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03-11-19 PZ Min 14) T H E T 0 W N O F WESTLAKE MINUTES OF THE TOWN OF WESTLAKE, TEXAS PLANNING AND ZONING COMMISSION MEETING March 11, 2019 PRESENT: Commissioners Michelle Lee, Liz Garvin, Ken Kraska, Kim Morris, and Sharon Sanden ABSENT: Tim Brittan OTHERS PRESENT: Town Manager Amanda DeGan, Town Attorney Matthew Butler, Director of Planning Ron Ruthven, Administrative Assistant to the Town Secretary Tanya Morris, Director of Public Works Jarrod Greenwood, Fire Chief Richard Whitten, Deputy Fire Chief John Ard, and Building Official Pat Cooke. Work Session 1. CALL TO ORDER Commissioner Lee called the work session to order at 5:03 p.m. 2. DISCUSSION REGARDING ITEMS LISTED ON THE REGULAR MEETING AGENDA. Commissioner Lee moved to Workshop Item 3 No additional discussion P&Z Minutes 03/11/19 Page 1 of 9 3. STANDING ITEM: PRESENTATION AND DISCUSSION OF DEVELOPMENT PROJECTS PER FEBRUARY 2019 REPORT. Director Ruthven provided a presentation over the following items: Entrada: Progression of Starbucks construction, future construction and location of the Tower, Starbucks and Tower estimated completion, Mehrdad Moayedi presented an update at the Alliance Development Forum, working with the developer to get a copy of the recent drone flyover, potential changes to event center, gas well pad site is available to be developed, size of gas well pad site, plans under review for office/retail buildings, proposed restaurants currently planned for the development, Town Homes under construction, number of Town Homes sold, estimated completion of Town Homes, possibility of additional Town Homes, and visibility of Tower from the highway. Charles Schwab: Permits have been issued and construction has begun for Phase II, presentation at Alliance Development Forum, and final approval was provided for the connection of Schwab Way with Highway 114. Hillwood Development: Tentatively called "Front 44"any future development will require commission and Council approval. Fire Station: Construction and move-in complete, official opening March 23rd, and fire hydrants were opened to clean storm drains. The Knolls: Construction is on schedule, expecting to meet with home builders, lanes for roads carved out, grading almost complete for roads and utilities to begin installation, conservation area fence (meant to keep vehicle traffic out) is complete, conservation area to be formally conveyed to Town and given a name, architectural design guidelines expected to be submitted, building permits expected to be issued by the end of the year, details for the park on the Mayor's Hill, and retaining wall requirements and necessary approvals. Granada: Build-out numbers, number of building permits issued for the year, and time frame for building permit approval. Quail Hollow: Number of building permits issued and additional building permits under review. Commissioner Lee moved to Workshop Item 2 4. ADJOURNMENT Commissioner Lee adjourned the work session at 5:22 p.m. i P&Z Minutes 03/11/19 Page 2of9 Regular Session 1. CALL TO ORDER Commissioner Lee called the regular session to order at 6:02 p.m. 2. DISCUSSION AND CONSIDERATION OF THE MINUTES FROM THE MEETING HELD ON JANUARY 14, 2019. MOTION: Commissioner Morris made a motion to approve the minutes. Commissioner Sanden seconded the motion. The motion carried by a vote of 4-0. 3. DISCUSSION AND CONSIDERATION OF THE MINUTES FROM THE MEETING HELD ON FEBRUARY 11, 2019. MOTION: Commissioner Kraska made a motion to approve the minutes. Commissioner Morris seconded the motion. The motion carried by a vote of 4-0. 4. CONTINUED ITEM: CONDUCT A PUBLIC HEARING AND CONSIDER A RECOMMENDATION OF PROPOSED ORDINANCE REGARDING A ZONING CHANGE REQUEST FROM R-5 COUNTRY RESIDENTIAL TO PLANNED DEVELOPMENT DISTRICT NUMBER 7 (PD7) FOR AN APPROXIMATELY 37.8- ACRE PORTION OF LAND GENERALLY LOCATED EAST OF PEARSON LANE AND SOUTH OF ASPEN LANE, TO INCLUDE PRIMARILY SINGLE FAMILY RESIDENTIAL USES, INCLUDING A REQUEST FOR APPROVAL OF A CONCEPT PLAN AND DEVELOPMENT PLAN, AND A SPECIFIC USE PERMIT FOR PRIVATE STREETS. Director Ruthven and Robin McCaffrey, Mesa Planning, provided a presentation and an overview of the item. Discussion ensued regarding the clustering of smaller lot homes, lack of fencing in open land, current water features verses proposed water features, location and density of primary sending area, current zoning verses proposed zoning regarding units per acre, value enhancement in regards to zoning, definition of primary sending area, updated changes to amenities, guard house still present on new proposal and should match development