL NET ASSETS, BEGINNING 5,567,866 161,429 5,729,295 TOTAL NET ASSETS, ENDING $ 5,240,098 $ 163,356 $ 5,403,454 The accompanying notes are an integral part of these financial statements. 23 TOWN OF WESTLAKE, TEXAS STATEMENT OF CASH FLOWS PROPRIETARY FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2009 Business -type Activities -Enterprise Funds Utility Cemetery Total Fund Fund Current Year CASH FLOWS FROM OPERATING ACTIVITIES Cash received from customers Cash payments to employees/retirees Cash payments for goods and services Net cash provided by operating activities CASH FLOWS FROM NONCAPITAL FINANCING ACTIVITIES Net interfund borrowings CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES Principal paid on debt Interest paid on debt Purchase of property and equipment Net cash used by capital and related financing activities CASH FLOWS FROM INVESTING ACTIVITIES Investment earnings NET INCREASE IN CASH AND CASH EQUIVALENTS CASH AND CASH EQUIVALENTS, BEGINNING CASH AND CASH EQUIVALENTS, ENDING RECONCILIATION OF TOTAL CASH AND CASH EQUIVALENTS $ 2,516,350 $ 2,400 $ 2,518,750 ( 196,686) - ( 196,686) ( 1,583,434) ( 515) ( 1,583,949) 736,230 1,885 738,115 ( 315,820) - ( 315,820) ( 28,830) - ( 28,830) ( 150,647) - ( 150,647) ( 52,748) - ( 52,748) ( 232,225) - ( 232,225) 7,858 - 7,858 196,043 1,885 197,928 1,124,191 62,141 1,186,332 $ 1,320,234 $ 64,026 $ 1,384,260 Cash and cash equivalents $ 1,203,634 Restricted cash and cash equivalents 116,600 Total cash and cash equivalents $ 1,320,234 RECONCILIATION OF OPERATING INCOME (LOSS) TO NET CASH PROVIDED BY OPERATING ACTIVITIES Operating income $ 305,851 Adjustments to reconcile operating loss to net cash provided by operating activities: Depreciation and amortization 459,122 Changes in operating asets and liabilities: Receivables 111,201 Other assets 9,243 Accounts payable ( 134,234) Customer deposits payable 11,240 Deferred revenue ( 26,193) Net cash provided by operating activities $ 736,230 The accompanying notes are an integral part of these financial statements. 24 $ 64,026 $ 1,267,660 116,600 $ 64,026 $ 1,384,260 $ 1,927 $ 307,778 ( 42) 1,885 459,122 111,201 9,243 ( 134,276) 11,240 ( 26,193) $ 738,115 TOWN OF WESTLAKE, TEXAS DISCRETELY PRESENTED COMPONENT UNITS COMBINING STATEMENT OF NET ASSETS SEPTEMBER 30, 2009 LIABILITIES AND NET ASSETS LIABILITIES Accounts payable and accrued expneses Texas Student Texas Student Texas Student Texas Student 245,789 Housing Housing Housing Housing 3,241,306 Authority - Corporation - Corporation - Authority - Ballpark Austin The Ridge at The Ridge Town Lake Due in more than one year Project North Texas at San Marcos Austin Project ASSETS 34,874,142 16,229 22,566,001 Cash and cash equivalents $ 494,319 $ 378,062 $ 16,229 $ 497,321 Accounts receivables (net of allowance) 30,740 67,241 - 19,043 Other assets 8,225 19,065 - 15,000 Restricted assets: Cash and cash equivalents 1,165,637 2,490,522 - 679,298 Capital assets: Land 4,788,265 2,200,000 - 2,182,816 Buildings and improvement 28,338,368 25,705,000 - 16,963,841 Machinery and equipment - 1,253,841 - 1,211,085 Less: accumulated depreciation ( 9,116,597) ( 8,343,058) - ( 4,241,653) Intangible assets: Debt issue costs, net of amortization 2,626,487 741,128 - 789,176 Total assets 28,335,444 24,511,801 16,229 18,115,927 LIABILITIES AND NET ASSETS LIABILITIES Accounts payable and accrued expneses 1,086,169 1,366,043 16,229 342,015 Unearned revenue 245,789 856,572 - 425,461 Accrued interest payable 4,756,275 3,241,306 - 414,032 Noncurrent liabilities: Due within one year 755,000 29,410,221 - 240,795 Due in more than one year 35,488,094 - - 21,143,698 Total liabilities 42,331,327 34,874,142 16,229 22,566,001 NET ASSETS Invested in capital assets, net of related debt Restricted Unrestricted Total net assets ( 10,773,058) ( 8,594,438) ( 3,590,638) ( 750,784) 367,813 ( 1,017,119) $( 13,995,883) $( 10,362,341) The accompanying notes are an integral part of these financial statements. 25 W - ( 5,268,404) 265,266 553,064 $( 4,450,074) Texas Student Housing Authority - Texas Student College Station Housing Project Authority Total $ 2,976,164 $ 456,144 $ 4,818,239 745,117 22,375 884,516 28,476 23,414 94,180 1,969,777 - 6,305,234 2,899,597 - 12,070,678 27,727,646 - 98,734,855 2,594,804 - 5,059,730 ( 6,756,974) - ( 28,458,282) - - 4,156,791 32,184,607 501,933 103,665,941 700,285 - 3,510,741 2,409,709 33,753 3,971,284 3,464,783 - 11,876,396 31,775,000 - 62,181,016 - - 56,631,792 38,349,777 33,753 138,171,229 5,309,927) - ( 855,243) 468,180 $( 6,165,170) $ 468,180 ( 29,945,827) ( 4,076,156) ( 483,305) $( 34,505,288) 26 TOWN OF WESTLAKE, TEXAS DISCRETELY PRESENTED COMPONENT UNITS COMBINING STATEMENT OF ACTIVITIES FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2009 General revenues: Sales Tax Realized gain on liquidation Interest income Miscellaneous Total general revenues and transfers Change in net assets Net assets, beginning Prior Period Adjustment Net assets, ending The accompanying notes are an integral part of these financial statements. 27 Program Revenues Operating Capital Charges for Grants and Grants and Functions/Programs Expenses Services Contributions Contributions Business -type activities: Texas Student Housing Authority $ 1,113,311 $ 1,241,213 $ - $ - Texas Student Housing Authority: College Station Project 7,062,999 5,598,433 - - Ballpark Austin Project 5,779,490 3,512,050 - - Town Lake Austin Project 3,977,650 2,887,751 - - Texas Student Housing Corporation: The Ridge at North Texas 5,940,931 4,253,414 - - The Ridge at San Marcos 604,741 648,303 - - Total business -type activities 24,479,122 18,141,164 - - Total primary government $ 24,479,122 $ 18,141,164 $ - $ - General revenues: Sales Tax Realized gain on liquidation Interest income Miscellaneous Total general revenues and transfers Change in net assets Net assets, beginning Prior Period Adjustment Net assets, ending The accompanying notes are an integral part of these financial statements. 27 Net (Expense) Revenue and Changes in Net Assets Primary Government Governmental Business -type Activities Activities Total $ - $ 127,902 $ 127,902 - ( 1,464,566) ( 1,464,566) - ( 2,267,440) ( 2,267,440) - ( 1,089,899) ( 1,089,899) - ( 1,687,517) ( 1,687,517) - 43,562 43,562 - ( 6,337,958) ( 6,337,958) - ( 6,337,958) ( 6,337,958) - 9,571,664 9,571,664 - 90,101 90,101 - 9,661,765 9,661,765 - 3,323,807 3,323,807 37,829,095) ( 37,829,095) $ - $( 34,505,288) $( 34,505,288) 28 TOWN OF WESTLAKE, TEXAS NOTES TO THE FINANCIAL STATEMENTS SEPTEMBER 30, 2009 I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The Town of Westlake, Texas (the "Town") was incorporated under the provisions of the laws of the State of Texas on December 26, 1956. The Town operates under a Board - Manager form of government and provides the following services as authorized by the laws of the State of Texas: public safety; cultural and recreation; and economic development. A. Reporting Entity The accompanying financial statements comply with the provisions of the GASB statements No. 14 and 39. "The Financial Reporting Entity," in that the Town's basic financial statements include the accounts of the Town's financial reporting entity, including the primary government, organizations for which the Town is financially accountable and other organizations for which the nature and significance of their relationship with the Town are such that inclusion would cause the Town's financial statement to be misleading or incomplete. The criteria for including organizations as component units within the Town's reporting entity, includes whether: ■ The organization is legally separate (can sue and be sued in their own name); ■ The Town holds the corporate powers of the organization; ■ The Town appoints a voting majority of the organization's board; ■ The Town is able to impose its will on the organization; ■ The organization has the potential to impose a financial benefit/burden on the Town; and ■ There is fiscal dependency by the organization on the Town. Component units are blended with the balances and transactions of the Town if one of the following criterion are met: ■ The component unit is substantially the same governing body as the Town; or ■ The component unit provides services entirely (or almost entirely) to the Town or benefits the Town exclusively (or almost exclusively) ; or ■ The Town is able to impose its will on the component unit. (continued) 29 I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) A. Reporting Entity (Continued) Based on the aforementioned criteria, the Town has the following component units: Lone Star Public Facilities Corporation, 413 Economic Development Corporation, Westlake Academy, Texas Student Housing Authority, Texas Student Housing Authority Ballpark Austin Project; Texas Student Housing Authority Town Lake Austin Project, Texas Student Housing Authority College Station Project, Texas Student Housing Corporation - The Ridge at North Texas and Texas Student Housing Corporation - The Ridge at San Marcos Project. B. Component Units Discretely Presented The Texas Student Housing Authority, Texas Student Housing Ballpark Austin Project, Texas Student Housing Town Lake Austin Project, Texas Student Housing College Station Project, Texas Student Housing Corporation — The Ridge at North Texas Project and Texas Student Housing Corporation — San Marcos Project (collectively, "Texas Student Housing') are Texas nonprofit organizations as a duly constituted authority of the Town pursuant to Section 53.35(b) of the Texas Education Code, as amended (Act). Texas Student Housing's primary purpose is to construct, own, and operate student housing facilities on college campuses in Texas. The board consists of seven directors which are appointed by the Town's governing body, thus the governing body can impose its will on the organizations. Housing entities are reported as Enterprise Funds. The Town is not responsible for the long- term debt of the Texas Student Housing entities. All Texas Student Housing entities have separately issued financial statements. These statements can be obtained by contacting the Texas Student Housing Authority, 3 Village Circle, Suite 207, Westlake, Texas 76262. The financial statements are formatted to allow the user to clearly distinguish between the primary government and the discretely presented component units. Blended Lone Star Public Facilities Corporation is a Texas nonprofit corporation that acts on behalf of the Town to further the public purposes under the Public Facilities Corporation Act, as it's duly constituted authority and instrumentality. The board of directors, appointed by the Town's governing body, is comprised of seven members, of whom five must be members of the Town's governing body. 4B Economic Development Corporation is a Texas nonprofit industrial corporation under the Development Corporation Act of 1979 formed to promote economic development within the Town and the State of Texas in order to eliminate unemployment and underemployment, and to promote and encourage employment and the public welfare of, for, and on behalf of the Town by developing, implementing, financing, and providing one or more projects defined and permitted under Section 4B of the Act. The board of directors is composed of seven persons appointed by the members of the Town's governing board. Four of the members of the board of directors are members of the Town's governing board. (continued) 30 I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) B. Component Units (Continued) Blended (Continued) Westlake Academy (`Academy') is an open -enrollment charter school, as provided by Subchapter D, Chapter 12, of the Texas Education Code. The Town of Westlake ("Charter Holder") applied for and became the first municipality in Texas to ever receive this special charter designation. The board consists of six trustees and is appointed by the Town's governing body. Currently, all the members of the board of trustees are members of the Town's governing body. The Academy's year-end is August 31. C. Government -wide and Fund Financial Statements The government -wide financial statements (i.e., the Statement of Net Assets and the Statement of Activities) report information on all of the non -fiduciary activities of the Town. Governmental activities, which normally are supported by taxes and intergovernmental revenues, are reported separately from business -type activities, which rely to a significant extent on fees and charges for support. Likewise, the primary government is reported separately from certain legally separate component units for which the primary government is financially accountable. The statement of activities demonstrates the degree to which the direct expenses of a given function or segment is offset by program revenues. Direct expenses are those that are clearly identifiable with a specific function or segment. Program revenues includes 1) charges to customers or applicants who purchase, use, or directly benefit from goods, services, or privileges provided by a given function or segment and 2) grants and contributions that are restricted to meeting the operational or capital requirements of a particular function or segment. Taxes and other items not properly included among program revenues are reported instead as general revenues. Separate financial statements are provided for governmental funds and proprietary funds. Major individual governmental funds and major individual Enterprise Funds are reported as separate columns in the fund financial statements. D. Measurement Focus, Basis of Accounting, and Financial Statement Presentation The government -wide financial statements are reported using the economic resources measurement focus and the accrual basis of accounting, as are the proprietary fund financial statements. Revenues are recorded when earned and expenses are recorded when a liability is incurred, regardless of the timing of related cash flows. Grants and similar items are recognized as revenue as soon as all eligibility requirements imposed by the provider have been met. (continued) 31 I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) D. Measurement Focus, Basis of Accounting, and Financial Statement Presentation (Continued) Governmental fund financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Revenues are recognized as soon as they are both measurable and available. Revenues are considered to be available when they are collectible within the current period or soon enough thereafter to