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11-05-18 BOT Min } WESTLAKE ACADEMY BOARD OF TRUSTEES MEETING November 5, 2018 PRESENT: President Laura Wheat, Trustees: Carol Langdon, Rick Rennhack, and Greg Goble. ABSENT: Alesa Belvedere and Michael Barrett OTHERS PRESENT: Superintendent Tom Brymer, Board Secretary Kelly Edwards, Dr. Mechelle Bryson, PYP Principal Rod Harding, PYP Assistant Principal Beckie Paquin, Secondary Asst. Principal Jennifer Furnish, College Counselor Carl Tippen, WA Foundation Executive Director Dr. Shelly Myers, Director of Finance Debbie Piper, Director of Facilities & Parks Troy Meyer, Director of Communications Ginger Awtry, Communications Manager Jon Sasser, and Public Works Director Jarrod Greenwood Work Session 1. CALL TO ORDER President Wheat called the work session to order at 5:17 p.m. 2. PLEDGE OF ALLEGIANCE President Wheat led the Pledge of Allegiance to the United States and Texas flags. 3. REVIEW OF CONSENT AGENDA ITEMS LISTED ON THE REGULAR MEETING AGENDA, President Wheat asked that item d of the consent agenda be pulled for further discussion. BOT Minutes 11/05/18 Page 1 of 4 4. DISCUSSION ITEMS a. Presentation and discussion regarding naming a Science classroom in honor of Sawyer Davidson. Director Meyer, Dr. Bryson, Dr. Myers, and Mr. Harding provided a presentation regarding the Facility policy. Dr. Myers provided an overview of the discussion with the Davidson family. Discussion ensued regarding honoring students, to review the current naming policy , and other opportunities at the Academy. b. Presentation and update on the Academy's Primary and Secondary Counseling Services. Ms. Morgan, Ms. Phillips, and Mr. Tippen provided a presentation on the Academy's Counseling Services available to students. Discussion ensued regarding preparing younger students for emergency operations without it becoming frightening, vape prevention, educating faculty and parents, responsive services, when to encourage outside counseling services, reviewing issues on an annual basis and planning parent forums on those topics, and State mandated services. c. Presentation and discussion regarding college readiness data over the last five years. This report will include discussion concerning PSAT, SAT, and ACT trends at Westlake Academy and its impact on student college and future readiness. Mr. Tippen provided a presentation regarding college readiness data. Discussion ensued regarding communicating a testing strategy and preparation to students, testing too early, college visit tours, the College Fair on campus, and early college decisions numbers. S. BOARD RECAP / STAFF DIRECTION Vape prevention and engaging the community at large in the students'college process. 6. ADJOURNMENT President Wheat adjourned the work session at 6:46 p.m. BOT Minutes 11/05/18 Page 2 of 4 Regular Session 1. CALL TO ORDER President Wheat called the regular session to order at 6:46 p.m. 2. ITEMS OF COMMUNITY INTEREST Ms. Awtry provided an overview of the upcoming events. 3. CITIZEN COMMENTS No one addressed the Board. 4. CONSENT AGENDA a. Consider approval of the minutes from the August 15, 2018, meeting. b. Consider approval of the minutes from the September 24, 2018, meeting c. Consider approval of the minutes from the October 2, 2018, meeting. d. Consider approval of Resolution 18-13, Amending Code of Conduct, and Discipline policies and adopting a Student records policy. President Wheat asked for a separate discussion and clarification regarding item d and specifically out of school suspensions. Discussion ensued regarding the number suspensions, consequences of suspensions, Saturday school, circumstances determining suspensions or Saturday school, and infractions reported to colleges. President Wheat moved item d back to the consent agenda for a motion. MOTION: Trustee Langdon made a motion to approve the consent agenda. Trustee Goble seconded the motion. The motion carried by a vote of 3-0. S. FUTURE AGENDA ITEMS No future agenda items. BOT Minutes 11/05/18 . Page 3 of 4 6. ADJOURNMENT I There being no further business before the Board, President Wheat asked for a motion to adjourn the meeting. MOTION: Trustee Rennhack made a motion to adjourn the regular session. Trustee Langdon seconded the motion. The motion carried by a vote of 3-0. President Wheat adjourned the regular session at 7:07 p.m. APPROVED BY THE BOARD OF TRUSTEES ON DECEMBER 3, 2018. ATTEST: Laura Wheat, President Kelly hdwaMs, Board Secretary BOT Minutes 11/05/18 Page 4 of 4