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Res 18-42 Approving Stantec Contract for WA Facility Master Planning Oct 2018 TOWN OF WESTLAKE RESOLUTION 18-42 A RESOLUTION BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS, APPROVING A CONTRACT WITH STANTEC FOR ARCHITECUTAL PLANNING SERVICES RELATED TO PREPARING A FACILITY MASTER PLAN FOR WESTLAKE ACADEMY. WHEREAS, the Westlake Town Council has identified citizen engagement, communication, and planning as a strategic priority; and, WHEREAS, the Westlake Town Council (Council) desires to utilize the services of a professional architectural services company experienced in school facility planning and construction to review the Town's current Westlake Academy master facility plan adopted in 2011, as well as to formulate a new such plan for Westlake Academy to cover the next ten (10) year planning period, and; WHEREAS, the Town Council has determined that such planning efforts will provide valuable information to enhance theirs and Staff's decision making on behalf of the Town of Westlake, as it relates to facility planning financial planning for Westlake Academy and the Town of Westlake in whole, as well as has identified Stantec as an architectural services firm to provide the Council with this next iteration of a Westlake Academy facility master plan; and, WHEREAS, the Town Council has budgeted funding in the amount of $85,000 in the Approved FY 18-19 Municipal Budget for this project. And further, that Staff is recommending utilizing funds contained in the Capital Improvement Fund provided by residential development contributions provided via economic development agreements for such purposes to fund this engagement with Stantec; and WHEREAS, the Town Council finds that the passage of this Resolution is in the best interest of the citizens of Westlake. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: That, all matters stated in the Recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: That, the Town Council of the Town of Westlake, Texas, hereby approves the attached Agreement with Stantec for architectural planning services for master facility planning for Westlake Academy as Exhibit "A"; and further authorizes the Town Manager/Superintendent to execute said agreement on behalf of the Town of Westlake. Additionally,passage of this resolution authorizes the Town Manager/Superintendent to approve change orders making funding changes not to exceed $25,000 under this Agreement. Resolution 18-42 Page 1 of 2 SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this Resolution without the invalid provision. SECTION 4: That this resolution shall become effective from and after its date of passage. PASSED AND APPROVED ON THIS 29TH DAY OF OCTOBER 2018. ATTEST: /G'✓X� Laura L. Wheat, Mayor • Cdr- Kelly dw.A, , Town Secretary Thomas E. Brymer o • Man.ger APPROVED AS TO FORM: /.. .. ST 0 9 % . • . Stanton Lowry, Town Attorney r` Resolution 18-42 Page 2 of 2 October 19,2018 Attention: Mr.Tom Brymer,Town Manager Town of Westlake 1500 Solana Boulevard, Building 7, Suite 7200 Westlake, Texas 76262 Dear Mr. Brymer, Reference: A/E Services—Westlake Academy 2019 Campus Facility Master Plan Stantec Architecture, Inc. is pleased to serve as the Architect on this exciting project.We look forward to our relationship with you, the Town of Westlake, and the Westlake Academy. Please review the following proposal and, if everything is acceptable, please sign the proposal and return to our office. In the meantime, please do not hesitate to contact our office, should you have any questions or if additional information is required. Regards, Stantec Architecture Inc. '71;AA--6 Terry Hoyle AIA,NCARB,LEED AP Principal Phone: 214.497.2128 Fax: 214.473.2401 terry.hoyle@stantec.com Attachments: Westlake Academy 2019 Campus Facility Master Plan Professional Services Terms and Conditions c. Barbara Rystrom Theo Pappas Diego Barrera Josh Sawyer Jonathan Aldis Resolution 18-42 Client: Town of Westlake 1500 Solana Boulevard, Building 7,Suite 7200 Westlake,TX 76262 Architect: Stantec Architecture Inc. 5717 Legacy Drive, Suite 250 Plano,TX 75024 This proposal prepared by Stantec Architecture Inc. is submitted to the Town of Westlake for architectural planning services related to the development of 10-year campus master plan for Westlake Academy. This proposal is based on the Scope of Work identified below and the attached Professional Services Terms and Conditions. SCOPE OF WORK PHASE 1—Framework—"Plan the Plan". Stantec will host a kickoff meeting