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09-17-18 WAF Min WESTLAKE ACADEMY FOUNDATION Board Meeting September 17,2018 Board Members in Attendance: Debbie Kraska,Wendy Greenwood,Abu Sieg, Sean Shope, Christine Ross,Michael Colby,Karen Stoltenberg,Laura Luckett, Leah Rennhack and Leigh Sansone Others in Attendance: Mechelle Bryson, Shelly Myers and Julie Kelly L D. Kraska called the meeting to order at 8:36AM, and thanked the Board for attending during this busy time of year. She asked for as much support as able for the Foundation's events in the coming school year. 11. Motion to approve minutes of August 20,2018 meeting by C. Ross, second by A. Sieg. Motion carried. III. Financial Report • S. Shope reported that because Financial Reports were not received in time to review,there would be no report for the period ending August 31,2018. • Updated Financials will be presented at next Board meeting along with the draft 2018-19 budget for the Board's approval. IV. Marketing Committee • W. Greenwood stated that the 2017-18 Year in Review is in final editing and review. Anticipated mailing by month's end. • Giving Day postcards will go home in PYP students' backpacks and handed out in the Secondary carline. Will also use air dancers to promote Giving Day on September 20. • Discussed high fees for Giving Day credit card processing. S. Myers relayed concerns last year with the North Texas Giving Day staff. WAF continues participating as the bonus funds had previously covered all/majority of fees. Prior to Giving Day,the Foundation budget covered the fees. • Baja event promotion is being planned and will include the use of a digital flip book on the Foundation website,which is currently being updated by A. Sieg. • Blacksmith Annual Fund promotion will include postcard with photos of groups of students from each grade holding`Be the first grade to 100%" sign. • Infographic of school funding is in process. V. Grants Review • S. Myers reported that positive feedback was received for Amazon gift card gifts to teachers. V1. Development Committee • Blacksmith Annual Fund o Current pledges for 2018-19 are at$224k. o WA luggage tags and car decals will be used to thank BAF donors this year. o Grade captains will start contacting class families in mid-October. • Westlake Baja o Legacy Teacher Fund with be this year's Fund an Item. Live Auction proceeds will also go toward the Legacy Teacher Fund. o Proposed moving Baja to a later date to allow more time to obtain sponsorships, live auction packages and coordinate event. VII. President's Report • D. Kraska thanked Board for the positive collaborative discussions during Board meetings and directors' active participation. VIII. Executive Director's Report • S. Myers suggested inviting all previous WAF Board directors and spouses to this year's VIP party in the Spring as well as moving forward. Other Business • M. Bryson stated she will be attending meetings at Region 11 on Giving Day,but will be supporting from afar. She also stated that this week she is working on drafting options for the Legacy Teacher appreciation awards. • W. Greenwood discussed looking at ways to recognize consistent years of giving. L. Rennhack moved to adjourn the Board meeting, second by L. Sansone. Motion carried. Meeting adjourned at 9:44 AM. Next Meeting: Monday,October 15,2018 at 8:30 AM,Lee Fieldhouse,WA