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08-15-18 BOT Min WESTLAKE ACADEMY BOARD OF TRUSTEES MEETING August 15, 2018 PRESENT: President Wheat and Trustees: Alesa Belvedere, Michael Barrett, and Carol Langdon. ABSENT: Wayne Stoltenberg and Rick Rennhack OTHERS PRESENT: Superintendent Tom Brymer, Board Secretary Kelly Edwards, Dr. Mechelle Bryson, Director of Facilities & Parks Troy Meyer, Director of Communications Ginger Awtry, Communications Manager Jon Sasser, Director of Human Resources and Administrative Services Todd Wood, Director of Information Technology Jason Power, and Management Intern Kirk McDaniel. Regular Session 1. CALL TO ORDER President Wheat called the regular session to order at 12:25 p.m. 2. PLEDGE OF ALLEGIANCE President Wheat led the Pledge of Allegiance to the United States and Texas flags. 3. CITIZEN COMMENTS No one addressed the Board. BOT Minutes 08/15/18 Page 1 of 3 4. CONSENT AGENDA a. Consider approval of the minutes from the June 4, 2018, meeting. b. Consider approval of Resolution 18-OS, Amending the Westlake Academy Personnel Manual for the 2018-2019 school year. c. Consider approval of Resolution 18-06, Awarding the bid for property/casualty insurance products and services to Box Insurance Agency for FY 2018-2019. d. Consider approval of Resolution 18-07, Authorizing the Superintendent to terminate an agreement with Pruitt Building Services, Inc. for janitorial services at Westlake Academy Campus. e. Consider approval of Resolution 18-08, Authorizing the Superintendent to enter into an agreement with North Central Texas Janitorial for janitorial services. f. Consider approval of Resolution 18-09, Authorizing the Superintendent to enter into a contract with the Education Service Center Region 11. g. Consider approval of Resolution 18-10, Amending and adopting a child abuse and neglect policy, student safety policy, immunization policy, food allergy policy and school attendance policy. MOTION: Trustee Langdon made a motion to approve the consent agenda. Trustee Barrett seconded the motion. The motion carried by a vote of 3-0. S. CONDUCT A PUBLIC HEARING AND CONSIDERATION OF RESOLUTION 18-11, APPROVING THE AMENDED YEAR-END BUDGET FOR WESTLAKE ACADEMY FOR THE FISCAL YEAR ENDING AUGUST 31, 2018 AND ADOPTING THE PROPOSED BUDGET FOR THE FISCAL YEAR ENDING AUGUST 31, 2019. Dr. Bryson, Mrs. DeGan, and Superintendent Brymer provided a presentation and overview of the proposed budget. Discussion ensued regarding total cost to educate a student, combining academy events, state funding per student, private funds related to CTE, turnover, Adult Education classes, enrollment increases, Grade 8, timing of on-boarding students, and the Charter regarding class size. President Wheat opened the public hearing. No one addressed the Board. President Wheat closed the public hearing. MOTION: Trustee Barrett made a motion to approve Resolution 18-11. Trustee Langdon seconded the motion. The motion carried by a vote of 3-0. i BOT Minutes 08/15/18 Page 2 of 3 6. ADJOURNMENT There being no further business before the Board, President Wheat asked for a motion to adjourn the meeting. MOTION: Trustee Belvedere made a motion to adjourn the regular session. Trustee Langdon seconded the motion. The motion carried by a vote of 3-0. President Wheat adjourned the regular session at 1:14 p.m. APPROVED BY THE BOARD OF TRUSTEES ON NOVEMBER 5, 2018. ATTEST: a Laura Wheat, Kell Ed s, Board Secretary I BOT Minutes 08/15/18 Page 3 of 3