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Res 10-05 Approving Amendments to Campus and Facility Modifications Policy TOWN OF WESTLAKE RESOLUTION NO. 10-05 APPROVING AMENDMENTS TO THE TOWN COUNCIL FACILITY USE POLICY RELATIVE TO CAPITAL PROJECTS AND FACILITY MODIFICATIONAMPROVEMENT PROJECTS AT THE WESTLAKE ACADEMY CAMPUS. WHEREAS, the Town of Westlake recognizes that ongoing updates to the town council facility use policy are necessary to ensure best practices; and, WHEREAS, Academy continues to grow and may experience the need for additional facilities and/or modifications and renovations to the current buildings. WHEREAS, the Staff has composed a policy to identify a central point of contact for requests which will affect the budgeting process or require a capital project and/or a remodeling project WHEREAS, the Town of Westlake desires is to maintain the Westlake Academy campus as a premier educational facility which will provides students and staff with a quality environment that reflects the goals and vision of the Town's leaders; Infrastructure maintenance and planning. NOW, THEREFORE,BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE,TEXAS: SECTION 1. All matters stated in the Resolution above are found to be true and correct and are incorporated herein by reference as copied in their entirety. SECTION 2. The Town Council hereby approves the policy as amended attached hereto as Exhibit "A". SECTION 3. That this resolution shall become effective from and after its date of passage. Resolution 10-05 Page 1 of 3 TOWN OF WESTLAKE FACILITY USE POLICY Policy No. 10-05: Date Board Adopted: February 22, 2010 Date Board Amended: NIA Effective Date: February 22, 2010 Policy Name: Campus Facility Renovation/Modification Projects and Capital Projects Policy Category: Governance Policy Goal: Establishment of a process and central point of contact and coordination for Westlake Academy campus facility additions, renovations, modifications, and proposed capital projects Policy Descri tion: As Westlake Academy has transitioned into a K-12 educational facility, the need now exists to formally identify a specific individual/position for capital project submission requests as well as coordination of all campus facility renovation and modification projects. The CEO, or his/her designee, shall be the central point of contact for all such projects. All projects involving additions or modifications to the existing campus will be submitted during the Academic Services Budget preparation process with a full description of the project, its budget, and any impact on on-going operating costs. All capital projects will be submitted in accordance with the capital budgeting process and the budget calendar on forms provided by the Town. All projects will be submitted through the CEO or his/her designate. All capital projects will be submitted in accordance with the Town's current financial policies adopted with the Town budget. This policy applies to projects submitted by Staff and by Academy affiliate organizations. Resolution 10-05 Page 3 of 3 CSF PASSE APPR. ON THIS 22 DAY OF FEBRUARY 2010. ATTES Laura Wheat, Mayor Kelly tdwarown Secretary Thomas E. Bry r Town Manager APPROV F RM: L. Stanton awn Attorney Resolution 10-05 Page 2 of 2