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09-24-18 TC Min ,t ♦ f MINUTES OF THE TOWN OF WESTLAKE, TEXAS TOWN COUNCIL MEETING September 24, 2018 PRESENT: Mayor Laura Wheat and Council Members Michael Barrett, Alesa Belvedere, Carol Langdon, and Wayne Stoltenberg. ABSENT: Rick Rennhack OTHERS PRESENT: Assistant Town Manager Amanda DeGan, Town Secretary Kelly Edwards, Town Attorney Stan Lowry, Dr. Mechelle Bryson, Fire Chief Richard Whitten, Deputy Fire Chief John Ard, Director of Planning & Development Ron Ruthven, Director of Public Works Jarrod Greenwood, Development Coordinator Nick Ford, Director of Facilities & Parks Troy Meyer, Director of Communications Ginger Awtry, Communications Manager Jon Sasser, Director of Information Technology Jason Power, and Director of Human Resources and Administrative Services Todd Wood. Work Session 1. CALL TO ORDER Mayor Wheat called the work session to order at 6:17 p.m. 2. REVIEW OF CONSENT AGENDA ITEMS FOR THE TOWN COUNCIL REGULAR MEETING AGENDA. Mr. Juan Calderon, General Manager Marriott Solana, provided an overview of the renovations and other events. Town Council Minutes 09/24/18 Page 1 of 9 3. DISCUSSION ITEMS a. Presentation and further discussion regarding a process for Capital Improvement Planning for Westlake Academy. Director Meyer and Dr. Bryson provided an overview of Capital Improvement Planning for Westlake Academy. Mr. Terry Hoyle and Mr. Johnathan Aldis, Stantec, provided a presentation and overview of their approach to facility planning for the Academy. Discussion ensued regarding enrollment number options but changing the delivery of education, if current space could be reconfigured, programs needs, and discussing long-term needs. b. Presentation and discussion by Westlake Public Art Competition Advisory Committee (WPACAC) representatives regarding status of Public Art Request for Qualifications (RFQ) process and WPACAC work to date. Mr. Robin McCaffery and Mr. Russell Tether, provided a presentation and overview of the Westlake Public Art Competition Advisory Committee process and status of the Request for Qualifications. Mayor Wheat moved to item d of the work session. c. Standing Item: Presentation and discussion of development projects per Staff Report August 2018 including an Entrada report from the Developer and projects in Planned Development PD 3-5. Director Ruthven provided a presentation and overview of the item. Entrada: The water feature and lighting of that feature. Charles Schwab: Should be complete by March, CO by summer, staff is in the process of reviewing Phase II. Knolls: Provided an overview of the preliminary site evaluation and staff is reviewing the construction plans. Fire Station: CORE Construction should turn over the facility to the Town in mid to late January, stone construction is complete, the company is working on the interior finish-out, the drive approach has been delayed due to weather, and they will be removing the crushed granite and install sidewalk along the property. Town Council Minutes 09/24/18 Page 2 of 9 d. Discussion regarding a replacement of resigning Town Council member. Council Member Stoltenberg stated he had taken a new employment opportunity and would be stepping down. Discussion ensued regarding the possible appointment of current Planning & Zoning Commissioner Greg Goble. Mayor Wheat presented Council Member Stoltenberg with a clock for his gift of time serving the community. Mayor Wheat recessed the work session at 6:57 p.m., to call the regular meeting to order. Reconvened the work session at 7:06 p.m., and moved back to item c of the work session. 4. EXECUTIVE SESSION Council did not convene into to executive session. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087 Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1) for the following: - Charles Schwab - BRE Solana - Maguire Partners-Solana Land, L.P., related to Centurion's development known as Entrada and Granada S. RECONVENE MEETING 6. COUNCIL RECAP / STAFF DIRECTION No additional direction Town Council Minutes 09/24/18 Page 3 of 9 7. ADJOURNMENT Mayor Wheat adjourned the work session at 7:18 p.m., and reconvened the regular meeting beginning with item 2. Regular Session 1. CALL TO ORDER Mayor Wheat called the regular session to order at 6:57 p.m. and moved to item 7 of the agenda. 