to establish key parameters for the project. This will include the identification of a leadership committee and key stakeholders that will be involved in providing input to the planning process. We will also identify roles and responsibilities of both groups and well as the Board of Trustees/Town Council. Included in this meeting will be the establishment of timelines and milestones and review expectations and deliverables of the "Facilities Master Plan". Below is a list of areas that will be discussed, and direction established. • Establish the planning committee • Set roles and responsibilities • Confirm organizational structure • Identify key stakeholders • Establish timeline/milestones • Identify the intended outcomes Project Kickoff Meeting. This phase will consist of one meeting between Westlake Academy and Stantec that will happen as soon as possible after approval of this proposal. We suggest this include Westlake Academy Superintendent Tom Brymer, Executive Director Dr. Bryson, and Director of Facilities Troy Meyer. Stantec will include our principal over the project, principal over planning, lead planner, lead designer, and project manager. PHASE 2 — Discovery — "Listen and Learn". Stantec will begin by gathering and evaluating existing information, reports, and data that is essential to the development of the project. While we have substantial information already, it will be helpful to receive a copy of existing construction documents, the 2017/18 master schedule for primary grades, and enrollment numbers by class by period in for the same year for all grades. Stantec will review the Westlake Academy Facilities Master Plan dated November 5, 2012 as prepared by Bennett-Benner-Pettit Architects+Planners and use the information as a foundation for the development of an updated master plan. Resolution 18-42 The Stantec team will meet with stakeholders to have dialogue around elements of education (e.g. time, technology, pedagogy, educator, environment, the learner) as well as set priorities and establish the guiding principles for our work. Below is a list of activities that will take place during this phase of the work. • Gather information, reports, data critical to the project • Conduct stakeholder input workshops • Review educational space typologies • Set priorities • Establish guiding principles and desired outcomes o Academic principles o Student capacity principles o Student life principles o Extra-curricular principles o Administrative principles o Greenspace principles o Infrastructure principles o Community Data Confirmation. Data confirmation will include the following areas: • Westlake Academy Vision, Mission,and Values • Building and site metrics • Existing construction documents (drawings) Documentation. Once we have been given the notice to proceed, we will begin building a Summary of Spaces of the existing campus to serve as a foundation in the "Concept" phase to build on with information captured in the "Input Workshops". Furthermore, we will take the information in the "master schedules"along with enrollment information provided by class by period for each grade to create a platform for projecting increases in enrollment at milestone markers. Growth Assessment. During this phase, we will evaluate the growth implications as identified in the "School District Strategies Spring 2018 Demographics Update"in preparation for a single meeting with the Board of Trustees/Town Council to determine the enrollment capacity that Westlake Academy will be master-planned to serve. This meeting will be intended to address the following: • How many Westlake children will the school serve? • How many students from outside the town will the school serve? • How many schools is the Town of Westlake willing to support? • What enrollment milestones shall be included in the Facilities Master Plan? • What size campus or number of schools can the Town of Westlake financially sustain? Input Workshops. While Stantec is evaluating demographic information, we will begin holding up to two input workshops with Dr. Bryson and with her leadership team along with any other stakeholders she wishes to include. Meeting One—Laying the Groundwork • Establish guiding principles • Set priorities Resolution 18-42 • Review space typologies. • Determine planning criteria around: o Student current enrollment AND projected enrollment targets (total and by grade level) o Current and future course outline/curriculum/tracks and graduation requirements ▪ Core academics—Math,Science,Language Arts(French