standards, proposed roadways in relation to water and amenities, internal sidewalk and trail on new proposal, and height elevations of the golf villas verses the brownstones. I P&Z Minutes 03/11/19 Page 3 of 9 Paul Pastore, Waterside Properties, spoke in regards to meeting the requests of staff and residents, updating parameters of proposal, new guard house compared to previously proposed guard house, mix of proposed houses to meet comprehensive plan, new proposed setbacks, proposed streets in regards to natural terrain, new view shed corridor, location of guard house, new location of amenity center, changes in development submittal, proposed parking, view from Pearson Lane, maximum building height, and comprehensive plan compliance. Clay Nelson, C.A. Nelson Architect Group, spoke in regards to proposed architectural style, authentic building materials, consistency with building materials, density of proposed community, visibility of lake on property from Pearson Lane, privacy in community, courtyard approach to architecture, layering of architectural space, historically inspired building materials and architecture, new proposed density of golf course villas, number of stories and parking within golf course villas, height of golf course villas, and height capabilities of Vaquero homes. Commissioner Lee re-opened the public hearing. The following people spoke in favor of the item: Joe Schneider, Hillwood Properties; and Todd and Kay Armstrong, 1613 Lismore Court, Keller The following people spoke in opposition of the item: David Elmer, 2017 Bantry Drive, Keller; Donna Dettbarn, 2021 Bantry Drive, Keller; Leah Blalock, 2037 Bantry Drive, Keller; and John Landry, 2029 Bantry Drive, Keller. Commissioner Lee closed the public hearing. Rich DeOtte, DeOtte Inc., spoke in regards to the traffic study and lack of significant change, no traffic light in proposed study at Aspen Lane and Pearson Lane, construction schedule times suitable for nearby residents according to Town standards, construction dust and debris to be controlled as much as possible, and addressed drainage concerns expressed by the Keller residents of the Oakmont subdivision. Paul Pastore, Waterside Properties, spoke in regards to concerns with proposed fencing and privacy concerns. Discussion continued regarding fencing materials and privacy concerns, landscaping with mature trees, removal of brownstones, possibility of tabling the item again, concerns of setbacks, and density concerns. MOTION: Commissioner Lee made a motion to approve the request with the conditions that there be 38 units, gross density of 1 unit per acre, and staff recommendations: • The developer of this project, as noted in the required development agreement, shall be the builder of all units constructed therein, in compliance with the terms and conditions of such commitment laid out in said P&Z Minutes 03/11/19 Page 4of9 development agreement or unless otherwise requested by the developer and approved by the Town Manager or designee for special conditions. • Homeowner's Association —The development shall be governed by a Homeowner's Association (HOA) that will be responsible for common area maintenance, guard house and amenity center maintenance, private street maintenance, front yard maintenance and enforcing the HOA Design Guidelines for the community. The Home Owners Association shall appoint an Architectural Review Committee that must have at least one (1) Texas Licensed Architect with experience in applying Design Guidelines and advising an Architectural Review Committee on matters of design. • Exterior Walls: Exterior walls shall meet the requirements of the Town's Building Quality Manual as adopted by Resolution 18-02. • Design Guidelines: See final staff recommendation below. • Elevation Samples: All homes constructed in this development shall be generally consistent with the elevation samples provided by the applicant such that the primary articulation elements and general layout of the home on the lot are generally consistent with the elevations. Provided all other requirements are met, significant deviations from these elevations may be approved provided that both the HOA and the Town Manager or designee are in agreement. • All plans submitted for permit within Spencer Ranch shall be prepared by a Texas Licensed Architect and contain sufficient details required to explain the full exterior construction to a competent contractor. • Landscaping: Not later than 90 days after the approval of the preliminary site evaluation, the developer shall submit a master landscape plan for the development prepared by a State of Texas registered