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06-03-19 TC Min THE‘"611111W TOWN OF WESTLAKE MINUTES OF THE JOINT TOWN COUNCIL AND BOARD OF TRUSTEES June 3, 2019 PRESENT: Mayor Laura Wheat and Council Members Michael Barrett, Alesa Belvedere, Greg Goble and Carol Langdon. Rick Rennhack arrived at 5:07 p.m. ABSENT: OTHERS PRESENT: Town Manager Amanda DeGan, Deputy Town Manager Noah Simon, Assistant Town Manager Jarrod Greenwood, Town Secretary Kelly Edwards, Fire Chief Richard Whitten, Deputy Fire Chief John Ard, Building Official Pat Cooke, Director of Planning & Development Ron Ruthven, Finance Director Debbie Piper, Director Facilities & Public Works Troy Meyer, Director of Communications Ginger Awtry, Communications Manager Jon Sasser, Director of Information Technology Jason Power, Director of Human Resources and Administrative Services Todd Wood, Keller Police Chief Mike Wilson, Dr. Mechelle Bryson, PYP Principal Rod Harding, PYP Assistant Principal Beckie Paquin, Secondary Principal Stacy Stoyanoff, Secondary Assistant Principal Jennifer Furnish, and WA Foundation Executive Director Dr. Shelly Myers. Work Session 1. CALL TO ORDER Mayor Wheat called the work session to order at 3:20 p.m. Town Council Minutes 06/03/19 Page 1 of 2 2. DISCUSSION OF THE PROPOSED ACADEMIC (WESTLAKE ACADEMY) AND MUNICIPAL BUDGET FOR FISCAL YEAR 2019-2020, FUNDED AND UNFUNDED (UNDER DISCUSSION) PROJECTS CONTAINED IN THE TOWN'S PROPOSED FIVE (5) YEAR CAPITAL IMPROVEMENT PLAN. • WESTLAKE ACADEMY FACILITY MASTER PLAN • ENROLLMENT FORECASTS Town Manager DeGan and Assistant Town Manager Greenwood provided a presentation and overview of the proposed budget. Discussion ensued regarding personnel staffing levels, the lack of noise from the sirens from the new Fire & EMS Station, the propose increase of the Police Services contract, property tax rates, Senate Bill 2 — Property Tax Reform, the property reduction fund, capital projects, State Highway 114 improvements, trail connectivity, Opticom control, the cost of updating Wayfinding signage, the maintenance &storage facility on Dove Road, unfunded capital projects — a traffic circle at Randol Mill Road & Dove Road, State revenue assumptions based on House Bill 3, increasing the number of students in the upper grades, how facility allotment is determined, academy personnel staffing levels, janitorial staffing, facility options using Stantec's guidance, and moving DP students off campus. 3. COUNCIL RECAP / STAFF DIRECTION - Future discussion regarding the Town Commons area included in the Comprehensive Plan. - Removing the Academy underpass from the Capital Unfunded Projects list. - Adjusting the property tax rate below the roll back rate. - Reviewing available cash funding options. 4. ADJOURNMENT Mayor Wheat adjourned the work session at 6:40 p.m. APPROVED BY THE TOWN COUNCIL ON JUNE 17, 2019. / ATTEST: %=i Laura Wheat, Mayor ) Kelly Edwards, Town Secretary Town Council Minutes 06/03/19 Page 2 of 2