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Res 11-39 Authorizing a Contract with Graham Associates for Capital Improvement Plan TOWN OF WESTLAKE RESOLUTION NO. 11-39 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS, AUTHORIZING THE TOWN MANAGER TO EXECUTE A CONTRACT WITH GRAHAM ASSOCIATES, FOR ENGINEERING DESIGN AND CONTRACT MANAGEMENT SERVICES RELATED TO THE ADOPTED CAPITAL IMPROVEMENT PLAN. WHEREAS, Westlake desires to provide residents and commuters with safe streets adequate drainage; and WHEREAS, the Town Council fords that the proposed engineering services contract provides sound infrastructure planning consistent with goals and objectives within the adopted strategic plan; and WHEREAS, the Town Council finds that the passage of this Resolution is in the best interest of the public. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1. All matters stated in the Recitals above are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2. The Town Council of the Town of Westlake hereby approves the contract with Graham Associates, Inc., for engineering design and contract management services related to the adopted Capital Improvement Plan, attached as Exhibit "A", and further authorizes the Town Manager to execute the agreement on behalf of the Town of Westlake, Texas. SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this Resolution without the invalid provision. Resolution 11-39 Page 1 of 2 SECTION 4: That this resolution shall become effective from and after its date of passage. PASSED AND APPROVED ON THIS 12TH DAY OF DECEMBER, 2011. OF W, �T * Laufa Wheat, Mayor ATTEST: . tiAS .vz :.gyp Kelly Edwards, Town Secretary Tom Brymer, `low Ir anagelk- APPROVED AS TO FORM: "7 L. Manton Lowry, Town Attorney Resolution 11-39 Page 2 of 2 Graham Associates, CONSULTING ENGINEERS & PLANNERS Res 11-39 November 21, 2011 Town of Westlake Attn: Mr. Jarrod Greenwood Director of Public Works 3 Village Circle, Suite 202 Westlake, Texas 76262 Re: Proposal for Survey, Engineering, Staking, Materials Testing, Construction Administration and Inspection Services 2012-2013 CIP Roadway Projects (3 Separate Projects) Town of Westlake, Texas Dear Mr. Greenwood: Graham Associates, Inc. is pleased to present you with this continuation proposal for services related to the Capital Roadway Improvements for the Town of Westlake as outlined in the Town's Plan. This proposal is a continuation of the previous 2011-2013 CIP Roadway Project Contract. The specific projects included in this proposal are the completion of the services associated with the reconstruction of the Stagecoach Hills Roadways, Roanoke Road (SH 170 to North Town Limits) and Roanoke Road (SH 170 to South Town Limits). This letter along with the attached exhibits shall serve as Graham Associates proposal to provide professional services for the above referenced projects. A detailed scope of work, man-hour projections / fees, hourly rate schedule and project schedule are include for each of the three(3)projects. Please refer to the attached detailed scope of services proposed for each project along with the associated sub-consultant proposals. Any services not specifically identified in the work scopes are excluded from this proposal and shall be considered additional services if requested. Any additional services will not be performed unless directed by the Town of Westlake. All requested additional services will be billed in accordance with the attached hourly rate schedule or by a proposal addendum to the project. Asummary of compensation for the services associated with each project is as follows: Stagecoach Hills Roadway Reconstruction $70,100 Roanoke Road(North)Reconstruction $28,240 Roanoke Road(South)Reconstruction $70380 TOTAL: $168,720 Summit Office Park Centerpoint Three Chase Bank 1300 Summit Ave.,Suite 419 600 Six Flags Drive,Suite 500 3200 Broadway Blvd.Suite 268 Ft.Worth,Texas 76102-4418 Arlington,Texas 76011-6356 Garland,Texas 75043-1571 (817)332-5756 (817)649-1914•Metro(817)640-8535 (972)840-6671 Fax(817)336-6909 FAX(817)633-5240 FAX(972)-840-6671 Mr. Jarrod Greenwood November 21, 2011 Page 2 Res 11-39 The detailed fee schedule and man-hour projections for each project are attached. These amounts do not include reimbursable charges such as printing, messenger services, deliveries, etc. Reimbursable charges will be billed to you at direct cost plus 10%. Billing shall be on a monthly basis for work completed to date with payment due the 15th of the month following invoice date. Consultant reserves the right to stop work if payment is not received within 30 days of invoice date until such time as satisfactory payment arrangements have been made. Ownership of all plans, reports, surveys and other related data remain the property of Graham Associates, Inc. until payment for services has been received. Thank you for the opportunity to submit this proposal for professional services. Please contact me with any questions you may have. Please sign and return one copy of this proposal to signify your acceptance and we will begin our work immediately. Thank you again for your consideration. Sincerely, Approved and accepted: Gr ociates, In By: r j yJ Date: 1z -/4— l/ M. Wi er, P.E. Assistant Town Engineer n