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Ord 681 Adopting the Fiscal Year 2012-2017 Capital Improvement PlanTOWN OF WESTLAKE ORDINANCE NO. 681 AN ORDINANCE OF THE TOWN OF WESTLAKE PROVIDING FOR ADOPTION OF THE FY 2012-2017 CAPITAL IMPROVEMENT PLAN. WHEREAS, the Town of Westlake, Texas is a general law Town; and WHEREAS, the Westlake Town Council has identified having a capital improvement plan (CIP) for all Town infrastructure and public buildings needs; as being a positive planning tool; and, WHEREAS, the Westlake Town Council desires to utilize a CIP to plan for its capital improvement needs as well as the operations/maintenance costs associated with said capital improvement needs; and, WHEREAS, the Town Council has reviewed a draft CIP prepared by staff and determined such a CIP provides a valuable financial planning tool to plan for necessary infrastructure and public building construction needs as well as plan for the financial resources necessary to meet those needs; and, WHEREAS, the Town Council will review this CIP annually as a part of the budget preparation calendar and its fiscal policies; and, WHEREAS, the Town Council finds that the passage of this Ordinance is in the best interest of the citizens of Westlake. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: THAT, all matters stated in the preamble are found to be true and correct and are incorporated herein as if copied in their entirety. SECTION 2: THAT, the Town Council of the Town of Westlake, Texas, hereby approves the attached Capital Improvement Plan attached hereto as Exhihit "A' SECTION 3: That this Ordinance shall be cumulative of all other Town Ordinances and all other provisions of other Ordinances adopted by the Town which are inconsistent with the terms or provisions of this Ordinance are hereby repealed. Ordinance 681 Page I of 2 SECTION 4: It is hereby declared to be the intention of the Town Council of the Town of Westlake, Texas, that sections, paragraphs, clauses and phrases of this Ordinance are severable, and if any phrase, clause, sentence, paragraph or section of this Ordinance shall be declared legally invalid or unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such legal invalidity or unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs or sections of this Ordinance since the same would have been enacted by the Town Council of the Town of Westlake without the incorporation in this Ordinance of any such legally invalid or unconstitutional, phrase, sentence, paragraph or section. SECTION 5: This ordinance shall take effect immediately from and after its passage as the law in such case provides. PASSED AND APPROVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS, ON THIS 23rd DAY OF APRIL 2012. ATTEST: KcllEdwdcas, Town Secretary Laura Wheat, Mayor Thomas E. Bry o n Manager �!FiX(... .'B Ordinance 681 Page 2 of 2 VUR TAX Dri a CAPITAL IMPROVEMENT PLAN Fiscal Year 2012-2017 ADOPTED APRIL 23, 2012 �f - � ® ` Wes k e - - ` orners A Premier Knowledge Based Community _t �- 4 AMi .� Road �_.. 202 This page left intentionally blank. Table of Contents ExecutiveSummary................................................................................................6 Introduction...........................................................................................................9 Parks& Recreation............................................................................................... What is the Process for Developing the CIP?......................................................10 Trail - 114/Solana............................................................................................22 Whatis a CIP?...................................................................................................10 Trail - Westlake Academy to Vaquero Underpass..............................................23 What is a Capital Project?..................................................................................11 Cemetery Improvements.................................................................................... Capital Assets by Category................................................................................11 Trail - Aspen Lane Connection Project...............................................................25 Funding Considerations....................................................................................12 Trail - Westlake Academy to Cemetery..............................................................26 Sourcesof Funding...........................................................................................12 ParkImprovements...........................................................................................27 How Inflation Impacts the CIP...........................................................................12 Trail - Westlake Parkway...................................................................................28 Conclusions......................................................................................................14 PublicFacilities....................................................................................................29 CapitalImprovement Plan....................................................................................15 Westlake Academy Campus Expansion.............................................................31 Recently Completed Projects..............................................................................16 Westlake Administration & Civic Center............................................................ Current Project Update by Category..................................................................16 FireStation.......................................................................................................33 Transportation...............................................................................................16 Westlake Academy - Cover Existing Walkway....................................................34 Utilities..........................................................................................................18 Westlake Academy - West Parking Improvements..............................................35 Parks & Recreation........................................................................................18 Vehicles& Equipment..........................................................................................19 Parks& Recreation............................................................................................... 20 Trail - 114/Solana............................................................................................22 Trail - Westlake Academy to Vaquero Underpass..............................................23 Cemetery Improvements.................................................................................... 24 Trail - Aspen Lane Connection Project...............................................................25 Trail - Westlake Academy to Cemetery..............................................................26 ParkImprovements...........................................................................................27 Trail - Westlake Parkway...................................................................................28 PublicFacilities....................................................................................................29 Westlake Academy Campus Expansion.............................................................31 Westlake Administration & Civic Center............................................................ 32 FireStation.......................................................................................................33 Westlake Academy - Cover Existing Walkway....................................................34 Westlake Academy - West Parking Improvements..............................................35 3 Transportation..................................................................................................... 36 FM 1938 Streetscape/Wayiinding..................................................................... 40 J.T. Ottinger/Dove Intersection 8s Remaining Improvements ............................ 41 Deloitte Vehicular Entry................................................................................... 42 StreetsSurvey.................................................................................................. 43 SH 114/Hwy 170 Enhancements..................................................................... 44 Stagecoach Hills St. Reconstruction & Drainage ............................................... 45 N. Roanoke Road Reconstruction 8s Drainage ................................................... 46 S. Roanoke Road Reconstruction & Drainage ................................................... 47 Sam School Road Reconstruction & Drainage ................................................... 48 E. Dove Road Reconstruction 8v Drainage......................................................... 49 Dove/Ottinger Landscaping.............................................................................. 50 Creek Crossing 8s Dove/Pearson Intersection................................................... 51 Westlake Academy North Driveway Lighting ..................................................... 52 Hwy 377/Westport Parkway Signals................................................................. 53 Dove 8s Randol Mill Traffic Circle...................................................................... 54 (N.) J.T. Ottinger Reconstruction Sv Drainage .................................................... 55 WyckHill Resurface.......................................................................................... 56 Pearson Lane Reconstruction 8s Drainage......................................................... 57 Utilities................................................................................................................ 58 FundedProjects................................................................................................ 58 TRA Assumption of N1 Sewer Line................................................................. 60 N-1 Sewer Line Transfer I 8s I........................................................................ 61 Stagecoach Hills Waterline Connection.......................................................... 