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Res 11-36 Authorizing the Purchase of an Ambulance and Associated Equipment TOWN OF WESTLAKE RESOLUTION NO. 11-36 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS, AUTHORIZING AND APPROVING THE PURCHASE OF AN AMBULANCE AND ASSOCIATED EQUIPMENT; AND AUTHORIZING EXPENDITURES FOR THE COMPLETION OF SAID ACQUISITION. WHEREAS, the Town of Westlake cormnenced the operation of the Town of Westlake Fire Department during May of 2002; and WHEREAS, based on the scope of services provided and the geographic limits of the Town of Westlake service area, the Town of Westlake Fire Department must maintain an ambulance and all associated equipment to provide said services, and WHEREAS, the Town Council finds and concludes that maintaining reliable emergency response vehicles is necessary to preserve the property of the Town, to protect the public health and safety of the Town's residents and to preserve the safety of the Town and its citizens; and WHEREAS, by entering into an Interlocal Contract with the Houston-Galveston Area Council (H-GAC), a cooperative purchasing program that satisfies the formal bid process as required by applicable state law; and WHEREAS, the Town Council finds that the passage of this Resolution is in the best interest of the citizens of Westlake. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: That, all matters stated in the Recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: That the Town of Westlake Town Council does hereby approves the proposed quote from H-GAC, attached as Exhibit "A". SECTION 3: That the Town Manager, or his designee, is authorized and directed to enter into an agreement for the acquisition of an ambulance, and all associated equipment, in an amount not to exceed $200,000.00, as further reflected on attached Exhibit `B" hereto. Any actions previously taken by the Town Manager in the undertaking of this project are hereby ratified and approved. SECTION 4: If any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this Resolution without the invalid provision. Resolution 11-36 Page 1 of SECTION 5: That this resolution shall become effective from and after its date of passage. PASSED AND APPROVED ON THIS 12 DAY OF DECEMBER 2011. ATTEST: kllx� f Laura L. Wheat, Mayor Kelly'Edwafds, Town Secretary Thomas E. Brymer;Ton Manager f` APPROVED AS TO FORM: L. /Panton Lo}✓ry, Town Attorney r� Resolution 11-36 Page 2 of 2 Exhibit A *GMftyCONTRACT PRICING WORKSHEET Contract AM04-10 Date 11/17/11 For MOTOR VEHICLES Only No.: 1 11 Prepared: This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both the PO and the Worksheet MUST be faxed to H-GAC @ 713-993-4548. Therefore please type or print legibly. Aeucgo Westlake Department of Public Safety Comract u: Sterling McCall Ford Quote#6364C—HGAC s Contact Richard Whitten Prepared Person: Br: Tim Kettle Phone: 817-337-4722 Phone: 281-588-5000 Fax: 817-430-0967 pax: 281-588-5150 Email: rwhitten@westlake-tx.org Email: tkettle@sterlirrgnsccallford.eom Product LA08 Deseripthm: Type 114'on Ford F-450 Diesel DRW Cab/Chassis,Gen Pwrd Mod Code: .Product Item Base Unit Price Per Contractor's H-GAC Contract: $122,000.00 B.Published Options-Itemize below-Attach additional sheet(s)if necessary-Include Option Code in description if applicable. Note:Published Options are options which were submitted and priced in Contractor's bid.) Description Cost Description Cost I-Heat shielding for diesel chassis $1,500.00 126-Extra 120VAC duplex outlet at the head end of the squad b $150.0 0-Install a single red Whelen TIR3"COMP OPEN"and"DOC $150.00 120-OnSpot tire chains for 430OLP $2.800.0 6-(2)large map holders on the rear wall of the truck cab $350.00 69-1"Lexan lip on shelf in comer area $100.0 111-Chrome nerf bars for Ford F-350/F-450 $450.00 277-Air Liquide electric 02 panel with monitor at the action wa $1,275.0 188-Squad bench cabinet w/padding on end $600.00 278-3 receptacle 12VDC outlet with a medical diode isolators- $150.0 37-Extra overhead grab rails on a 14'unit $275.00 299-Cabinet aft of CPR scat $900-0 9-Buell dual 10"& 12"air horns through front bumper $800.00 368-Grey EVS captain's chair with built-in child safety seat $700.0 86-Chassis has simple 2 color paint scheme $2,900.00 39-Install a(2)high"D"cylinder holder in the 02 compartmen $175.0 77-module has single color paint scheme-NOT white $850.00 92-Install dri-deck in all applicable exterior compartments $300.0 12-lnstall(2)SCBA brackets;both on the inboard wall