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Res 18-40 Authorizing the purchase of a new Ambulance with Frazer, Sterling McCall FordFrazer LTD through HGAC TOWN OF WESTLAKE RESOLUTION NO. 18-40 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS, AUTHORIZING THE TOWN MANAGER TO PURCHASE A NEW AMBULANCE WITH FRAZER, STERLING MCCALL FORD/FRAZER LTD THROUGH HGAC; AND AUTHORIZING EXPENDITURES FOR THE COMPLETION OF SAID ACQUISITION. WHEREAS, the Town of Westlake commenced the operation of the Town of Westlake Fire-EMS Department during May 2002; and WHEREAS, based on the scope of services provided and the geographic limits of the Town of Westlake service area, the Town of Westlake Fire-EMS Department must maintain emergency response vehicles and all associated equipment to provide said services, and WHEREAS, the Town Council finds and concludes that maintaining reliable emergency response vehicles is necessary to protect and preserve the public health, safety, and property of the Town limits; and WHEREAS, by entering into an agreement with Frazer, Sterling McCall Ford/Frazer LTD through HGAC, a cooperative purchasing program that satisfies the formal bid process; and WHEREAS, the Town Council finds that the passage of this Resolution is in the best interest of the citizens of Westlake. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: That, all matters stated in the Recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety SECTION 2: That the Town of Westlake Town Council does hereby approve the proposed quote from Sterling McCall Ford/Frazer LTD, attached as Exhibit "A". SECTION 3: That the Town Manager, or his designee, is authorized and directed to enter into an agreement for the acquisition of an ambulance, and all associated equipment, in an amount not to exceed $260,000. Any actions previously taken by the Town Manager in the undertaking of this project are hereby ratified and approved. SECTION 4: If any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this Resolution without the invalid provision. Resolution 18-40 Page 1 of 2 SECTION 5: That this resolution shall become effective from and after its date of passage. PASSED AND APPROVED ON THIS 29TH DAY OF OCTOBER 2018. ATTEST: ,,li66/64.- /171-6 Laura L. Wheat, Mayor Kell Ed '�ds, Town Secretary Thomas E. Brymer, To yin Manager APPROVED AS TO FORM: WEST " L . • Stanton Lowry, Town Attorn: • • • TE 5__ „. Resolution 18-40 Page 2 of 2 Order No:Q868-00001 Quote Date:9/20/2018 Expiration Date:11/11/2018 Invoice To:Attention:Erika Fullick Fire Chief Richard Whitten rwhitten@westlake-tx.org Westlake Fire / EMS Department 2900 Dove Rd. Westlake TX 76262 US Salesperson: efullick@frazerbilt.com Order Instructions: 108CA 4x4 No.Item Quantity U/M Unit Price Net Amount 1 MODULE 1.000 EA $191,375.00 $191,375.00 Type I 14' Module 2 CHASSIS 1.000 EA $54,000.00 $54,000.00 2018/19 Ford F-450 Diesel 3 DELIVERY 0.000 M $2.75 $0.00 Customer Pick Up - FOB Houston 5 HGAC-NEW 1.000 EA $1,000.00 $1,000.00 HGAC Fee for a New Unit 6 TRADE-IN 1.000 EA $ -14,000.00 $-14,000.00 Westlake E-1203 Ambulance 2003 Ford F350 diesel VIN: 1FDXF46F43EB00556 Mileage~110,000 Frazer, Ltd., 7219 Rampart Street, Houston, TX, 77081, P: 713-772-5511 www.frazerbilt.com Page 1 of 2 Customer Quote Resolution 18-40 Order No:Q868-00001 Quote Date:9/20/2018 Expiration Date:11/11/2018 Remit To: Per TMVCC, we are quoting this through our licensed franchise dealer, Sterling McCall Ford. Sterling McCall Ford 6445 Southwest Freeway Houston TX 77074 Sale Amount: Order Disc( 4.9446%): Sales Tax: Total Amount: 232,375.00 -11,490.00 0.00 220,885.00 Payment Terms: Special Instructions: Email this quote along with your PO to sales@frazerbilt.com. Graphics pricing includes two hours’ design time in the base price. More extensive graphics or multiple changes will be billed at $100/hr. Net 30 Days Frazer, Ltd., 7219 Rampart Street, Houston, TX, 77081, P: 713-772-5511 www.frazerbilt.com Page 2 of 2 Customer Quote Resolution 18-40 Resolution 18-40 Resolution 18-40 Resolution 18-40