62 Ground Storage Tank.................................................................................... 63 WorksCited......................................................................................................... 64 Figures Figure 1 - Funding History for Capital Projects by Source: 2004-2012 ....................6 Figure 2- All Funded Capital Projects by Funding Source.......................................7 Figure 3 - All Unfunded Capital Projects by Funding Source..................................8 Figure 4 - Capital Improvement Plan Model (Elmer, 2006) ....................................10 Figure 5- Capital Assets by Major Category..........................................................11 Figure 6 - Municipal Cost Index (1990 - 2011) ......................................................13 Figure 7 - Municipal Cost Index - 12 mo. Average % Change................................13 Figure 8 - Municipal Cost Index Analysis..............................................................14 Figure 9 - Funded CIP 2002 - 2012......................................................................15 Figure 10 - Facilities Assets: Percentage of Total...................................................30 Figure 11- Transportation Assets: Percentage of Total..........................................39 Figure 12 - Pavement Condition Over Time (Lazarus, 2007) .................................. 39 Figure 13 - Utility Assets: Percentage of Total.......................................................59 Tables Table 1- CIP Funding Sources for Funded Projects.................................................6 Table 2 - Vehicle & Equipment Replacement Values 8s Depreciation .....................19 Table 3 - Facilities Current Replacement Value...................................................30 Table 4 - Transportation Asset Values & Depreciation.........................................39 Table 5 - Utility Asset Values & Depreciation....................................................... 59 5 Executive Summary The 2012-2017 Capital Improvement Plan (CIP) like its predecessors, is designed to present the Town Council and community with a view of the capital projects that are needed in the coming years. The proposed projects emphasize the preservation and maintenance of the Town's infrastructure and assets including water and sewer mains, streets, parks and trails, and facilities. In addition to the proposed projects, this Capital Improvement Plan provides extensive analysis of current and future capital needs including a discussion of the planning process and funding options as well as a primer on capital infrastructure maintenance. The following Capital Improvement Plan outlines 42 projects totaling $45M. Table 1- CIP Funding Sources for Funded Projects Figure 2- All Funded Capital Projects by Funding Source GENERAL GOVERNMENTAL PROJECTS 41 CP20 FM 1938 Streetscape/Wayfinding $ 592,877 $ 1,155,155 $ 1,006,923 $ 567,100 $ 253,100 $ $ $ 3,575,155 42 CP25 Ottinger/Dove Intersection & Improvements 3,940 28,764 1,343,660 200,000 63 64 _U32] U36 1,376,364 44 CP28 Streets Survey 29,355 50,645 245,324 1,598,414 Ground Stg tank ($1,558,500) (approx $170K/10 yr) 77,925 1,520,489 80,000 45 CP30 SH 114/Hwy 170 Enhancements 7,500 345,460 390,940 336,000 1,079,900 46 CP31 Stagecoach Hills Street Reconstruction & Drainage 7,220 491,680 Dove Road Creek Crossing & Dove/Pearson Improvements 120,370 1,412,355 498,900 47 48 CP32 N. Roanoke Road Reconstruction & Drainage (N of 170) 3,347 192,443 - 195,790 1 455,900 CP34 S. Roanoke Road Reconstruction & Drainage (170 -DC) 2,900 529,971 453,000 49 CP40 Sam School Road Reconstruction & Drainage - 216,000 216,000 50 CP41 E. Dove Road Reconstruction & Drainage (Vaq - TB) 800 - 221,995 404,040 1 626,835 23 CP42 Trail Connection at 114/Solana 15,000 15,000 55 CP44 Dove & Rondo[ Mill Traffic Circle 15,000 15,000 N/A CP45 Misc. Expenses related to Contribution -Funded Projects 5,300 7,354 - 12,654 53 CP46 WA North Driveway Lighting 40,000 40,000 54 CP47 Hwy 377 Westport Parkway Signal 70,0001 70,000 UTILITY FUND PROJECTS 61 U30 TRA Assumption of N 1 Sewer Line $ - $ 127,338 $ $ $ $ $ $ 127,338 62 U31 N-1 Sewer Line Transfer I & I Study/Repairs 35,467 164,533 $ $ 972,000 200,000 63 64 _U32] U36 Stagecoach Hills waterline connection Phase 1 245,324_1 T _ IT - - 245,324 1,598,414 Ground Stg tank ($1,558,500) (approx $170K/10 yr) 77,925 1,520,489 63 U37 Stagecoach Hills waterline connection Phase 11 363,375 - IftFTOTAL UTILITY FUND PROJECTS:0 . CP45 363,375 CONTRIBUTIONS/GRANTS 40 CP20 FM 1938 Streetscape $ - $ - $ 800,000 $ 172,000 $ $ $ $ 972,000 43 CP45 Deloitte Entry $ 510,922 38,500 549,422 51 CP45 Dove/Ottinger Landscaping 238,400 561,600 800,000 52 CP45 Dove Road Creek Crossing & Dove/Pearson Improvements 120,370 1,412,355 1,532,725 42 CP25 Ottinger/Dove Intersection & Improvements 215,000 314,971 529,971 24 CP45 Trail Connection (WA to Vaquero trail underpass) 155,535 480,734 ITOTAL PROJECTS• •172,000 636,269 Figure 3 - All Unfunded Capital Projects by Funding Source Pg No. UNFUNDED PROJECTS FY 11-12 FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17 1 Totals 25 Cemetery improvements $ $ - $ - $ - $ 63,000 $ 31,800 $ 250,0001 344,800 26 Trail - Pearson Ln. (Aspen -Dove) 0.5 miles 273,600 273,600 27 Trail - Ottinger (WA - Cemetery) 0.25 miles 276,100 276,100 28 Park Improvements 174,400 366,380 105,000 106,000 106,000 857,780 29 Trail -Westlake Parkway. (N. of Fidelity to 114) 0.5 miles 270,600 - - - 270,600 32 Westlake Academy- New High School 31,291 469,359 4,863,258 5,363,908 32 Westlake Academy- New Middle School Westlake Academy- New Media Center 25,819 9,317 387,281 139,753 3,855,921 4,269,020 32 858,380 1,007,450 32 Westlake Academy- New Multi -Purpose Building Westlake Academy- New Performance Hall - 9,826 10,393 147,394 1,470,435 1,627,655 32 155,897 1,311,309 1,477,599 32 Westlake Academy- Primary School Addition 9,578 143,671 1,230,275 1,383,524 33 Westlake Administration & Civic Center 21,503 322,550 3,142,140 - 3,486,193 34 Fire Station 372,000 4,798,560 5,170,560 35 Westlake Academy- Cover Existing Walkway Westlake Academy- West Parking Improvements - - 115,500 270,275 270,275 115,500 36 55 Dove & Randol Will Traffic Circle- J.T. Ottinger (North of WA) Reconstruction & Drainage _ 2,019,600 - 556,500 _ 2,019,600 556,500 56 57 Wyck Hill Resurface Pearson Lane Reconstruction & Drainage 52,950 52,950 58 370,750 370,750 TOTAL UNFUNDED PROJECTS $ $ 117,727 $ 4,230,503 $ 17,098,099 $ 1,485,600 $ 5,630,335 $ 632,100 $ 29,194,364 Introduction The Town of Westlake Capital Improvement Plan is guided by the Town's vision, core values and organizational mission. Our vision recognizes the attributes we cherish as a community and sets the standard for the Westlake that we want to see in the tomorrows that are yet to be. Westlake's Community Vision Westlake is an oasis of tranquility and natural beauty amidst an ever expanding urban landscape. Vision Points — Sense of Place Distinctive neighborhoods, architecturally vibrant corporate campuses, grazing longhorns, soaring red-tailed hawks, meandering roads and trails, lined with natural stone and native oaks. — Leadership A premiere place to live, leadership in public education, corporate and governmental partnerships, and high development standards. — Caring Community Informed residents, small town charm and values, historical preservation. — Exemplary Governance Town officials, both elected and appointed, exhibit respect, stewardship, vision, and transparency. —Service Excellence Public service that is responsive and professional, while balancing efficiency, effectiveness and financial stewardship. Community Values Innovation Educational Leaders Family Friendly and Welcoming Engaged Citizens Preservation of Our Natural Beauty Strong Aesthetic Standards Transparent Government Fiscal Responsibility For this community vision to have meaning, it must be accompanied by deliberate planning that leads the organization and community to its desired future. This requires clearly defined goals, proactive strategies, committed leadership, effective management and above all, the resources to carry out these plans and objectives. What is the Process for Developing the CIP? Capital budgeting may be described as the process used to determine the Town's long-term infrastructure needs. They are generally broken down on a project basis which describes the scope and total costs associated with the design, construction, operations, and maintenance of the project. The CIP leans heavily upon the Town's comprehensive and strategic plan. The CIP plays an integral role in the implementation of the Town's strategic plan, long-term operating budget, and capital budget. The flowchart in Figure 1 outlines how the Town's comprehensive and strategic plan are essential in successfully creating a capital improvement program. Figure 4 - Capital Improvement Plan Model (Elmer, 2006) Comprehensive Plan Strategic Plan Long-term Operating Budget Plan Capital Needs Analysis Capital Capital Operating Improvement Budget Budget Feasibility Program Study �A I What is a CIP? First, what it is not; a CIP (Capital Improvement Plan) is not a wish list, rather it is a realistic plan designed to fulfill the strategic goals and objectives necessary to achieve the mission and vision of the community. A CIP is a document that summarizes the capital needs of a community over a specific time period. It outlines the individual capital projects, their strategic value and relationship to the community's long-term goals and objectives as well as the fiscal impact that they pose to the community. 