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Res 11-38 Authorizing a Contract with Graham Associates for Waterline Improvements TOWN OF WESTLAKE RESOLUTION NO. I1-38 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS, AUTHORIZING THE TOWN MANAGER TO EXECUTE A CONTRACT WITH GRAHAM ASSOCIATES, FOR ENGINEERING SERVICES RELATED TO THE CONSTRUCTION OF STAGECOACH HILLS WATERLINE IMPROVEMENTS. WHEREAS, the state requires water purveyors to provide a safe and adequate supply of water to citizens and water customers within their geographic service area; and WHEREAS, the Town Council find that extending the waterline to Stagecoach Hills is sound infrastructure planning consistent with goals and objectives within the adopted strategic plan; and WHEREAS, the engineering costs for the waterline construction to connect Stagecoach Hills is included in the adopted FY 2011/2012 budget; and WHEREAS, the Town Council finds that the passage of this Resolution is in the best interest of the citizens of Westlake. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: All matters stated in the Recitals above are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: The Town Council of the Town of Westlake hereby approves the contract with Graham Associates, Inc., for the engineering services for the waterline improvements in Stagecoach Hills, attached as Exhibit "A", and further authorizes the Town Manager to execute the agreement on behalf of the Town of Westlake, Texas. SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this Resolution without the invalid provision. Resolution 11-38 Page 1 of SECTION 4: That this resolution shall become effective from and after its date of passage. PASSED AND APPROVED ON THIS 12TH DAY OF DECEMBER,2011. OF.WF m Latfra Wheat, Mayor ATTEST: k q c Kelly V-dward , Town Secretary Toin Brymer.; o n Man ger APPROVED AS TO FORA f i L."Stanton Lowry, 14wn Attorney Resolution I1-38 Page 2 of 2 Graham Associates, Inc. CONSULTING ENGINEERS & PLANNERS Res 11-38 November 21, 2011 (Revised Contract Amount) Mr. Jarrod Greenwood Director of Public Works Town of Westlake 3 Village Circle, Suite 202 Westlake,Texas 76262 Re: Proposal for Engineering Services Water Line Connection Improvements for Stagecoach Hills Dear Jarrod: Graham Associates, Inc. is pleased to present this proposal for engineering services associated with the Proposed Water Line Connection for Stagecoach Hills as outlined in the Town's current capital improvement plan. This project is a continuation of the previous installation (2010-2011) of new water lines within the Stagecoach Hills development. This portion of the project shall consist of the water line connection along Roanoke Road from Stagecoach Circle to the existing 20-inch water line at the south end of the TD Auto Finance building (Approx 3,900 LF of 12-inch water line) and will complete the overall CIP project. We propose to provide a complete civil engineering package including surveying, construction plans and bidding assistance. Based on our understanding of the project, we propose the following scope of services: A. Surveying 1. Perform a topographic survey of the alignment for design purposes. We already have partial topographic data from the initial phase of this project so we will only survey the remaining areas of the proposed alignment along Roanoke Road as needed for design. Fee: $3,220 Hourly Not to Exceed 2. Provide construction staking for the project consisting of alignment and grade stakes. Fee: $3,840 Hourly Not to Exceed Summit Office Park Centerpoint Three Chase Bank 1300 Summit Ave.,Suite 419 600 Six Flags Drive,Suite 500 3200 Broadway Blvd.Suite 268 Ft.Worth,Texas 76102-4418 Arlington,Texas 76011-6356 Garland,Texas 75043-1571 (817)332-5756 (817)649-1914®Metro(817)640-8535 (972)840-6671 Fax(817)336-6909 FAX(817)633-5240 FAX(972)-840-6671 Stagecoach Hills Water Connection Proposal November 21,2011 Page 2 of 3 Res 11-38 B. Civil Construction Plans The plans will be prepared in accordance with Town of Westlake design requirements and specifications. 1. Cover Sheet 2. Location and Coordinate Control Map 3. Quantity Sheet 4. General Notes 5. Erosion Control Plan 6. Plan and profile water sheets 7. Construction Detail Sheets 8. Contract Documents Fee: $21,750 Lump Sum C. Bidding Assistance and Construction Services 1. Advertise and assist in bidding process including attending a pre-bid meeting. 2. Attend bid opening and prepare a tabulation of bids received. 3. Prepare a letter of recommendation for contract award & attend Council meeting. 4. Attend a pre-construction meeting and issue the notice to proceed. 5. Visit the construction site to observe progress and address any construction conflicts as needed. 6. Assist in the responses and resolution of contractor RFI's. 7. Attend a final walk-through and generate/distribute a punch list. 8. Prepare record drawings from the contractor's red-line documents. 9. Issue a final acceptance letter upon completion of all items. Fee: $2,360 Hourly Not to Exceed Total Fee: $31,170 The above scope of work does not include a tree survey, separate instrument easement documents, platting, electrical or structural design, boundary surveys, traffic control plan, geotechnical engineering, landscaping or irrigation, lighting design, SWPPP, inspection, construction management or as-built survey verification. The above services do not include reimbursable charges such as printing, messenger services, etc. Reimbursable charges will be billed at direct cost plus 10%. Res Stagecoach Hills Water Connection Proposal November 21, 2011 Page 3 of 3 Res 11-38 Billing shall be on a monthly basis for work completed to date with payment due the 15th of the month following invoice date. Consultant reserves the right to stop work if payment is not received within 30 days of invoice date until such time as satisfactory payment arrangements have been made. Ownership of all plans, reports, surveys and other related data remain the property of Graham Associates, Inc. until payment for services has been received. Thank you for the opportunity to present this proposal. If you have any questions,please contact me. Sincerely, Approved and accepted: Gr sociates, I By: < vrt ``t YVC , Date: ery M. Winkler, P.E. Assistant Town Engineer Res 8 Res 11-38 GRAHAM ASSOCIATES,INC. ESTABLISHED HOURLY RATES FF JANUARY 2008 PRINCIPAL $150.00 SENIOR ENGINEER $125.00 REGISTERED PUBLIC SURVEYOR $125.00 SENIOR HYDROLOGIST $125.00 REGISTERED ENGINEER $100.00 GRADUATE ENGINEER $90.00 GRADUATE HYDROLOGIST $95.00 TECHNICIAN IV $90.00 TECHNICIAN HI $75.00 TECHNICIAN 11 $60.00 TECHNICIAN 1 $40.00 3 MAN SURVEY CREW $140.00 2 MAN SURVEY CREW $120.00 CLERICAL $35.00 CADD STATION $25.00 Res 8