pay liabilities of the current period. For this purpose, the Town considers revenues to be available if they are collected within 60 days of the end of the current fiscal period. Expenditures generally are recorded when a liability is incurred, as under accrual accounting. However, debt service expenditures, as well as expenditures related to compensated absences and claims and judgments, are recorded only when payment is due. Sales taxes, franchise taxes, licenses, and interest associated with the current fiscal period are all considered to be susceptible to accrual and so have been recognized as revenues of the current fiscal period. All other revenue items are considered to be measurable and available only when cash is received by the Town. The Town uses funds to report on its financial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain government functions or activities. A fund is a separate accounting entity with a self -balancing set of accounts. Governmental Funds are those through which most governmental functions of the Town are financed. The acquisition, use, and balances of the Town's expendable financial resources and the related liabilities (except those accounted for in the proprietary fund type) are accounted for through governmental funds. The measurement focus is upon determination of changes in financial position, rather than upon income determination. The Town reports the following major governmental funds: General Fund — to account for all financial resources except those required to be accounted for in another fund. The General Fund balance is available for any purpose, provided it is expended or transferred in accordance with the legally adopted budget of the Town. Special Revenue Funds — to account for the proceeds of specific revenue sources (other than special assessments, expendable trusts, or major capital projects) that are legally restricted to expenditures for specified purposes. Visitors Association Fund — to account for municipal hotel occupancy taxes collected and expenditures to promote tourism and the convention and hotel industry. Property Tax Reduction Fund — to account for activity relating to the Property Tax Reduction Fund. Westlake Academy Fund — to account for all financial resources of the Academy. (continued) 32 I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) D. Measurement Focus, Basis of Accounting, and Financial Statement Presentation (Continued) FM 1938 Fund — to account for activity relating to the FM 1938 Fund. Vehicle and Equipment Replacement Fund — to account for activity relating to the Vehicle and Equipment Replacement Fund. Lone Star Public Facilities Corporation — to account for activity relating to the Lone Star Public Facilities Corporation. 4B Economic Development Corporation — to account for activity relating to 4B Economic Development Corporation. Debt Service Fund — to account for resources accumulated and payments made for principal and interest on long-term general obligation debt of governmental funds in a Debt Service Fund. Capital Proiects Fund —to account for proceeds from long-term financing and revenue and expenditures related to authorized construction and other capital asset acquisitions. Proprietary Funds distinguish operating revenues and expenses from nonoperating items. Operating revenues and expenses generally result from providing services and producing and delivering goods in connection with a proprietary fund's principal ongoing operations. The principal operating revenues of the Town's Enterprise Fund are charges to customers for sales and services. Operating expenses for the Enterprise Fund include the cost of sales and services, administrative expenses, and depreciation on capital assets. All revenue and expenses not meeting this definition are reported as nonoperating revenue and expenses. The Town reports the following major proprietary fund: Utility Fund — to account for revenues and expenses related to providing water and sewer services to the general public on a continuing basis. Enterprise Fund equity is segregated into contributed capital and retained earnings. Cemetery Fund — to account for the operations of the Town's cemetery. Private -sector standards of accounting and financial reporting issued prior to December 1, 1989, generally are followed in both government -wide and proprietary fund financial statements to the extent that those standards do not conflict with or contradict guidance of the Governmental Accounting Standards Board. Governments also have the option of following subsequent private -sector guidance for their business -type activities and Enterprise Funds, subject to this same limitation. The Town has elected not to follow subsequent private -sector guidance. (continued) 33 I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) D. Measurement Focus, Basis of Accounting, and Financial Statement Presentation (Continued) As a general rule, the effect of interfund activity has been eliminated from the government - wide financial statements. Exceptions to this general rule are charges between the Town's water and wastewater function and various other functions of the government. Elimination of these charges would distort the direct costs and program revenue reported for the various functions concerned. Amounts reported as program revenues include: 1) charges to customer or applicants for goods, services, or privileges provided, 2) operating grants and contributions, and 3) capital grants and contributions, including special assessments. Internally dedicated resources are reported as general revenues rather than as program revenue. Likewise, general revenue includes all taxes. E. Assets, Liabilities, and Net Assets or Equity Cash and Cash Equivalents Cash and investments of all funds, including restricted cash, are available upon demand and are considered to be "cash equivalents." For purposes of the statement of cash flows, the Town considers highly -liquid investments (including restricted assets) with an original maturity of three months or less when purchased to be cash equivalents. State statues authorize the Town to invest in (1) obligations of the United States or its agencies and instrumentalities; (2) direct obligations of the State of Texas or its agencies; (3) other obligations, the principal of and interest on which are unconditionally guaranteed or insured by the State of Texas or the United States; (4) obligations of states, agencies, counties, cities, and other political subdivisions of any state having been rated as to investment quality by a nationally recognized investment rating firm and having received a rating of not less than "A" or its equivalent; (5) certificates of deposit by state or national banks domiciled in this state that are (a) guaranteed or insured by the Federal Deposit Insurance Corporation, or its successor; or, (b) secured by obligations that are described by (1) — (4); or (6) fully collateralized direct repurchase agreements having a defined termination date, secured by obligations described by (1) pledged with third -parry selected or approved by the Town, and placed through a primary government securities dealer. All investments are recorded at fair value based on quoted market prices. Fair value is the amount at which a financial instrument could be exchanged in a current transaction between willing parties. (continued) 34 I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) E. Assets, Liabilities, and Net Assets or Equity (Continued) Interfund Receivables and Payables During the course of operations, numerous transactions occur between individual funds for goods provided or services rendered. These receivables and payables are classified as "due from other funds" or "due to other funds" on the balance sheet. Any residual balances outstanding between the governmental activities and business -type activities are reported in the government -wide financial statements as "internal balances." Restricted Assets Certain bond proceeds, as well as certain resources set aside for their repayment, are classified as restricted assets on the balance sheet because their use is limited by applicable bond covenants. Inventories Inventories, which are expended as they are consumed, are stated at the lower of cost or market on a first -in, first -out basis. Fund Changes and Transactions Between Funds Legally authorized transfers are treated as operating transfers and are included in the results of operations of both governmental and proprietary funds. The Town allocates an indirect cost percentage of the salaries, wages and related costs of personnel who perform administrative services as well as other indirect costs necessary for the operation of various funds. Expenses are budgeted and paid from the appropriate fund. Capital Assets All fixed assets are valued at historical cost or estimated historical cost if actual historical cost is not available. Donated assets are valued at their fair market value on the date donated. Assets capitalized have an original cost of $5,000 or more and over three years of life. The cost of nominal maintenance and repairs that do not add value to the asset or materially extend assets' lives are not capitalized. Depreciation has been calculated on each class of depreciable property using the straight-line method. Estimated useful lives are as follows: Assets Years Water and sewer system 10-50 Buildings 20-50 Machinery and equipment 4-10 Improvements 5-30 Information systems and software 3 (continued) 35 I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) E. Assets, Liabilities, and Net Assets or Equity (Continued) Compensated Absences The Town's policy allows employees to earn 5 days of vacation and 5 days of sick leave after six months of service and 10 days of vacation and 10 days of sick leave upon completion of a year of service. After completion of 5 years of service, 15 days of vacation and 15 days of sick leave per year are earned. After completion of 10 years of service, 20 days of vacation and 20 days of sick leave per year are earned. No accumulated, unused sick time or vacation is payable upon termination or retirement. Long-term Obligations In the government -wide financial statements and proprietary fund types in the fund financial statements, long-term debt and other long-term obligations are reported as liabilities in the applicable governmental activities, business -type activities, or proprietary fund type statement of net assets. Bond premiums and discounts, as well as issuance costs, are deferred and amortized over the life of the bonds using the straight-line method, which approximates the effective interest method. Bonds payable are reported net of the applicable bond premium or discount. Bond issuance costs are reported as deferred charges and amortized over the term of the related debt. In the fund financial statements, governmental fund types recognize bond premiums and discounts, as well as issuance costs during the current period. The face amount of the debt issued is reported as other financing sources. Premiums received on debt issuances are reported as other financing sources while discounts are reported as other financing uses. Issuance costs, even if withheld from the actual proceeds, are reported as expenditures. Reserved and Designated Fund Equity Reserved fund balances are not appropriable for expenditure or are legally segregated for a specific future use. Designated fund balances are established to indicate tentative plans for financial resources utilization in a future period. Net Assets Net assets represent the difference between assets and liabilities. Net assets invested in capital assets, net of related debt consists of capital assets, net of accumulated depreciation, reduced by the outstanding balances of any borrowing used for the acquisition, construction or improvement of those assets, adding back unspent proceeds. Net assets are reported as restricted when there are limitations imposed on there use either through enabling legislations adopted by the Town or through external restrictions imposed by creditors, grantors or laws or regulations of other governments. (continued) 36 I. II. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) E. Assets, Liabilities, and Net Assets or Equity (Continued) Estimates The preparation of financial statements, in conformity with generally accepted accounting principles, requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosures of contingent liabilities at the date of the financial statements and the reported amounts of revenue and expenses during the reporting period. Actual amounts could differ from those estimates. RECONCILIATION OF GOVERNMENT -WIDE AND FUND FINANCIAL STATEMENTS Explanation of Certain Differences Between the Governmental Fund Balance Sheet and the Government -wide Statement of Net Assets The governmental fund balance sheet includes a reconciliation between fund balance — total governmental funds and net assets — governmental activities as reported in the government -wide statement of net assets. One element of that reconciliation explains, "Long-term liabilities are not due and payable in the current period and therefore are not reported in the funds." The details of this $20,372,867 difference are as follows: Certificates of obligation bonds $ 20,911,402 Deferred charges for issuance costs (to be amortized over life of debt) (1,004,692) Capitalized lease obligations 46,559 Accrued interest payable 419,598 Net adjustment to reduce fund balance - total governmental funds to arrive at net assets - governmental activities $ 20,372,867 (continued) 37 II. RECONCILIATION OF GOVERNMENT -WIDE AND FUND FINANCIAL STATEMENTS (Continued) Explanation of Certain Differences Between the Governmental Fund Statement of Revenue, Expenditures and Changes in Fund Balances and the Government -wide Statement of Activities The governmental fund statement of revenues, expenditures and changes in fund balances includes a reconciliation between net changes in fund balances — total governmental fund and changes in net assets of governmental activities as reported in the government -wide statement of activities. One element of that reconciliation explains, "Governmental funds report capital outlays as expenditures. However, in the statement of activities, the cost of those assets is allocated over their estimated useful lives and reported as depreciation expense." The details of this $5,466,964 difference are as follows: Capital contributions $ 