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10-29-18 TC Min T H E T 0 W N O F WESTLAKE MINUTES OF THE TOWN OF WESTLAKE, TEXAS TOWN COUNCIL MEETING October 29, 2018 PRESENT: Mayor Laura Wheat and Council Members Michael Barrett, Alesa Belvedere, Greg Goble, Carol Langdon, and Rick Rennhack. ABSENT: OTHERS PRESENT: Town Manager Tom Brymer, Assistant Town Manager Amanda DeGan, Town Secretary Kelly Edwards, Town Attorney Matthew Butler, Dr. Mechelle Bryson, Deputy Fire Chief John Ard, Director of Planning & Development Ron Ruthven, Director of Public Works Jarrod Greenwood, Development Coordinator Nick Ford, Director of Facilities & Parks Troy Meyer, Communications Manager Jon Sasser, Director of Human Resources and Administrative Services Todd Wood and Management Intern Kirk McDaniel. Work Session 1. CALL TO ORDER Mayor Wheat called the work session to order at 5:10 p.m. 2. REVIEW OF CONSENT AGENDA ITEMS FOR THE TOWN COUNCIL REGULAR MEETING AGENDA. No additional discussion. Town Council Minutes 10/29/18 Page 1 of 7 3. DISCUSSION ITEMS a. Presentation and discussion regarding Short Term Rental property regulation. Town Manager Brymer and Management Intern McDaniel provided a presentation and overview of Short Term Rental (STR) property regulations. Discussion ensued regarding comparisons of the surrounding municipalities, hotel occupancy tax rates, current STR locations in the Town, Stagecoach residents concerns due to the subdivision being an airpark with an active runway, and Home Owners Associations (HOA) regulations. Discussion also ensued, regarding zoning, the current case in Grapevine, regulatory issues, corporate relocations, corporate owned residential property, and 30 day time frame. Mayor Wheat allowed Stagecoach residents Buddy Brown, Jerry Johnson, and Brad Swearingen to provide input regarding this item. Jeff Watson, Vaquero, provided information regarding rentals in Vaquero, and how they are addressed by the Home Owners Associations (HOA) and Covenants, Conditions & Restrictions (CCRs). b. Presentation and discussion regarding the proposed 2019 Meeting Calendar. Town Secretary Edwards provided a presentation and overview of the 2019 Meeting Calendar. Discussion ensued regarding a joint meeting with the Planning &Zoning Commission once or twice a year to provide a community development update. c. Presentation and discussion regarding the use of golf carts within the community. Assistant Town Manager DeGan, Captain Talkington, and Officer Happ provided a presentation and overview of the item. Discussion ensued regarding enacting Section 551, of the Transportation Code, number of citations issued, and current law requiring a licensed driver operating the golf cart. Mayor Wheat allowed Ms. Dempsey, resident on Mahotea Boone, to discuss her use of a golf cart to take and pick up her children at the Academy. d. Presentation and discussion regarding the Texas Department of Transportation (TxDOT) proposal of continuous frontage roads, including ramp and intersection Town Council Minutes 10/29/18 Page 2 of 7 improvements along State Highway 114 from FM 1938 (Davis Boulevard) to Dove Road in Tarrant County. Town Manager Brymer and Director Greenwood provided a presentation and overview of the TxDOT proposal. e. Presentation and discussion regarding Legislative 2019 priorities. Town Manager Brymer and Management Intern McDaniel provided a presentation and overview of the Legislative 2019 priorities. Discussion ensued regarding the required wording of the tax rate notice, Mayor Wheat meeting with Representative Capriglione, and adding the priorities to the consent agenda in November. f. Standing Item: Presentation and discussion of development projects per Staff report September 2018 including an Entrada report from the Developer and projects in Planned Development PD 3-5. Director Ruthven provided a presentation and overview of the following developments: Entrada, Fire Station No. 1, Granada, and Quail Hollow. 4. EXECUTIVE SESSION Council did not convene into executive session. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087 Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1) for the following: - Charles Schwab - BRE Solana - Maguire Partners-Solana Land, L.P., related to Centurion's development known as Entrada and Granada S. RECONVENE MEETING 6. COUNCIL RECAP / STAFF DIRECTION Town Council Minutes 10/29/18 Page 3 of 7 Follow up regarding an ordinance providing for Short Term Rentals regulations, Communicating the Golf Carts requirements, proposing an amendment to language used for Tax increase, and reviewing the design standards for drainage or increasing the standards. 7. ADJOURNMENT Mayor Wheat adjourned the work session at 6:58 p.m. Regular Session 1. CALL TO ORDER Mayor Wheat called the regular session to order at 7:11 p.m. 2. ITEMS OF COMMUNITY INTEREST Manager Sasser provided an overview of the upcoming events. 