Literature,Composition,etc.), Social Studies (Civics/Political Science/Geography), World Languages (English, Spanish, etc.),Other ▪ Required electives/Optional Electives: • Performing Arts • Fine Arts • PE/Athletics/Health • CTE • Journalism/Publishing • Other o Current and proposed bell schedule (Traditional, Block, Periods per day) o Current and proposed master schedules o Current and proposed utilization rates o Current and future community programs and activities supported by Westlake Academy o Educational delivery methods: ▪ Pedagogies (Project Based Learning,Solutions Based Learning, Didactic, etc.) ' Active/collaborative learning (Team Teaching, Looping, Independent Study, Age- mixing, etc.) ' Blended learning ' Flipped classroom ' Remedial/intervention strategies ' Other o Building Organization Strategies (Learning Communities, Neighborhoods, Dispersed Activities and Services,etc.) o Discuss and affirm "Immersion" Principles,Strategies, Implementation, etc. o Educational Technology ' Review and confirm current and future educational technology goals—hardware and software, personal devices, projection, monitors, etc. ' Review and confirm technology requirements as stipulated by the Strategic Plan o Security—issues, considerations, response strategies o Sustainable design Meeting Two—Needs Determination • Establish current and future facility needs based on: o Curriculum o Educational Delivery o Core and Elective Requirements o Staff Needs: ' Administration ' Counseling/guidance/post-secondary and career placement Resolution 18-42 Health clinic Special education (including Talented and Gifted,Advanced Placement, etc.) ▪ Community programs (parent/community involvement—volunteers) ▪ Faculty ▪ Support personnel PHASE 3—Concept—"Synthesize+Create". In this phase,Stantec will explore and test ideas and concepts for the realization of the Master Plan. Stantec will begin by evaluating the Westlake Academy Facilities Master Plan dated November 5, 2012 as prepared by Bennett-Benner-Pettit Architects + Planners to determine if the plan as presented is still viable or if there are adjustments that need to be made to capture existing conditions and/or future phases or changes incorporated to address a new vision or direction by the campus and the Town of Westlake. Below is a list of activities that will take place during this phase of the work. • Create Facility Program (Projected Summary of Spaces) • Evaluate site options • Identify cost and phasing implications Facility Planning. During this phase,Stantec will modify the existing Summary of Spaces to reflect • Requirements required by the T.E.A. space requirement guidelines • Program directives and guiding principles identified in the "Input Workshops" • Reflect required improvements to accommodate each of the enrollment milestones identified in the "Growth Assessment"portion of the "Discovery and Ideation"phase Site and Facilities Assessment. Once the "Projected Summary of Spaces" is identified for each enrollment milestone, a site and facilities assessment will be performed and up to three options will be developed to address the projected facility improvements. Cost Estimating. With each facility and campus improvement identified for each enrollment milestone, we will work with local contractor(s) to develop an "Opinion of Probable Cost" for each milestone with assumed inflation and contingency amounts included along with fees, technology, furnishing and equipment, and miscellaneous costs provided to create an overall "Master Plan Budget". PHASE 4—Evaluation— "Does It Align?". In this phase, Stantec will finalize the "Facilities Master Plan" deliverable to be evaluated against client expectations. Below is a list of activities that will take place during this phase of the work. • Provide a recommendation through documentation that includes: o Conceptual Facility Master Plan o Project timeline o Anticipated cost implications • The client evaluates the recommendation with intended plan outcomes and facility guiding principles • The client reacts to the propose site(s) solution(s) • The client will provide feedback on the phasing and related cost implications Resolution 18-42 Deliverable. The "Facility Master Plan"will be in a booklet form to include: • Site plans (indicating phasing) • Building plans (indicating phasing) • Program statement(existing, phased and final) • Cost estimates—phased and total—including: o Building and Site Construction Costs o Furniture/Equipment Costs o Other Soft Costs—fees, permits, management