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01-28-19 TC Min T H E T 0 W N O F WESTLAKE MINUTES OF THE TOWN OF WESTLAKE, TEXAS TOWN COUNCIL MEETING January 28, 2019 PRESENT: Council Members Michael Barrett, Alesa Belvedere, Greg Goble, and Rick Rennhack. ABSENT: Mayor Laura Wheat and Council Member Carol Langdon OTHERS PRESENT: Assistant to the Town Manager Jarrod Greenwood, Town Secretary Kelly Edwards, Town Attorney Stan Lowry, Fire Chief Richard Whitten, Deputy Fire Chief John Ard, Building Official Pat Cooke, Development Coordinator Nick Ford, Finance Director Debbie Piper, Director of Facilities & Parks Troy Meyer, Communications Manager Jon Sasser and Chief Mike Wilson. Work Session 1. CALL TO ORDER Council Member Rennhack called the work session to order at 5:04 p.m. 2. PLEDGE OF ALLEGIANCE Council Member Rennhack led the Pledge of Allegiance to the United States and Texas flags. Town Council Minutes 01/28/19 Page 1 of 6 3. REVIEW OF CONSENT AGENDA ITEMS FOR THE TOWN COUNCIL REGULAR MEETING AGENDA. Director Greenwood provided an update and overview regarding the change order for Core construction. 4. DISCUSSION ITEMS a. Standing Item: Presentation and discussion of development projects per Staff report December 2018 including an Entrada report from the Developer and projects in Planned Development PD 3-5. Coordinator Ford provided an overview of the following developments: Entrada: update regarding construction of the following: residential, retail corner, pedestrian bridge, restaurant area, parking garage, Starbucks, and new retail office area near CVS and Primrose. The Knolls: signage regarding construction along the trail, cutting the driveway and approach and grading the area as permitted. Quail Hollow: five (5) new residential permits issued. Schwab: requested a Temp CO for Phase I scheduled to open in Fall 2019, and they are mobilizing to begin construction on Phase II. Fire Station: schedule move in late February, finishing the landscaping, and completed the installation of the roof and gutters. Spencer Ranch: under review by the Planning Department. 5. EXECUTIVE SESSION Council convened to into executive session at 5:25 p.m. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.071. Consultation with Attorney (1) when the governmental body seeks the advice of its attorney about: (A) pending or contemplated litigation: Builder Recovery Services, LLC vs. Town of Westlake b. Section 551.072 to deliberate the purchase, exchange, lease, or value of real property regarding the conservation area at The Knolls at Solana c. Section 551.087 Deliberation Regarding Economic Development Negotiations — (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory Town Council Minutes 01/28/19 Page 2 of 6 of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1) for the following: - BRE Solana 6. RECONVENE MEETING Council Member Rennhack reconvened the meeting at 6:33 p.m. 7. COUNCIL RECAP / STAFF DIRECTION No additional direction. S. ADJOURNMENT Council Member Rennhack adjourned the work session at 6:33 p.m. Regular Session 1. CALL TO ORDER Council Member Rennhack called the regular session to order at 6:33 p.m. 2. ITEMS OF COMMUNITY INTEREST Manager Sasser provided an overview of the upcoming events. 3. CITIZEN COMMENTS No one addressed the Council. 4. CONSENT AGENDA a. Consider approval of the minutes from the meeting on December 10, 2018. b. Consider approval of the minutes from the meeting on January 7, 2019. c. Consider approval of Resolution 19-02, Reducing the number of board members on the Westlake Historical Preservation Society. Town Council Minutes 01/28/19 Page 3 of 6 d. Consider approval of Ordinance 875, Appointing Presiding Judge and the Alternate Presiding Judge for the Municipal Court of Record No. 1 for a two (2) yearterm. e. Consider approval of Resolution 19-03, Amending Resolution 18-49, regarding the developer agreement with Wilbow-Solana LLC for Subdivision Improvements at the Knolls by modifying the conservation area boundary fencing. f. Consider approval of Resolution 19-04, Amending the Fund Balance Policy by increasing the operating days from a minimum of 90 to 180 days and implementing a plan for prioritized utilization of Fund Balance reserves in excess of the minimum operating threshold. g. Consider approval of Resolution 19-05, Amending the authorized signers on the Town of Westlake Depository Accounts with First Financial Bank and TexPool. h. Consider approval of Resolution 19-06, Authorizing the Town Manager to enter into an agreement with Crosspoint Communications to provide and install the BDA and Alert Systems for the Westlake Fire-EMS Station No. 1 project and authorize town staff to make funding changes not to exceed $25,000 on this project i. Consider approval of Resolution 19-07, Approving change orders in the amount of $216,008 with Core Construction and the use of the Town's contingency fund budget for the construction of the Westlake Fire-EMS Station No. 1 project and authorize the Town Manager to make funding changes via change order not to exceed $25,000 on this project. MOTION: Council Member Goble made a motion to approve the consent agenda. Council Member Barrett seconded the motion. The motion carried by a vote of 4-0. S. CONDUCT A PUBLIC HEARING AND CONSIDERATION OF ORDINANCE 876, AMENDING ORDINANCE 865 APPROVING A SITE PLAN AMENDMENT IN THE PD1 ZONING DISTRICT TO CONSTRUCT ADDITIONAL SURFACE PARKING LOTS FOR LOTS 3 AND 4, BLOCK 2, WESTLAKE/SOUTHLAKE PARK ADDITION NUMBER ONE LOCATED AT THE SOUTHWEST CORNER OF SOLANA BLVD. AND STATE HIGHWAY 114. Assistant to the Town Manager Greenwood and Coordinator Ford provided a presentation and overview of the item. Discussion ensued regarding the location of the parking, size of trees, and landscaping. Council Member Rennhack opened the public hearing. No one addressed Council. Council Member Rennhack closed the public hearing. MOTION: Council Member Barrett made a motion to approve Ordinance 876. Council Member Goble seconded the motion. The motion carried by a vote of 4-0. Town Council Minutes 01/28/19 Page 4 of 6 6. EXECUTIVE SESSION Council did not convene into executive session. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.071. Consultation with Attorney (1) when the governmental body seeks the advice of its attorney about: (A) pending or contemplated litigation: Builder Recovery Services, LLC vs. Town of Westlake b. Section 551.072 to deliberate the purchase, exchange, lease, or value of real property regarding the conservation area at The Knolls at Solana c. Section 551.087 Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1) for the following: BRE Solana 7. RECONVENE MEETING S. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. 9. FUTURE AGENDA ITEMS No additional discussion required. Town Council Minutes 01/28/19 Page 5 of 6 10. ADJOURNMENT There being no further business before the Council, Council Member Rennhack asked for a motion to adjourn the meeting. MOTION: Council Member Belvedere made a motion to adjourn the meeting. Council Member Barrett seconded the motion. The motion carried by a vote of 4-0. Council Member Rennhack adjourned the meeting at 6:41 p.m. APPROVED BY THE TOWN COUNCIL ON FEBRUARY 25, 2019. ATTEST: ��� Rick Rennhack, Council Member Kell Ed rds, Town Secretary Town Council Minutes 01/28/19 Page 6 of 6