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02-04-19 WPACAC Min MINUTES OF THE TOWN OF WESTLAKE,TEXAS PUBLIC ART COMPETITION ADVISORY COMMITTEE FEBRUARY 4,2019 PRESENT: Russel Tether(Chairperson), Rebecca Lawton and Judy Deaton CONFERENCED IN VIA PHONE: Sue Canterbury(1717 N Harwood Street,Dallas TX 75201), Cris Worley (6016 Junius Street, Dallas TX 75214), Robin McCaffrey (2262 Cloverfield Blvd, Santa Monica CA 90405), Paloma Anoveros (211 Main Street, San Francisco CA 94105), Katie Blair(2309 Gracy Farms, Austin TX 78758) ABSENT: Barry Whistler OTHER ATTENDEES: Tom Brymer, Kirk McDaniel, Katherine Hillman Chairman Tether called the meeting to order and welcomed those in attendance. First order of business, consideration of minutes of the October 15,2018 meeting. Motions related to this topic are: • Cris Worley motioned to approve the minutes of the October 15, 2018 meeting, seconded by Rebecca Lawton. Approved unanimously with amendment marking Rebecca Lawton as absent from this meeting. The committee then discussed the process going forward for selecting semi-finalists from the RFQ process. Motions related to this topic are: • Rebecca Lawton motioned that each juror will have the option to submit one additional artist outside the top twenty-five for consideration. Motion fails due to lack of a second. • Robin McCaffrey motioned to average the number of artists with multiple submissions. The scores will be listed highest to lowest and the cut off will be those artists with a score below two. Rebecca Lawton seconded the motion. Motion approved unanimously. Items of Committee Consensus related to this topic: • Agreement that a week is needed to go through all the artists. • Agreement that initial decisions will be completed by February 10th at 3pm, for discussion at the February 11th meeting. • Agreement that Sue Canterbury may submit her top five suggestions despite being unable to attend the February 11th meeting. WPACAC Minutes 02/04/2019 Page 1 of 2 Finally,the Committee discussed the possibility of adding a new member to the Committee. Motions related to this topic: • Rebecca Lawton motioned to empower Tom Brymer to expedite adding a new member to the Committee with full voting privileges. Robin McCaffrey seconds the motion. Approved unanimously by Committee. Lastly,Rebecca Lawton motioned to adjourn the meeting, seconded by Judy Deaton. Meeting Adjourned. APPROVED BY THE PUBLIC ART COMPETITION ADVISORY COMMITTEE ON FEBRUARY 11, 2019. ATTEST: Russell Tether, Chairman Janet McCaffrey, Secretary WPACAC Minutes 02/04/2019 Page 2 of 2