2,059,624 Capital outlay ($42,348 reclassified to expense repairs) 4,292,766 Depreciation expense (885,426) Net adjustment to decrease net changes in fund balances - total governmental funds to arrive at changes in net assets of governmental activities $ 5,466,964 Another element of that reconciliation states, "The issuance of long-term debt (e.g., bonds, leases) provides current financial resources to governmental funds, while the repayment of the principal of long-term debt consumes the current financial resources of governmental funds. Neither transaction, however, has any effect on net assets. Also, governmental funds report the effect of issuance costs, premiums, and similar items when debt is first issued, whereas these amounts are deferred and amortized in the statement of activities. Details of this $500,264 difference are as follows: Principal repayments: General obligation debt Capital lease Deferred rebates Debt issuance: General obligation debt Deferred expenses (refund) Net adjustment to increase net changes in fund balances - total governmental funds to arrive at changes in net assets ofgovernmental activities (continued) 38 $ 515,000 86,345 22,863 (117,640) (6,304) $ 500,264 II. RECONCILIATION OF GOVERNMENT -WIDE AND FUND FINANCIAL STATEMENTS (Continued) Explanation of Certain Differences Between the Governmental Fund Statement of Revenue, Expenditures and Changes in Fund Balances and the Government -wide Statement of Activities (Continued) Another element of that reconciliation states, "Some expenses reported in the statement of activities do not require the use of current financial resources and therefore are not reported as expenditures in governmental funds." The details of this $82,586 difference are as follows: Municipal court fines $ 4,292 Accrued interest 17,575 Amortization of deferred charge on refunding 44,336 Amortization of issuance costs 16,383 Net adjustment to decrease net changes in fund balances - total governmental funds to arrive at changes in net assets ofgovernmental activities $ 82,586 III. DETAILED NOTES ON ALL FUNDS Deposits and Investments Legal provisions generally permit the Town to invest in certificates of deposit, repurchase agreements, public funds investment pools, direct obligations of the United States of America or its subdivisions and state and local government securities. The Town did not engage in repurchase or reverse repurchase agreement transactions during the current year. During the year ended September 30, 2009, the Town had investments with TexPool. TexPool, a public funds investment pool created by the Treasurer of the State of Texas acting by and through the Texas Treasury Safekeeping Trust Company, which is empowered to invest funds and acts as custodian of investments purchased with local investment funds. These investments are not required to be categorized because the investor is not issued securities, but rather it owns an undivided beneficial interest in the assets of the respective funds. The fair value of the position in TexPool is the same as the value of the pool shares. On September 1, 1989, local government investment pools became authorized investments for the majority of public entities in Texas. The Interlocal Cooperation Act was amended by the 71St Texas Legislature to facilitate the creation of local government investment pools in Texas. This act permits the creation of investment pools to which a majority of political subdivisions (local governments) may delegate, by contract, the authority to make investments purchased with local investment funds and to hold legal title as custodian of the investments. TexPool was organized to conform with the Interlocal Cooperation Act, Chapter 791 of the Texas Government Code, and the Public Funds Investment Act, Chapter 2256 of the Texas Government Code. (continued) 39 III. DETAILED NOTES ON ALL FUNDS (Continued) Deposits and Investments (Continued) The Public Funds Investment Act (Government Code Chapter 2256) contains specific provisions in the areas of investment practices, management reports and establishment of appropriate policies. Among other things, it requires the Town to adopt, implement, and publicize its investment policy. That policy must address the following areas: (1) safety of principal and liquidity, (2) portfolio diversification, (3) allowable investments, (4) acceptable risk levels, (5) expected rates of return, (6) maximum allowable stated maturity of portfolio investments, (7) maximum average dollar — weighted maturity allowed based on the stated maturity date for the portfolio, (8) investment staff quality and capabilities, and (9) bid solicitation preferences for certificates of deposit. Statutes and the Town's investment policy authorized the Town to invest in the following investments as summarized in the table below: At September 30, 2009, the Town's investments included investment pools in the name of the Town or its agent in the Town's name. The Town's investments were as follows: Carrying Primary government Amount Investments: TexPool $ 6,251,494 Cash 727,894 Total cash and investments $ 6,979,388 Minimum Maximum Maximum Authorized Maximum Percentage Investment Investment Type Maturity of Portfolio in One Issuer Obligations of, or guaranteed by N/A N/A Governmental entities 2 years None None Certificates of deposit 1 year None None Mutual funds 2 years 80% None Investment pools - None None At September 30, 2009, the Town's investments included investment pools in the name of the Town or its agent in the Town's name. The Town's investments were as follows: Carrying Primary government Amount Investments: TexPool $ 6,251,494 Cash 727,894 Total cash and investments $ 6,979,388 $ 6,979,388 Reconciliation of total cash and investments at September 30, 2009, are as follows: Cash and cash equivalents Restricted cash and investments Total cash and investments (continued) 40 $ 6,823,948 155,440 $ 6,979,388 Minimum Rating Fair Legal as of Value Rating Year-end $ 6,251,494 N/A AAA -m 727,894 N/A N/A $ 6,979,388 Reconciliation of total cash and investments at September 30, 2009, are as follows: Cash and cash equivalents Restricted cash and investments Total cash and investments (continued) 40 $ 6,823,948 155,440 $ 6,979,388 III. DETAILED NOTES ON ALL FUNDS (Continued) Deposits and Investments (Continued) The Town's entire cash deposits in the bank of $1,594,178 on September 30, 2009, were covered by federal depository insurance or by collateral. Component units Investments: Cash and cash equivalents Total Carrying Amount $ 4,818,239 $ 4,818,239 Fair Value $ 4,818,239 $ 4,818,239 Weighted Average Maturity (Days) N/A Interest Rate Risk. This is the risk that changes in market interest rates will adversely affect the fair value of an investment. Generally, the longer the maturity of an investment the greater the sensitivity of its fair value to changes in market interest rates. One of the ways that the Town manages its exposure to interest rate risk is by investing in investment pools which purchase a combination of shorter term investments with an average maturity of less than 29 days thus reducing the interest rate risk. The Town monitors the interest rate risk inherent in its portfolio by measuring the weighted average maturity of its portfolio. The Town has no specific limitations with respect to this metric. Credit Risk. This is the risk that an issuer of an investment will not fulfill its obligation to the holder of the investment. This is measured by the assignment of a rating by a nationally recognized statistical rating organization. Presented above is the minimum rating required by (where applicable) the Public Funds Investment Act, the Town's investment policy, or debt agreements, and the actual rating as of year-end for each investment type. (continued) 41 III. DETAILED NOTES ON ALL FUNDS (Continued) Capital Assets Capital asset activity for the year ended September 30, 2009, was as follows: Primary Government Governmental activities: Capital assets, not being depreciated: Land Construction in progress Total assets not being depreciated Capital assets, being depreciated: Capital improvements Buildings Machinery and equipment Information systems and software Total capital assets being depreciated Less accumulated depreciation: Capital improvements Buildings Machinery and equipment Information systems and software Total accumulated depreciation Total capital assets being depreciated, net Governmental activities capital assets, net Business -type activities: Capital assets, not being depreciated: Construction in progress Total assets not being depreciated Capital assets, being depreciated: Capital improvements Wastewater treatment rights Machinery and equipment Total capital assets being depreciated Less accumulated depreciation: Capital improvements Wastewater treatment rights Machinery and equipment Total accumulated depreciation Total capital assets being depreciated, net Business -type activities capital assets, net Beginning Balance Increases Prior Period Ending Decreases Adjustment Balance $ 9,386,531 $ 2,059,624 $ - $ 84,508 $ 11,530,663 613,845 3,989,831 4,468,406 - 135,270 10,000,376 6,049,455 4,468,406 84,508 11,665,933 91,878 4,287,188 55,000 - - 4,342,188 16,745,037 4,468,406 21,213,443 1,953,308 247,935 2,201,243 52,430 - 52,430 23,037,963 4,771,341 27,809,304 2,317,392 184,892 2,502,284 1,923,279 425,352 2,348,631 1,116,228 257,706 1,373,934 34,954 17,476 52,430 5,391,853 885,426 6,277,279 17,646,110 3,885,915 - - 21,532,025 $ 27,646,486 $ 9,935,370 $ 4,468,406 $ 84,508 $ 33,197,958 $ 39,130 $ $ 39,130 $ 39,130 39,130 12,853,855 - 635,199 3,367,943 91,878 16,856,997 91,878 2,237,563 302,369 259,373 31,760 909,594 124,993 3,406,530 459,122 13,450,467 ( 367,244) - $ 13,489,597 $( 367,244) $ 39,130 $ (continued) 42 12,853,855 635,199 3,459,821 16,948,875 2,539,932 291,133 1,034,587 3,865,652 13,083,223 - $ 13,083,223 III. DETAILED NOTES ON ALL FUNDS (Continued) Capital Assets (Continued) Depreciation was charged to departments of the primary government as follows: Governmental activities: General government $ 641,933 Public safety 56,380 Public works 187,113 Total depreciation expense - governmental activities $ 885,426 A summary of discretely presented component units' capital assets at September 30, 2009, follows: Texas Student Housing Authority - Ballpark Austin Project Beginning Ending Balance Additions Deletions Balance Capital assets, not being depreciated: Land Total capital assets, not being depreciated Capital assets, being depreciated: Building Furniture and fixtures Total capital assets, being depreciated Less accumulated depreciation for: Building Furniture and fixtures Total accumulated depreciation Total capital assets, being depreciated, net Capital assets, net $ 4,788,265 $ - $ - $ 4,788,265 4,788,265 - - 4,788,265 21,345,305 - - 21,345,305 6,993,063 - - 6,993,063 28,338,368 - - 28,338,368 4,743,401 711,510 - 5,454,911 3,434,200 227,486 - 3,661,686 8,177,601 938,996 - 9,116,597 20,160,767 938,996 - 19,221,771 $ 24,949,032 $( 938,996) $ - $ 24,010,036 (continued) 43 III. DETAILED NOTES ON ALL FUNDS (Continued) Capital Assets (Continued) Texas Student Housing Corporation - The Ridge at North Texas Beginning Ending Balance Additions Deletions Balance Capital assets, not being depreciated: Land $ 2,200,000 $ - $ - $ 2,200,000 Total capital assets, not being depreciated 2,200,000 - - 2,200,000 Capital assets, being depreciated: Building 25,705,000 - - 25,705,000 Furniture and fixtures 1,253,841 - - 1,253,841 Total capital assets, being depreciated 26,958,841 - - 26,958,841 Less accumulated depreciation for: Building 5,131,041 856,833 - 5,987,874 Furniture and fixtures 2,332,540 22,644 - 2,355,184 Total accumulated depreciation 7,463,581 879,477 - 8,343,058 Total capital assets, being depreciated, net 19,495,260 ( 879,477) - 18,615,783 Capital assets, net $ 21,695,260 $( 879,477) $ - $ 20,815,783 Texas Student Housing Authority - The Ridge at San Marcos Beginning Ending Balance Additions Deletions Adjustments Balance Capital assets, not being depreciated Land Total capital assets, not being depreciated Capital assets, being depreciated: Building Furniture, fixtures and equipment Total capital assets, being depreciated Less accumulated depreciation Total capital assets, being depreciated, net Capital assets, net $ 1,552,207 $ - $ - $ (1,552,207) $ - 1,552,207 - - (1,552,207) - 15,875,143 - - (15,875,143) 818,332 - - (818,332) 16,693,475 - - (16,693,475) 4,841,486 - - (4,841,486) 11,851,989 - - (11,851,989) $ 13,404,196 $ - $ - $ (13,404,196) $ (continued) 44 III. DETAILED NOTES ON ALL FUNDS (Continued) Capital Assets (Continued) Texas Student Housing Authority - Town Lake Austin Project Beginning Ending Balance Additions Retirements Balance Capital assets, not being depreciated: Land $ 2,182,816 $ - $ - $ 2,182,816 Total capital assets, not being depreciated 2,182,816 - - 2,182,816 Capital assets, being depreciated: Building and improvements 13,270,150 - - 13,270,150 Capitalized purchase costs 887,095 - - 887,095 Land improvements 2,806,596 - - 2,806,596 Unit appliances 295,134 - - 295,134 Furniture and fixtures 915,951 - - 915,951 Total capital assets, being depreciated 18,174,926 - - 18,174,926 Less accumulated depreciation for: Building and improvements 2,396,181 604,098 - 3,000,279 Capitalized purchase costs 146,764 28,484 - 175,248 Land improvements 374,212 - - 374,212 Unit appliances 168,648 - - 168,648 Furniture and fixtures 523,266 - - 523,266 Total accumulated depreciation 3,609,071 632,582 - 4,241,653 Total capital assets, being depreciated, net 14,565,855 ( 632,582) - 13,933,273 Capital assets, net $ 16,748,671 $( 632,582) $ - $ 16,116,089 (continued) 45 III. DETAILED NOTES ON ALL FUNDS (Continued) Capital Assets (Continued) Texas Student Housing Authority - College Station Project Beginning Balance Additions Retirements Reclass Capital assets, not being depreciated: Land $ 2,899,597 $ - $ Total capital assets, not being depreciated 2,899,597 - Capital assets, being depreciated: Building 27,727,646 - Furniture and fixtures 2,594,804 - Total capital assets, being depreciated 30,322,450 - Less accumulated depreciation for: Building 3,610,527 896,176 Furniture and fixtures 1,764,191 486,080 Total accumulated depreciation 5,374,718 1,382,256 Total capital assets, Ending Balance $ 2,899,597 2,899,597 27,727,646 2,594,804 30,322,450 - ( 134,416) 4,372,287 134,416 2,384,687 - - 6,756,974 being depreciated, net 24,947,732 ( 1,382,256) - - 23,565,476 