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10-15-18 PZ Min 14) T H E T 0 W N O F WESTLAKE MINUTES OF THE TOWN OF WESTLAKE, TEXAS PLANNING AND ZONING COMMISSION MEETING October 15, 2018 PRESENT: Chairman Tim Brittan Commissioners Liz Garvin, Ken Kraska, Kim Morris and Alternate Sharon Sanden ABSENT: Michelle Lee OTHERS PRESENT: Town Attorney Matthew Butler, Director of Planning Ron Ruthven, Administrative Assistant to the Town Secretary Tanya Morris, Assistant Town Manager Amanda DeGan, Director of Public Works Jarrod Greenwood, Fire Chief Richard Whitten, Deputy Chief John Ard, Development Coordinator Nick Ford, Communications Manager Jon Sasser, and Building Official Pat Cooke. Work Session 1. CALL TO ORDER Chairman Brittan called the work session to order at 5:04 p.m. 2. DISCUSSION REGARDING ITEMS LISTED ON THE REGULAR MEETING AGENDA. Chairman Brittan moved to Workshop Item 4. Director Ruthven provided an overview of the item. Russell Laughlin, Hillwood Development, discussed future roadways. P&Z Minutes 10/15/18 Page 1 of 7 Chairman Brittan moved to Workshop Item 5. 3. PRESENTATION AND DISCUSSION CONCERNING SURFACE PARKING FACILITIES IN THE PLAZA AT SOLANA DEVELOPMENT. Ty Lee, Quadrant Investment Properties, gave an overview of the item. Discussion ensued regarding the median in front of Marriott and additional parking in front of the Marriott. Zane Busbee, SWA Group, presented a presentation on the proposed aesthetics and parking lot in front of the Marriott. Discussion continued regarding the quantity of proposed parking spaces, increasing the number of parking spaces from what was previously proposed, and the proposed caliber of trees to be added to parking lot in front of Marriott. Chairman Brittan moved to Workshop Item 2. 4. STANDING ITEM: PRESENTATION AND DISCUSSION OF DEVELOPMENT PROJECTS PER SEPTEMBER 2018 REPORT. Director Ruthven provided a presentation over the following items: Entrada: Concrete slab at the Retail Corner and construction should be going vertical soon, construction on the Tower, residential buildings, restaurant row, parking garage near restaurant row, Plaza Mayor plans, everything is behind schedule, requested new schedule from the developer, and there will be a public meeting regarding frontage roads along Hwy 114 next week in Southlake. Fire Station: Most of the exterior stone is complete, completion scheduled for January, formal opening of fire station scheduled for March, and public art feature at the front of the station. SPECS Liquor: Expansion under construction. Quail Hollow: New building permits have been issued and there are more under review. Granada: On pace with building permits. The Knolls: Plans are under review, construction could begin by the end of the year, and street material composition. P&Z Minutes 10/15/18 Page 2of7 Director Greenwood was asked to comment on the rain effects on Entrada drainage and Quail Hollow drainage from the pond. Chairman Brittan moved to Workshop Item 3. 5. ADJOURNMENT Chairman Brittan adjourned the work session at 6:01 p.m. Regular Session 1. CALL TO ORDER Chairman Brittan called the regular session to order at 6:01 p.m. 2. DISCUSSION AND CONSIDERATION OF THE MINUTES FROM THE MEETING HELD ON SEPTEMBER 17, 2018. MOTION: Commissioner Garvin made a motion to approve the minutes. Commissioner Sanden seconded the motion. The motion carried by a vote of 5-0. 