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11-14-13 BOT MinWESTLAKE ACADEMY BOARD OF TRUSTEES MEETING November 14, 2013 PRESENT: President Laura Wheat, Trustees: Michael Barrett, Carol Langdon and Wayne Stoltenberg. ABSENT: Clif Cox and Rick Rennhack OTHERS S T: Superintendent Tom Brymer, Assistant to the Superintendent Amanda DeGan, Board Secretary Kelly Edwards, Finance Director Debbie Piper, Facilities and Recreation Director Troy Meyer, Director of Athletics & Assistant Secondary Principal Alan Burt, Administrative Coordinator Ben Nibarger and Director of Curriculum & Instruction Andra Barton. Workshop Session 1. CALL TO ORDER President Wheat called the work session to order at 5:09 p.m. 2. PLEDGE OF ALLEGIANCE President Wheat led the pledge of allegiance to the United States and Texas flags. 3. REVIEW OF CONSENT AGENDA ITEMS FOR THE NOVEMBER 14, 2013 TRUSTEES REGULAR MEETING AGENDA. No additional discussion. BOT Minutes 11/14/13 Page 1 of 4 a. Report regarding the School Sanction Trips policy amendments. b. Student Census as of October 28, 2013. a. Update regarding 2014 -2015 enrollment and an overview of the campus expansion. Superintendent Brymer provided an overview of the item. Assistant to the Superintendent DeGan provided additional planning information. Discussion ensued regarding teacher and staff recruitment, enrollment projections, on- boarding, additional academy promotional materials, conducting a general informational meeting for any prospective families and the student induction buddy program. b. Fallow -up Discussion from Board's May 17, 2013 Planning Retreat. Superintendent Brymer and Assistant to the Superintendent DeGan provided an overview of the item. Discussion ensued regarding strategy mapping, defining "highest individual potential ", Municipal and Academic competing objectives and conducting an additional workshop on this topic. c. Discussion regarding the 2013 School FIRST Rating and Annual Financial Management Report. Finance Director Piper provided an overview of the rating. Mr. Greg Shropshire, Patillo Brown & Hill, provided an overview of the auditing filing with Texas Education Agency. Discussion ensued regarding any long term effects of the rating, an explanation of the rating, corrective action plan, and posting an explanation of the rating on the academy website. BOT Minutes 11/14/13 Page 2 of 4 d. Discussion of the proposed Spring Senior Trip to Costa Rica. Assistant to the Superintendent DeGan provided an overview of the proposed trip itinerary. Mrs. Kelly Lynch provided additional details regarding the proposed trip. Discussion ensued regarding the timing of the trip, service component, IB components, number of chaperones, student feedback, completing a reference check, student participation, student - parent contract, and consequences of improper behavior. e. Update and discussion regarding Westlake Academy Phase I expansion project and enrollment projections. Facilities and Recreation Director Meyer stated the project is moving forward as scheduled. 211111111l •sm-- President Wheat adjourned the work session at 6:31 p.m. ' a • President Wheat called the meeting to order at 6:31 p.m. No one addressed the Council. BOT Minutes 11/14/13 Page 3 of 4 a. Consider approval of the minutes from the October 7, 2013, meeting. b. Consider approval of Resolution 13 -1, Authorizing the termination of the agreement with Best Facility for janitorial services. c. Consider approval of Resolution 1 -14, Authorizing the Town Manager to intern into an agreement with North Central .janitorial for janitorial services. d. Consider approval of the Spring Senior Trip to Costa Rica. TI Trustee Langdon made a motion to approve items a -c of the consent agenda. Trustee Barrett seconded the motion. The motion carried by a vote of 3 -0. TI Trustee Langdon made a motion to approve item d of the consent agenda approving the Senior trip to Costa Rica with the following conditions, Staff perform a reference check and create a parent- student contract. Trustee Stoltenberg seconded the motion. The motion carried by a vote of 3 -0. - None Cc}�1113 riil1 ,1101 L110 1111 1 TI Trustee Barrett made a motion to adjourn the meeting. Trustee Langdon seconded the motion. The motion carried by a vote of 3 -0. President Wheat adjourned the meeting at 6:33 p.m. ATTEST: Laura Wheat, President Kelly dwar Board Secretary BOT Minutes 11/14/13 Page 4 of 4