3. CITIZEN COMMENTS No one addressed the Council. 4. CONSENT AGENDA a. Consider approval of the minutes from the meeting on September 24, 2018. b. Consider approval of the minutes from the meeting on October 2, 2018. c. Consider approval of Resolution 18-40, Approving and authorizing the Town Manager to enter into an agreement for the purchase of a new ambulance with Frazer, Sterling McCall FordFrazer LTD through HGAC. d. Consider approval of Resolution 18-41, Approving a Request for Qualifications (RFQ) Document to be Utilized to Solicit Submission of Qualifications from Interested Artists to be Considered for Development of a Public Art Piece to be Located at the Northwest Corner. of Davis Boulevard (FM 1938) and Dove Road on the New Fire Station Site. e. Consider approval of Resolution 18-42, Approving a Contract with Stantec for Architectural Planning Services Related to Master Facility Planning for Westlake Academy. MOTION: Council Member Belvedere made a motion to approve the consent agenda. Council Member Goble seconded the motion. The motion carried by a vote of 5-0. Town Council Minutes 10/29/18 Page 4 of 7 5. CONDUCT A PUBLIC HEARING AND CONSIDERATION OF ORDINANCE 869, APPROVING CONCEPT/ DEVELOPMENT PLAN AND SITE PLAN AMENDMENT TO INCLUDE APPROVAL OF THE SCHWAB PHASE TWO CAMPUS CONSTRUCTION FOR AN APPROXIMATELY 81.06-ACRE AREA OF PLANNED DEVELOPMENT DISTRICT NUMBER 3-5B (PD 3-5B). THE PROPERTY IS GENERALLY LOCATED SOUTH OF STATE HIGHWAY 170, NORTH OF J.T. OTTINGER ROAD, AND WEST OF WESTLAKE PARKWAY. Mayor Wheat read both items 5 and 6 regarding the Charles Schwab development together. Director Ruthven provided an overview of both items 5 and 6 of the agenda. He provided a memo regarding the Traffic Impact Analysis for item 6 and stated a revision to the parkland acreage calculation in the proposed ordinance. Mrs. Katie Blair, Charles Schwab, provided a presentation and overview of Phase Two. Discussion ensued regarding sign details being cohesiveness with the retail development and any possible drainage issues. Mr. Russell Laughlin, Hillwood, provided an overview of the intersection of Schwab Way, IT Ottinger, and Highway 170. Mayor Wheat opened the public hearing. No one addressed the Council. Mayor Wheat closed the public hearing. MOTION: Council Member Goble made a motion to approve Ordinance 869. Council Member Rennhack seconded the motion. The motion carried by a vote of 5-0. Town Council Minutes 10/29/18 Page 5 of 7 6. CONDUCT A PUBLIC HEARING AND CONSIDERATION OF ORDINANCE 870, A CONCEPT/DEVELOPMENT PLAN FOR SCHWAB WAY ON AN APPROXIMATELY 52.87-ACRE PORTION OF PLANNED DEVELOPMENT DISTRICT NUMBER 3-5A (PD 3-5A). THE PROPERTY/ROADWAY IS GENERALLY LOCATED SOUTH OF AND ALONG STATE HIGHWAY 170 AND STATE HIGHWAY 114, BETWEEN JT OTTINGER ROAD, AND THE SOUTHERN TERMINUS OF TROPHY LAKE DRIVE. Mayor Wheat opened the public hearing. No one addressed the Council. Mayor Wheat closed the public hearing. MOTION: Council Member Belvedere made a motion to approve Ordinance 870. Council Member Barrett seconded the motion. The motion carried by a vote of 5-0. 7. CONDUCT A PUBLIC HEARING AND CONSIDERATION OF ORDINANCE 871, APPROVING A SITE PLAN AMENDMENT FOR AN APPROXIMATELY 309.305 ACRE AREA OF PLANNED DEVELOPMENT DISTRICT 2 (PD 2) IN ORDER TO CONSTRUCT A FIDELITY INVESTMENTS SIGN AT THE SOUTHEAST CORNER OF STATE HIGHWAY 114 AND WESTLAKE PARKWAY. THE PROPERTY IS GENERALLY LOCATED ON THE SOUTH SIDE OF STATE HIGHWAY 114, BETWEEN DAVIS BOULEVARD AND WESTLAKE PARKWAY. Director Ruthven provided an overview of the item. Mr. Scott Orr, Fidelity Investments, provided an overview of the request. Mayor Wheat opened the public hearing. No one addressed the Council. Mayor Wheat closed the public hearing. MOTION: Council Member Rennhack made a motion to approve Ordinance 871. Council Member Goble seconded the motion. The motion carried by a vote of 5-0. 8. EXECUTIVE SESSION Council did not convene into executive session. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: Town Council Minutes 10/29/18 Page 6 of 7 a. Section 551.087 Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1) for the following: - Charles Schwab - BRE Solana - Maguire Partners-Solana Land, L.P., related to Centurion's development known as Entrada and Granada 9. RECONVENE MEETING 10. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. 11. FUTURE AGENDA ITEMS No additional discussion required. 12. ADJOURNMENT There being no further business before the Council, Mayor Wheat asked for a motion to adjourn the meeting. MOTION: Council Member Rennhack made a motion to adjourn the meeting. Council Member Langdon seconded the motion. The motion carried by a vote of 5-0. Mayor Wheat adjourned the meeting at 8:00 p.m. APPROVED BY THE TOWN COUNCIL ON NOVEMBER 26, 2018. ATTEST: "CN-1 La ra Wheat, Mayor Q Kelly Edwarut, Town Secretary �I Town Council Minutes 10/29/18 Page 7of7