10 What is a Capital Project? Capital includes all long-lived infrastructures such as water facilities, sewers, streets, parks and buildings along with major equipment like fire trucks, radio systems, vehicles, computers and fixtures. Capital projects are the individual action plans that make up a Capital Improvement Plan. The capital projects in this CIP have been categorized into one or more of the following groups: parks & recreation, transportation, utilities and facilities. Capital Assets by Category When most people think of the Town's capital assets, they automatically think of the Westlake Academy campus. While the campus is certainly a very important and visible asset owned by the Town, it is but one of many. Included in the assets of the Town are all of the Town's infrastructure such as its streets, water and sewer mains, vehicles and other equipment. In preparing this year's CIP, the staff utilized our annual audit and the inflationary trends discussed later to estimate the current value of the Town's assets (shown below). Figure 5— Capital Assets by Major Category All Otf Improver 1% Buildings 45% Capital Assets by Major Category Furniture, Fixtures, Vahirlac Eauioment (FFE) Utility mprovements 31% Utility Machinery & Equipment 8% & Streets 9% 11 Funding Considerations In all communities the cost associated with capital projects far outweighs the available resources necessary to pay for them; in short there is not enough money. This requires prioritization of the projects based upon their perceived impact on the community. Due to the vast number of individual desires it is near impossible to satisfy everyone and requires a collaborative effort to create situations where the benefits are shared equitably with community stakeholders. In addition, dedicated revenues will, in most cases, determine which projects get funded. For example, the Utility Fund may only contribute towards capital projects that improve water and wastewater projects. Sources of Funding There are four primary funding sources for capital improvements: 1) revenue sources such as sales, hotel/motel and property taxes (cash funded), 2) state/federal funding through public grants, 3) private funding via developmental impact fees or charitable donations and 4) issuance of bonds. The proposed projects in this CIP rely on bond proceeds and other revenues in the Governmental and Enterprise Funds as well as contributions from corporate partners for funding. There are two types of bonds referenced in this CIP: General Obligation (GO) bonds which require voter approval and Certificates of Obligation (CO) bonds which do not require voter approval. The current CIP is funded primarily from four sources: Capital Projects funds & Utility funds (cash on hand), Contributions and CO bonds. How Inflation Impacts the CIP Inflation is defined as a rise in the price of all goods and services over time. This implies that the purchasing power, or value, of currency will decline in the future relative to costs. Therefore, more money will be required to fund CIP related expenditures and must be accounted for. To measure the impact of inflation, the federal government records current rates and creates indexes to track inflation over time. Similarly, the Municipal Cost Index (MCI) was created by the publication American City & County to illustrate how inflation affects costs specific to municipal service provision, including construction costs. AC&C's website explains that, "the MCI draws on the monthly statistical data collected by the U.S. Departments of Commerce and Labor as well as independently compiled data to project a composite cost picture for the municipal budget officer or operating department manager. 12 Figure 6 - Municipal Cost Index (1990 - 2011) 260 220 180 140 100 MCI (1990 -current) T m m T T T T T T T Co T o 0 0 0 0 0 0 0 0 0 0 0 0 0 C> a C> 0- c> 0- > L C> 0- c> ca O W M O W to O v ra ro O N co O Z N Z to Z N 5;Z N Z The composite index is adjusted by changes in the cost of materials and supplies, wages and contracted -for services. It is a weighted average of the more detailed price indexes measuring consumer cost fluctuations, industrial commodity wholesale prices, and construction contract costs. Figure 7 - Municipal Cost Index - 12 mo. Average % Change 8.00% 6.00% 4.00% 2.00% 0.00% MCI 12 Month Rolling Average of Percent Change .4 N M -zt -�T Ln t0 r� r` co m O O a -i N M M -zt to .o to r` co m m O T T T T T T T T T T T O O O O O O O O O O O O O O _- U Q- c L U QQ C L U Q, C L U Q C L U Q C L U Q c L U Q The figure above depicts the 12 -month rolling average percentage change in the MCI. Notice that a positive slope indicates that the MCI is increasing at an increasing rate, while negative slopes still indicate a positive increase, but at a lesser rate. While no predictor of future changes in the economy is ever certain, a common and reliable method for estimating these changes utilizes the average percentage change over time to estimate future long-term trends. The average percentage change across all years in the MCI is 2.78% (represented by the dark trend line). 13 Figure 8 - Municipal Cost Index Analysis Similar to stock markets which have historically averaged 10% returns, this average is made up of individual fluctuations that vary greatly. The chart above utilizes statistical regression analysis to provide the thresholds for these percentage changes in any given month. In other words, 95% of the time, the average inflation for municipal costs will fall within this range. Like many other similar economic trends, recent months have fallen outside the norm which is typical during a recession or post -recessionary period. This data is important in calculating the Town's future liability; by utilizing these inflation trends to calculate future capital replacement costs we can determine how 'waiting' a year or more impacts the total project cost. Most are aware of the benefits of compounding when it comes to investing. Unfortunately, this same principle works in reverse as inflation causes costs to compound higher over time. Conclusions Capital Improvement Plans play an integral role in helping a municipality reach its stated strategic objectives. Equally important to the capital project development process are funding and economic considerations. Prudent financial stewardship should be based on cost minimization and long-range strategic capital preservation. While there are many methods for funding capital projects, consideration to who benefits from the project, the life of the capital asset and the affordability of the funding method are all important factors to consider. 14 Recent Percent Change Compared to Average 5 3 2 - ---- --- ------------ 1 0 Jan Feb Mar April May June July Aug Sept Oct Nov Dec Average 2010 Monthly % Change 2011 Monthly % Change Similar to stock markets which have historically averaged 10% returns, this average is made up of individual fluctuations that vary greatly. The chart above utilizes statistical regression analysis to provide the thresholds for these percentage changes in any given month. In other words, 95% of the time, the average inflation for municipal costs will fall within this range. Like many other similar economic trends, recent months have fallen outside the norm which is typical during a recession or post -recessionary period. This data is important in calculating the Town's future liability; by utilizing these inflation trends to calculate future capital replacement costs we can determine how 'waiting' a year or more impacts the total project cost. Most are aware of the benefits of compounding when it comes to investing. Unfortunately, this same principle works in reverse as inflation causes costs to compound higher over time. Conclusions Capital Improvement Plans play an integral role in helping a municipality reach its stated strategic objectives. Equally important to the capital project development process are funding and economic considerations. Prudent financial stewardship should be based on cost minimization and long-range strategic capital preservation. While there are many methods for funding capital projects, consideration to who benefits from the project, the life of the capital asset and the affordability of the funding method are all important factors to consider. 14 Capital Improvement Plan The Capital Improvement Plan for 2012 through 2017 presents the Town's plan for infrastructure development and improvements. On September 12, 2011, the Town Council adopted the first year of the plan (2011/12) as part of the annual budget process. The remaining years are recommended as a plan for future town infrastructure development and improvement. The Capital Improvement Plan is evaluated annually by the Town leadership to determine the financial availability of resources for design, construction, operations, and maintenance. The following chart provides a graphical comparison of the previous capital improvement plans. Figure 9 - Funded CIP 2002 - 2012 2012 2011 2010 2009 2008 2007 2006 2005 2004 2003 2002 Funded Capital Improvement Plans 2002 - 2012 $0 $5 $10 $15 $20 $25 $30 $35 $40 $45 Millions ■ Funded Un -Funded As can be seen from the graphic above, the majority of capital improvements in Westlake have been un- funded. Several of these projects such as the permanent fire station and municipal complex are multi- million dollar projects that have been carried forward since the Academy Complex was established. 15 Recently Completed Projects The following projects have been completed within the last year: Mahotea Boone Reconstruction and Drainage — The Mahotea Boone street improvement project was completed in August of 2011, the total project cost approximately $88,000 ($12,000 under budget). Aspen Lane Reconstruction and Drainage — The Aspen Lane street improvement project was completed in August of 2011 at a cost of $214,000 ($2,000 under budget). Westlake Academy New North Drive & Ottinger Rd. Improvements — This project provided lane adjustments/improvements to the north and south vehicular entries on Ottinger Rd. at Westlake Academy. The project was completed in January; the total cost of $763,000 was funded by the Deloitte/Hillwood developer agreement. Westlake Academy Dining Hall Expansion — Due to an increase in the number of students attending the Westlake Academy, the Council authorized the expansion of the current dining hall. The project retrofitted an adjacent classroom to accommodate the room's use for meals as well as created "flex - space" for use during non -meal periods. The project was completed in the Fall of 2011 at a total cost of $78,000 ($62,000 under budget). Current Project Update by Category The following projects are currently in progress or are scheduled to begin within the next six months: Transportation FM1938 Streetscape Project - The FM1938 streetscape project has been on-going since FY 08/09; the total amount expended this fiscal year will be approximately $1,155,155. A large portion of this amount will go towards the decorative concrete stamping that was recently completed on the finished retaining walls and is underway at each intersection. This project is planned to continue through FY 2014/2015. J.T. Ottinger/Dove Road Intersection & Improvements - The intersection at J.T. Ottinger & Dove Road is currently