fees,etc. o Miscellaneous costs o Contingencies FEES AND PROJECT COSTS The fee to provide the services identified above shall be provided on an hourly rate basis not to exceed $81,310. This fee is based on the number of meetings identified in the attached Project Task Worksheet and the Scope of Work identified above. Any adjustments in the scope and number of meetings MAY require an adjustment in the "not to exceed" price. No adjustments will be made without prior written consent of the client. In addition to our fee, Stantec shall be reimbursed for printing associated with "Phase 4-Evaluation" as well as additional hours required should additional site(s) be evaluated, and any three-dimensional conceptual facility renderings be provided. Not included in this proposal is an assessment of the existing facilities as it relates to material and equipment maintenance and repair needs and related life-cycle cost analyses. Hourly Rates Principal-in-Charge $210.00 Senior Planner $180.00 Lead Designer $160.00 Project Manager $150.00 Design Support $120.00 Both the Town of Westlake and Stantec Architecture Inc. agree that the scope of work identified as well as the fee and project cost parameters established are acceptable as presented and the execution of this proposal shall serve as the Notice to Proceed. Signature: / / Tom Bry - , •w, Manager Westlake,TX/Superintendent Westlake Academy Date: \DT 2 I (F) Signature: `�D► � Terry H yle, Principal-in-Charge,Stantec Architecture Inc. Date: October 19, 2018 Attachments: Project Task Worksheet,Professional Services Terms and Conditions Resolution 18-42 The following Terms and Conditions are attached to and form part of a proposal for services to be performed by Consultant and together, when the CLIENT authorizes Consultant to proceed with the services,constitute the AGREEMENT. Consultant means the Stantec entity issuing the Proposal. DESCRIPTION OF WORK: Consultant shall render the services described in the Proposal(hereinafter called the"SERVICES")to the CLIENT. DESCRIPTION OF CLIENT: The CLIENT confirms and agrees that the CLIENT has authority to enter into this AGREEMENT on its own behalf and on behalf of all parties related to the CLIENT who may have an interest in the PROJECT. TERMS AND CONDITIONS: No terms, conditions, understandings, or agreements purporting to modify or vary these Terms and Conditions shall be binding unless hereafter made in writing and signed by the CLIENT and Consultant. In the event of any conflict between the Proposal and these Terms and Conditions, these Terms and Conditions shall take precedence. This AGREEMENT supercedes all previous agreements,arrangements or understandings between the parties whether written or oral in connection with or incidental to the PROJECT COMPENSATION: Payment is due to Consultant upon receipt of invoice. Failure to make any payment when due is a material breach of this AGREEMENT and will entitle Consultant, at its option, to suspend or terminate this AGREEMENT and the provision of the SERVICES. Interest will accrue on accounts overdue by 30 days at the lesser of 1.5 percent per month(18 percent per annum)or the maximum legal rate of interest.Unless otherwise noted,the fees in this agreement do not include any value added,sales,or other taxes that may be applied by Government on fees for services.Such taxes will be added to all invoices as required. NOTICES: Each party shall designate a representative who is authorized to act on behalf of that party. All notices, consents, and approvals required to be given hereunder shall be in writing and shall be given to the representatives of each party. TERMINATION: Either party may terminate the AGREEMENT without cause upon thirty (30) days notice in writing. If either party breaches the AGREEMENT and fails to remedy such breach within seven(7)days of notice to do so by the non-defaulting party,the non- defaulting party may immediately terminate the Agreement. Non-payment by the CLIENT of Consultant's invoices within 30 days of Consultant rendering same is agreed to constitute a material breach and,upon written notice as prescribed above,the duties,obligations and responsibilities of Consultant are terminated.On termination by either party,the CLIENT shall forthwith pay Consultant all fees and charges for the SERVICES provided to the effective date of termination. PROFESSIONAL RESPONSIBILITY: In performing the SERVICES,Consultant will provide and exercise the standard of care,skill and diligence required by customarily accepted professional