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01-07-19 BOT Min f w WESTLAKE ACADEMY BOARD OF TRUSTEES MEETING January 7, 2019 PRESENT: President Laura Wheat, Trustees: Alesa Belvedere, Greg Goble, and Carol Langdon. ABSENT: Michael Barrett and Rick Rennhack OTHERS PRESENT: Superintendent Tom Brymer, Assistant to the Superintendent Amanda DeGan, Board Secretary Kelly Edwards, Dr. Mechelle Bryson, PYP Principal Rod Harding, PYP Assistant Principal Beckie Paquin, Secondary Principal Stacy Stoyanoff, Secondary Assistant Principal Jennifer Furnish, Director of Facilities & Parks Troy Meyer, Director of Communications Ginger Awtry, Communications Manager Jon Sasser, and Assistant to the Town Manager Jarrod Greenwood Work Session 1. CALL TO ORDER President Wheat called the work session to order at 6:09 p.m. 2. PLEDGE OF ALLEGIANCE President Wheat led the Pledge of Allegiance to the United States and Texas flags. 3. REVIEW OF CONSENT AGENDA ITEMS LISTED ON THE REGULAR MEETING AGENDA. No additional discussion. BOT Minutes 01/07/19 Page 1 of 4 _ 4. REPORTS a. Quarterly Financial "Dashboard" report for the quarter ended November 30, 2018. S. DISCUSSION ITEMS a. Presentation and discussion regarding the Planning Process, Schedule, and Guiding Principles for an Updated/New Westlake Academy Facility Master Plan. Mrs. DeGan provided an overview of the variables to consider such as: maximum enrollment, purchasing land, parking, buses, portable buildings, gym facilities, diversity, grade that may bring an additional section, and boundary diversity. Mr. Terry Hoyle and Mr. Diego Barrera, Stentec, provided a presentation and overview of the master planning processes including discussion of the draft guiding principles. Discussion ensued regarding PYP class sizes, traffic, possible buses, dining space, flex space, number of classrooms needed to eliminate portables, and Women's Softball. 6. BOARD RECAP / STAFF DIRECTION Items as discussed under item 5a of the work session. 7. ADJOURNMENT President Wheat adjourned the work session at 8:01 p.m. Regular Session 1. CALL TO ORDER President Wheat called the regular session to order at 8:02 p.m. 2. ITEMS OF COMMUNITY INTEREST Director Awtry provided an overview of the upcoming events. BOT Minutes 01/07/19 Page 2 of 4 3. CITIZEN COMMENTS No one addressed the Board. 4. CONSENT AGENDA a. Consider the minutes from the December 3, 2018, meeting. b. Consider approval of Resolution 19-01, Approving the 2019-2020 Academic Calendar. MOTION: Trustee Belvedere made a motion to approve the consent agenda. Trustee Goble seconded the motion. The motion carried by a vote of 3-0. S. PUBLIC HEARING AND DISCUSSION CHARTER FIRST 2018 RATING BASED ON SCHOOL YEAR 2016-2017 DATA AND ANNUAL FINANCIAL MANAGEMENT REPORT. Mrs. DeGan provided an overview of the item. _ Discussion ensued regarding the requirements to receive a 10-point rating on item 6 of the report regarding cash on hand. President Wheat opened the public hearing. No one addressed the Board. President Wheat closed the public hearing. 6. FUTURE AGENDA ITEMS No future agenda items. BOT Minutes 01/07/19 Page 3 of 4 7. ADJOURNMENT There being no further business before the Board, President Wheat asked for a motion to adjourn the meeting. MOTION: Trustee Langdon made a motion to adjourn the regular session. Trustee Goble seconded the motion. The motion carried by a vote of 3-0. President Wheat adjourned the regular session at 8:09 p.m. APPROVED BY THE BOARD OF TRUSTEES ON FEBRUARY 4, 2019. ATTEST: ✓SCI(I h'/ 6�d�yo.�i Laura Wheat, President Kelly Edwar , Board Secretary BOT Minutes 01/07/19 Page 4 of 4