of the i $350.00 501-This unit gets a 3M Opticom on the front wall $1,800.0 71-There is(1)Vertical divider centered in the front backboan $250.00 Subtotal From Additional Sheens): $13,580.00 8-Mount the air horn compressor below the front VO $575.00 Subtotal B: $30,980.00 C.Unpublished Options-Itemize below/attach additional sheet(s)if necessary. (Note:Unpublished options are items which were not submitted and priced in Contractor's bid.) Description Cost Description Cost Knox McdVault 57,070.00 Slide for Onan 5.5 kW gen set $350.00 Subtotal From Additional Sheet(s): 11 Subtotal C: 142 heck:Total cost of Unpublished Options(C)cannot exceed 25%of the total of the Base Unit Price plus Published Options(A+B)- For this transaction the percentage is: I°/ Fatal Cost Before Any Applicable Trade-In/Other Allowances/Discounts(A+B+C) Quantity Ordered: [=�= X SubtotalofA+B+C: $154,400.00 = Subtotal D: $154,400.00 .H-GAC Order Processing Charge(Amount Per Current Policy) Subtotal E: $1,000.0 .'Trade-Ins/Special Discounts/Other Allowances/Freight/Installation/Miscellaneous Charges Description Cost Description Cost Subtotal F: Delivery Date: G.Total Purchase Price(D+E+F): $155,400.00 Res 11-36 Exhibit A CONTRACT PRICING WORKSHEET Contract Date For MOTOR VEHICLES Only No.: Prepared: 11/17/11 AM04-10 This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both the PO and the Worksheet MUST be faxed to H-GAC @ 713-993-4548. Therefore please type or print legibly. Boyins Westlake Department of Public Safety ConnacturStei lin McCall Ford Quote#6364C—HGACAgency; Contact Richard Whitten Prepared Tim Kettle Person: By: Phone: 817-337-4722 Phone: 281-588-5000 F..: rax: 281-588-5150 Email: rwhittcn(cilwostlakc-tx.org Eromh tkcttic@stcrlingmceallford.com Product LA08 Description: Cie; Type 114'on Ford F-450 Diesel DRW Cab/Chassis,Gen Pwrd Mod .Product Item Base Unit Price Per Contractor's H-GAC Contract: R.Published Options-Itemize below-Attach additional sheet(s)if necessary-Include Option Code in description if applicable. Note:Published Options are options which were submitted and priced in Contractor's bid.) Description Cost Description Cost 1168-3M diamond grade conspicuity tape on panel of exterior e $300.00 1167-3M diamond grade conspicuity tape in Chevron pattern or. $1,500.00 1172-Single 10"3M reflective stripe with non-reflective pinstril $2,000.00 t 184-Monroc Tru-Ride air suspension system $6,000.00 49-This unit gets an Enget 14 qt.Refrigerator with a hasp on tl $900.00 77-Install a gas hold open on the door of the 02 compartment 1 $600.00 76-Oxygen regulator $150.00 21-Install a clock $100.00 1305-All products listed in the current Stryker"List Price Book $680.00 1209-Lighting modification from base $500.00 15-This unit gets dual 20A auto eject shore power receptacles $850.00 Subtotal From Additional Sheens): Subtotal B: 1358 C.Unpublished Options-Itemize below/attach additional sheet(s)if necessary. (Note:Unpublished options are items which were not submitted and priced in Contractors bid.) Description Cost Description Cost Subtotal From Additional it eet(s): Subtotal C: heck:Total cost of Unpublished Options(C)cannot exceed 25%of the total of the Basc Unit For this transaction the percentage is: 0% Rice plus Published Options(A+B). .Total Cost Before Any Applicable Trade-In/Other Allowances/Discounts(A+B+C) Quantity Ordered: IX Subtotal ofA+B+C:IF 13580 = Subtotal D: 1358 .H-GAC Order Processing Charge(Amount Per Current Policy) Subtotal E: .Trade-Ins/Special Discounts/Other Allowances/Freight/Installation/Miscellaneous Charges Description Cost Description Cost Subtotal F: Delivery Date: G.Total Purchase Price(D+E+F): 1358 Res 11-36 Exhibit B Ambulance Equipment List Quantity Amount Total Airway Kit 1 $ 246.58 $ 246.58 Backboards 5 $ 152.78 $ 763.90 Carry Tarp 1 $ 27.12 $ 27.12 CPAP 1 $ 1,230.25 $ 1,230.25 Intubation Roll 2 $ 65.84 $ 131.68 KED 1 $ 165.97 $ 165.97 Medical supplies, meds and fluids 1 $ 5,000.00 $ 5,000.00 Light Box 1 $ 160.00 $ 160.00 Med Kit 1 $ 453.17 $ 453.17 Pediatric Immobilization Device 1 $ 336.30 $ 336.30 Portable Suction 1 $ 807.50 $ 807.50 Scoop Stretcher 1 $ 704.23 $ 704.23 Stair Chair 1 $ 2,613.00 $ 2,613.00 Survivor Lights 2 $ 120.00 $ 240.00 Trauma Kit 1 $ 119.62 $ 119.62 Evac-u-Splint System 1 $ 1,047.39 $ 1,047.39 Mobile Radio 1 $ 3,500.00 $ 3,500.00 Portable Radio 1 $ 5,000.00 $ 5,000.00 AED 1 $ 2,900.00 $ 2,900.00 Oxygen Flow regulator 3 $ 115.00 $ 345.00 Stryker Cot 1 $ 15,000.00 $ 15,000.00 Total $ 40,791.71 Res 11-36