practices normally provided in the performance of the SERVICES at the time and the location in which the SERVICES were performed. LIMITATION OF LIABILITY: The CLIENT releases Consultant from any liability and agrees to defend, indemnify and hold Consultant harmless from any and all claims,damages, losses, and/or expenses, direct and indirect, or consequential damages, including but not limited to attorney's fees and charges and court and arbitration costs, arising out of, or claimed to arise out of,the performance of the SERVICES,excepting liability arising from the sole negligence of Consultant. It is further agreed that the total amount of all claims the CLIENT may have against Consultant under this AGREEMENT, including but not limited to claims for negligence, negligent misrepresentation and/or breach of contract,shall be strictly limited to$200,000. No claim may be brought against Consultant more than two(2)years after the cause of action arose. As the CLIENT's sole and exclusive remedy under this AGREEMENT any claim,demand or suit shall be directed and/or asserted only against Consultant and not against any of Consultant's employees,officers or directors. Consultant's liability with respect to any claims arising out of this AGREEMENT shall be absolutely limited to direct damages arising out of the SERVICES and Consultant shall bear no liability whatsoever for any consequential loss,injury or damage incurred by the CLIENT, including but not limited to claims for loss of use,loss of profits and/or loss of markets. INDEMNITY FOR MOLD CLAIMS: It is understood by the parties that existing or constructed buildings may contain mold substances that can present health hazards and result in bodily injury,property damage and/or necessary remedial measures. If,during performance of the SERVICES, Consultant knowingly encounters any such substances, Consultant shall notify the CLIENT and, without liability for consequential or any other damages, suspend performance of services until the CLIENT retains a qualified specialist to abate and/or remove the mold substances.The CLIENT agrees to release and waive all claims,including consequential damages,against Consultant, its subconsultants and their officers,directors and employees arising from or in any way connected with the existence of mold on or about the project site whether during or after completion of the SERVICES. The CLIENT further agrees to indemnify and hold Consultant harmless from and against all claims,costs, liabilities and damages,including reasonable attorneys'fees and costs,arising in any way from the existence of mold on the project site whether during or after completion of the SERVICES,except for those claims, liabilities, costs or damages caused by the sole gross negligence and/or knowing or willful misconduct of Consultant.Consultant and the CLIENT waive all rights against each other for mold damages to the extent that such damages sustained by either party are covered by insurance. DOCUMENTS: All of the documents prepared by or on behalf of Consultant in connection with the PROJECT are instruments of service for the execution of the PROJECT. Consultant retains the property and copyright in these documents,whether the PROJECT is executed or not. These documents may not be used for any other purpose without the prior written consent of Consultant. In the event Consultant's documents are subsequently reused or modified in any material respect without the prior consent of Consultant,the CLIENT agrees to defend,hold harmless and indemnify Consultant from any claims advanced on account of said reuse or modification. Any document produced by Consultant in relation to the Services is intended for the sole use of Client.The documents may not be relied upon by any other party without the express written consent of Consultant,which may be withheld at Consultant's discretion.Any such consent will provide no greater rights to the third party than those held by the Client under the contract,and will only be authorized pursuant to the conditions of Consultant's standard form reliance letter. Consultant cannot guarantee the authenticity, integrity or completeness of data files supplied in electronic format ("Electronic Files"). CLIENT shall release, indemnify and hold Consultant, its officers, employees, Consultant's and agents harmless from any claims or Resolution 18-42 damages arising from the use of Electronic Files. Electronic files will not contain stamps or seals,remain the property of Consultant,are not to be used for any