Capital assets, net $ 27,847,329 $( 1,382,256) $ - $ - $ 26,465,073 Restricted Cash General Fund Within the governmental funds, $38,840 in cash and cash equivalents represents funds held to assist in the financing of future projects. Proprietary Fund Within the proprietary funds, $116,600 of the fund represents customer deposits received for water and sewer usage that are refundable upon termination of service. Discretely Presented Component Units Within the discretely presented component units, $6,305,234 in cash and cash equivalents represents funds held for debt service. (continued) 46 III. DETAILED NOTES ON ALL FUNDS (Continued) Capital Leases The Town entered into a lease agreement as lessee for financing the acquisition of a vehicle for the warrant division of the municipal court. The lease agreement qualifies as a capital lease for accounting purposes and, therefore, has been recorded at the present value of their future minimum lease payments as of the inception date. Governmental Activities Asset: Machinery and equipment $ 23,000 Less: Accumulated depreciation (13,800) Total $ 9,200 Westlake Academy entered into lease agreement as a lessee for financing the acquisition of computers for student use. The lease agreement qualifies as a capital lease for accounting purposes and, therefore, has been recorded at the present value of their future minimum lease payments as of the inception date. The computers were not capitalized because the value of each one was less than $5,000. The future minimum lease obligations and the net present value of these minimum lease payments as of September 30, 2009, were as follows: Year Ending Sept. 30 2010 Total minimum lease payments Less: amount representing interest Present value of minimum lease payments Governmental Activities $ 49,827 49,827 (3,268) $ 46,559 (continued) 47 III. DETAILED NOTES ON ALL FUNDS (Continued) General Long-term Debt Long-term liability activity for the year ended September 30, 2009, was as follows: Beginning Ending Due Within Balance Additions Reductions Balance One Year Combination tax and limited Pledge Revenue Certificates of Obligation, Series 2002 $ 5,395,000 $ - $ 250,000 $ 5,145,000 $ 265,000 Combination tax and limited Pledge Revenue Certificates of Obligation, Series 2003 5,980,000 - 150,000 5,830,000 155,000 General Obligation Refunding Bonds, Series 2007 7,350,000 - 20,000 7,330,000 20,000 Less deferred amounts on refunding ( 685,352) - ( 44,336) ( 641,016) - General Obligation Bonds, Series 2008 2,500,000 - 95,000 2,405,000 85,000 Capital leases 15,264 117,640 86,345 46,559 46,559 Fidelity Tax Reimbursement 224,265 - 22,863 201,402 24,178 $ 20,779,177 $ 117,640 $ 579,872 $ 20,316,945 $ 595,737 Debt service requirements of certificates of obligation and general obligations to be retired from governmental funds are as follows: Year Ending Total September 30, Principal Interest Requirements 2010 525,000 973,250 1,498,250 2011 555,000 946,778 1,501,778 2012 580,000 918,450 1,498,450 2013 610,000 888,528 1,498,528 2014 640,000 856,906 1,496,906 2014-2018 3,710,000 3,792,848 7,502,848 2019-2023 4,710,000 2,792,179 7,502,179 2024-2028 5,755,000 1,558,377 7,313,377 2029-2033 3,625,000 327,315 3,952,315 Total $ 20,710,000 $ 13,054,631 $ 33,764,631 On August 10, 1998, the Town entered into an economic development agreement with Fidelity Texas Limited Partnership ("Fidelity") which provided that Fidelity will receive a rebate of one percent of local sales taxes collected by the Town and paid by Fidelity. The agreement provided that the rebate will be paid to Fidelity within 30 days of each calendar quarter from the sales taxes received by the Town. On November 13, 2000, the agreement was amended to allow for a payment schedule of 15 annual equal installments for sales tax rebate due and payable to Fidelity. The amount due will not bear interest. The loan is discounted to present value and amortized over the life of the loan using the effective interest method. (continued) 48 III. DETAILED NOTES ON ALL FUNDS (Continued) General Long-term Debt (Continued) Debt service requirements for deferred rebates to be retired from governmental funds are as follows: Year Ending Total September 30, Principal Interest Requirements 2010 24,178 11,581 35,759 2011 25,568 10,190 35,758 2012 27,038 8,720 35,758 2013 28,593 7,165 35,758 2014 30,237 5,522 35,759 2015-2016 65,788 5,727 71,515 Total $ 201,402 $ 48,905 $ 250,307 The Certificates of Obligation, Series 2002 and 2003 require the Town to provide certain updated financial information and operating data to certain information vendors annually, as permitted by SEC Rule 15c2-12 (the "Rule"). The issuer will provide the updated information to each nationally recognized municipal securities information repository ("NRMSIR") and to any state information depository ("SID") that is designated by the State of Texas and approved by the staff of the United States Securities and Exchange Commission (the "SEC"). During the previous fiscal year, the Town issued General Obligation bonds of $2.5 million. These bonds were used for the construction of an Arts & Sciences Center that was completed during the current fiscal year. Proprietary Long-term Debt Elevated Water Storage Facility On October 9, 2000, the Town approved an interlocal agreement with the City of Keller, which provided for the joint construction, operation, maintenance and use of an elevated water storage facility and appurtenances. The Town recorded a contractual obligation of $1,466,000 based on the terms of the interlocal agreement, which requires 20 annual principal and interest payments to the City of Keller, with payments due each September 30 at interest rates ranging from 5.0% to 5.65%. (continued) 49 III. DETAILED NOTES ON ALL FUNDS (Continued) Proprietary Long-term Debt (Continued) Dove Road Water Line and West Pump Station In April 2000, the Town approved an agreement with the Hillwood Development Corporation ("Hillwood"). In the agreement, Hillwood agreed to bear all initial costs for the design, engineering and constructions of the Dove Road Water Line and the West Pump Station that will service the residents of the Town. The Town agreed to reimburse Hillwood for the cost of the project upon completion and the Town's acceptance of the project, which occurred in June 2001, solely from a $.25 charge per 1,000 gallons of usage. The Town further agreed to deposit debt service revenue of $.25 per 1,000 gallons of usage collected from Town residents to fund its repayment to Hillwood. Debt service revenue will be allocated between Hillwood service area and Town service area by 52% and 48%, respectively and deposited into two separate debt service funds that will result in debt service revenue to pay the respective share of the construction cost. The Town recorded a limited pledge contractual obligation of $4,679,944 for the project cost based upon the terms of the agreement, which requires 239 monthly principal and interest payments to Hillwood, at an interest rate of 6.75%. If the Town collects insufficient funds to pay current interest on the debt, the interest payment may be deferred. No portion of debt payments will be applied to the principal component, until all current and deferred interest is fully paid. Proprietary long-term debt as of September 30, 2009, is as follows: Description Contractual obligations: Elevated water storage Outstanding Outstanding Current 9/30/2008 Issued Retired 9/30/2009 Portion $ 1,083,078 $ - $ 28,831 $ 1,054,247 $ 753303 Limited pledge contractual obligation: Dove Road Water Line and West Pump Station 4,679,944 - - 4,679,944 - $ 5,763,022 $ - $ 28,831 $ 5,734,191 $ 75,303 The schedule of future payments by the Town under these agreements is as follows: Year Ending September 30, Principal 2010 75,303 2011 78,508 2012 81,712 2013 86,519 2014 91,325 2015-2019 520,715 2020-2024 120,165 2025 4,679,944 Total $ 5,734,191 (continued) 50 Total Interest Requirements 576,126 651,429 610,613 689,121 647,482 729,194 686,868 773,387 728,930 820,255 4,388,221 4,908,936 1,791,996 1,912,161 - 4,679,944 $ 9,430,236 $ 15,164,427 DETAILED NOTES ON ALL FUNDS (Continued) Discretely Presented Long-term Debt Texas Student Housing Authority - College Station Project The Project's installment note payable is summarized as follows: Interest Lender/Security/Due Date Rate Balance Cambridge Student Housing Financing Company, L.P.; substantially all assets and assignment of rents; due November 1, 2039 8.00% $ 31,775,000 The Project's installment note is payable monthly with principal and interest payments of $231,545 until November 1, 2039. The following is a summary of long-term debt transactions of the Project for the year ended August 31, 2009: Amounts Beginning Ending Due Within Balance Increases Decreases Balance One Year $ 32,070,000 $ - $ 295,000 $ 31,775,000 $ 31,775,000 The Project's original developer refinanced the installment note through a secondary offering with Cambridge Student Housing Financing Company, L.P. The debt certificates were sold to private investors in the following classes: Class (Series) Offering Total A 17,500,000 B 4,900,000 C 4,820,000 D 5,380,000 Total $ 32,600,000 Each class has certain rights and privileges, as contained in the private placement memorandum. As a part of the offering, the Project entered into a trust agreement with J. P. Morgan Trust Company, N.A. (the "Trustee") for the purpose of determining that each class is paid in accordance with the private placement memorandum. At August 31, 2009, the Project was not in compliance with the fixed charge coverage ratio, which constitutes a default of the lending agreement. Upon default, the lender may accelerate the maturity of the unpaid portion of the principal payable under the installment sale agreement. However, the Authority does not anticipate this event will occur, since foreclosure by private interests would result in the loss of tax-exempt status for the Project. (continued) 51 III. DETAILED NOTES ON ALL FUNDS (Continued) Discretely Presented Long-term Debt (Continued) Texas Student Housing Authority - Town Lake Austin Project The bonds are payable solely from the revenues generated by the Project and are secured by the revenues pledged and assigned under the terms of the trust indenture. Interest rates for the bonds range from 7.76% to 8.69% at present and principal and interest payments are made monthly. The future debt service requirements of the bonds are as follows: Year Ending Amounts Due August 31, Beginning Interest Within One 2010 Balance Increases Decreases Ending Balance Year Revenue Bonds: 260,159 1,631,478 1,891,637 2002 A-1 Bonds $ 16,516,812 $ - $ 221,560 $ 16,295,252 $ 240,795 2002 A-2 Bonds 5,089,241 - - 5,089,241 - Total $ 21,606,053 $ - $ 221,560 $ 21,384,493 $ 240,795 The bonds are payable solely from the revenues generated by the Project and are secured by the revenues pledged and assigned under the terms of the trust indenture. Interest rates for the bonds range from 7.76% to 8.69% at present and principal and interest payments are made monthly. The future debt service requirements of the bonds are as follows: Year Ending August 31, Principal Interest Total 2010 240,795 1,650,842 1,891,637 2011 260,159 1,631,478 1,891,637 2012 281,080 1,610,557 1,891,637 2013 303,683 1,587,954 1,891,637 2014 328,105 1,563,532 1,891,637 2015-2019 2,081,386 7,376,799 9,458,185 2020-2024 3,064,148 6,394,037 9,458,185 2025-2029 4,510,942 4,947,243 9,458,185 2030-2033 10,314,195 2,467,629 12,781,824 Totals $ 21,384,493 $ 29,230,071 $ 50,614,564 Texas Student Housing Authority - The Ridge at San Marcos The bonds are payable solely from the revenues generated by the Project and are secured by the revenues pledged and assigned under the terms of the trust indenture. The annual interest rate is 8.2% and interest is due on the first of each month. In the case of default under the terms of the indenture, the interest rate increases by 2%. During 2005, the Project defaulted on the bonds and the interest rate increased to 10.2%. During 2005, the Project ceased making the required principal and interest payments required by the loan and financing agreement. This constitutes an event of the default under provisions of the indenture and permits the trustee at the direction of the servicing agent to declare the principal and all interest then due to be immediately due and payable. As a result, the outstanding principal at August 31, 2009, has been shown as a current liability in the accompanying financial statements. (continued) 52 III. DETAILED NOTES ON ALL FUNDS (Continued) Discretely Presented Long-term Debt (Continued) Texas Student Housing Authority - The Ridge at San Marcos (Continued) The following is a summary of long-term debt transactions of the Project for the 12 -month period ended August 31, 2009: Amounts Beginning Increases/ Ending Due Within Balance Adjustments Decreases Balance One Year Revenue Bonds: 2000 Bonds $ 19,580,869 $(19,580,869) $ - $ - $ - On November 14, 2008, the Ridge at San Marcos was given a deed -in -lieu by the bondholders, Muni Mae, and these assets and liabilities pertaining the facility are no longer under the control of Texas Student Housing Authority. Therefore, the Project is no longer responsible for the repayment of this debt issue. Texas Student Housing Authority - Ballpark Austin Project The long-term debt activity of the Ballpark Austin Project is as follows: (continued) 53 Amounts Beginning Ending Due Within Balance Increases Decreases Balance One Year Revenue Bonds: 2001A Bonds $ 31,345,000 $ - $ 585,000 $ 30,760,000 $ 610,000 2001B Bonds 2,365,000 - - $ 2,365,000 145,000 2001C Bonds 3,000,000 - - $ 3,000,000 - Less discounts ( 1,401,991) - 60,085 ( 1,341,906) - Total $ 35,308,009 $ - $ 524,915 $ 34,783,094 $ 755,000 (continued) 53 III. DETAILED NOTES ON ALL FUNDS (Continued) Discretely Presented Long-term Debt (Continued) Texas Student Housing Authority - Ballpark Austin Project (Continued) The bonds are payable solely from the revenues generated by the Project and secured by the revenues pledged and assigned under the terms of the trust indenture. Interest rates on the bonds range from 4.00% to 11.00% and are payable semi-annually. The debt service requirements of the bonds are as follows: Year Ending Governmental Activities August 31, Principal Interest Total Ending 2010 755,000 2,311,359 3,066,359 2011 680,000 2,280,294 2,960,294 2012 715,000 2,247,194 2,962,194 2013 755,000 2,208,144 2,963,144 2014 