2. ITEMS OF COMMUNITY INTEREST Mayor Wheat reconvened the meeting at 7:18 p.m., with Council Member Stoltenberg absent. Director Awtry provided an overview of the upcoming events. 3. CITIZEN COMMENTS No one addressed the Council. 4. CONSENT AGENDA a. Consider approval of the minutes from the meeting on August 27, 2018. b. Consider approval of the minutes from the meeting on September 10, 2018. c. Consider approval of the minutes from the meeting on September 19, 2018. d. Consider approval of Resolution 18-33, Approving a Negotiated Settlement between the Atmos Cities Steering Committee ("ACSC'� and Atmos Energy Corp., Mid-Tex Division. e. Consider approval of Resolution 18-34, Approving a Signage and Lighting Plan for Phase I of the Charles Schwab Development. f. Consider approval of Resolution 18-35, Approving an Economic Development Agreement with the Marriott Solana Hotel. g. Consider approval of Ordinance 863, Amending Chapter 58, Peddlers and Solicitors. h. Consider approval of Ordinance 864, Amending Chapter 2 titled "Administration" by amending Section 2-181 and repealing Ordinance 832 adopting a Fee Schedule by adopting a new Fee Schedule. Town Council Minutes 09/24/18 Page 4 of 9 MOTION: Council Member Belvedere made a motion to approve the consent agenda. Council Member Barrett seconded the motion. The motion carried by a vote of 3-0. S. CONDUCT A PUBLIC HEARING AND CONSIDERATION OF ORDINANCE 865, APPROVING PROPOSED AMENDMENTS TO ORDINANCE 202 APPROVING THE PD1 ZONING DISTRICT BY APPROVING A SITE PLAN AMENDMENT TO CONSTRUCT ADDITIONAL SURFACE PARKING LOTS FOR LOTS 3 AND 4, BLOCK 2, WESTLAKE/SOUTHLAKE PARK ADDITION NUMBER ONE LOCATED AT THE SOUTHWEST CORNER OF SOLANA BLVD. AND STATE HIGHWAY 114. Director Ruthven provided an overview of the item. Mr. Robin McCaffrey, Mesa Planning, provided an overview of the proposed project while maintaining consistency with the original design of the development. Discussion ensued regarding the Planning &Zoning Commission's concern regarding the reduction of the green space in front of the hotel, tree mitigation, lighting in the parking areas, proposed driveway connection to the service road of Highway 114, and current parking ratios. _ Mr. Ty Lee and Mr. Adam Williams, Denali Properties, provided an overview of their discussions with current tenants and new tenants. Additional discussion ensued regarding a possible parking structure verses a surface lot, additional locations or opportunities for trees, and possibly reverting back to the original bright colors of the development. Mayor Wheat opened the public hearing. No one addressed the Council. Mayor Wheat closed the public hearing. MOTION: Council Member Belvedere made a motion to approve Ordinance 865. Council Member Barrett seconded the motion. The motion carried by a vote of 3-0. 6. CONDUCT A PUBLIC HEARING AND CONSIDERATION OF RESOLUTION 18-36, APPROVING A PRELIMINARY SITE EVALUATION FOR AN APPROXIMATELY 62.5-ACRE PORTION OF PLANNED DEVELOPMENT DISTRICT 6 (PD6) ALSO KNOWN AS THE KNOLLS AT SOLANA. THE PROPERTY IS GENERALLY LOCATED SOUTH OF SOLANA BLVD, WEST OF SAM SCHOOL RD, NORTH OF GLENWYCK FARMS AND EAST OF GRANADA. Director Ruthven provided an overview of the item. Town Council Minutes 09/24/18 Page 5 of 9 Discussion ensued regarding the future review and approval of the development design guidelines, conservation easement, and development agreements. Mayor Wheat opened the public hearing. No one addressed the Council. Mayor Wheat closed the public hearing. MOTION: Council Member Barrett made a motion to approve Resolution 18-36. Council Member Langdon seconded the motion. The motion carried by a vote of 3-0. Mayor Wheat then moved to item 11. 