landscape architect. Said plan shall be reviewed for final approval by the Town Manager or designee. The plan may be forwarded to the Town Council for final approval at the discretion of the Town Manager. The final approved master landscape plan shall be included with the development agreement. At a minimum the plan shall include the following: 1. The Plan shall substantially comply with the Concept/Development Plan 2. The landscape plan shall reflect developer's efforts to comply with the "landscape Integrity"objectives of the Town's Comprehensive Plan and employ predominantly those plant materials (within the planting areas that i P&Z Minutes 03/11/19 Page 5 of 9 define the cluster zones and lake edges) that are consistent with restoration of the natural mosaic. 3. Specifics on execution of the landscaping goals provided by the applicant including details of planting locations and types, quantities and schedule; 4. A detailed tree survey as required by the Code of Ordinances; 5. Any replanting requirements as part of required tree mitigation; 6. Specific planting and maintenance responsibilities of the developer versus the homebuilder and the homeowner's association; 7. Details for guest parking in the development where applicable • Tree Preservation —All protected trees shall require mitigation upon damage or removal as required by the Code of Ordinances. Mitigation may be provided through tree plantings as shown on the landscape plan during development and/or home building phases. Where possible, old growth trees and tree clusters should be preserved as identified in the master landscape plan. • Open Space: A minimum of 17 acres (45%) of the development shall be reserved as open space. All open space, including public and private, shall be substantially consistent with concept/development plan and shall preserve the existing Stock-pond Rural Landscape. Open space shall be distributed as follows: a. Private Open Space: 13 acres minimum b. Public Open Space (Parkland): 3.0 acres minimum • Private open space amenities shall, at a minimum, include the following: 1. Guard house —The guardhouse shall be constructed and completed by the developer not later than final acceptance of public improvements and prior to the release of residential building permits. The guardhouse design shall be generally consistent with the design exhibits provided by the developer for the homes in the development. 2. Community Center- The center shall be constructed on the property in the location shown on the concept/development plan. The developer shall build and complete this facility no later than the issuance of the building permit for the 27th home permitted in the development. No additional builder permits shall be issued in the development until the center is deemed complete by the Town Manager or designee. The community center shall be generally consistent with P&Z Minutes 03/11/19 Page 6 of 9 the design exhibits provided by the developer for the homes in the development. • Parkland Dedication — Parkland dedication as proposed by the developer is hereby approved subject to the following conditions: 1. Parkland dedication shall be consistent with the exhibits provided. 2. The guardhouse, including the property upon which the guardhouse is located, shall be owned and maintained by the HOA. 3. Maintenance responsibilities for the parkland shall be the responsibility of the developer/HOA. 4. Details of amenities, and final locations of parking and trails shall be approved as part of development agreement between the applicant/developer and the Town. • Water Features — Water features are a key component of the development, making this a "Water Themed" development as called for in the Town's Comprehensive Plan. Water features shall be constructed by the developer as part of the required public improvements. Said features shall be located and designed as shown on concept/development plan and shall be maintained by the homeowner's association. • An internal trail/sidewalk system shall be constructed and shall connect to the public trail system at access-controlled locations. The final location and details of the internal trail system shall be included with the required landscape plan. The public trail shall comply with all Town requirements and shall be generally located as shown in concept/development plan and shall be constructed by the developer as part of the required public improvements. Trail amenities shall at a minimum include the amenities proposed by the developer. • The perimeter of the development facing Pearson and Aspen Lane shall contain decorative iron fencing located in a