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05-06-19 BOT Min WESTLAKE ACADEMY BOARD OF TRUSTEES MEETING May 6, 2019 PRESENT: President Laura Wheat, Trustees: Alesa Belvedere, Michael Barrett, and Rick Rennhack. ABSENT: Greg Goble and Carol Langdon. OTHERS PRESENT: Superintendent Amanda DeGan, Board Secretary Kelly Edwards, Dr. Mechelle Bryson, PYP Principal Rod Harding, PYP Assistant Principal Beckie Paquin, Secondary Principal Stacy Stoyanoff, Secondary Assistant Principal Jennifer Furnish, College Counselor Carl Tippen, Deputy Town Manager Noah Simon, Assistant Town Manager Jarrod Greenwood, Finance Director Debbie Piper, Director of Communications Ginger Awtry, Communications Manager Jon Sasser, Director of Facilities & Public Works Troy Meyer, and WA Foundation Executive Director Dr. Shelly Myers. Work Session 1. CALL TO ORDER President Wheat called the work session to order at 5:07 p.m. 2. PLEDGE OF ALLEGIANCE President Wheat led the Pledge of Allegiance to the United States and Texas flags. BOT Minutes 05/06/19 Page 1 of 4 3. RECOGNIZE THE FOLLOWING GROUPS OF STUDENTS: • VALEDICTORIAN AND SALUTATORIAN &TOP 10% STUDENTS Sahejbir Bhatia (Duke University) - Valedictorian Macy Orman (Texas A&M University) - Salutatorian Hunter Barnard - University of Alabama Samuel Jung - Northwestern University Connor Kraska - Brown University Alisha Somani - Princeton University • CONGRESSIONAL ART RECIPIENTS Mrs. James provided an overview of the contest Recipient: Miss Amanda Choi • SPORTS TEAMS Coach Nothe recognized the following teams: Tennis Team and Coach Gopffarth Girls Basketball Team Golf Teams 4. REVIEW OF CONSENT AGENDA ITEMS LISTED ON THE REGULAR MEETING AGENDA. President Wheat asked questions regarding the procedures of the the Search and Interrogations policy. S. DISCUSSION ITEMS a. Presentation and discussion regarding the IB Continuum Evaluation and stakeholder involvement in the process, March 4-6, 2020. Mr. Harding, Mrs. Watson, and Ms. Schneider provided a presentation and overview of the process. Discussion ensued regarding the action plan, resources provided in advance, planning for the visit, and board member involvement. b. Presentation and discussion regarding of the Planning Process, Schedule, and Guiding Principles for an Updated/New Westlake Academy Facility Master Plan. Mr. Meyer, and Mr. Diego Barrera and Mr. Terry Hoyle, Stantec, provided a presentation and overview regarding feedback from the community meetings. BOT Minutes 05/06/19 Page 2 of 4 Discussion ensued regarding extended boundary families, proposed phasing, life span of the current portable buildings, fire lane access verse a lane to cue traffic, building standards required for additional parking, creating a signature space, portable buildings to bridge the enrollment gap, site access and parking, community access (shared facility), safety and security, increasing parking by exploring a parking garage, remote parking, Phase 5 of the current Arts & Science building, campus capacity, when new construction impacts students results, off-campus resources/facilities, the definition of Makerspace, and funding options. President Wheat provided parents in the audience the opportunity to comment on the presentation of the proposed facility plan. Next steps include meeting with WA Leadership to fine tune classroom needs, funding options, and today's cost with future costs. 6. BOARD RECAP / STAFF DIRECTION - Traffic study and flow within campus and adjacent roadway - Bundle the components and identify phasing options in draft FMP - View in light of enrollment and current capacity - Examine the impact of growth on culture - Explore any corporate partnerships that may be available 7. ADJOURNMENT President Wheat adjourned the work session at 7:36 p.m. Regular Session 1. CALL TO ORDER President Wheat called the regular session to order at 7:36 p.m. 2. ITEMS OF COMMUNITY INTEREST Ms. Awtry provided an overview of upcoming events. 3. CITIZEN COMMENTS No one addressed the Board. BOT Minutes 05/06/19 Page 3 of 4 4. CONSENT AGENDA a. Consider approval of the minutes from the meeting on April 1, 2019. b. Consider approval of Resolution 19-04, Adopting an Interrogations and Searches Policy. c. Consider approval of Resolution 19-05, Repealing the Graduation Policy 6.04 due to it no longer being applicable to students. d. Consider approval of Resolution 19-06, Amending and renaming the board Graduation Policy 6.04A. MOTION: Trustee Rennhack made a motion to approve the consent agenda. Trustee Barrett seconded the motion. The motion carried by a vote of 3-0. S. FUTURE AGENDA ITEMS No future agenda items. 6. ADJOURNMENT There being no further business before the Board, President Wheat asked for a motion to adjourn the meeting. MOTION: Trustee Belvedere made a motion to adjourn the regular session. Trustee Barrett seconded the motion. The motion carried by a vote of 3-0. President Wheat adjourned the regular session at 7:46 p.m. APPROVED BY THE BOARD OF TRUSTEES ON JUNE 3, 2019. ATTEST: Laura Wheat, President Kelly Edwards, Board Secretary I BOT Minutes 05/06/19 Page 4 of 4