purpose other than that for which they were transmitted, and are not to be retransmitted to a third party without Consultant's written consent. GOVERNING LAW/COMPLIANCE WITH LAWS: The AGREEMENT shall be governed,construed and enforced in accordance with the laws of the jurisdiction in which the majority of the SERVICES are performed. Consultant shall observe and comply with all applicable laws, continue to provide equal employment opportunity to all qualified persons, and to recruit, hire, train, promote and compensate persons in all jobs without regard to race,color,religion,sex,age,disability or national origin or any other basis prohibited by applicable laws. DISPUTE RESOLUTION: If requested in writing by either the CLIENT or Consultant,the CLIENT and Consultant shall attempt to resolve any dispute between them arising out of or in connection with this AGREEMENT by entering into structured non-binding negotiations with the assistance of a mediator on a without prejudice basis. The mediator shall be appointed by agreement of the parties. If a dispute cannot be settled within a period of thirty(30)calendar days with the mediator,if mutually agreed,the dispute shall be referred to arbitration pursuant to laws of the jurisdiction in which the majority of the SERVICES are performed or elsewhere by mutual agreement. ASSIGNMENT: The CLIENT and Consultant shall not,without the prior written consent of the other party, assign the benefit or in any way transfer the obligations under these Terms and Conditions or any part hereof. SEVERABILITY: If any term, condition or covenant of the AGREEMENT is held by a court of competent jurisdiction to be invalid,void, or unenforceable,the remaining provisions of the AGREEMENT shall be binding on the CLIENT and Consultant. Resolution 18-42 Westlake Academy 2018 Campus Facility Master Plan Stantec Architecture Inc. Town of Westlake,Texas Project Task Worksheet Architects/Engineers/Planners Westlake Academy(Owner) Stantec m v Management Architecture/Design Project Totals E c 0 t 3 + o `w a U 0 v 0.a u CO a v E a N c a n c v v m c a m m H s, 3 a •aoo2 ° o oooraoiu . w uoo Programming Task mn u `w m F V a w a s aa. a s az U 2 D PHASE 1: Framework $1,260 $0 $0 $1,800 $0 $0 $3,060 $3,519 No Yes No $1,260 $0 $0 $1,800 $0 $0 $3,060 $3,519 i 0.5 A Establish the planning committee 6 6 6 10 6 0 34 39 Prepare meeting agenda 1 1 1 3 1 Poject Kickoff Meeting 4 4 4 4 4 Set roles and responsibilities Confirm organizational structure Identify key stakeholders Establish timeline/milestones Identify the intended outcomes Prepare and distribute meeting minutes 1 1 1 3 1 PHASE TWO: Discovery $2,100 $0 $1,200 $9,000 $640 $4,800 $17,740 $20,401 No Select No $0 $0 $600 $180 $0 $0 $780 $897 Members 1 A Data Confirmation 0 0 4 1 0 0 5 6 Review Vision,Mission Values 1 Building and site metrics 2 Existing construction documents 2 Select Select No $0 $0 $600 $2,880 $640 $3,360 $7,480 $8,602 Members Members 0.5 B Documentation 0 0 4 16 4 28 52 60 Tour campus 4 4 4 4 Build Summary of Spaces of existing facilities 4 8 Assess current capacity by class by period by grade8 16 Resolution 18-42 7/16/2018(Printed) Page 1 of 4 Westlake Academy 2018 Campus Facility Master Plan Stantec Architecture Inc. Town of Westlake,Texas Project Task Worksheet Architects/Engineers/Planners Westlake Academy(Owner) Stantec w m Management Architecture/Design Project Totals E c o to `w w u 5, E o. u E v c m o Y E N c a"i 'a c v v c y m m ro E v m o c c c e ' A 3 Programming Task 0 o x o o o X i m o o o v v v o 0 0 v� u w co F u a w a a. a 2 a a a a 0 0 z _ u x No Yes Yes $1,470 $0 $0 $3,060 $0 $0 $4,530 $5,210 1 C Growth Assessment 7 5 0 17 0 0 29 33 Evaluate demographic report 1 4 Develop enrollment/capacity graphics 4 Prepare meeting agenda 1 2 Lead meeting with Board of Trustees to identify the following: 4 4 4 How many Westlake children will the school serve? How many students from outside the town will the school serve? How many schools is the Town of Westlake willing to support? What enrollment milestones shall be included in the Facilities Master Plan? Prepare and distribute meeting minutes 1 1 3 Yes Select No $630 $0 $0 $2,880 $0 $1,440 $4,950 $5,693 Members 0.5 DInput Workshops 3 0 0 16 0 12 31 36 Prepare meeting agenda 1 2 Meeting One-Laying the Groundwork 4 4 Establish guiding principles Set priorities Review space typologies Determine planning criteria Prepare and distribute meeting minutes 1 3 2 Meeting Two-Needs Determination 4 4 Establish current and future facility needs based on: Curriculum,educational delivery,core and elective requirements,staff needs Prepare and distribute meeting minutes 1 3 2 Resolution 18-42 7/16/2018(Printed) Page 2 of 4 Westlake Academy 2018 Campus Facility Master Plan Stantec Architecture Inc. Town of Westlake,Texas Project Task Worksheet Architects/Engineers/Planners Westlake Academy(Owner) Stantec a, v Management Architecture/Design Project Totals E c Y o c + o a) y u F E 0. u "Cl_ w v N y E7. c E m v ,v, a u o_To v Q m 51 '-45 E v u c c o c Y Y E m v , .c C a)C — C v m c v m m C - c . 