manner substantially consistent with the Concept Development Plan and which preserves the sense of"open ground plane" as described in the Town's Comprehensive Plan by the use of decorative iron fencing with masonry columns. Masonry wall sections shall be permitted as depicted in wall exhibits for the purpose of providing aesthetic accents, privacy, and/or shield undesirable vehicle light transmission as determined in the master landscape plan. • Individual property fences shall be minimalized in order to preserve the open ground plane and permitted for privacy needs, screening, and/or dog runs in ways that are P&Z Minutes 03/11/19 Page 7 of 9 consistent with HOA guidelines which must prevent isolation of the "lot"from the general ground plane. • Wood fencing is prohibited • Streets — An SUP is hereby granted for all community streets within PD7, which shall be private and constructed to Town standards. Streets shall include enhanced finishes and shall generally match the streetscapes shown in the attached Exhibit. Street lighting shall be located at all corners and intersections. Lights shall be low pedestal type fixtures that comply with Town standards and Comprehensive Plan recommendations as well as follow the Town's low intensity lighting standards. • Access — Street access to the development from Pearson Lane shall require written final approval from the City of Keller. A street light shall be installed by the developer at the intersection of Aspen Lane and Pearson Lane. • Prior to the final acceptance of public improvements, the developer shall install intersection illumination improvements to the intersection of Aspen Lane and Pearson Lane such that the nighttime visibility of the intersection is improved. Said illumination improvements shall be detailed as part of the development agreement and shall require the final approval of the Town Manager or designee. • As part of the required development agreement, the developer shall provide to the Town a detailed engineering report that examines the feasibility and need to relocate the intersection of Aspen Lane at Pearson Lane such that the intersection is moved as far as possible to the north to eliminate the existing offset with Cielo Court in the City of Keller. Said report shall require the final approval of the Town Manager or designee. Based on the findings of the report, further intersection improvements may be required as further defined in the required development agreement. • Public Utilities — Water and sewer service shall be provided by the Town of Westlake to this development. The developer shall, at their cost, construct all necessary water and sewer system improvements per Town standards and shall secure any necessary easements. • Duct Bank - A Duct Bank system shall be installed by the Developer throughout the subdivision as required by Town ordinances. The Duct Bank shall be located within a utility easement, the final details of which shall be determined by the Town Manager or designee. The homebuilder shall tie into the Duct Bank prior to the Final Inspection for the home. • Stormwater — Stormwater facilities shall be installed by the developer and employ facilities that are recommended by P&Z Minutes 03/11/19 Page 8 of 9 the comprehensive plan. Final location and design of said facilities shall require the final approval of the Town Manager or designee. • Lot Grading — Grading and disturbance of land by the developer shall be restricted to areas necessary to construct streets, public infrastructure, development amenities, and approved water features. The pre-grading of individual residential lots by the developer for the purpose of creating a residential pad is hereby prohibited. • As part of the development agreement, the developer agrees to submit a public art plan that shall be approved by the Town Manager or designee and generally conforms to the public art provisions contained in the development description as proposed by the developer. A Town of Westlake entry marker or monument shall may be included in this plan. Commissioner Morris seconded the motion. The motion carried by a vote of 4-0. 5. ADJOURNMENT There being no further business to come before the Commissioners, Chairman Lee asked for a motion to adjourn. MOTION: Commissioner Sanden made a motion to adjourn the meeting. Commissioner Kraska seconded the motion. The motion carried by a vote of 4-0. Chairman Lee adjourned the meeting at 8:00 p.m. APPROVED BY THE PLANNING AND ZONING COMMISSION ON MAY 13, 2019. ATTEST: Commissioner, Michelle Lee c �=At� L . NCO/0 Ta'rtVa Morris, Assistant to the Town Secretary i P&Z Minutes 03/11/19 Page 9of9