795,000 2,166,875 2,961,875 2015-2019 4,680,000 10,132,269 14,812,269 2020-2024 6,105,000 8,704,631 14,809,631 2025-2029 8,000,000 6,812,188 14,812,188 2030-2033 13,640,000 3,681,438 17,321,438 Totals $ 36,125,000 $ 40,544,392 $ 76,669,392 At August 31, 2009, the Project had not made interest payments on the Subordinate 2001C Bond Series since July 2003, and the Subordinate 2001C Bond is in default. In addition, the Project's fixed charges coverage ratio was not in compliance with the covenants of the indenture. These events do not constitute an event of default that accelerates the bonds. As a result, the maturities are presented under the original repayment terms. Texas Student Housing Corporation - The Ridge at North Texas The long-term debt activity of the Ridge at North Texas is as follows: (continued) 54 Amounts Beginning Ending Due Within Balance Increases Decreases Balance One Year Revenue Bonds: 2001A Bonds $ 27,495,000 $ - $ 540,000 $ 26,955,000 $ 26,955,000 2001B Bonds 3,240,000 - - 3,240,000 3,240,000 Less discounts ( 822,264) - ( 37,485) ( 784,779) ( 784,779) Total $ 29,912,736 $ - $ 502,515 $ 29,410,221 $ 29,410,221 (continued) 54 III. DETAILED NOTES ON ALL FUNDS (Continued) Discretely Presented Long-term Debt (Continued) Texas Student Housing Corporation - The Ridge at North Texas (Continued) The debt originally was to be amortized through 2031 with varying monthly principal payment amounts ranging from $2,618,093 to $3,465,280 for interest and principal. The annual requirements to amortize all debts outstanding as of August 31, 2009, are as follows and have not been adjusted for the default of the bonds. Under the original terms of the Indenture, a total of $540,000 in principal and $2,079,992 in interest is due in fiscal 2009. The total interest to be paid will depend on the ultimate maturities of the bonds. Year Ending August 31, 2010 Principal $ 29,410,221 Interest $ 31,690,407 Total $ 61,100,628 The Town of Westlake does not have any liability for the payment of debt of the discretely presented component units as the bonds are non-recourse to both the Town and Texas Student Housing Authority. Deferred Revenue Deferred revenue in the proprietary fund of $438,052 relates to the collection of the entire amount due on six Ductbank leases as follows: One 20 -year lease with AT&T local network services and five 20, 25 and 30 -year leases with Verizon Southwest for use of the Town's Ductbank. Commitments and Contingencies Lease Obligations The Town has commitments relative to municipal services, and contractual relationships concerning certain utilities and public safety resources, which are normal in its ongoing activity. Noncancellable obligations consist of agreements for services at September 30, 2009. Minimum lease payments and contractual obligations under these noncancellable leases and agreements as of September 30, 2009, are as follows: Year Ending September 30, Amount 2010 228,286 2011 149,452 Total $ 377,738 Rental expenditures in 2009 were $228,037. (continued) 55 III. DETAILED NOTES ON ALL FUNDS (Continued) Commitments and Contingencies (Continued) Interlocal Agreement with the City of Southlake In August 1995, the Town entered into an agreement with the City of Southlake to allow the Town to utilize capacity in a sewer line and to set forth their respective rights and obligations with respect to the sewer line owned by the City of Southlake. The Town is obligated to share in the cost of construction, operation and maintenance of the water sewer line. The sewer line was constructed in 2000. Additionally, the Town must pay the City of Southlake all transportation, treatment and related costs allocable to the metered flow of sewage from the Town into the sewer line. Federal and State Program Revenues The Town received financial assistance from various federal and state governmental agencies in the form of grants. The disbursement of funds received under these programs generally requires compliance with terms and conditions specified in the grant agreements and are subject to audit by the grantor agencies. Any unallowed disbursement resulting from such audits becomes a liability of the Town. In the opinion of the Town management, no material refunds will be required as a result of unallowed disbursements (if any) by the grantor agencies. Sources of federal and state program revenues for the year ended September 30, 2009, were as follows: Source Federal program revenues: Department of Homeland Security U. S. Department of Education - Passed through State Department of Education Total federal program revenues State program revenues: State Department of Education (continued) 56 Westlake Academy Total 56,134 56,134 $ 56,134 $ 56,134 $ 3,163,129 $ 3,163,129 M. DETAILED NOTES ON ALL FUNDS (Continued) Interfund Balances and Transactions Interfund receivables and payables at September 30, 2009, were as follows: Due from Other Funds General fund: Visitors Association fund Vehicle & equipment replacement fund Property tax reduction fund Utility fund Capital projects fund Visitors Association fund: General fund Capital projects fund 4B Economic Development Corporation fund Property tax reduction fund: General fund FM 1938 fund Capital projects fund Capital projects fund: General fund Visitors Association fund Property tax reduction fund FM 1938 fund: Property tax reduction fund 4B Economic Development Corporation fund: Visitors Association fund Utility fund Vehicle & equipment replacement fund: General fund Enterprise fund: General fund 4B Economic Development Corporation fund (continued) 57 250,000 41,871 89,243 33,829 429,019 8,550 74,472 25,814 297,308 12,000 $ 1,262,106 Due to Other Funds 33,829 12,000 8,550 250,000 25,814 74,472 89,243 429,019 41,871 297,308 $ 1,262,106 III. DETAILED NOTES ON ALL FUNDS (Continued) Interfund Balances and Transactions (Continued) Interfund transfers between the primary government's funds consisted of: Transfers Transfers To Funds From Funds Primary Government General fund: General PCM fund $ 77,278 $ 77,278 Utility fund - 61,321 Capital projects fund 149,185 - Grant fund - - Property Tax Reduction fund - 250,000 Vehicle and equipment replacement fund 51,954 - Debt Service fund: Visitors Asscoiation fund - 368,861 4B Economic Development Corporation fund - 1,132,726 Visitors Association fund: Cemetary fund - - Debt service fund 368,861 - Capital projects fund 35,700 - FM 1938 fund: Property Tax Reduction fund - 25,814 Property Tax Reduction fund: General fund 250,000 - FM 1938 fund 25,814 - Capital projects fund 82,647 - Vehicle and equipment replacement fund: General fund - 51,954 4B Ecomonic Development Corporation fund: Debt service fund 1,132,726 - Capital Projects fund: General fund - 149,185 Visitors Asscoiation fund - 35,700 Property Tax Reduction fund - 82,647 Westlake Academy - 200,000 Westlake Academy: Capital projects fund 200,000 - Utility fund: General fund 61,321 - Utility PCM fund 15,000 15,000 Totals $ 2,448,817 $ 2,448,817 Inter -fund transfers are reported in the governmental funds and proprietary fund financial statements. In the government -wide statements, inter -fund transfers are eliminated within the governmental activities column and business -type column, as appropriate. (continued) 58 III. DETAILED NOTES ON ALL FUNDS (Continued) Interfund Balances and Transactions (Continued) Transfers are used to (1) move revenues collected in the special revenue funds to finance various programs in accordance with budgetary authorizations, (2) move receipts restricted for debt service from the funds collecting the receipts to the debt service fund as debt service payments become due, (3) reimburse one fund for services provided to another fund and (4) pay for property purchased in advance of bond issuance. Receivables Water Purchase and Wastewater Treatment Contracts The Town has a contract with the City of Fort Worth, Texas, to purchase water. Under the contract, the Town may obtain from the City of Fort Worth, a supply of potable water at a reasonable rate based on water usage. The rate charges are subject to minimum annual contract payments. Water expense for the year ended September 30, 2009 was $781,017. IV. OTHER INFORMATION Retirement Plan Plan Description The Town provides pension benefits for all of its eligible employees through a non-traditional, joint contributory, hybrid defined benefit plan in the statewide Texas Municipal Retirement System (TMRS), an agent multiple -employer public employee retirement system. The plan provisions that have been adopted by the Town are within the options available in the governing state statutes of TMRS. (continued) 59 Governmental Funds Enterprise Funds Property Tax Westlake Visitors Westlake Reduction FM 1938 4B Utility General Association Academy Fund Fund Corporation Fund Total Receivables: Sales tax $ 350,527 $ - $ - $ 175,264 $ 126,900 $ 175,264 $ $ 827,955 Other taxes - 76,626 - - - - 76,626 Franchise fees 143,639 - - - - - 143,639 Accounts - - - - - 803,201 803,201 Other 41,751 - 116,593 - - 158,344 Gross receivables 535,917 76,626 116,593 175,264 126,900 175,264 803,201 2,009,765 Less: Allowance for uncollectibles - - - - - - 221,111 221,111 Net total receivables $ 535,917 $ 76,626 $ 116,593 $ 175,264 $ 126,900 $ 175,264 $ 582,090 $ 1,788,654 Water Purchase and Wastewater Treatment Contracts The Town has a contract with the City of Fort Worth, Texas, to purchase water. Under the contract, the Town may obtain from the City of Fort Worth, a supply of potable water at a reasonable rate based on water usage. The rate charges are subject to minimum annual contract payments. Water expense for the year ended September 30, 2009 was $781,017. IV. OTHER INFORMATION Retirement Plan Plan Description The Town provides pension benefits for all of its eligible employees through a non-traditional, joint contributory, hybrid defined benefit plan in the statewide Texas Municipal Retirement System (TMRS), an agent multiple -employer public employee retirement system. The plan provisions that have been adopted by the Town are within the options available in the governing state statutes of TMRS. (continued) 59 IV. OTHER INFORMATION (Continued) Retirement Plan (Continued) Plan Description (Continued) TMRS issues a publicly available comprehensive annual financial report that includes financial statements and required supplementary information (RSI) for TMRS; the report also provides detailed explanations of the contributions, benefits and actuarial methods and assumptions used by the System. This report may be obtained by writing to TMRS, P. O. Box 149153, Austin, Texas 78714-9153 or by calling 800-924-8677; in addition, the report is available on TMRS' website at www.TMRS.com. The plan provisions are adopted by the governing body of the Town, within the options available in the state statutes governing TMRS. Plan provisions for the Town were as follows: Plan Year 2008 Plan Year 2009 Employee deposit rate 7.0% 7.0% Matching ratio (town to employee) 2 to 1 2 to 1 Years required for vesting 5 5 Service retirement eligibility (expressed as age/years of service) 60/5, 0/20 60/5,0/20 Updated service credit 100% repeating, 100% repeating, transfers transfers Annuity increase (to retirees) 0% of CPI 0% of CPI repeating repeating Contributions Under the state law governing TMRS, the contribution rate for each town is determined annually by the actuary, using the Projected Unit Credit actuarial cost method. This rate consists of the normal cost contribution rate and the prior service cost contribution rate, which is calculated to be a level percent of payroll from year to year. The normal cost contribution rate finances the portion of an active member's projected benefit allocated annually; the prior service contribution rate amortizes the unfunded (overfunded) actuarial liability (asset) over the applicable period for that city. Both the normal cost and prior service contribution rates include recognition of the projected impact of annually repeating benefits, such as Updated Service Credits and Annuity Increases. (continued) 60 IV. OTHER INFORMATION (Continued) Retirement Plan (Continued) Contributions (Continued) The Town contributes to the TMRS Plan at an actuarially determined rate. Both the employees and the Town make contributions monthly. Since the Town needs to know its contribution rate in advance for budgetary purposes, there is a one-year delay between the actuarial valuation that serves as the basis for the rate and the calendar year when the rate goes into effect. The annual pension cost and net pension obligation/(asset) are as follows: Annual Required Contribution (ARC) $ 138,554 Interest on Net Pension Obligation - Adjustment to the ARC - Annual Pension Cost 138,554 Contributions Made ( 138,554) Increase (Decrease) in Net Pension Obligation - Net Pension Obligation/(Asset), beginning of year - Net Pension Obligation/(Asset), ending of year $ Accounting Annual Actual Percentage Net Year Pension Contribution of APC Pension Ending Cost (APC) Made Contributed Obligation 09/30/07 $ 98,030 $ 98,030 100% $ - 09/30/08 108,827 108,827 100% - 09/30/09 138,554 138,554 100% - The required contribution rates for fiscal year 2009 were determined as part of the December 31, 2006 and 2007 actuarial valuations. Additional information as of the latest actuarial valuation, December 31, 2008, also follows: Actuarial Valuation Date 12/31/06 12/31/07 Actuarial cost method Unit Credit Projected Unit Credit Amortization method Level percent Level percent Inflation of payroll of payroll Remaining amortization period 25 years - open 25 years - closed Asset valuation method Amortized cost Amortized cost Actuarial Assumptions Investment rate of return 7% 7% Projected salary increases varies by age varies by age and service and service Inflation 3.0% 3.0% Cost -of -living adjustments N/A 0.0% (continued) 61 12/31/08 Projected Unit Credit Level percent of payroll 24 years - closed Amortized cost 7.5% varies by age and service 3.0% 0.0% IV. OTHER INFORMATION (Continued) Retirement Plan (Continued) Contributions (Continued) The schedule of funding progress presents multi-year trend information about whether the actuarial value of plan assets is increasing or decreasing over time relative to the actuarial accrued liability of benefits. Actuarial Actuarial Actuarial Actuarial Annual Accrued Liability Valuation Value of Accrued Percentage Accrued Covered as a Percentage Date Assets Liability Funded Liability Payroll of Covered Payroll 