in the process of being re -designed to improve traffic flow and address safety concerns. This project is part of the Hillwood Developer agreement and will be funded through contributions and bonds. The total cost of the project is estimated at $1.9M; approximately $215k has been spent to date. The project is scheduled for completion in FY 12-13. Deloitte Vehicular Entry — This project creates a vehicular entry point on the West side of the Deloitte Campus that connects to Ottinger Road. The project also includes overlay and enhancements to Ottinger Rd. approaching the new entry on both the north and south sides. The project is over 90% complete, the total cost is estimated at $549,000 and is funded by the developer agreement. Street Survey— In FY 10/11 the Town Council approved a street survey project that will provide valuable information regarding the current condition and usage levels on each of our major streets and 16 thoroughfares. The project has cost $30,000 to -date and is estimated to cost an additional $50,000 in FY 11/12. SH 114/Hwy 170 Enhancements - This project is a cooperative effort between Westlake, Trophy Club, and Roanoke consisting of the design and construction of landscape and hardscape improvements to the SH 1170 & 114 interchange to include plantings, painting, and entry monuments. A total of $7,500 was spent in FY 10/11 for engineering -related costs. The project is still in the planning & design stage, total future costs are estimated at approximately $3M; funding participation is anticipated to be 1/3 from each party. Stagecoach Hills Reconstruction & Drainage - This project will provide drainage and road improvements along Stagecoach Hills. The project has an estimated total cost of $499k and is scheduled for completion in FY 11-12. The project is bond -funded. N. Roanoke Rd. Reconstruction & Drainage - This project will provide drainage and road improvements along Roanoke Road North of Hwy 170. The project has an estimated total cost of $196k and is scheduled for completion in FY 11-12. The project is bond -funded. Dove/Ottinger Landscaping - As part of the recent developer agreement with Hillwood and Deloitte, $800,000 has been allocated for all landscaping pertaining to the Dove Road and Ottinger Road reconstruction projects. These funds will be allocated as necessary as each phase of the project is completed. Dove & Randol Mill Traffic Circle - An engineering study is currently underway at the intersection of Dove and Randol Mill that will examine the viability of a traffic circle. The cost of the study has already been approved for funding however, the remainder of the project (currently estimated at $2M) remains unfunded. Dove Rd. Creek Crossing and Dove Rd. /N. Pearson Ln. Intersection Improvements This project will provide major improvements to the creek crossing on Dove between Ottinger Rd. and Pearson Ln. The project will also make lane adjustments and intersection improvements to the intersection at Dove Rd. and N. Pearson Ln. It will also provide infrastructure for a pedestrian trail. The project costs have been estimated by Hillwood and are funded by the developer agreement. This project is estimated at $1.5M and will be completed by January of 2013. Westlake Academy North Entry Lighting - This project will add several street lights to the new north entry at Westlake Academy. The total cost of the project is estimated at $40,000 and will be paid for with fund balance. Hwy 377 Westport Parkway Traffic Signal - This is a regional project between Westlake, Tarrant County, Fort Worth, and TxDOT that will include the installation of traffic signals that will be operated and maintained by TOOT at the intersection of Hwy 377 and Westport Parkway. Westlake will be responsible for 1/3 of the construction costs. Staff has also included additional funding to upgrade the poles to 17 powder coating similar to the existing signals at Westlake Parkway. The project will be completed in FY 11/12; Westlake's portion of the cost of the project is $70,000 and will be paid utilizing fund balance. Utilities TRA Assumption of N-1 Sewer Line - The Town is preparing to transfer the repair and maintenance responsibility of the sewer main to the TRA. As part of the agreement with TRA, the Town must install metering apparatus and other necessary infrastructure at the "in -flow" point. The project is estimated to cost $127,000 with completion scheduled for the Fall of 2012. N-1 Sewer Line Transfer - Inflow & Infiltration Repairs - The Town is preparing to transfer the repair and maintenance responsibility of the sewer main to the TRA. As part of the agreement with TRA, the Town must first conduct repair and maintenance on the existing line; the project has cost $35,000 year-to- date and is estimated to cost an additional $165,000 in FY 11/12 with completion scheduled for Fall of 2012. Stagecoach Hills Waterline Connection - The Town is in the process of completing a major utility enhancement to the Stagecoach Hills subdivision including installation of a 20" water main and repair/replacement of existing water lines. The first phase of the project which has been completed over the past three years has cost a total of $245,000. The second phase will begin in FY 11-12 and is estimated to cost an additional $365,000; the project will be completed by the Fall of 2012. Parks & Recreation Trail - Westlake Academy to Vaquero Underpass - This project is planned for inclusion in the developer agreement that covers Ottinger and Dove road improvements and will be funded and completed simultaneously with these projects per the developer agreement. The current estimated project cost is $640,000. Trail - Intra -city connection project at 114/Solana - This project is a cooperative effort between Westlake, Trophy Club, and Southlake consisting of the design and engineering of an intra -city trail system. Westlake's portion of the engineering/design costs is estimated at $15,000. Construction and landscaping cost estimates have not yet been completed. Funding participation is anticipated to be 1/3 from each party. Vehicles & Equipment Vehicles and equipment represent approximately 6% of the Town's assets or roughly $3.4M. While the current CIP does not contain any proposals for vehicle or equipment replacement, it is important to note that of the seven vehicles (including a utility truck) the Town currently owns, three are completely depreciated and three more will become completely depreciated within the next five years. Similarly, of the fourteen FF&E asset groups, eight are currently fully depreciated and the remainder will be within the next five years. Whether or not an asset has been fully depreciated does not by itself warrant the need to replace it, however, depreciation does serve as an indicator that the likelihood the asset will need to be replaced in the near future is fairly high. The Town maintains a General Maintenance & Replacement Fund and is working towards funding annually for any replacement items needed in subsequent years. The estimated FY 11-12 year-end fund balance is $764,000. Table 2 - Vehicle & Equipment Replacement Values & Depreciation (original audited values - adjusted for inflation) Furniture, Fixtures & Equipment (FFE) $2,246,443 14 8 6 Vehicles $1,207,901 6 2 3 wt Parks & Recreation The Parks & Recreation Department is responsible for maintaining the Town's parks and trails. The Town of Westlake provides residents with one Town park which is located near the Glenwyck subdivision. The Town also maintains several trails located near the Glenwyck and Vaquero subdivisions. While many more trails have been discussed, no funding has been provided in recent years. In recent resident surveys parks and trails have consistently rated as high priority/low satisfaction items suggesting a need for improvement. One of the goals of the current CIP is to begin creating the trails that will provide connectivity from the Town's West side to its Eastern limits as well as interconnectivity with PIT— I neighboring jurisdiction's trail systems. Funded Projects Trail —114/Solana ($15k) Trail —WA to Vaquero Underpass ($640k) Trail - 114/Solana This project is an intra -city effort between Westlake, Trophy Club, and Southlake consisting of the design and engineering of an interconnected trail system that will serve residents of all three communities. The current funding amount allocated will cover the initial design cost. Trail - WA to Vaquero Underpass This project will provide east to west interconnectivity within the Westlake trail system by connecting the Academy to the Vaquero trail where it currently terminates at the underpass on Dove Rd. Unfunded Projects Cemetery Improvements ($345k) Trail — WA to Cemetery ($276k) Trail —Aspen L. Connection Project Park Improvements ($858k) ($273k) Trail — Westlake Parkway ($270k) Cemetery Improvements These improvements will consist of a wrought iron and stone fence on the south side of the property. Also includes section markers, roadways and landscaping. Based on current funding sources, this project will be dependent upon the future sale of plots. 20 Trail - Aspen Ln. Connection Project This project will provide connectivity from the trail that will run along Dove to a new trail along Pearson to the South towards Keller's future trail system. Trail — WA to Cemetery This project will provide a scenic trail from the Academy complex to the Town Cemetery. Park Improvements Purchase of playground equipment, benches and trail head structures to be located along the current Glenwyck Farms and Terra Bella trail systems. This project would include additional features along FM 1938 trail, i.e. park benches, trash cans, stretching stations, mile markers and way finding signs etc. It also provides a trail head and facilities at the cemetery. Trail — Westlake Parkway This trail project will provide pedestrian access from Trophy Club to the Fidelity Campus. The project is designed to connect the existing trail systems North of 114 at Westlake Parkway to the trails and sidewalks on the Fidelity campus. 