3. CONDUCT A PUBLIC HEARING AND CONSIDER RECOMMENDATION OF A CONCEPT/ DEVELOPMENT PLAN AND SITE PLAN AMENDMENT TO INCLUDE APPROVAL OF THE SCHWAB PHASE TWO CAMPUS CONSTRUCTION FOR AN APPROXIMATELY 81.06-ACRE AREA OF PLANNED DEVELOPMENT DISTRICT NUMBER 3-5B (PD 3-5B). THE PROPERTY IS GENERALLY LOCATED SOUTH OF STATE HIGHWAY 170, NORTH OF J.T. OTTINGER ROAD, AND WEST OF WESTLAKE PARKWAY. Coordinator Ford provided a presentation and overview of the item. Robin McCaffrey, Mesa Planning, discussed aesthetics of the proposed development plan in correlation with the comp plan, architecture of buildings, and water in landscaping. Discussion ensued regarding the lighting in the parking garage. Katie Blair, Charles Schwab, provided a presentation regarding the proposed item. Discussion continued regarding the timeline for landscaping, entry pavilion, drone flyover for Schwab, public access and outdoor employee events, Westlake trail connectivity, expectations for staffing of Phase I, and elevation view from Westlake Academy. Chairman Brittan opened the public hearing. P&Z Minutes 10/15/18 Page 3 of 7 No one addressed the Commission. Chairman Brittan closed the public hearing. MOTION: Commissioner Kraska made a motion to approve the concept/ development plan and site plan amendment to include approval of the Schwab Phase Two campus construction. Commissioner Morris seconded the motion. The motion carried by a vote of 5-0. 4. CONDUCT A PUBLIC HEARING AND CONSIDER RECOMMENDATION OF A CONCEPT/DEVELOPMENT PLAN FOR SCHWAB WAY ON AN APPROXIMATELY 52.87-ACRE PORTION OF PLANNED DEVELOPMENT DISTRICT NUMBER 3-5A (PD 3-5A). THE PROPERTY/ROADWAY IS GENERALLY LOCATED SOUTH OF AND ALONG STATE HIGHWAY 170 AND STATE HIGHWAY 114, BETWEEN JT OTTINGER ROAD, AND THE SOUTHERN TERMINUS OF TROPHY LAKE DRIVE. Director Ruthven provided an overview of the item. Discussion ensued regarding the timeline for Hillwood development. Russell Laughlin, Hillwood Development, discussed timeline of Hillwood development, in negotiations with operators for Phase I and mixed-use development. Discussion continued regarding Schwab retail and location of Schwab Way. Chairman Brittan opened the public hearing. No one addressed the Commission. Chairman Brittan closed the public hearing. MOTION: Commissioner Garvin made a motion to approve the concept/development plan for Schwab Way with staff recommendations: 1. A four lane, divided concrete roadway, hereinafter referred to as "Schwab Way" shall be constructed as depicted on Exhibit XX. Construction of Schwab Way shall be aligned and constructed as shown on Exhibit XX within a 100' wide right of way to be dedicated to the Town of Westlake. Schwab Way right-of-way cross-sections shall be generally consistent with the cross-sections shown in Exhibit XX. 2. Schwab Way shall be constructed in two phases as shown on Exhibit XX. For the purpose of this ordinance, all phase one Schwab Way construction and improvements shall at a minimum include, and be consistent with, the improvements described in Master Roadway Construction Agreement approved by Resolution 17-28, j Town Ordinances and the Comprehensive Plan. 3. Prior to the P&Z Minutes 10/15/18 Page 4 of 7 issuance of the notice to proceed for Schwab Way phase two, a development agreement shall be submitted and approved by the Town as required by the Code of Ordinances. 4. Schwab Way phase one improvements shall be completed not later than September 1, 2019, or before a final certificate of occupancy is issued for the site plan approved by Ordinance XXX, whichever occurs first. For the purpose of this ordinance, completion includes final approval by the Town Manager or designee and final acceptance by the Town of all required improvements included in Resolution 17-28. 5. Schwab way phase two improvements shall be completed not later than June 1, 2021, or before a final certificate of occupancy is issued for the site approved by Ordinance XXX, whichever occurs first. 6. Not later than the date of final acceptance of public improvements for phase two construction of Schwab Way, a preliminary site evaluation shall be submitted and approved and a final plat shall be submitted, approved and recorded. Said plats shall, at a minimum, include all right-of-way to be dedicated for Schwab Way including any adjacent required easements on common ownership property. Both plats may be considered simultaneously. 