12/31/2006 $ 773,412 $ 821,401 94.2% $ 47,989 $ 1,300,610 3.7% 12/31/2007 792,775 1,059,135 74.9% 266,360 1,257,653 21.2% 12/31/2008 1,052,148 1,445,196 72.8% 393,048 1,536,837 25.6% Other Postemployment Benefits Supplemental Death Benefits Fund The Town also participates in the cost sharing multiple -employer defined benefit group term life insurance plan operated by the Texas Municipal Retirement System (TMRS) known as the Supplemental Death Benefits Fund (SDBF). The Town elected, by ordinance to provide group term life insurance coverage to both current and retired employees. The Town may terminate coverage under and discontinue participation in the SDBF by adopting an ordinance before November 1 of any year to be effective the following January 1. The death benefit for active employees provides a lump sum payment approximately equal to the employee's annual salary (calculated based on the employee's actual earnings, for the 12 -month period preceding the month of death); retired employees are insured for $7,500; this coverage is an "other postemployment benefit," or OPEB. The Town contributes to the SDBF at a contractually required rate as determined by an annual actuarial valuation. The rate is equal to the cost of providing one-year term life insurance. The funding policy for the SDBF program is to assure that adequate resources are available to meet all death benefit payments for the upcoming year; the intent is not to pre -fund retiree term life insurance during employees' entire careers. (continued) 62 IV. OTHER INFORMATION (Continued) Other Postemployment Benefits (Continued) Supplemental Death Benefits Fund (Continued) The Town's contributions to the TMRS SDBF for the fiscal year ended 2009 is $2,141, which equaled the required contributions. Fiscal year 2009 is a transition year for the implementation of GASB 45; therefore, one year of contributions is disclosed. Schedule of Contribution Rates Annual Actual Plan/ Required Contribution Percentage Calendar Contribution Made of ARC Year (Rate) (Rate) Contributed 2007 0.18% 0.18% 100% 2008 0.17% 0.17% 100% 2009 0.12% 0.12% 100% Risk Management The Town is exposed to various risks of loss related to torts, theft of, damage to, and destruction of assets; errors and omissions; injuries to employees, and natural disasters. The Town's general liability, workers' compensation liability, law enforcement liability, errors and omissions liability, and automobile liability coverage is insured by the Texas Municipal League, a public entity risk pool. The Town's only responsibility to the Texas Municipal League is to pay premiums for insurance and related deductible amounts of these policies. Other risk of loss is covered by commercial insurance. Settlements of claims have not exceeded coverage in the past three years. Contingent Liabilities Litigation The Town and Academy are currently involved in a lawsuit for wrongful termination brought by the former head of school and his wife, a former teacher. The Town and Academy deny liability. The lawsuit is being handled by the Academy's insurance carrier and no additional liability to the Academy is anticipated. Various other claims and lawsuits are pending against the Town. In the opinion of Town management, after consultation with legal counsel, the potential loss on these claims and lawsuits will not materially effect the Town's financial position. (continued) 63 IV. OTHER INFORMATION (Continued) Contingent Liabilities (Continued) Circle T Municipal Utility Districts The Town has agreements in place with Municipal Utility District's (MUDs) #1 and #3 on the Circle T property in Westlake which is controlled by AIL Investments, L.P. As this property develops, AIL Investments, L.P. agreed to de -annex developed property from the MUDS in exchange for pro -rata payments on water and sewer infrastructure installed by the MUD at their inception. To date, two projects, Chrysler Financial and Deloitte University, have been or are being developed within these MUDs. Discussions regarding the Town's payment to AIL Investments, L.P. in exchange for de -annexation of these two tracks from the Circle T MUDs have taken place but have not come to a conclusion as to the settlement amounts. These discussions are ongoing until the Town receives full documentation that it determines is adequate to support the requested payments. The Town of Westlake holds full rights and privileges under the State granted Certificate of Convenience and Necessity (CCN) and can serve all water and sewer customers within these MUD boundaries regardless of the status of these negotiations. Westlake Academy Building Site In 2002, the Town purchased 24.59 acres for the site of Westlake Academy and executed a Promissory Note in the amount of $1,475,400 with a rate of 6% interest. The $1,475,400 was placed into escrow in July, 2002. In July, 2003 the Escrow Agent delivered total funds in the amount of $1,495,665 to the "Seller", leaving a balance of $68,259 at that date. The "Seller" has informed the Town that this amount plus accrued interest is now payable. The Town is in negotiations with the "Seller" and contends that it has satisfied the terms and the intent of the sales agreement. Prior Period Adiustment A prior period adjustment in the amount of $84,508 was made on the government -wide financial statements. This adjustment was made in order to add land of $8,500 that had not previously been capitalized and capitalize costs of $76,008 paid but not previously capitalized. 64 REQUIRED SUPPLEMENTARY INFORMATION TOWN OF WESTLAKE, TEXAS GENERAL FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2009 EXPENDITURES Current General government and administration 1,778,174 General Fund 1,519,600 151,004 Public safety 1,874,789 1,976,091 1,890,469 Variance Cultural and recreational Budgeted Amounts 125,154 Favorable 9,384 Original Amended Actual (Unfavorable) REVENUES Economic development 500,211 210,758 229,907 Taxes Capital Outlay 97,500 75,500 62,278 Sales $ 1,664,352 $ 1,700,000 $ 1,832,205 $ 132,205 Mixed beverages 13,300 17,750 17,869 119 Franchise 643,780 646,675 624,401 ( 22,274) Federal program revenues 5,865 180 - ( 180) Interest income 54,500 21,950 21,155 ( 795) Building permits and fees 1,610,175 2,547,570 848,697 ( 1,698,873) Fines and penalties 650,883 547,460 523,515 ( 23,945) Contributions from others - 38,840 38,840 - Other miscellaneous income 57,282 90,511 98,242 7,731 Total revenues 4,700,137 5,610,936 4,004,924 ( 1,606,012) EXPENDITURES Current General government and administration 1,778,174 1,670,604 1,519,600 151,004 Public safety 1,874,789 1,976,091 1,890,469 85,622 Cultural and recreational 119,790 125,154 115,770 9,384 Public works 511,468 523,895 378,508 145,387 Economic development 500,211 210,758 229,907 ( 19,149) Capital Outlay 97,500 75,500 62,278 13,222 Total expenditures 4,881,932 4,582,002 4,196,532 385,470 EXCESS (DEFICIENCY) OF REVENUES OVER (UNDER) EXPENDITURES ( 181,795) 1,028,934 ( 191,608) ( 1,220,542) OTHER FINANCING SOURCES (USES) Transfers in 402,500 422,500 388,599 ( 33,901) Transfers out ( 162,400) ( 303,685) ( 278,417) 25,268 Total other financing sources (uses) 240,100 118,815 110,182 ( 8,633) NET CHANGE IN FUND BALANCE 58,305 1,147,749 ( 81,426) ( 1,229,175) FUND BALANCE, BEGINNING 2,806,738 2,806,738 2,806,738 - FUND BALANCE, ENDING $ 2,865,043 $ 3,954,487 $ 2,725,312 $( 1,229,175) 65 TOWN OF WESTLAKE, TEXAS VISITORS ASSOCIATION FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2009 REVENUES Taxes Hotel occupancy Interest income Other miscellaneous income Total revenues EXPENDITURES Visitors services Total expenditures EXCESS (DEFICIENCY) OF REVENUES OVER (UNDER) EXPENDITURES OTHER FINANCING SOURCES (USES) Transfers out Total other financing sources (uses) NET CHANGE IN FUND BALANCE FUND BALANCE, BEGINNING FUND BALANCE, ENDING Budgeted Amounts Original Amended $ 450,000 28,000 51,000 529,000 474,477 474,477 $ 450,000 8,200 53,275 511,475 496,617 496,617 Actual $ 497,769 7,835 34,019 539,623 341,270 341,270 Variance Favorable (Unfavorable) $ 47,769 ( 365) ( 19,256) 28,148 155,347 155,347 54,523 14,858 198,353 183,495 (640,050) ( 663,626) ( 404,561) 259,065 ( 640,050) ( 663,626) ( 404,561) 259,065 ( 585,527) ( 648,768) ( 206,208) 442,560 1,451,154 1,451,154 1,451,154 - $ 865,627 $ 802,386 $ 1,244,946 $ 442,560 66 TOWN OF WESTLAKE, TEXAS WESTLAKE ACADEMY SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL FOR THE FISCAL YEAR ENDED AUGUST 31, 2009 REVENUES State program revenues Federal program revenues Interest income Other miscellaneous income Total revenues EXPENDITURES Education Debt Service Principal Retirement Interest Total expenditures EXCESS (DEFICIENCY) OF REVENUES OVER (UNDER) EXPENDITURES OTHER FINANCING SOURCES (USES) Proceeds from Capital Leases Transfers out Total other financing sources (uses) NET CHANGE IN FUND BALANCE FUND BALANCE, BEGINNING FUND BALANCE, ENDING Budgeted Amounts Original Amended $ 3,125,666 $ 3,132,603 61,768 57,440 - 5,500 540,212 575,855 3,727,646 3,771,398 3,558,159 42,000 3,776,222 78,413 4,578 3,859,213 Actual $ 3,163,129 56,134 4,617 534,375 3,758,255 3,722,705 78,937 4,054 3,805,696 Variance Favorable (Unfavorable) $ 30,526 ( 1,306) ( 883) ( 41,480) ( 13,143) 53,517 ( 524) 127,487 ( 87,815) ( 47,441) ( 40,374) - 124,487 117,640 6,847 - ( 212,500) ( 200,000) 12,500 - ( 88,013) ( 82,360) ( 5,653) 127,487 ( 175,828) ( 129,801) 46,027 634,454 634,454 634,454 - S 761,941 $ 458,626 $ 504,653 $ 46,027 67 TOWN OF WESTLAKE, TEXAS FM 1938 FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2009 REVENUES Contributions Total revenues EXPENDITURES Public Works Total expenditures EXCESS (DEFICIENCY) OF REVENUES OVER (UNDER) EXPENDITURES OTHER FINANCING SOURCES (USES) Transfers in Total other financing sources (uses) NET CHANGE IN FUND BALANCE FUND BALANCE, BEGINNING FUND BALANCE, ENDING Budgeted Amounts Original Amended $ 218,211 218,211 Variance Favorable Actual (Unfavorable) $ 360,938 $ 142,727 360,938 142,727 294,781 463,314 ( 168,533) 294,781 463,314 ( 168,533) ( 76,570) ( 102,376) ( 25,806) - - 25,814 25,814 - 25,814 25,814 - ( 76,570) ( 76,562) 8 76,570 76,570 76,570 - $ 76,570 $ - $ 8 $ 8 68 TOWN OF WESTLAKE, TEXAS PROPERTY TAX REDUCTION FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2009 REVENUES Taxes Sales Interest income Total revenues EXPENDITURES General government Total expenditures EXCESS (DEFICIENCY) OF REVENUES OVER (UNDER) EXPENDITURES OTHER FINANCING SOURCES (USES) Transfers out Total other financing sources (uses) NET CHANGE IN FUND BALANCE FUND BALANCE, BEGINNING FUND BALANCE, ENDING Variance Budgeted Amounts Favorable Original Amended Actual (Unfavorable) $ 832,176 $ 850,000 $ 916,102 $ 66,102 7,500 5,000 4,728 ( 272) 839,676 855,000 920,830 65,830 839,676 855,000 920,830 65,830 ( 325,000) ( 325,000) ( 358,461) ( 33,461) ( 325,000) ( 325,000) ( 358,461) ( 33,461) 514,676 530,000 562,369 32,369 505,665 505,665 505,665 - $ 1,020,341 $ 1,035,665 $ 1,068,034 $ 32,369 69 TOWN OF WESTLAKE, TEXAS LONE STAR PUBLIC FACILITY CORPORATION SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2009 REVENUES Interest income Total revenues EXPENDITURES General government Total expenditures NET CHANGE IN FUND BALANCE FUND BALANCE, BEGINNING FUND BALANCE, ENDING Budgeted Amounts Original Amended Variance Favorable Actual (Unfavorable) $ 110 $ 10 100 110 10 - 100 110 10 13,459 13,459 13,459 - $ 13,459 $ 13,559 $ 13,569 $ 10 70 TOWN OF WESTLAKE, TEXAS 4B ECONOMIC DEVELOPMENT CORPORATION SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2009 REVENUES Taxes Sales Interest income Total revenues EXPENDITURES General government Total expenditures EXCESS (DEFICIENCY) OF REVENUES OVER (UNDER) EXPENDITURES OTHER FINANCING SOURCES (USES) Transfers out Total other financing sources (uses) NET CHANGE IN FUND BALANCE FUND BALANCE, BEGINNING FUND BALANCE, ENDING 71 Variance Budgeted Amounts Favorable Original Amended Actual (Unfavorable) $ 832,176 $ 850,000 $ 916,102 $ 66,102 - 1,100 1,139 39 832,176 851,100 917,241 66,141 66,141 917,241 832,176 851,100 ( 861,907) ( 880,731) ( 1,132,726) ( 251,995) ( 861,907) ( 880,731) ( 1,132,726) ( 251,995) ( 29,731) ( 29,631) ( 215,485) ( 185,854) 512,793 512,793 512,793 - $ 483,062 $ 483,162 $ 297,308 $( 185,854) 71 TOWN OF WESTLAKE, TEXAS VEHICLE/EQUIPMENT REPLACEMENT FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2009 REVENUES Building permits and fees Total revenues EXPENDITURES Capital Outlay Total expenditures EXCESS (DEFICIENCY) OF REVENUES OVER (UNDER) EXPENDITURES OTHER FINANCING SOURCES (USES) Transfers in Total other financing sources (uses) NET CHANGE IN FUND BALANCE FUND BALANCE, BEGINNING FUND BALANCE, ENDING Budgeted Amounts Original Amended 6,900 6,900 14,000 14,000 Actual $ 12,000 12,000 1,954 1,954 Variance Favorable (Unfavorable) $ 12,000 12,000 12,046 12,046 ( 6,900) ( 14,000) 10,046 24,046 56,900 64,000 51,954 ( 12,046) 56,900 64,000 51,954 ( 12,046) 50,000 50,000 62,000 12,000 $ 50,000 72 $ 50,000 $ 62,000 $ 12,000 TOWN OF WESTLAKE, TEXAS NOTES TO REQUIRED SUPPLEMENTARY INFORMATION SEPTEMBER 30, 2009 (Unaudited) BUDGETARY INFORMATION - The Town follows these procedures annually in establishing the budgetary data reflected in the budgetary comparison schedules: The Town Manager submits to the Town Council a proposed budget for the fiscal year commencing the following October 1. The budget includes proposed expenditures and the means of financing them. 2. Prior to October 1, the budget is legally adopted through passage of an ordinance. This budget is reported as the Original Budget in the budgetary comparison schedules. 3. During the fiscal year, changes to the adopted budget may be authorized, as follows: a) Items requiring Town Council action - appropriation of fund balance reserves; transfers of appropriations between funds; new inter -fund loans or advances; and creation of new capital projects or increases to existing capital projects. b) Items delegated to the Town Manager — appropriation balances from an expenditure account to another within a single fund 4. Annual budgets are legally adopted and amended as required for the general, special revenue and debt service funds. Project length budgets are adopted for the capital projects funds. All budgets are adopted on a basis consistent with generally accepting accounting principles. Budgets are adopted for the proprietary funds annually only as a management tool. There are no legally mandated budgetary constraints for the proprietary funds. 