21 Project P1: 410.42 Trail - 114/Solana Total Project Cost: Funding Status: $ 15,000 Approved This project is a cooperative effort between Westlake, Trophy Club, and Southlake consisting of the design and engineering of an intra -city trail system. The engineering/design costs are estimated at $45,000. Construction and landscaping cost estimates have not yet been completed. Funding participation is anticipated to be 1/3 from each party. Operating Budget Impact: There is minimal impact to operating costs created by these projects in the form of landscape and irrigation. Estimated Annual Operating/Debt Service Costs: Operating Costs $ 1,500 Debt Service $ 0 Funding Sources for This Project: Funding Source Projected Amount Capital Projects Fund $ 15,000 Un -identified $ TBD Project Timeline: Begin Date FY 11-12 Completion Date FY 12-13 22 Project P2: 410.45 Trail - Westlake Academy to Vaquero Underpass Total Project Cost: $ 640,000 Funding Status: Approved This project will provide east to west interconnectivity within the Westlake trail system by connecting the Academy to the Vaquero trail where it currently terminates at the underpass on Dove Rd. The project has been included in the Hillwood developer agreement. Operating Budget Impact: There is minimal impact to operating costs created by these projects in the form of landscape and irrigation. Estimated Annual Operating/Debt Service Costs: Operating Costs $ 1,500 Debt Service $ 0 Funding Sources for This Project: Funding Source Projected Amount Contribution $ 640,000 Project Timeline: Begin Date FY 11-12 Completion Date FY 12-13 23 Project P3: Unassigned Cemetery Improvements Total Project Cost: $ 344,800 Funding Status: Not Approved This project will emphasize general beautification of the Town cemetery through landscaping and facilities. These improvements will consist of section markers, roadways and landscaping. The project also anticipates construction of a trail head and rest station to accommodate the future Academy/Cemetery trail. Operating Budget Impact: There is no additional impact to operating costs created by these projects. Estimated Annual Operating/Debt Service Costs: Operating Costs $ 0 Debt Service $ 0 Funding Sources for This Project: Funding Source Projected Amount Un -identified $ 344,800 Project Timeline: Begin Date FY 14-15 Completion Date FY 16-17 24 Project P4: Unassigned Trail - Aspen Lane Connection Project Total Project Cost: $ 273,600 Funding Status: Not Approved This project will provide connectivity from the trail that will run along Dove to a new trail along Pearson to the South towards Keller's future trail system. Operating Budget Impact: There is minimal impact to operating costs created by these projects in the form of landscape and irrigation. Estimated Annual Operating/Debt Service Costs: Operating Costs $ 12,000 Debt Service $ 0 Funding Sources for This Project: Funding Source Projected Amount Un -identified $ 273,600 Project Timeline: Begin Date FY 14-15 Completion Date FY 14-15 25 Project P5: Unassigned Trail - Westlake Academy to Cemetery Total Project Cost: $ 276,100 Funding Status: Not Approved This project will install a scenic trail from the Westlake Academy campus to the Town cemetery. Operating Budget Impact: There is minimal impact to operating costs created by these projects in the form of landscape and irrigation. Estimated Annual Operating/Debt Service Costs: Operating Costs $ 12,000 Debt Service $ 0 Funding Sources for This Project: Funding Source Projected Amount Un -identified $ 276,100 Project Timeline: Begin Date FY 16-17 Completion Date FY 16-17 26 Project P6: Unassigned Park Improvements Total Project Cost: $ 857,780 Funding Status: Not Approved This project encompasses the purchase of playground equipment, benches and trail head structures to be located along the current Glenwyck Farms and Terra Bella trail systems. This project would include additional features along FM 1938 trail, i.e. park benches, trash cans, stretching stations, mile markers and way finding signs etc. Park Improvements also include an allocation of approximately $200,000 to create a primitive trail head on the Southeast corner of the cemetery property (primitive parking, restroom and water fountain). Operating Budget Impact: There is minimal impact to operating costs created by these projects in the form of landscape, irrigation and maintenance. Estimated Annual Operating/Debt Service Costs: Operating Costs $ 4,000 Debt Service $ 0 Funding Sources for This Project: Funding Source Projected Amount Un -identified $ 857,780 Project Timeline: Begin Date FY 12-13 Completion Date FY 16-17 27 Project P7: Unassigned Trail - Westlake Parkway Total Project Cost: $270,600 Funding Status: Not Approved This project will install a scenic trail from the Westlake Academy campus to the Town cemetery. Operating Budget Impact: There is minimal impact to operating costs created by these projects in the form of landscape and irrigation. Estimated Annual Operating/Debt Service Costs: Operating Costs $ 12,000 Debt Service $ 0 Funding Sources for This Project: Funding Source Projected Amount Un -identified $ 270,600 Project Timeline: Begin Date FY 12-13 Completion Date FY 12-13 28 Public Facilities Currently, The Town of Westlake owns and operates three facilities: the Westlake Academy, the temporary buildings that house our emergency services personnel and equipment, and the Parchment house which is currently being utilized for storage. The Town also leases approximately 12,000 square feet of office space. This Capital Improvement Plan proposes increasing the number of buildings on the Westlake Academy campus as well as providing a new municipal building for staff and community events. The rationale for these proposals is discussed in greater detail in the project detail sheets. Unfunded Projects Westlake Academy Expansion (TBD) Fire Station ($5.1M) Westlake Administration & Civic Center WA — Cover Existing Walkway ($270k) ($3.5M) WA — W. Parking Improvements ($115k) Westlake Academy Expansion The Westlake Academy Administration and Board of Trustees are currently evaluating several campus expansion options. The current facilities option developed by Project Management Services Inc. identifies six separate facilities at an estimated cost of $15.1M. A needs analysis is currently being conducted that will identify and prioritize future facility needs and provide a Master Plan. Westlake Administration & Civic Center This project proposes the construction of a purpose-built municipal administration and civic center. The future building will offer an expanded area for public meetings and the municipal court operations. Fire Station This facility is proposed as a permanent structure to replace the temporary buildings currently utilized by the Town's emergency personnel. The project will provide a 12,000 square foot fire station including four bays, sleeping area, meeting room, kitchen, storage and two offices. WA — Cover Existing Walkway This project will provide an all-weather covering for the existing walkway from Pod D to the north entrance of the Sam and Margaret Lee Arts & Science Center. 29 WA - W. Parking Improvements This project will bring the Northwest parking area up to code with the Town's ordinances by creating medians and other improvements. Table 3 - Facilities Current Replacement Value (original audited values - adjusted for inflation) Buildings $28,068,862 8 0 1 Figure 10 - Facilities Assets: Percentage of Total Facility Assets 45 ■ All Other Assets Facilities 30 Projects F1 -F6: Unassigned Westlake Academy Campus Expansion Total Project Cost: TBD Funding Status: Not Approved The Town Council is currently evaluating several Academy expansion plans; each plan presents unique facility requirements. A facilities master plan for the Academy Campus is currently being developed; this plan will identify and prioritize each building currently being contemplated and will provide costs and construction time frames for each. - High Sftd — out Sox lid► F Sdwd Media Center Multipurpose Building Town Hall Primary Addition 31 Project F7: Unassigned Westlake Administration & Civic Center Total Project Cost: $3,486,193 Funding Status: Not Approved A location for the 12,000 sq. ft. facility has yet to be identified. The building will house the Town's administrative staff and Municipal Court. The building will also provide flexible meeting space for community events and affiliated groups. Operating Budget Impact: This project, as proposed, will cause a short-term increase in the annual operating costs (the difference between the current lease amount and projected operating costs). However, the annual debt service and operations are projected to reach a break-even point within the next ten years and will have a net benefit for the remainder of the life of the building. Estimated Annual Operating/Debt Service Costs: Operating Costs Debt Service $ 47,000 $182,000 Funding Sources for This Project: Funding Source Projected Amount *Bond Proceeds $3,486,193 Governmental Funds $0 * These bonds are backed by property taxes. However, no increase in the current property tax rate is anticipated. As noted above, the annual operating costs are substantially similar to the amount spent on the leased space at Solana. 