'a aa, Programming Task " o X o o x - o o 0 0 'v a) v O O 5 3 to u w m ,- u a w a` a a , a d d a o 0 Z = u 2 D PHASE THREE: Concept $8,820 $0 $825 $6,660 $6,400 $13,680 $36,385 $41,843 No Yes No $840 $0 $0 $6,480 $0 $0 $7,320 $8,418 - 1 AFacility Planning 4 0 0 36 0 0 40 46 Develop a Projected Summary of Spaces by Phase 24 Present Recommendations 4 4 Finalize Document 8 No Yes No $1,680 $0 $0 $180 $6,400 $9,600 $17,860 $20,539 2 ]Site and Facilities Assessment 8 0 0 1 40 80 129 148 Develop foundation graphics(site) 24 Develop foundation graphics(buildings) 24 Create conceptual solutions 24 Provide graphics of conceptual solutions 24 Present options 4 1 4 Finalize conceptual solutions 8 8 Present final solution 4 4 No Yes No $6,300 $0 $825 $0 $0 $0 $7,125 $8,194 1 C Cost Estimating 30 0 11 0 0 0 41 47 Develop cost estimates by phase 16 2 Develop project timeline 4 2 Review with contractor 2 2 Present to client 4 4 Finalize document 4 1 Resolution 18-42 7/16/2018(Printed) Page 3 of 4 Westlake Academy 2018 Campus Facility Master Plan Stantec Architecture Inc. Town of Westlake,Texas Project Task Worksheet Architects/Engineers/Planners Westlake Academy(Owner) Stantec w w Management Architecture/Design Project Totals E C t E 3 + o 0l w o u 0 N o u a .w• 5 a) _ E = m e o .. o w - y m w E a c m o E 0 v c u o. v u a0 u 2 v c c 0 .s c Y w w u •L' c w �a w c w oa `.1,° H a w Y c C to C . w Programming Task O c X o 0o o x m o w o o a o v v w o o , 3 in U w m F- U a w a` a o_ 2 a` a` 8 a.. 0 0 z E u x PHASE FOUR: Evaluation $2,940 $0 $0 $3,780 $2,720 $4,080 $13,520 $15,548 No Yes Yes $2,940 $0 $0 $3,780 $2,720 $4,080 $13,520 $15,548 3 ]Evaluation 14 8 0 21 17 34 94 108 Develop Document 3 10 6 26 Present Recommendations to Executive Committee 4 4 4 4 Update Document 2 2 2 6 Present Recommendations to Board of Trustees/Town Council 4 4 4 4 Finalize Document 1 1 1 2 TOTALS $70,705 $81,311 11 Net Hours Cont.Hours Duration (Weeks) Resolution 18-42 7/16/2018(Printed) Page 4 of 4 Form TGC 2270 VERIFICATION REQUIRED BY TEXAS GOVERNMENT CODE CHAPTER 2270 Contract identifier: • Department: By signing below, Company herby verifies the following: 1. Company does not boycott Israel; and 2. Company will n•t boycott Israel during the term of the contract. SIGNED BY: • , ,, Print Name of Person: Terry Hoyle, Principal Signing,Title,and Company Stantec Architecture Inc. Date signed: 10/22/2018 STATE OF TEXAS//ii • § COUNTY OF l-.b f I i fl § BEFORE ME, the undersigned Notary Public on this day personally appeared I Ciry Hal IC (Name), on behalf of +aP (! (Company) who being duly sworn, stated under oath that he/she has read the foregoing verification required by Texas Government Code Section 2270.002 and said statements contained therein are true and correct.. SWORN AND SUBSCRIBED TO before me, this 2-1 day of OC4C)€r 20 o<<'Yp►►►. KIMBERLY HERNDON111 ( D � Notary Public, State of Texas " '�Y AR OF P .s IC '�� Comm. Expires 03-14-2021 '; of�`;,' Notary ID 129341737 FOR THE STATE OF TEXAS My 03- 14-2621 Government Code§ 2270.002. Provision Required in Contract Effective: September 1, 2017 A governmental entity may not enter into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2)will not boycott Israel during the term of the contract. The following definitions apply: (1)"Boycott Israel"means refusing to deal with,terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes. (2)"Company"means a for-profit sole proprietorship,organization, association, corporation, partnership,joint venture, limited partnership, limited liability partnership, or limited liability company, including a wholly owned subsidiary, majority-owned subsidiary, parent company, or affiliate of those entities or business associations that exists to make a profit. (3)"Governmental entity"means a state agency or political subdivision of this state. State law requires verification from a Company for contracts involving goods or services(regardless of the amount) before the City can enter into the contract.