7. CONDUCT A PUBLIC HEARING AND CONSIDERATION OF ORDINANCE 866, ADOPTING THE TOWN OF WESTLAKE ESTIMATED BUDGET FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2018, ADOPTING THE PROPOSED BUDGET FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2019 INCLUDING AN INVESTMENT POLICY, PAY PLAN POLICY, FISCAL AND BUDGETARY POLICIES, RESTRICTED, _ COMMITTED AND ASSIGNED FUND BALANCES, AND PROVIDING AUTHORIZATION TO THE TOWN MANGER TO APPROVE APPROPRIATED FUNDS UP TO $50,000. Assistant Town Manager DeGan provided an overview of the item. Mayor Wheat opened the public hearing. No one addressed the Council. Mayor Wheat closed the public hearing. MOTION: Council Member Stoltenberg made a motion to approve Ordinance 866. Council Member Barrett seconded the motion. The motion carried by a vote of 4-0. Mayor Wheat then moved to items 8, 9 and 10 respectively of the agenda. S. CONSIDERATION AND DISCUSSION OF A RESOLUTION 18-37, TO RATIFY THE PROPERTY TAX INCREASE AS REFLECTED IN THE FY 2018-2019 ANNUAL BUDGET. Council Member Stoltenberg stated that he hopes that will future councils will utilize this increase to assist the Town in financing future projects capital facility projects at the Academy. Town Council Minutes 09/24/18 Page 6 of 9 — MOTION: Council Member Belvedere made a motion to approve Resolution 18-37. Council Member Stoltenberg seconded the motion. The motion carried by a vote of 4-0. 9. DISCUSSION AND CONSIDERATION OF ORDINANCE 867, LEVYING MUNICIPAL AD VALOREM (PROPERTY) TAXES FOR THE 2018 YEAR IN ACCORDANCE WITH THE FISCAL YEAR 2018-19 PROPOSED BUDGET. Assistant Town Manager DeGan provided an overview of the item. MOTION: Council Member Barrett made a motion to approve Ordinance 867. Council Member Belvedere seconded the motion, The motion carried by a vote of 4-0. 10. DISCUSSION AND CONSIDERATION REGARDING THE LETTER OF RESIGNATION OF COUNCIL MEMBER WAYNE STOLTENBERG. MOTION: Council Member Langdon made a motion to approve the resignation of Council Member Wayne Stoltenberg. Council Member Barrett seconded the motion. The motion carried by a vote of 4-0. Council Member Stoltenberg left the meeting at 7:06 p.m. Mayor Wheat recessed the meeting at 7:06 p.m., moving back to the work session. 11. DISCUSSION AND CONSIDERATION OF RESOLUTION 18-38, APPOINTING A PERSON TO FILL THE UNEXPIRED TERM OF COUNCILMEMBER WAYNE STOLTENBERG. Assistant Town Manager DeGan provided an overview of the item. MOTION: Council Member Langdon made a motion approve Resolution 18-38, appointing Greg Goble to fill the vacancy. Council Member Belvedere seconded the motion. The motion carried by a vote of 3-0. 12. DISCUSSION AND CONSIDERATION OF RESOLUTION 18-39, APPOINTING A COMMISSIONER AND ALTERNATE COMMISSIONER TO THE PLANNING AND ZONING COMMISSION. Assistant Town Manager DeGan provided an overview of the item. Discussion ensued regarding applicants. Town Council Minutes 09/24/18 Page 7 of 9 MOTION: Council Member Langdon made a motion to approve Resolution 18-39. Council Member Barrett seconded the motion. The motion carried by a vote of 3-0. 13. EXECUTIVE SESSION Council convened into executive session at 8:22 p.m. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087 Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1) for the following: - Charles Schwab - BRE Solana - Maguire Partners-Solana Land, L.P., related to Centurion's development known as Entrada and Granada 14. RECONVENE MEETING Mayor Wheat reconvened the meeting at 9:34 p.m. 15. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. No necessary action. 16. FUTURE AGENDA ITEMS No additional discussion required. 17. ADJOURNMENT There being no further business before the Council, Mayor Wheat asked for a motion to adjourn the meeting. MOTION: Council Member Belvedere made a motion to adjourn the meeting. Council Member Langdon seconded the motion. The motion carried by a vote of 3-0. Town Council Minutes 09/24/18 Page 8 of 9 Mayor Wheat adjourned the meeting at 9:34 p.m. APPROVED BY THE TOWN COUNCIL ON OCTOBER 29, 2018. ATTEST: �j�/ Lau4 Wheat, Mayor Ke11V EdvVArds, Town Secretary Town Council Minutes 09/24/18 Page 9 of 9