32 Project F8: Unassigned Fire Station Total Project Cost: $5,170,560 Funding Status: Not Approved This facility is proposed as a permanent structure to replace the temporary buildings currently utilized by the Town's emergency personnel. The project will provide a 12,000 square foot fire station including four bays, sleeping area, meeting room, kitchen, storage and two offices. Operating Budget Impact: The new facility will require significant operating and debt service funding on an annual basis. A location for the proposed building has yet to be identified. Estimated Annual Operating/Debt Service Costs: Operating Costs $ 50,000 Debt Service $331,500 Funding Sources for This Project: Funding Source *Bond Proceeds Projected Amount $5,170,560 * The proposed bonds would be backed by a property tax pledge. Project Timeline: Design Pre -Construction Construction Occupancy Oct. 2014 —Jan. 2015 Jan. 2015 — Aug. 2015 Aug.2015 —Jul. 2016 August 2016 33 Project F9: Unassigned Westlake Academy - Cover Existing Walkway Total Project Cost: $270,275 Funding Status: Not Approved This project will provide an all-weather covering for the existing walkway from Pod D to the north entrance of the Sam and Margaret Lee Arts & Science Center. The estimated cost is $270,275 and scheduled completion date is FY 15/16. Operating Budget Impact: This project does not have an identified funding source, therefore the full impact to the annual operating budget is unknown (debt service costs must be established). However, on-going maintenance costs for the project will be less than $1,000 annually. Estimated Annual Operating/Debt Service Costs: Operating Costs $1,000 Debt Service $0 Funding Sources for This Project: Funding Source Projected Amount Un -identified $270,275 Project Timeline: Begin Date FY 15-16 Completion Date FY 15-16 34 Project F10: Unassigned Westlake Academy - West Parking Improvements Total Project Cost: $115,500 Funding Status: Not Approved This project will bring the Northwest parking area up to code with the Town's ordinances by creating medians and other improvements. Operating Budget Impact: The operating impact of this project is minimal; some crack sealing and utility usage will occur on an annual basis. Estimated Annual Operating/Debt Service Costs: Operating Costs $2,500 Debt Service $0 Funding Sources for This Project: Funding Source Projected Amount Un -identified $115,500 Project Timeline: Begin Date FY 14-15 Completion Date FY 14-15 35 Transportation One of the major concerns for any municipality is its infrastructure of streets. With the approval of the previous year's CIP and accompanying bond issuance, the Council recently addressed many of the most pressing street maintenance concerns in Westlake; this type of commitment is essential to maintain these valuable Town assets. Funded Proiects FM 1938 Streetscape/Wayfinding ($4.5M) S. Roanoke Rd. ($455k) J.T. Ottinger/Dove Intersection & Remaining Sam School Rd. ($216k) Improvements ($2M) Deloitte Vehicular Entry ($549k) Street Survey ($80k) SH 114/Hwy 170 Enhancements ($1.1M) Stagecoach Hills ($498k) N. Roanoke Rd. ($195k) E. Dove Rd. Vaquero to Terra Bella ($626k) Dove/Ottinger Landscaping ($800k) Creek Crossing & Dove/Pearson Intersection ($1.5M) WA North Driveway Lighting ($40k) Hwy 377 Westport Parkway Signal ($70k) FM 1938 Streetscape/Wayfinding Project consists of the design and construction of landscape and hardscape improvements to the FM 1938 corridor from SH 114 south to Randol Mill Road, including sidewalks, trailheads, signage, rest areas, plantings, entry monuments. The Town is required to install sidewalks on the west side of FM 1938 from Dove to SH 114 per the Fidelity developer's agreement at our cost. Utility relocations will be necessary to accommodate construction, including adjusting manholes, fire hydrants, valves and meters as necessary. Maintenance is for irrigation only. JT Ottinger / Dove Intersection & Remaining Improvements Re -alignment of Dove/JT Ottinger intersection to improve traffic and pedestrian safety. The realignment of this intersection will also include construction of a pedestrian trail. The project will provide stabilization of road subgrade and 6" of asphalt to approximately 5,000 LF of Dove and Ottinger Roads and replace/improve culverts and ditches. Project improvements will cover portions of Dove and Ottinger that are not included in the other Hillwood Developer Agreement funded projects. The project will be funded with bonds, Capital Projects Fund balance and Contributions. 36 Deloitte Vehicular Entry This project creates a vehicular entry point on the West side of the Deloitte Campus that connects to Ottinger Road. The project also includes overlay and enhancements to Ottinger Rd. approaching the new entry on both the north and south sides. Street Survey The Street Survey will evaluate the current status of streets and thoroughfares within Westlake's Town limits. This information will be used to establish a prioritization for repairs and replacements as well as further definition of future standards of construction and repair. SH 114/Hwy 170 Enhancements This project would be a cooperative effort between Westlake, Trophy Club, and Roanoke consisting of the design and construction of landscape and hardscape improvements to the SH 170 & 114 interchange to include plantings, painting, and entry monuments. Maintenance is for irrigation only. Stagecoach Hills Street Reconstruction & Drainage The project will provide stabilization of road subgrade and 2" of asphalt to the approximate 4,500 LF of pavement in the Stagecoach Hills Subdivision and replace/improve culverts and ditches. North Roanoke Road Reconstruction & Drainage (Hwy 170 North to Town Limits) The project will provide stabilization of road subgrade and 6" of asphalt to approximately 750 LF of Roanoke Road and replacement of a narrow bridge at a 60" drainage structure. S. Roanoke Road Reconstruction & Drainage The project will provide stabilization of road subgrade and 6" of asphalt to approximately 4,000 LF of Roanoke Road and replace/improve culverts and ditches. Project improvements will be from Highway 170 south to the Town Limits. Sam School Road Reconstruction & Drainage The project will provide stabilization of road subgrade and 6" of asphalt to approximately 2,000 LF of Sam School Road and replace/improve culverts and ditches. E. Dove Road Reconstruction & Drainage (Vaquero to Terra Bella) The project will provide stabilization of road subgrade and 6" of asphalt to approximately 6,500 LF of Dove Road from Vaquero to Terra Bella and replace/improve culverts and ditches. This project will also include construction of a pedestrian trail from FM 1938 to the Glenwyck Farms. Dove/Ottinger Landscaping As part of the recent developer agreement with Hillwood and Deloitte, $800,000 has been allocated for all landscaping pertaining to the Dove Road and Ottinger Road reconstruction projects. The entire amount is funded through contributions from the Hillwood developer agreement. 37 Creek Crossing & Dove/Pearson Intersection The project will provide road and bridge enhancements on Dove Road at the creek overpass between JT Ottinger Road and N. Pearson Lane. The project will also make lane adjustments and intersection improvements to the intersection at Dove Rd. and N. Pearson Ln. The entire project will be funded through contributions from the Hillwood developer agreement. Westlake Academy North Driveway Lighting The project will provide street -level lighting for the new north entry at Westlake Academy. Hwy 377 Westport Parkway Traffic Signal This is a regional project between Westlake, Tarrant County, Fort Worth, and TxDOT that will include the installation of traffic signals that will be operated and maintained by TxDOT at the intersection of Hwy 377 and Westport Parkway. Westlake will be responsible for 1/3 of the construction costs. Staff has also included additional funding to upgrade the poles to powder coating similar to the existing signals at Westlake Parkway. Unfunded Projects Dove & Randol Mill Traffic Circle ($2M) Wyck Hill Resurface ($52k) J. T. Ottinger N. of WA ($560k) Pearson Lane ($370k) Dove & Randol Mill Traffic Circle An engineering study is currently underway at the intersection of Dove and Randol Mill that will examine the viability of a traffic circle. The cost of the study has already been approved for funding however, the remainder of the project (currently estimated at $2M) remains unfunded. J.T. Ottinger Rd. N. of WA Reconstruction & Drainage The project will provide stabilization of road subgrade and 7" of asphalt to approximately 4,000 LF of Ottinger Road (from Westlake Academy to SH 170) and replace/improve culverts and ditches. Wyck Hill Resurface The project will provide asphalt pavement resurfacing to approximately 1,000 LF of Wyck Hill. Pearson Lane Reconstruction & Drainage The project will provide stabilization of road subgrade and 5" of asphalt to approximately 1,300 LF of Pearson Lane and replace/improve culverts and ditches. WO Table 4 - Streets $5,510,005 27 14 0 Figure 11- Transportation Assets: Percentage of Total Transportation Assets 10% Nil ■ All Other Assets Transportation Figure 12 - Pavement Condition Over Time (Lazarus, 2007) Pavement Excellent Good Fair Poor Very Poor Failed MEMEMEMEMEMENNI 0 iCondition Over Time MEMEMEMEMEM Manq t 5 10 YEARS 1.5 2C Roads & t Figure 12 above illustrates the exponential increase in the cost of street maintenance caused when these projects go unfunded for too long. While this graph applies to roadways that are designed for 20 years of service, the ratios are applicable to shorter -life surfaces as well. 39 Project T1: 410.20 FM 1938 Streetscape/Wayfinding Total Project Cost: $ 4,547,155 Funding Status: Approved Project consists of the design and construction of landscape and hardscape improvements to the FM 1938 corridor from SH 114 south to Randol Mill Road, including sidewalks, trailheads, signage, rest areas, plantings, entry monuments. The Town is required to install sidewalks on the west side of FM 1938 from Dove to SH 114 per the Fidelity developer's agreement at our cost. Utility relocations will be necessary to accommodate construction, including adjusting manholes, fire hydrants, valves and meters as necessary. Maintenance is for irrigation only. The estimated completion date of this project is FY 2014/2015. Operating Budget Impact: This project will have minimal impact on the Town's annual operating budget. The annual operating costs for this project will consist of landscape maintenance and minor repairs to sidewalks and other Town -owned assets associated with the project. Estimated Annual Operating/Debt Service Costs: Operating Costs $ 5,000 Estimated Debt Service $ 58,500 Funding Sources for This Project: Funding Source Projected Amount Contributions $ 972,000 Capital Projects Fund $ 3,575,155 Estimated Expense thru FY 10/11: $ 592,877 40 Project T2: 410.25 J.T. Ottinger/ Dove Intersection & Remaining Improvements Total Project Cost: $ 1,906,335 Funding Status: Approved This project is designated within the Hillwood developer agreement. The project will reconstruct the intersection at Ottinger and Dove Rd. to enhance traffic flow to address safety concerns. A trail will be added to improve connectivity. Operating Budget Impact: This project will have minimal impact on the Town's annual operating budget. The annual operating costs for this project will consist of surface maintenance utilizing periodic crack sealing. Estimated Annual Operating/Debt Service Costs: Operating Costs $ 1,500 Estimated Debt Service $ 87,062 Funding Sources for This Project: Funding Source Projected Amount Contributions $ 529,971 Capital Projects Fund $ 852,004 *Bond Proceeds $ 524,360 *These bonds are backed by a property tax pledge and will be supported by the ad valorem property tax. Project Timeline: Begin Date FY 11-12 Completion Date FY 12-13 Estimated Expense thru FY 10/11: $ 3,940 41 Project T3: 410.45 