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10-15-18 WAF Min WESTLAKE ACADEMY FOUNDATION Board Meeting October 15,2018 Board Members in Attendance: Karen Stoltenberg,Laura Luckett,Wendy Greenwood,Deanna Titzler, Ahu Sieg, Sean Shope, Debbie Kraska, Christine Ross and Leigh Sansone Others in Attendance: Mechelle Bryson, Shelly Myers and Julie Kelly L D. Kraska called the meeting to order at 8:37AM, and thanked the Board for continued service during this busy time of year. 11. Motion to approve minutes of September 17, 2018 meeting by K. Stoltenberg, second by W. Greenwood. Motion carried. III. Financial Report • S. Shope presented Financial Report,but noted that it includes some inaccuracies, so will be reviewed with Finance staff and presented again at next Board meeting. • The Foundation currently has over$2.3 million in assets total. • S. Myers presented the FYI WAF Budget draft and reported that the Fine Arts Package was pushed to be the Fund-an-Item for Gallery Night 2019 at$75,000. • Motion to approve Financials conditionally,pending Administrative Expenses correction,by K. Stoltenberg, second by L. Sansone. Financials approved. IV. Marketing Committee • D. Titzler reported that Year in Review brochure is completed and printing today. • W. Greenwood shared that main marketing focus at this time is Blacksmith Annual Fund, including luggage tag gifts in goodie bags as donor thank-yous,new postcard mailing, and Blacksmith videos produced by parent volunteer Jerome Butler.Videos are loaded to WAF website and social media sites. • A. Sieg will be heading social media communications and postings. • Marketing team is also currently promoting Baja. V. Grants Review • None VI. Development Committee • Blacksmith Annual Fund o A. Sieg reported that pledges are currently$920,019,with 66%of families participating and 62%of new families. o S. Myers reported that there is a donor requesting to sponsor in the names of families that may not be financially able to contribute to the BAF. Families will be identified by the school based on eligibility for the Free/Reduced Lunch program. S. Myers will work with school administration. • Westlake Baja o L. Sansone and S. Myers provided Baja event updates. There will be five Live Auction packages plus the Legacy Teacher Fund fund-an-item. o Created dedicated eCart for online Legacy Teacher Fund donations. Discussed Board's goal to sustain the fund for at least 5 years. Board would like to present gifts to teachers at their last staff meeting prior to Thanksgiving Break. VII. President's Report • D. Kraska reported that A. Smith is resigning from WAF Board due to new work obligations, preventing his active participation. VIII. Executive Director's Report • S. Myers stated that the Foundation will be participating in Trunk or Treat for the WAHOC Monster Mash event on October 27tH Other Business None C. Ross moved to adjourn the Board meeting, second by K. Stoltenberg. Motion carried. Meeting adjourned at 10:14 AM. Next Meeting: Monday,November 12,2018 at 8:30 AM,Lee Fieldhouse,WA