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09-17-18 PZ Min MINUTES OF THE TOWN OF WESTLAKE, TEXAS PLANNING AND ZONING COMMISSION MEETING September 17, 2018 PRESENT: Chairman Tim Brittan Commissioners Michelle Lee, Liz Garvin, Greg Goble, and Alternate Sharon Sanden ABSENT: Ken Kraska OTHERS PRESENT: Town Attorney Matthew Butler, Director of Planning Ron Ruthven, Administrative Assistant to the Town Secretary Tanya Morris, Deputy Chief John Ard, and Development Coordinator Nick Ford. Work Session 1. CALL TO ORDER Chairman Brittan called the work session to order at 5:31 p.m. 2. DISCUSSION REGARDING ITEMS LISTED ON THE REGULAR MEETING AGENDA. Chairman Brittan moved to Item 3 Director Ruthven provided an overview of the items. P&Z Minutes 09/17/18 Page 1 of 4 3. STANDING ITEM: PRESENTATION AND DISCUSSION OF DEVELOPMENT PROJECTS PER AUGUST 2018 REPORT. Director Ruthven provided updates on the following: Entrada: Slab poured in Retail Corner, Tower/Starbuck's permits issued, possibility of amphitheater conversion, residential buildings construction, lakeside residential construction, framing activity on Town Homes, no additional residential site plans at this time, Plaza Mayor approval — developer decided against two hotels and chose condominiums instead, restaurant permits issued, chapel/reception hall waiting on architect revisions, service road on Highway 114, condominiums effect on zoning and ration of business to residential. Fire Station: Status of construction, stonework, interior, and median on Davis Boulevard. Project Blizzard: Schwab moving quickly on Phase I, no additional building permits, Phase II in review, building height, Hillwood development, traffic and roadway capacity, and timetable for possible Ottinger Road closure. Quail Hollow: Building permits issued and percentage of lots sold. The Knolls: Development under review. Chairman Brittan returned to Item 2 4. ADJOURNMENT Chairman Brittan adjourned the work session at 6:01 p.m. Regular Session 1. CALL TO ORDER Chairman Brittan called the regular session to order at 6:01 p.m. 2. DISCUSSION AND CONSIDERATION OF THE MINUTES FROM THE MEETING HELD ON AUGUST 13, 2018. MOTION: Commissioner Goble made a motion to approve the minutes. Commissioner Garvin seconded the motion. The motion carried by a vote of 5-0. P&Z Minutes 09/17/18 Page 2 of 4 3. CONDUCT A PUBLIC HEARING AND CONSIDER A RECOMMENDATION FOR PROPOSED AMENDMENTS TO ORDINANCE 202 APPROVING THE PD1 ZONING DISTRICT BY APPROVING A SITE PLAN AMENDMENT TO CONSTRUCT ADDITIONAL SURFACE PARKING LOTS FOR LOTS 3 AND 4, BLOCK 2, WESTLAKE/SOUTH LAKE PARK ADDITION NUMBER ONE LOCATED AT THE SOUTHWEST CORNER OF SOLANA BLVD. AND STATE HIGHWAY 114. Director Ruthven and Robin McCaffrey, Mesa Planning, provided a presentation and overview of the item. Discussion ensued regarding the responsibility of trees on the property, location of parking garages, elevation, additional parking in the Plaza area, locations of additional parking, possibility of additional an service road, building occupancy, possibility of renewal and new tenant ratio of tenants to parking, number of parking spots to proposed spots, proposed parking near the Marriott— aesthetics, proposed parking to cover green space, ensuring the proposed lot be behind the current wall, possibility of adding parking in other places to preserve the green space by the Marriott, proposed plan to add additional trees, breakdown of proposed number of spaces for additional lots, calculations of parking requirement on Staff Report, zoning requirements for parking, and adjusting proposed parking by moving additional parking further West. Ty Lee, Quadrant Investment Properties, discussed additional parking necessity in order to accommodate new tenants and interest in hosting future Town events. Chairman Brittan opened the public hearing. No one addressed the Commission. Chairman Brittan closed the public hearing. MOTION: Commissioner Lee made a motion to approve the application as submitted, except for parking section D, equal to 36 spots in front of the Marriott Hotel, for a total of 163 spots. Commissioner Garvin seconded the motion. The motion carried by a vote of 5-0. P&Z Minutes 09/17/18 Page 3of4 4. ADJOURNMENT There being no further business to come before the Commissioners, Chairman Brittan asked for a motion to adjourn. MOTION: Commissioner Garvin made a motion to adjourn the meeting. Commissioner Sanden seconded the motion. The motion carried by a vote of 5-0. Chairman Brittan adjourned the meeting at 7:03 p.m. APPROVED BY THE PLANNING AND ZONING COMMISSION ON OCTOBER 8, 2018. c / L ATTEST: Chairman, Tim rittan 'J Tanya Morris, A sistant to th6 Town Secretary i P&Z Minutes 09/17/18 Page 4 of 4