5. Budget amounts are reflected after all authorized amendments and revisions. This budget is reported as the Final Budget in the budgetary comparison schedules. 6. The appropriated budget is prepared by fund, function and department. The Town's management may make transfers of appropriations within a fund. Transfers of appropriations between funds require the approval of the Town Council. The legal level of budgetary control is the fund level. The Town Council made several supplementary budget appropriations during the year. 7. Encumbrances represent commitments related to unperformed contracts for goods or services. Encumbrance accounting under which purchase orders, contracts and other commitments for the expenditure of resources are recoded to reserve that portion of the applicable appropriation, is utilized in the governmental funds. Encumbrances lapse at year-end and do not constitute expenditures or liabilities because the commitments must be reappropriated and honored during the subsequent year. Expenditures exceeded appropriations in the Economic Development function of the General Fund. The excess was covered by unspent budget in other functions and available fund balances. Expenditures exceeded appropriations in the FM 1938 Fund for the year. The deficit was covered by operating transfers in from other funds and contributions. In addition, transfers out exceeded appropriations in the Property Tax Reduction Fund and 4B Economic Development Corporation Fund. These deficits were covered by additional collections of revenue. 73 INDIVIDUAL FUND SCHEDULE TOWN OF WESTLAKE, TEXAS DEBT SERVICE FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2009 REVENUES Contributions Total revenues EXPENDITURES Debt service Principal retirement Interest and other fiscal charges Total expenditures EXCESS (DEFICIENCY) OF REVENUES OVER (UNDER) EXPENDITURES OTHER FINANCING SOURCES (USES) Transfers in Total other financing sources (uses) NET CHANGE IN FUND BALANCE FUND BALANCE, BEGINNING FUND BALANCE, ENDING 74 Final Budgeted Amounts Actual Variance Favorable (Unfavorable) 644,573 515,000 129,573 857,384 986,587 ( 129,203) 1,501,957 1,501,587 370 ( 1,501,957) ( 1,501,587) 370 1,501,957 1,501,587 ( 370) 1,501,957 1,501,587 370) STATISTICAL SECTION STATISTICAL SECTION (Unaudited) This part of the Town of Westlake, Texas' comprehensive annual financial report presents detailed information as a context for understanding what the information in the financial statements, note disclosures and required supplementary information says about the Town's overall financial health. Contents Page Financial Trends These schedules contain trend information to help the reader understand how the Town's financial performance and well-being have changed over time. 75-80 Revenue Capacity This schedule contains information to help the reader assess the Town's most significant local revenue sources. Although sales taxes are the Town's most significant local revenue source, information about principal revenue payers is confidential under Texas statutes, and; therefore, not disclosed. Trend information about sales tax revenue is provided in Table 5. 81 Debt Capacity These schedules present information to help the reader assess the affordability of the Town's current levels of outstanding debt and the Town's ability to issue additional debt in the future. 82-83 Demographic and Economic Information These schedules offer demographic and economic indicators to help the reader understand the environment within which the Town's financial activities take place. 84-85 Operating Information These schedules contain service and infrastructure data to help the reader understand how the information in the Town's financial report relates to the services the Town provides and the activities it performs. 86-88 Sources: Unless otherwise noted, the information in these schedules is derived from annual financial reports for the relevant year. Governmental activities: Invested in capital assets, net of related debt Restricted Unrestricted Total governmental activities net assets Business -type activities: Invested in capital assets, net of related debt Unrestricted Total business -type activities net assets Primary government: Invested in capital assets, net of related debt Restricted Unrestricted Total primary government net assets Table I TOWN OF WESTLAKE, TEXAS NET ASSETS BY COMPONENT LAST FIVE FISCAL YEARS (Accrual Basis of Accounting- unaudited) Fiscal Year 2005 2006 2007 2008 2009 $ 7,975,910 $ 9,171,657 $ 9,646,644 $ 10,313,743 $ 13,244,689 - 1,406,756 1,719,771 2,004,763 1,773,068 1,557,394 3,023,875 3,305,542 3,835,751 4,110,185 $ 9,533,304 $ 13,602,288 $ 14,671,957 $ 16,154,257 $ 19,127,942 $ 8,450,781 $ 8,436,729 $ 8,097,807 $ 7,726,576 $ 7,349,032 ( 1,621,273) ( 1,846,851) ( 2,008,243) ( 1,997,281) ( 1,945,578) $ 6,829,508 $ 6,589,878 $ 6,089,564 $ 5,729,295 $ 5,403,454 $ 16,426,691 $ 17,608,386 $ 17,744,451 $ 18,040,319 $ 20,593,721 - 1,406,756 1,719,771 2,004,763 1,773,068 ( 63,879) 1,177,024 1,297,299 1,838,470 2,164,607 $ 16,362,812 $ 20,192,166 $ 20,761,521 $ 21,883,552 $ 24,531,396 Note: The Town began to report accrual information when it implemented GASB Statement 34 in fiscal year 2004. Source: Annual financial reports 75 EXPENSES Governmental activities: General government Public Safety Cultural and Recreational Economic Development Public Works Visitor Services Education Interest on long-term debt Total governmental activities expenses Business -type activities: Water and Sewer Cemetery Total business -type activities expenses Total primary government program expenses PROGRAM REVENUES Governmental activities: Fees, fines, and charges for services: General Government Public Safety Public Works Education Operating grants and contributions Capital grants and contributions Total governmental activities program revenues Business -type activities: Charges for services: Water and Sewer Cemetery Operating grants and contributions Capital grants and contributions Total business -type activities program revenues Total primary government program revenues TOWN OF WESTLAKE, TEXAS CHANGES IN NET ASSETS LAST FIVE FISCAL YEARS (Accrual basis of accounting - Unaudited) 2005 $ 2,162,365 1,592,962 96,617 349,208 342,500 448,604 2,166,256 1,028,104 8,186,616 Fiscal Year 2006 2007 2008 $ 1,811,281 1,705,528 91,444 35,759 613,956 393,115 2,249,998 1,021,779 7,922,860 $ 1,941,289 1,738,080 86,560 120,753 455,481 217,992 2,672,698 869,327 8,102,180 $ 2,031,460 1,795,782 129,641 473,451 1,013,804 312,777 3,305,220 991,184 10,053,319 1,888,064 2,137,831 2,206,618 2,410,765 - - - 13,299 1,888,064 2,137,831 2,206,618 2,424,064 $ 10,074,680 $ 10,060,691 $ 10,308,798 $ 12,477,383 Table 2 2009 $ 2,203,882 1,939,441 115,770 207,044 1,028,934 341,270 3,722,705 1,068,935 10,627,981 2,694,407 A-7'1 G,by4,bbU $ 13,322,861 $ 1,039,214 $ 742,176 $ 785,771 $ 522,215 $ 677,948 45,213 13 6, 870 165,255 113,755 107,634 711,655 699,753 625,340 902,875 594,338 39,430 98,357 85,925 42,839 98,314 1,646,438 3,686,964 1,257,058 1,296,378 1,522,935 141,139 1,455,626 - - 2,059,624 3,623,089 6,819,746 2,919,349 2,878,062 5,060,793 1,722,659 370,551 G,V7 J,G 1 V $ 5,716,299 1,842,238 19,653 1,OV1,071 $ 8,681,637 76 1,657,186 1,VJ /,1 OV $ 4,576,535 2,037,306 2,100 169,034 2,208,440 $ 5,086,502 2,345,236 G,JYJ,GJ V $ 7,406,029 (Continued) Note: The Town began to report accrual information when it implemented GASB Statement 34 in fiscal year 2004. Source: Annual financial reports 77 (Concluded) Table 2 TOWN OF WESTLAKE, TEXAS CHANGES IN NET ASSETS LAST FIVE FISCAL YEARS (Accrual basis of accounting - Unaudited) Fiscal Year 2005 2006 2007 2008 2009 NET (EXPENSE) REVENUES Governmental activities $( 4,563,527) $( 1,103,114) $( 5,182,831) $( 7,175,257) $( 5,567,188) Business -type activities 205,146 ( 275,940) ( 549,432) ( 215,624) ( 349,644) Total primary government net expense ( 4,358,381) ( 1,379,054) ( 5,732,263) ( 7,390,881) ( 5,916,832) GENERAL REVENUES AND OTHER CHANGES IN NET ASSETS Governmental activities: Taxes Sales $ 994,606 $ 1,810,706 $ 2,197,756 $ 3,590,575 $ 3,664,409 Hotel Occupancy 381,221 415,544 458,471 527,662 497,769 Mixed Beverage 13,846 13,674 14,066 16,177 17,869 Franchise 352,115 457,004 560,312 649,108 624,401 Unrestricted grants and contributions 1,722,198 1,822,200 2,259,643 2,500,817 2,960,590 Investment earnings 41,802 98,824 261,622 188,459 61,224 Miscellaneous 64,047 448,827 466,654 564,973 568,782 Transfers 71,857 45,319 33,976 220,819 61,321 Total governmental activities 3,641,692 5,112,098 6,252,500 8,258,590 8,456,365 Business -type activities: Investment earnings 2,416 25,604 46,158 32,103 7,858 Miscellaneous - 56,025 36,936 44,071 77,266 Transfers ( 71,857) ( 45,319) ( 33,976) ( 220,819) ( 61,321) Total business -type activities ( 69,441) 36,310 49,118 ( 144,645) 23,803 Total primary government 3,572,251 5,148,408 6,301,618 8,113,945 8,480,168 CHANGE IN NET ASSETS Governmental activities ( 921,835) 4,008,984 1,069,669 1,083,333 2,889,177 Business -type activities 135,705 ( 239,630) ( 500,314) ( 360,269) ( 325,841) Total primary government $( 786,130) $ 3,769,354 $ 569,355 $ 723,064 $ 2,563,336 Note: The Town began to report accrual information when it implemented GASB Statement 34 in fiscal year 2004. Source: Annual financial reports 77 (Concluded) Table 3 TOWN OF WESTLAKE, TEXAS FUND BALANCES GOVERNMENTAL FUNDS LAST TEN FISCAL YEARS (Modified Accrual Basis of Accounting - unaudited) Fiscal Year 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 General fund Reserved $ - $ - $ - $ - $ 329,608 $ 131,657 $ 434,375 $ 563,176 $ 303,639 $ 193,105 Unreserved 1,907,021 2,006,348 1,700,025 1,608,248 670,465 805,769 2,850,789 2,533,123 2,503,099 2,532,207 Total general fund $ 1,907,021 $ 2,006,348 $ 1,700,025 $ 1,608,248 $ 1,000,073 $ 937,426 $ 3,285,164 $ 3,096,299 $ 2,806,738 $ 2,725,312 All other governmental funds Reserved Special revenue funds Capital projects funds Unreserved, reported in: Special revenue funds $ 4,843,690 $ 6,002,623 $ 5,287,758 $ 539,019 $ 818,525 $ 779,244 $ 869,694 $ 1,183,020 $ 1,527,724 $ 1,256,954 - - 11,071,320 2,748,579 213,297 - 102,687 102,376 3,233,471 323,009 12,391 181,960 427,720 846,214 1,666,371 1,933,564 Total all other governmental funds $ 4,843,690 $ 6,002,623 $ 16,359,078 $ 3,287,598 $ 1,044,213 $ 961,204 $ 1,400,101 $ 2,131,610 $ 6,427,566 $ 3,513,527 Note: Economic Development Funds were classified as special revenue funds through FY 2002 and considered discretely presented component units through FY 2007. Upon further consideration, the 413 Economic Development Corporation and Lone Star Public Facility Corporation funds are now classified as blended component units. Source: Annual financial reports - no audits were available prior to fiscal year 2000. 78 Table 4 TOWN OF WESTLAKE, TEXAS CHANGES IN FUND BALANCES, GOVERNMENTAL FUNDS LAST TEN FISCAL YEARS (Modified Accrual Basis of Accounting - unaudited) Fiscal Year 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 REVENUES Taxes $ 3,086,618 $ 2,663,738 $ Licenses, fees and permits 477,849 700,313 Fines and penalties 7,867 748,016 State program revenues 1,108,083 860,697 Federal program revenues 1,007,142 751,036 Investment earnings 349,321 343,107 Contributions 1,597,362 1,925,043 Otherrevenues 102,380 1,475 Total revenues 4,024,035 3,708,633 EXPENDITURES 75,207 56,134 General government 1,834,741 857,217 Public safety - 409,512 Cultural and recreational - 5,967 Economic development - 661,077 Public works - - Protective inspection - - Visitor services - - Education - - Debt service 131,395 172,542 Principal - - Interest - - Bond issuance cost - - Capital outlay - 174,959 Total expenditures 1,834,741 2,108,732 EXCESS (DEFICIENCY) - 350,000 OF REVENUES OVER 395,000 593,937 (UNDER) EXPENDITURES $ 2,189,294 $ 1,599,901 1,863,255 $ 253,919 401,755 351,243 1,874,312 $ 508,154 548,375 53,309 311,298 151,591 233,675 16,099 3,103,847 3,463,138 1,656,628 $ 1,741,788 $ 2,696,928 $ 3,230,605 $ 4,783,522 $ 4,804,448 802,060 740,027 748,016 900,121 1,108,083 860,697 680,794 1,007,142 751,036 651,090 554,376 523,515 995,784 1,597,362 1,925,043 2,387,733 2,673,680 3,163,129 4625315 285,392 755662 49,200 75,207 56,134 33,180 41,786 98,824 261,622 188,459 61,224 1,286,611 1,324,264 4,964,085 1,079,768 1,048,308 1,264,262 184,221 292,690 547,184 552,579 607,812 673,400 6,101,593 7,030,451 11,806,778 9,112,718 11,039,447 11,406,809 1,592,597 1,087,368 1,725,211 2,243,162 2,542,295 1,385,492 1,516,346 1,519,600 1,007,589 1,282,112 1,547,857 1,554,115 1,627,641 1,665,879 1,731,317 1,890,469 10,472 14,043 95099 96,617 91,444 86,560 1295641 115,770 1,093,673 56,832 53,006 35,758 35,759 141,197 495,071 229,907 - 68,979 1255499 112,764 434,716 276,789 8465604 841,822 - 187,922 80,935 - - - - - - 131,395 172,542 448,604 393,115 226,992 312,777 341,270 - 156,870 1,368,113 1,877,398 2,249,998 2,672,698 3,305,220 3,722,705 - 1,475,400 - - 350,000 470,000 395,000 593,937 78,012 836,533 986,534 1,028,104 1,028,634 1,240,950 9235944 990,641 - - - - - - 33,000 - 1,344,137 14,096,533 2,917,185 263,681 371,860 836,787 463,918 4,335,114 5,126,480 19,393,987 8,985,981 7,660,203 9,125,462 9,003,344 10,152,838 14,581,235 $( 2,022,633) $(15,930,849) $( 2,884,388) $( 629,752) $ 2,681,316 $ 109,374 $ 886,609 $( 3,174,426) 79 (Continued) Table 4 TOWN OF WESTLAKE, TEXAS CHANGES IN FUND BALANCES, GOVERNMENTAL FUNDS LAST TEN FISCAL YEARS (Modified Accrual Basis of Accounting - unaudited) Fiscal Year 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 OTHER FINANCING SOURCES (USES): Proceeds from sale of land $ - Issuance of debt - Refunding bonds issued - Payments to bond escrow age - Cost to issue debt - Proceeds from capital lease - Transfer in from component i - Transfers in 83,366 Transfers out ( 757,476) Total other financing sources (uses) ( 674,1 10) $ - $ - $ - $ - $ 412,239 $ - $ - $ - $ - 12,400,000 6,351,613 - - - - 2,500,000 117,640 - - - - - 7,465,000 - - - - - - ( 7,088,706) - - ( 451,613) - - - - - - - - - - 23,000 - - 1,155,912 - - - - - - 588,852 225,000 - 172,010 704,577 1,212,558 2,160,174 2,435,486 ( 588,852) ( 225,000) - ( 100,153) ( 659,258) ( 1,178,582) ( 1,939,355) ( 2,374,165) 12,400,000 7,055,912 - 484,096 45,319 433,270 2,720,819 178,961 Prior period adjustment - - - - 32,828 - 60,000 - - - Correction of an error - - (327,235) - - - - - - - NET CHANGES IN FUND BALANCES $ 1,515,184 $ 1,599,901 $ 10,050,132 $( 8,874,937) $( 2,851,560) $( 145,656) $ 2,786,635 $ 542,644 $ 3,607,428 $( 2,995,465) DEBT SERVICE