Deloitte Vehicular Entry Total Project Cost: $ 549,422 Funding Status: Approved This project will create a vehicular entry point on the West side of the Deloitte Campus that will connect to Ottinger Road. The project also includes overlay and enhancements to Ottinger Rd. approaching the new entry on both the north and south sides. The project costs have been estimated by Hillwood and are funded by the developer agreement... Operating Budget Impact: This project will not impact the Town's annual operating budget. Estimated Annual Operating/Debt Service Costs: Operating Costs $ 0 Estimated Debt Service $ 0 Funding Sources for This Project: Funding Source Projected Amount Contributions $ 549,422 Project Timeline: Begin Date FY 10-11 Completion Date FY 11-12 Estimated Expense thru FY 10/11: $ 510,922 42 Project T4: 410.20 Streets Survey Total Project Cost: $ 80,000 Funding Status: Approved The Street Survey will evaluate the current status of streets and thoroughfares within Westlake's Town limits. This information will be used to establish a prioritization for repairs and replacements as well as further definition of future standards of construction and repair. Operating Budget Impact: This project will have no impact on the Town's annual operating budget. Estimated Annual Operating/Debt Service Costs: Operating Costs $ 0 Estimated Debt Service $ 5,040 Funding Sources for This Project: Funding Source Projected Amount *Bond Proceeds $ 80,000 *These bonds are backed by a property tax pledge and will be supported by the ad valorem property tax. Estimated Expense thru FY 10/11: $ 29,355 43 Project T5: 410.30 SH 114/Hwy 170 Enhancements Total Project Cost: $ 1,079,900 Funding Status: Approved This project would be a cooperative effort between Westlake, Trophy Club, and Roanoke consisting of the design and construction of landscape and hardscape improvements to the SH 1170 & 114 interchange to include plantings, painting, and entry monuments. Maintenance is for irrigation only. Project costs are estimated to be $3,000,000 for construction and $200,000 for engineering design. Funding participation is anticipated to be 1/3 from each party. Operating Budget Impact: This project will not impact the Town's annual operating budget. Estimated Annual Operating/Debt Service Costs: Operating Costs $ 0 Estimated Debt Service $ 0 Funding Sources for This Project: Funding Source Projected Amount Capital Projects Fund $ 407,900 *Bond Proceeds $ 672,000 *These bonds are backed by a property tax pledge and will be supported by the ad valorem property tax. Project Timeline: Begin Date FY 10-11 Completion Date FY 14-15 Estimated Expense thru FY 10/11: $ 7,500 Project T6: 410.31 Stagecoach Hills St. Reconstruction & Drainage Total Project Cost: $ 498,900 Funding Status: Approved This road improvement project will replace the culvert, re -stabilize and overlay approximately 4,500 linear feet of Stagecoach Hills Street. Operating Budget Impact: This project will have minimal impact on the Town's annual operating budget. The annual operating costs for this project will consist of surface maintenance utilizing periodic crack sealing. Estimated Annual Operating/Debt Service Costs: Operating Costs $ 5,000 Estimated Debt Service $ 22,100 Funding Sources for This Project: Funding Source *Bond Proceeds Projected Amount $ 498,900 *These bonds are backed by a property tax pledge and will be supported by the ad valorem property tax. Project Timeline: Begin Date FY 10-11 Completion Date FY 11-12 Estimated Expense thru FY 10/11: $ 7,220 45 Project T7: 410.32 N. Roanoke Road Reconstruction & Drainage Total Project Cost: $ 195,790 Funding Status: Approved This road improvement project will re -stabilize and overlay approximately 750 linear feet of Roanoke Rd. from Hwy 170 North to the Town limits. Operating Budget Impact: This project will have minimal impact on the Town's annual operating budget. The annual operating costs for this project will consist of surface maintenance utilizing periodic crack sealing. Estimated Annual Operating/Debt Service Costs: Operating Costs $ 1,000 Estimated Debt Service $ 12,000 Funding Sources for This Project: Funding Source Projected Amount *Bond Proceeds $ 195,790 *These bonds are backed by a property tax pledge and will be supported by the ad valorem property tax. Project Timeline: Begin Date FY 10-11 Completion Date FY 11-12 Estimated Expense thru FY 10/11: $ 3,347 pq Project T8: 410.34 S. Roanoke Road Reconstruction & Drainage Total Project Cost: $ 455,900 Funding Status: Approved This road improvement project will re -stabilize and overlay approximately 4,000 linear feet of Roanoke Rd. from Hwy 170 South to the Town limits. Operating Budget Impact: This project will have minimal impact on the Town's annual operating budget. The annual operating costs for this project will consist of surface maintenance utilizing periodic crack sealing. Estimated Annual Operating/Debt Service Costs: Operating Costs $ 5,000 Estimated Debt Service $ 19,500 Funding Sources for This Project: Funding Source *Bond Proceeds Projected Amount $ 455,900 *These bonds are backed by a property tax pledge and will be supported by the ad valorem property tax. Project Timeline: Begin Date FY 14-15 Completion Date FY 14-15 Estimated Expense thru FY 10/11: $ 2,900 47 Project T9: 410.40 Sam School Road Reconstruction & Drainage Total Project Cost: $ 216,000 Funding Status: Approved This road improvement project will re -stabilize and overlay approximately 2,000 linear feet of Sam School Rd. from Solana to the Town limits. Operating Budget Impact: This project will have minimal impact on the Town's annual operating budget. The annual operating costs for this project will consist of surface maintenance utilizing periodic crack sealing. Estimated Annual Operating/Debt Service Costs: Operating Costs $ 2,500 Estimated Debt Service $ 10,725 Funding Sources for This Project: Funding Source Projected Amount *Bond Proceeds $ 216,000 *These bonds will be backed by a property tax pledge and will be supported by the ad valorem property tax. Project Timeline: Begin Date FY 13-14 Completion Date FY 13-14 Estimated Expense thru FY 10/11: $ 0 P4 Project T10: 410.41 E. Dove Road Reconstruction & Drainage Total Project Cost: $ 626,835 Funding Status: Approved This road improvement project will provide stabilization of road subgrade and 6" of asphalt to approximately 6,500 linear feet of Dove Rd. from Vaquero to Terra Bella and replace/improve culverts and ditches. This work will also include construction of a pedestrian trail from FM 1938 to Glenwyck Farms. Operating Budget Impact: This project will have minimal impact on the Town's annual operating budget. The annual operating costs for this project will consist of surface maintenance utilizing periodic crack sealing. Estimated Annual Operating/Debt Service Costs: Operating Costs $ 4,000 Estimated Debt Service $ 39,000 Funding Sources for This Project: Funding Source Projected Amount *Bond Proceeds $ 626,835 *These bonds will be backed by a property tax pledge and will be supported by the ad valorem property tax. Project Timeline: Begin Date FY 12-13 Completion Date FY 13-14 Estimated Expense thru FY 10/11: $ 800 49 Project T11: 410.45 Dove/Ottinger Landscaping Total Project Cost: $ 800,000 Funding Status: Approved This project will be carried out in conjunction with the Hillwood and Deloitte development agreement to provide for the landscaping aspects of the Ottinger and Dove Road improvements. Operating Budget Impact: This project will have minimal impact on the Town's annual operating budget. The annual operating costs for this project will consist of landscape maintenance. Estimated Annual Operating/Debt Service Costs: Operating Costs $ 1,500 Estimated Debt Service $ 0 Funding Sources for This Project: Funding Source Projected Amount Contributions $ 800,000 Project Timeline: Begin Date FY 11-12 Completion Date FY 12-13 Estimated Expense thru FY 10/11: $ 0 50 Project T12: 410.45 Creek Crossing & Dove/Pearson Intersection Total Project Cost: $ 1,536,348 Funding Status: Approved This project will fortify the bridge and creek crossing on Dove Rd. between JT Ottinger Rd. and N. Pearson Ln. The project will also make lane adjustments and intersection improvements to the intersection at Dove Rd. and N. Pearson Ln. Foresee crack sealing during the 2nd year after completion. The cost below reflects construction cost estimates from the Hillwood developer agreement. This project is listed in the Hillwood developer agreement and is funded through contributions. Operating Budget Impact: This project will have minimal impact on the Town's annual operating budget. The annual operating costs for this project will consist of surface maintenance utilizing periodic crack sealing over the bridge area. Estimated Annual Operating/Debt Service Costs: Operating Costs $ 1,500 Estimated Debt Service $ 0 Funding Sources for This Project: Funding Source Projected Amount Contributions $ 1,532,725 Capital Projects Fund $ 3,623 Project Timeline: Begin Date FY 10-11 Completion Date FY 11-12 Estimated Expense thru FY 10/11: $ 3,623 51 Project T13: 410.46 Westlake Academy North Driveway Lighting Total Project Cost: $ 40,000 Funding Status: Approved This project will provide street lighting to the new north driveway entrance on the Westlake Academy Campus. The project is scheduled for completion in FY 11-12. Operating Budget Impact: This project will have minimal impact on the Town's annual operating budget. The annual operating costs for this project will consist of fixture maintenance and repairs. Estimated Annual Operating/Debt Service Costs: Operating Costs $ 900 Estimated Debt Service $ 0 Funding Sources for This Project: Funding Source Projected Amount Capital Projects Fund $ 40,000 Project Timeline: Begin Date FY 11-12 Completion Date FY 11-12 Estimated Expense thru FY 10/11: $ 3,623 52 Project T14: 410.47 Hwy 377/Westport Parkway Signals Total Project Cost: $ 70,000 Funding Status: Approved This intersection is currently uncontrolled (does not have a traffic signal). This is a regional project between Westlake, Tarrant County, Fort Worth, and TxDOT that will include the installation of traffic signals that will be operated and maintained by TxDOT. Westlake will be responsible for 1/3 of the construction costs. Staff has also included additional funding to upgrade the poles to powder coating similar to the existing signals at Westlake