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02-04-19 BOT Min Jt • WESTLAKE ACADEMY BOARD OF TRUSTEES MEETING February 4, 2019 PRESENT: President Laura Wheat, Trustees: Alesa Belvedere, Greg Goble, and Carol Langdon. ABSENT: Michael Barrett and Rick Rennhack OTHERS PRESENT: Assistant to the Town Manager Jarrod Greenwood, Board Secretary Kelly Edwards, Dr. Mechelle Bryson, PYP Principal Rod Harding, PYP Assistant Principal Beckie Paquin, Secondary Principal Stacy Stoyanoff, Secondary Assistant Principal Jennifer Furnish, College Counselor Carl Tippen, Director of Facilities & Parks Troy Meyer, and Director of Communications Ginger Awtry, Communications Manager Jon Sasser. Work Session 1. CALL TO ORDER President Wheat called the work session to order at 5:36 p.m. 2. PLEDGE OF ALLEGIANCE President Wheat led the Pledge of Allegiance to the United States and Texas flags. 3. REVIEW OF CONSENT AGENDA ITEMS LISTED ON THE REGULAR MEETING AGENDA. President Wheat stated she would like to remove item c regarding the school publication policy for an additional discussion with the attorney. BOT Minutes 02/04/19 Page 1 of 5 4. DISCUSSION ITEMS a. Presentation and discussion regarding College Readiness, Completion and Alumni Services. Mr. Tippen, provided a presentation and overview of the item. Discussion ensued regarding gap years, comparing us to other districts due to class size, faculty views regarding the numbers, and K-G12 college readiness. Ms. Claudia Beeny and Ms. Katie Kolkmeier, House of Shine, provide a presentation and overview of their program. Discussion ensued regarding the partnership with the academy, college readiness program and curriculum, alignment with the IB Programme, and adding a line item to the budget to continue the K-G12 program. Mrs. McKinney provided a presentation and overview of Alumni Relations. Discussion ensued regarding establishing the page on the Academy's website for alumni, social media platforms, emails and surveys to former students, goals for the future connecting, and engaging with alumni. President Wheat recessed the work session at 6:45 p.m. President Wheat reconvened the work session at 6:48 p.m. b. Presentation and discussion regarding IB graduate and diploma tracking data for Westlake Academy students from 2010-2018. This report will include discussion concerning tracking data focused on graduates and diploma recipients in relation to their entrance into the Academy and Primary/Secondary boundary locations. The report will also examine performance metrics such as National Merit, Valedictorian/Salutatorian, top 10%, and top quartile. Mr. Stoyanoff, Mr. Tippen, and Dr. Owen provided a presentation and overview of the data. Discussion ensued regarding the implementation of test prep, completion rate of students, and attrition. c. Presentation and discussion regarding the Planning Process, Schedule, and Guiding Principles for an Updated/New Westlake Academy Facility Master Plan. Mr. Diego Barrera, and Ms. Barbara Rystorm, Stentec, provided a presentation and overview of the schedule. BOT Minutes 02/04/19 Page 2of5 Discussion ensued regarding the community forum meeting opportunities and tentatively scheduling for March, postcards for the future to receive feedback regarding the Academy, and if the building esthetics correlate with performance. 5. BOARD RECAP / STAFF DIRECTION Enhance the college data report to include any correlation between the IB Diploma, SAT scores, and graduating in less than 4 years. 6. ADJOURNMENT President Wheat adjourned the work session at 7:35 p.m. Regular Session 1. CALL TO ORDER President Wheat called the regular session to order at 7:35 p.m. 2. ITEMS OF COMMUNITY INTEREST Director Awtry provided an overview of the upcoming events. Dr. Bryson provided an overview of the upcoming Principal's legislative trip to Austin. 3. CITIZEN COMMENTS No one addressed the Board. 4. CONSENT AGENDA a. Consider the minutes from the meeting on January 7, 2019. b. Consider approval of Resolution 19-02, Adopting a Bilingual Education Policy. c. Consider approval of Resolution 19-03, Adopting a School Publications Policy. President Wheat removed item c from the consent agenda. MOTION: Trustee Belvedere made a motion to approve items a and b on the consent agenda. Trustee Langdon seconded the motion. The motion carried by a vote of 3-0. BOT Minutes 02/04/19 Page 3of5 5. CONDUCT A PUBLIC HEARING AND DISCUSSION REGARDING THE 2018 ACCOUNTABILITY REPORT THAT INCLUDES THE TAPR, DISTRICT ACCREDITATION STATUS, CAMPUS PERFORMANCE OBJECTIVES, INFORMATION ON VIOLENT OR CRIMINAL INCIDENTS, AND INFORMATION ON THE PERFORMANCE OF THE PREVIOUS YEAR'S GRADUATES IN THEIR FIRST YEAR OF COLLEGE, AS REPORTED BY THE TEXAS HIGHER EDUCATION COORDINATING BOARD (THECB). Dr. Bryson provided a presentation and overview of the item. President Wheat opened the public hearing. No one addressed the Board. President Wheat closed the public hearing. President Wheat then stated that the Board would convene into Executive Session pursuant to Sec. 551.071. Consultation with Attorney (2) on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: Item c of the Consent Agenda regarding Resolution 19-03, Adopting a School Publications Policy and that the School Attorney would be joining the Board by conference call. The Board convened into executive session at 7:59 p.m. The Board reconvened the regular session at 8:26 p.m. No action taken from executive session. 6. FUTURE AGENDA ITEMS No future agenda items. I BOT Minutes 02/04/19 Page 4 of 5 7. ADJOURNMENT There being no further business before the Board, President Wheat asked for a motion to adjourn the meeting. MOTION: Trustee Goble made a motion to adjourn the regular session. Trustee Langdon seconded the motion. The motion carried by a vote of 3-0. President Wheat adjourned the regular session at 8:26 p.m. APPROVED BY THE BOARD OF TRUSTEES ON APRIL 1, 2019. ATTEST: Laura Wheat, President Kell Edw ds, Board Secretary BOT Minutes 02/04/19 Page 5 of 5