7. Sidewalks and/or trails shall be constructed on both sides of Schwab Way per the requirements of the Comprehensive Plan, Code of Ordinances and/or an approved concept plan, development plan and site plan. Said sidewalk/trail shall be constructed prior to the final acceptance of public improvements. 8. The design and placement of all roadway amenities, including landscaping, traffic control devices, streetlights, benches, signage (including wayfinding and entryway signage), enhanced concrete and/or pavers, etc. shall be generally consistent with the recommendations for said amenities contained in the Comprehensive Plan and the Code of Ordinances where applicable. 9. All lighting illumination shall be low intensity and shall generally comply with the outdoor lighting requirements contained in the Code of Ordinances. 10. All recommendations for traffic mitigation and improvements as identified in the Traffic Impact Analysis attached as Exhibit XX shall be constructed not later than the improvements deadlines listed above for each pertinent phase of construction. This shall include but not be limited to: bridge structural additions and/or improvements, signal improvements, pedestrian improvements, pavement construction/addition, and bridge thematic improvements as identified in the Adopted Comprehensive Plan. This shall also apply to "off-site" improvements. For the purpose of this ordinance, 'off-site" shall include any public improvement not located immediately adjacent to or within the PD3-5(A) or PD3-5(B) zoning district. 11. Except as amended herein, Schwab Way, whether built in phases or in its entirety as one project, as well as any additional improvements constructed in PD3-5A shall comply with the recommendations of the Westlake P&2 Minutes 10/15/18 Page 5 of 7 Comprehensive Plan, The Code of Ordinances and any other applicable Planned Development District Ordinances. Where a conflict exists between the recommendations of the Comprehensive Plan and other existing codes and ordinances, the recommendations of the Comprehensive Plan shall apply. Commissioner Kraska seconded the motion. The motion carried by a vote of 5-0. S. CONDUCT A PUBLIC HEARING AND CONSIDER RECOMMENDATION OF A SITE PLAN AMENDMENT FOR AN APPROXIMATELY 309.305 ACRE AREA OF PLANNED DEVELOPMENT DISTRICT 2 (PD 2). THE PROPERTY IS GENERALLY LOCATED ON THE SOUTH SIDE OF STATE HIGHWAY 114, BETWEEN DAVIS BOULEVARD AND WESTLAKE PARKWAY. Director Ruthven provided an overview of the item. Charley Schalliol, Site Enhancement Services, and Joe McElaney, Fidelity Investments, provided a presentation regarding the proposed signage. Discussion ensued regarding lighting for signage, building materials of signage, location of signage, possible addition of ribbon signage, signs specifications in the code of ordinances, and comparison to Charles Schwab sign. Chairman Brittan opened the public hearing. No one addressed the Commission. Chairman Brittan closed the public hearing. MOTION: Commissioner Morris made a motion to approve the site plan amendment. Commissioner Garvin seconded the motion. The motion carried by a vote of 5-0. P&Z Minutes 10/15/18 Page 6 of 7 6. ADJOURNMENT There being no further business to come before the Commissioners, Chairman Brittan asked for a motion to adjourn. MOTION: Commissioner Sanden made a motion to adjourn the meeting. Commissioner Kraska seconded the motion. The motion carried by a vote of 5-0. Chairman Brittan adjourned the meeting at 6:56 p.m. APPROVED BY THE PLANNING AND ZONING COMMISSION ON NOVEMBER 26, 2018. ATTEST: Chairman, Tim Brittan q\4,At Aa�) j Tanya Morris, ssistant to the Town Secretary P&Z Minutes 10/15/18 Page 7 of 7