Parkway. Operating Budget Impact: This project will have no impact on the Town's annual operating budget. Estimated Annual Operating/Debt Service Costs: Operating Costs $ 0 Estimated Debt Service $ 0 Funding Sources for This Project: Funding Source Projected Amount Capital Projects Fund $ 70,000 Project Timeline: Begin Date FY 11-12 Completion Date FY 12-13 53 Project T15: 410.44 Dove & Randol Mill Traffic Circle Total Project Cost: $ 2,034,600 Funding Status: Not Approved Reconstruction and reconfiguration of Dove/Randol Mill from a 3 -way stop intersection to a traffic circle to improve traffic safety. The Council has approved $15,000 of funding for an engineering study, the balance of the project (estimated at $2M) remains unfunded. Operating Budget Impact: This project will have minimal impact on the Town's annual operating budget. The annual operating costs for this project will consist of surface maintenance utilizing periodic crack sealing. Estimated Annual Operating/Debt Service Costs: Operating Costs $ 2,500 Estimated Debt Service $ 0 i Funding Sources for This Project: Funding Source Projected Amount . R Capital Projects Fund $ 15,000 ti Unfunded $ 2,019,600 Project Timeline: Begin Date FY 11-12 Completion Date FY 13-14 Estimated Expense thru FY 10/11: $ 0 54 Project T16: Unassigned (N.) J.T. Ottinger Reconstruction & Drainage Total Project Cost: $ 556,500 Funding Status: Not Approved The project will provide stabilization of road subgrade and 7" of asphalt to approximately 4,000 LF of Ottinger Road (from Westlake Academy to SH 170) and replace/improve culverts and ditches. Anticipate crack sealing during the 2nd year after completion. This project is not a candidate for Tarrant County participation. Consistent with 2011 Graham Pavement Evaluation Study. Operating Budget Impact: This project will have minimal impact on the Town's annual operating budget. The annual operating costs for this project will consist of surface maintenance utilizing periodic crack sealing. Estimated Annual Operating/Debt Service Costs: Operating Costs $ 2,500 Estimated Debt Service $ 35,000 Funding Sources for This Project: Funding Source Projected Amount Bond Proceeds $ 556,500 Project Timeline: Begin Date FY 14-15 Completion Date FY 14-15 Estimated Expense thru FY 10/11: $ 0 55 A Project T17: Unassigned Wyck Hill Resurface Total Project Cost: $ 52,950 Funding Status: Not Approved The project will provide asphalt pavement resurfacing to approximately 1,000 LF of Wyck Hill. Foresee crack sealing during the 2nd year after completion. This project is not a candidate for Tarrant County participation. This includes 3rd party construction inspection. Consistent with 2011 Graham Pavement Evaluation Study. Operating Budget Impact: This project will have minimal impact on the Town's annual operating budget. The annual operating costs for this project will consist of surface maintenance utilizing periodic crack sealing. Estimated Annual Operating/Debt Service Costs: Operating Costs $ 1,500 Estimated Debt Service $ 3,335 Funding Sources for This Project: Funding Source Projected Amount Bond Proceeds $ 52,950 Project Timeline: Begin Date FY 15-16 Completion Date FY 15-16 Estimated Expense thru FY 10/11: $ 0 56 Project T18: Unassigned Pearson Lane Reconstruction & Drainage Total Project Cost: $ 370,750 Funding Status: Not Approved The project will provide stabilization of road sub grade and 5" of asphalt to approximately 1,300 LF of Pearson Lane and replace/improve culverts and ditches. Foresee crack sealing during the 2nd year after completion. This project is not a candidate for Tarrant County participation. Consistent with 2011 Graham Pavement Evaluation Study. Operating Budget Impact: This project will have minimal impact on the Town's annual operating budget. The annual operating costs for this project will consist of surface maintenance utilizing periodic crack sealing. Estimated Annual Operating/Debt Service Costs: Operating Costs $ 2,500 Estimated Debt Service $ 23,300 Funding Sources for This Project: Funding Source Projected Amount Bond Proceeds $ 370,750 Project Timeline: Begin Date FY 15-16 Completion Date FY 15-16 Estimated Expense thru FY 10/11: $ 0 57 Utilities The Town of Westlake currently owns a minimum of approximately $24M of utility fixed assets. These take the form of water, sewer and telecommunications duct bank lines. These assets are initially installed through development and later transferred to the Town for upkeep and maintenance. With the recent completion of the Stagecoach Hills water main, the Town's utility infrastructure is in relatively good shape with no known deficiencies. The five items that are fully depreciated are water lines that were transferred from the City of Keller which may need replacement in the near future but that are fully operational now. It should also be noted that the Town is currently engineering a GIS system that will map all infrastructure; this project provides us the opportunity to review the condition of these assets and their values which will be revised as necessary. Funded Proiects TRA Assumption of N1 Sewer Line ($127k) Stagecoach Hills Waterline Connection ($608k) N-1 Sewer Line Transfer 1 & 1 Study/Repairs ($200k) Ground Storage Tank ($1.6M) TRA Assumption of N1 Sewer Line This project is intended to transfer ownership of a section of sewer line from Westlake and Southlake to TRA. It includes the design and construction of a metering station with SCADA equipment at the proposed Town of Westlake "Point of Entry." Westlake will be required to conduct an extensive inflow and infiltration study and perform repairs (separate capital project). N-1 Sewer Line Transfer I & I As a condition of the N-1 sewer line transfer Westlake was required to conduct an extensive inflow and infiltration study. The study will identify repairs that need to be made. Stagecoach Hills Waterline Connection This project will consist of constructing a water line to Stagecoach Hills from the existing pump station or 20" water line and the replacement of lines within the subdivision itself. Ground Storage Tank This project will consist of designing and constructing a new ground storage tank at the MO existing pump station. We anticipate this tank will be a 1,000,000 gallon tank and will be needed to augment services once Deloitte has become fully staffed. Maintenance (consisting of inspection and cleaning) would not be expected until year two. Debt service payments = approximately $170k/yr. for 10 years. Table 5 - Utility Asset Values & Depreciation (original audited value - inflation-adjusted) Utility Improvements $19,247,514 24 5 0 Utility Machinery & Equipment $5,177,911 7 1 0 Figure 13 - Utility Assets: Percentage of Total 39% Utility Assets ■Total Assets Utilities 59 Project U1: 500.30 TRA Assumption of N-1 Sewer Line Total Project Cost: $ 127,338 Funding Status: Approved This project will prepare the sewer line to be transferred from Westlake and Southlake to TRA. The scope of the project includes the design and construction of a metering station with SCADA equipment at the Town's 'point of entry' for water and sewer. Operating Budget Impact: This project does not affect the on-going operating budget as all future operating costs will become the responsibility of TRA. Estimated Annual Operating/Debt Service Costs: Operating Costs $ 0 Debt Service $ 0 Funding Sources for This Project: Funding Source Projected Amount Utility Fund $ 127,338 Project Timeline: Begin Date FY 10-11 Completion Date FY 11-12 Estimated Expense thru FY 10/11: $ 0 60 Project U2: 500.31 N-1 Sewer Line Inflow & Infiltration Repairs Total Project Cost: $ 200,000 Funding Status: Approved This project will prepare the sewer line to be transferred from Westlake and Southlake to TRA. The scope of the project includes making general repairs to the existing sewer lines as required by the transfer contract with TRA. Operating Budget Impact: This project does not affect the on-going operating budget as all future operating costs will become the responsibility of TRA. Estimated Annual Operating/Debt Service Costs: Operating Costs $ 0 Debt Service $ 0 Funding Sources for This Project: Funding Source Projected Amount Utility Fund $ 200,000 Project Timeline: Begin Date FY 10-11 Completion Date FY 11-12 Estimated Expense thru FY 10/11: $ 35,467 61 Project U3: 500.32-15 & 500.37 Stagecoach Hills Water Line Connection (Phase I & II) Total Project Cost: Funding Status: $ 608,699 Approved This project consists of the installation of a 20" main waterline into the Stagecoach subdivision as well as repairs to existing lines. Phase I was completed at a cost of $245,324 in FY 2011. Phase II will be completed in FY 11/12 at an estimated cost of $363,375. Operating Budget Impact: This project does not affect the on-going operating budget as repairs or maintenance on new water lines is extremely rare. Estimated Annual Operating/Debt Service Costs: Operating Costs $ 0 Debt Service $ 0 Funding Sources for This Project: Funding Source Utility Fund Projected Amount I $ 608,699 Project Timeline: Begin Date FY 10-11 Completion Date FY 11-12 Estimated Expense thru FY 10/11: $ 245,324 62 Project U4: 500.36 Ground Storage Tank Total Project Cost: $ 1,598,414 Funding Status: Approved This project will increase the capacity at the pump station to respond to and plan for increases in demand created by development within the Town. The project includes the installation of a 1M gallon water tank. Operating Budget Impact: This project will have minimal impact on the Town's annual operating budget. The annual operating costs for this project will consist of routine maintenance and repair; the annual debt service will be funded from utility revenues. Estimated Annual Operating/Debt Service Costs: Operating Costs $ 500 Debt Service $170,000 Funding Sources for This Project: Funding Source Projected Amount Utility Fund $ 77,925 *Utility Bonds $ 1,520,489 *The ability to create additional indebtedness in the Utility Fund has yet to be determined; therefore, the funding source for this project is uncertain as of the date of preparation of this CIP document. Project Timeline: Begin Date FY 11-12 Completion Date FY 12-13 63 Works Cited Elmer, V. (2006). Capital Improvement Plan and Budgets. Berkeley: University of California at Berkeley. Lazarus, C. (2007). Public Works. In C. W. Stenberg, & S. L. Austin, Managing Local Government Services (pp. 201-234). Washington DC: ICMA. M