AS A PERCENTAGE OF NONCAPITAL EXPENDITURES - % - % 2.1% 43.6% 16.3% 13.9% 15.7% 21.0% 14.0% 15.5% Note: Economic Development Funds were classified as special revenue funds through FY 2002 and considered discretely presented component units through FY 2007. Upon further consideration, the 4B Economic Development Corporation and Lone Star Public Facility Corporation funds are now classified as blended component units. Source: Annual Financial Reports 80 (Concluded) TOWN OF WESTLAKE, TEXAS TAXABLE SALES BY INDUSTRY TYPE LAST FOUR FISCAL YEARS (Unaudited) Table 5 2009 210 20 185,819 411,718 95,395 72,034 445,839 2,784 355,603 64,994 123,191 156,385 15,102 2,984 175,517 54,416 1,490 $ 3,623,538 $ 2,992,308 $ 2,719,431 S 2,163,501 Town direct sales tax rate 2.00% 2.00% 2.00% 2.00% Note: Information on sales tax by NAICS was not available prior to 2006. Comparison will be made to the prior year until ten-year prior comparison can be made. Due to confidentiality issues, the names of the ten largest revenue payers are not available. The categories presented are intended to provide alternative information regarding the sources of the Town's sales tax revenue. Source: Texas State Comptroller reports 81 Fiscal Year NAICS Industry Type 2006 2007 2008 11 Agriculture, Forestry, Fishing and Hunting $ 31 $ 67 $ 54 21 Mining 2,321 - 1,012 22 Utilities 463,222 212,336 194,359 23 Construction 81,542 200,791 635,134 31-33 Manufacturing 1,120,328 360,010 186,128 42 Wholesale Trade 248,702 284,082 178,003 44-45 Retail 408,556 253,293 493,309 48-49 Transportation and Warehousing 63 491 - 51 Information 538,210 223,672 246,591 52 Financial and Insurance 10,162 343,446 120,187 53 Real Estate and Rental and Leasing 178,047 204,398 102,515 54 Professional, Scientific, and Technical Services 111,746 452,018 180,288 56 Admin and Support and Waste Mgmt & Remediation Sry 245,562 45,809 105,811 61 Education Services 895 317 85 62 Health Care and Social Assistance 10 - 109 71 Arts, Entertainment and Recreation 49,474 224,101 177,446 72 Accommodation and Food Services 34,021 57,084 65,779 81 Other Services (except Public Administration) 130,476 130,392 32,621 92 Public Administration 170 - - Table 5 2009 210 20 185,819 411,718 95,395 72,034 445,839 2,784 355,603 64,994 123,191 156,385 15,102 2,984 175,517 54,416 1,490 $ 3,623,538 $ 2,992,308 $ 2,719,431 S 2,163,501 Town direct sales tax rate 2.00% 2.00% 2.00% 2.00% Note: Information on sales tax by NAICS was not available prior to 2006. Comparison will be made to the prior year until ten-year prior comparison can be made. Due to confidentiality issues, the names of the ten largest revenue payers are not available. The categories presented are intended to provide alternative information regarding the sources of the Town's sales tax revenue. Source: Texas State Comptroller reports 81 Fiscal Year 2002 2003 2004 2005 2006 2007 2008 2009 Note: Table 6 TOWN OF WESTLAKE, TEXAS RATIOS OF GENERAL BONDED DEBT OUTSTANDING LAST EIGHT FISCAL YEARS General Bonded Debt Outstanding Percentage General Certificates of Actual Obligation of Taxable Per Bonds Obligation Total Sales Capita $ - $ 12,400,000 $ 12,400,000 21.00% 289 $ 42,907 - 18,810,000 18,810,000 15.77% 303 62,079 - 18,810,000 18,810,000 21.31% 328 57,348 - 18,810,000 18,810,000 18.91% 355 52,986 - 18,460,000 18,460,000 10.19% 698 26,447 7,365,000 11,755,000 19,120,000 13.05% 703 27,198 9,850,000 11,375,000 21,225,000 11.82% 785 27,038 9,735,000 10,975,000 20,710,000 11.30% 785 26,382 Details regarding the Town's outstanding debt can be found in the notes to the financial statements. There was no debt issued until fiscal year 2002. See Table 8 for population data. 82 Table 7 TOWN OF WESTLAKE, TEXAS RATIOS OF OUTSTANDING DEBT BY TYPE LAST TEN FISCAL YEARS (Unaudited) 83 Business -Type Governmental Activities Activities General Certificates Total Percentage Fiscal Obligation of Capital Other Other Primary of Personal Per Year Bonds Obligation Leases Obligations Obligations Government Income Capita 2000 $ - $ - $ - $ - $ 4,679,944 $ 4,679,944 54% $ 22,608 2001 - - - - 6,145,944 6,145,944 55% 24,102 2002 - 12,400,000 - 373,230 6,113,904 18,887,134 146% 65,353 2003 - 18,810,000 - 287,417 6,100,577 25,197,994 180% 83,162 2004 - 18,810,000 - 303,943 6,027,387 25,141,330 161% 76,650 2005 - 18,810,000 - 285,662 5,980,921 25,076,583 144% 70,638 2006 - 18,460,000 - 266,329 5,878,381 24,604,710 70% 35,250 2007 7,365,000 11,755,000 24,993 245,885 5,822,299 25,213,177 69% 35,865 2008 9,850,000 11,375,000 16,662 240,927 5,763,022 27,245,611 65% 34,708 2009 9,735,000 10,975,000 8,331 201,402 5,734,192 26,653,925 62% 33,954 Note: Details regarding the Town's outstanding debt can be found in the notes to the financial statements. No debt wa., issued until fiscal year 2000. See Table 8 for personal income and population data. 83 Calendar Year 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 Sources Note: Table 8 TOWN OF WESTLAKE, TEXAS DEMOGRAPHIC AND ECONOMIC STATISTICS LAST TEN FISCAL YEARS (Unaudited) 84 Per Capita Tarrant County Estimated Personal Personal Unemployment Population Income Income Rate 207 $ 8,743,059 $ 42,237 3.6% 255 11,093,548 43,504 4.5% 289 12,949,868 44,809 6.1% 303 13,984,514 46,154 6.3% 328 15,592,502 47,538 5.6% 355 17,382,312 48,964 5.1% 698 35,202,364 50,433 5.0% 703 36,518,166 51,946 4.5% 785 42,001,086 53,505 5.2% 785 43,261,118 55,110 7.7% Population for 2000 is from the 2000 census. The Town took over the utilility billing in 2004 and estimated the population by using number of residential water accounts and assuming a 2.5 average household size. Fiscal Years 2001 through 2003 are estimated. Tarrant County Unemployment Rate information taken from Texas Workforce Commission. Due to the size of the Town, per capita personal income was not available except for information taken from the 2000 census. Estimates have been made based on a 3% annual increase in cost of living. 84 Table 9 TOWN OF WESTLAKE, TEXAS PRINCIPAL EMPLOYERS CURRENT FISCAL YEAR (Unaudited) 2009 Percentage of Estimated Total Town Employer Employees Employment Fidelity Investments 2,477 35.96% First American Real Estate Solutions 2,000 29.03% Wells Fargo 500 7.26% Chrysler Financial 850 12.34% McKesson Corporation 204 2.96% Marriott Solana Hotel 131 1.90% Walco International 150 2.18% Vaquero Club 123 1.79% Levi Strauss 83 1.20% Town of Westlake/Westlake Academy 83 1.20% Solana Club 50 0.73% Pfizer, Inc. 50 0.73% Total 6,651 97% Note: Information on the Principal Employers from 1999 is not available. Information will be accumulated over the next ten years until a ten-year prior comparison can be made. Source: Maguire Partner's tenant records and contact with employers of the Town 85 Table 10 TOWN OF WESTLAKE, TEXAS FULL-TIME EQUIVALENT CITY GOVERNMENT EMPLOYEES BY FUNCTION/PROGRAM LAST TEN FISCAL YEARS (Unaudited) Function/Program 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 General government Town manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Assistant to town manager - 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Administrative - 0.50 1.50 1.50 0.50 0.50 0.50 - - 0.75 Building official - - - - 1.00 1.00 1.00 1.00 1.00 1.33 Town secretary 0.50 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Facilities/grounds maintenance - - - - 0.50 0.50 0.50 0.50 0.75 1.08 Municipal - - 2.00 2.00 3.50 3.75 3.75 4.00 4.00 4.25 Finance - - 1.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 Payroll/human resources - - - - - - - - 1.00 1.33 Public safety (EMS) - - 1.00 10.00 10.00 10.00 11.00 11.00 11.00 10.00 Culture and recreation - - - - 0.50 0.50 0.50 0.50 0.75 0.75 Public works - - - - 1.00 1.00 1.00 1.00 1.50 1.50 Marketing and public affairs - - - - 1.00 1.00 1.00 - - - Education - - - - 20.50 29.00 34.60 38.10 43.20 48.20 Total 1.50 3.50 8.50 19.50 44.50 53.25 59.85 62.10 69.20 75.19 Source: Prior Town budgets and Academy personnel records Note: A full time municipal employee is scheduled to work 2,080 hours per year (including vacation and sick leave). Fulltime equivalent employment is calculated by dividing total labor hours by 2,080. A full time education employee is scheduled to work 1,122 hours per year. 86 Table 11 TOWN OF WESTLAKE, TEXAS OPERATING INDICATORS BY FUNCTION/PROGRAM LAST TEN FISCAL YEARS (Unaudited) Function/Program 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 General govemmem Building permits issued N/A 13 19 27 54 53 36 64 60 49 Building permit values N/A $ 8,684,000 $ 12,495,020 $ 23,620,817 $ 46,698,935 $ 56,415,093 $ 42,910,780 $ 46,923,814 $ 180,707,159 $ 39,278,318 Police (Contract with Keller PD; Motor vehicle stops 31968 3,968 3,968 9,993 9,237 9,586 8,992 10,045 10,357 9,247 Traffic accident investigation; 86 86 86 91 180 163 164 225 208 266 Part I crimes 16 16 16 46 19 26 30 25 26 23 DWI arrests 55 55 55 117 70 86 56 53 45 24 Fire/EMS Fire runs N/A N/A N/A 108 78 148 136 153 169 118 Ambulance runs N/A N/A N/A 150 115 135 207 251 159 184 Inspections N/A N/A N/A N/A N/A 89 161 96 132 15 Public Works - General Street resurfacing (sq. footage: - - - 1.65 1.30 - 1.35 1.01 - - Potholes repaired - - - - 40 40 20 0 20 10 Public Works - Utility Number of water consumer; N/A 67 102 130 177 271 338 386 419 437 Water main breaks N/A N/A N/A N/A 1 3 3 2 4 5 Avg daily consumption MG (water; 0.054 0.269 0.404 0.382 0.501 0.817 1.031 0.729 0.999 1 Peak daily consumption MG (water; N/A 2.203 1.820 1.244 1.423 2.198 2.677 1.978 2.060 3 System capacity - MG (water; 0.685 0.685 0.685 0.685 1.685 1.685 1.685 1.685 1.685 2 Water purchased (in gallons x 000) 19,554 98,229 147,423 138,288 183,356 298,124 376,264 266,158 364,764 372,933 Water sold (in gallons x 1000) N/A N/A 154,702 127,998 150,869 230,657 338,085 246,280 340,743 313,495 Wastewater Number of new sewer connection! N/A 40 75 105 139 179 211 235 240 251 Avg daily sewage treatment 0.0302 0.0490 0.0630 0.0610 0.0710 0.0950 0.1270 0.1320 0.1370 0.124 (thousands of gallons) Source: Various Town department: Notes: N/A represents information that is unavailable First year for the water/sewer system was fiscal year 2001 87 Table 12 TOWN OF WESTLAKE, TEXAS CAPITAL ASSET STATISTICS BY FUNCTION/PROGRAM LAST TEN FISCAL YEARS (Unaudited) Function/Program 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 Fire Stations - - - l 1 1 1 1 1 1 Public Works - Utility Pump station 1 1 1 1 1 1 1 1 1 1 Lift station - - 2 2 2 2 2 2 2 2 Telecommunications Duct Bank (LF) - - 21,573 24,073 36,703 38,303 38,303 38,303 43,703 49,103 Telecommunications Duct Bank Manholes - - 53 58 91 95 95 95 104 113 Water Water mains (LF) 13,000 24,000 34,000 48,000 52,000 57,500 58,300 59,200 64,600 70,000 Fire hydrants 5 10 24 55 76 95 119 119 130 130 Storage capacity MG 0.685 0.685 0.685 0.685 1.685 1.685 1.684 1.685 1,685 1.685 Wastewater Sanitary sewers (LF) 1,500 8,700 15,300 18,100 20,000 15,000 35,000 35,000 39,300 39,300 Manholes 10 20 50 115 160 200 250 250 267 284 Public Works - Utility Streets (miles) 10.50 10.50 10.80 10.80 10.80 10.80 10.80 10.80 10.80 10.80 Highways (miles) - - - - - - - - - - Streetlights - - - - - - - - - - Traffic signals (school zone flashers) - - - 2 2 2 2 2 2 2 Parks and recreation Acreage 13.5 13.5 13.5 13.5 13.5 13.5 18.5 18.5 25.0 25.0 Playgrounds - - 2 2 2 2 2 2 2 2 Softball/soccer field - - 1 1 1 1 1 1 1 1 Football field - - - - - - - - 1 1 Source: Various Town departments Note: No capital asset indicators are available for the general government. 88 COMPLIANCE SECTION lvk�*Kl PATTILLO, BROWN & HILL,L.L.P. CERTIFIED PUBLIC ACCOUNTANTS ■ BUSINESS CONSULTANTS REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT A UDITING STANDARDS Town Council Town of Westlake, Texas 3 Village Circle, Suite 202 Westlake, Texas 76262 Members of the Council: We have audited the financial statements of the governmental activities, the business -type activities, each major fund, and the aggregate remaining fund information of the Town of Westlake, Texas, (the "Town") as of and for the year ended September 30, 2009, which collectively comprise the Town's basic financial statements and have issued our report thereon dated March 10, 2010. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Internal Control Over Financial Reporting In planning and performing our audit, we considered the Town's internal control over financial reporting as a basis for designing our auditing procedures for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the Town's internal control over financial reporting. Accordingly, we do not express an opinion on the effectiveness of the Town's internal control over financial reporting. A control deficiency exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent or detect misstatements on a timely basis. A significant deficiency is a control deficiency, or combination of control deficiencies, that adversely affects the Town's ability to initiate, authorize, record, process, or report financial data reliably in accordance with generally accepted accounting principles such that there is more than a remote likelihood that a misstatement of the Town's financial statements that is more than inconsequential will not be prevented or detected by the Town's internal control. A material weakness is a significant deficiency, or combination of significant deficiencies, that results in more than a remote likelihood that a material misstatement of the financial statements will not be prevented or detected by the Town's internal control. 89 115 SOUTH CHURCH STREET ■ HILLSBORO, TX 76645 ■ (254) 582-2583 ■ FAX: (254) 582-5731 ■ www.pbhcpa.com AFFILIATE OFFICES: BROWNSVILLE, TX (956) 544-7778 ■ TEMPLE, TX (254) 791-3460 ■ WACO, TX (254) 772-4901 WHITNEY, TX (254) 694-46000 ALBUQUERQUE, NM (505) 266-5904 Our consideration of internal control over financial reporting was for the limited purpose described in the preceding paragraph and would not necessarily identify all deficiencies in internal control over financial reporting that might be significant deficiencies or material weaknesses. We did not identify any deficiencies in internal control over financial reporting that we consider to be material weaknesses, as defined above. Compliance and Other Matters As part of obtaining reasonable assurance about whether the Town's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. This report is intended solely for the information and use of management, the Town Council, and federal and state awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. P a W" 0 a 8_4� 1 March 10, 2010 90